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HomeMy WebLinkAbout02.10.16 Parks and Rec Minutes Farmington Parks and Recreation Advisory Commission Minutes from the February 10, 2016 Regular Meeting Members Present: David McMillen, Mike Haley, Rob Carpentier (arrived 7:05 p.m.), John Moore and Dustin Johnson Members Absent: None Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Introductions New Commission members John Moore and Dustin Johnson introduced themselves and provided background information about themselves. III. Approval of February 10, 2016 Meeting Agenda Moved by Haley and seconded by Johnson to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of January 13, 2016 Meeting Minutes Distad shared there were two corrections in the meeting minutes including: VII Commission Roundtable under Haley’s comments, the word “not” should be changed to “now” and the word “become” should be changed to the word “becomes”. Moved by Haley and seconded by McMillen to approve the amended January 13, 2016 regular meeting minutes. Voting in favor: McMillen and Haley. Voting against: none. Abstaining from the vote: Johnson and Moore. Motion carried. IV. Presentations A. Parks and Recreation Department’s 2015 Annual Report Director Distad provided a summary of what occurred in 2015 including: • park projects completed • outdoor pool and swim bus attendance • trail maintenance work completed • Rambling River Center participation numbers, membership numbers, number of volunteers and improvement projects completed • recreation program participation numbers and the number of volunteers utilized in programs and events • special events including two new ones movie in the park and concerts in the park • attendance and rental information at the Schmitz-Maki Arena • significant park maintenance items/tasks completed • significant facility maintenance items/tasks completed. V. Business Items A. Elect 2016 Chair and Vice Chair Chair McMillen called for nominations for the Chair position. Carpentier moved and Johnson seconded to nominate McMillen for the Chair position. McMillen called for more nominations. There were no other nominations made. Haley moved and Carpentier seconded to close nominations for the Chair position. APIF. Motion carried. On a voice vote McMillen was elected Chair of the Commission. Chair McMillen called for nomination for the Vice-Chair position. Haley moved and McMillen seconded to nominate Carpentier for the Vice-Chair position. Chair McMillen called for more nominations. There were no other nominations made. Moved by Haley and seconded by Johnson to close the nominations. APIF. Motion carried. On a voice vote, the following people voted for Carpentier as Vice-Chair of the Commission: McMillen, Haley, Johnson and Moore. Voting against: none. Abstaining from the vote: Carpentier. Carpentier was elected as Vice-Chair of the Commission. B. 2016 Park and Recreation Commission Work Plan (Work Plan) Chair McMillen asked if there were any revisions to the draft Work Plan. Haley asked about Goal #3. He wondered if Empire Township was receptive to meeting in 2016 because he didn’t know if it was worthwhile to meet with them every year, maybe every other year. Consensus was to request a meeting with Empire Township this year and then see if Empire Township would like to change it to an every other year meeting. Moved by Carpentier and seconded by Moore to approve the 2016 Work Plan. APIF. Motion carried. VI. Discussion Items A. Heritage Preservation Commission (HPC) Meeting Chair McMillen provided background information and purpose of the meeting with the HPC was to discuss possible signage that could be installed in parks to provide direction to historical properties in the downtown area of Farmington. Distad informed Commission members there is a meeting with the HPC scheduled for March 22nd at 7:00 p.m. in City Hall. McMillen asked if all Commission members were available to attend. All Commission members said they would be able to attend the meeting. B. Recreational Facilities Task Force McMillen asked Carpentier if he had an update on the Recreational Facilities Task Force. Carpentier stated the first meeting will be held on February 24, 2016. He shared the City Council has placed a cap on the amount to spend for possible referendum projects, which was $10 million. He shared Commission members should give him input to take back to the meetings and share with other Task Force members. C. North Creek Park Master Plan and North Creek Regional Greenway Master Plan Distad provided background information about both master plans. He reminded Commission members that Dakota County completed the master plan for the North Creek Greenway because it is a regional greenway. Grant funding has been applied for several times to complete this trail, but each time the grant application did not score high enough to receive funding. He shared the park master plan has not been completed because there are currently not funds available due to other parks also neededing improvements, so there has been a rotation of when improvements are completed in parks. Moore stated there is a need for more shade and a shelter would also be good. He asked what happened to the fishing dock. Distad shared that staff and the Commission have requested funding for a new warming house/shelter building to be constructed but this request has been turned down because of the cost of this project and if it were built, it would virtually wipe out the entire balance of the park improvement fund. He shared the fishing dock is a bit more challenging and will cost more money than originally thought because of how steep the banks on the pond are. He also added that he had approached the Southern Dakota County Sportsmen’s Club about building a dock for the city, and they seemed open to this idea, but he has not heard back anymore on if they were going to do this for the city. Carpentier suggested this might be something to look at by the Task Force as part of its discussions. Moore also shared the trail is getting popped up by willow roots and should be fixed. Distad stated this has happened elsewhere with city trails and he would see what could be done this summer by staff to fix this problem. VII. Commission Roundtable Johnson: Did not have anything to share. Moore: Did not have anything to share. Carpentier: Asked Commission members if they had anything they wanted him to bring up at the first Recreational Facilities Task Force meeting that will be occurring on February 24th. Consensus was to bring up making improvements to parks that have not been finished yet based on the approve master plan. Haley: Did not have anything to share. McMillen: Stated he volunteered at the Smore’s and More special event at the Rambling River Park outdoor rinks that was held on Sunday, January 31st. He said there were about 50 people who attended. He shared there were a couple of people at the event who asked questions about when North Creek Park would be finished. VIII. Staff Report A. Troy Hill Playground Equipment Proposals Shared that request for proposals were sent to vendors and playground proposals are due back on or before February 26, 2016. Commission will be reviewing proposals at it March meeting. B. Rambling River Center Community Development Block Grant Funding Request Shared with Commission members approval was given to fund $5,000 annually from CDBG funds the Financial Support Program at the Rambling River Center. This will become an annual request through the CDBG application process. C. Rambling River Center Front Desk Area Improvements and Chair Donations Informed Commission members that the Rotary Club of Farmington and the Farmington Lions Club made recent donations to the RRC. The Rotary Club donated a total of $3,000, which $2,500 was spent on new cabinets and countertops in the front desk area and the remaining $500 was spent on new chairs for the Nicolai Board Room. The Lions Club donated $2,000 and was used to purchase new chairs for the Nicolai Board Room and the Harry and Louise Ross Room, which is the room where the arts and craft are done. D. Meeting with City Council Updated Commission members that he is in the process of seeing if the meeting with the City Council can occur in June. IX. March 16, 2016 Meeting Agenda Items The following items were identified by Commission members for its March 16, 2016 meeting agenda: 1. Troy Hill Park playground equipment selection 2. Recreational Facilities Task Force update 3. 2016 Work Plan review 4. Commission group photo X. Adjournment Moved by Carpentier and seconded by Johnson to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:16 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary