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HomeMy WebLinkAbout03.16.16 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the March 16, 2016 Regular Meeting Members Present: David McMillen, Rob Carpentier, John Moore and Dustin Johnson Members Absent: Mike Haley Other’s Present: Council Member Doug Bonar and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:01 p.m. Quorum was present. III. Approval of March 16, 2016 Meeting Agenda Moved by Johnson and seconded by Carpentier to approve the meeting agenda as amended to add Trident Development Park Dedication Requirement as Business Item Letter D. All persons in favor (APIF). Motion carried. III. Approval of February 10, 2016 Meeting Minutes Moved by Carpentier and seconded by Johnson to approve the February 10, 2016 regular meeting minutes. APIF. Motion carried. IV. Presentations None V. Business Items A. Select and Recommend Troy Hill Park Playground Equipment Park and Recreation Director Distad informed Commission members about the Request for Proposal process for this project. He shared seven vendors were invited to submit proposals. There were eight proposals submitted because one vendor submitted two different options. He made Commission members aware of staff recommending the playground equipment proposal from St. Croix Recreation be purchased because staff felt it contained the most play features compared to the other proposals. Through a process of elimination the Commission determined the playground proposal containing Miracle Recreation Equipment Company’s playground equipment and being sold by Webber Recreational Design, Inc. was its preferred choice. Moved by Johnson and seconded by Carpentier to recommend to the City Council the purchase of the Mirackle Recreation Equipment playground equipment from Webber Recreational Design, Inc. and to hire Koolmo Construction to install the playground equipment in Troy Hill Park. APIF. Motion carried. B. Commission Member Group Photo Due to Commission member Haley’s absence the Commission discussed postponing the photo until all members were in attendance. Moved by Carpentier and seconded by Johnson to postpone the group photo of Commission members to the April 2016 meeting. APIF. Motion carried. C. April 2016 Meeting Date Due to the Recreation Facilities Task Force not making its final recommendation until April 21, 2016, the Commission discussed possible new dates for the April meeting in order to receive a presentation on the recommendation, so they could also provide a recommendation to the City Council about the Task Force’s recommendation. Moved by Moore and seconded by Carpentier to move the April 13, 2016 regular meeting to April 26, 2016. APIF. Motion carried. D. Trident Development Park Dedication Requirement Distad shared the conceptual development plan for the little more than 4 acre site. He stated that given the small acreage the development would sit on and the development was going to be a senior living facility including assisted living, he was recommending to the Commission to accept cash-in-lieu of park land for the development. This would add needed funds to the Park Improvement Fund. Moved by Moore and seconded by Johnson to accept cash-in-lieu of park land for the Trident Development senior housing development. APIF. Motion carried. VI. Discussion Items A. 2016 Park and Recreation Commission Work Plan Review Chair McMillen reviewed the 2016 Work Plan. Commission members identified the following work plan items being updated: • Troy Hill Park playground equipment selection and recommendation that was completed early during the meeting • Will be having meeting with the Heritage Preservation Commission on March 22 to discuss wayfinding signage program • The Recreational Facilities Task Force had its first meeting on February 24th and Commission member Carpentier will be providing a report to the Commission at its March 16th meeting. Distad stated he would update the work plan to reflect these items that either have been completed or will be completed before the next Commission meeting. B. 2017-2021 Park Improvement Fund Capital Improvement Plan Distad shared that in the Park Improvement Fund’s 2016-2020 Capital Improvement Plan, improvements were identified to be completed in Prairieview Park in the amount of $150,000 and included the following improvements: • Full court basketball court construction • Install new playground equipment • Install new picnic shelter • Construct paved loop trail • Construct bocce ball court He shared the warming house/shelter construction shown in North Creek Park will be discussed at a future Recreational Facilities Task Force meeting, so it may or may not stay on the Park Improvement Funds five year CIP based on what the Task Force decides and would be conditional upon it being included in a referendum should this occur and the referendum passing. Commission members requested an itemized list of costs for each improvement identified in the CIP, so they could make a decision based on the costs and what funds are available in the Park Improvement Fund to complete them. Distad shared he would update the five year CIP to show itemized costs for each of the improvements and would provide a revised plan at the April 2016 meeting. C. Recreational Facilities Task Force Commission member Carpentier shared the following information from the first Task Force meeting: • History was provided about past recreational facility studies and master plans that have been completed • History was provided with the number of times past efforts to fund and construct recreational facilities through a referendum were attempted but did not come to fruition • Purpose and parameters the Task Force was created including determining facilities to recommend to the City Council at a cost not to exceed $10 million by May 2nd. • Review of past community surveys and park and recreation needs assessments VII. Commission Roundtable Johnson: Did not have anything to share. Carpentier: Did not have anything to share. Moore: Did not have anything to share. McMillen: Did not have anything to share. VIII. Staff Report A. Fire Station #1 Concrete Project Distad shared with Commission members the city is currently accepting proposals from concrete contactors to replace the existing concrete apron at Fire Station #1and proposals are due on or before March 31st. The concrete is in need of replacement because is it cracking and buckling. B. Rambling River Center Chair Replacement Project Distad shared that staff is in the process of purchasing 150 new chairs for the Rambling River Center Banquet Room and will be using fundraising funds to cover this cost. The current chairs are over 10 years old and are in need of replacement. Because this room is rented by the community, staff felt it was important to first focus on replacing these chairs and then replace the remaining 50 chairs in the Empire Room when there are funds to do so. There have also been new chairs purchased for the Nicolai Board Room and the Harry and Louise Ross Room from donations received from the Rotary Club of Farmington and the Farmington Lions Club. These new chairs have been well received by members. C. Music and Movies in the Park Programs Director Distad reported Recreation Supervisor Missie Kohlbeck will be adding a second movie to be shown this summer as part of the Movie in the Park program. The second movie will be shown in Lake Julia Park. She has sent a letter to various Farmington businesses and organizations about sponsoring the Music and Movies in the Park programs and has received a great response to sponsor the entertainment and movies for these two programs. IX. April 26, 2016 Meeting Agenda Items The following items were identified by Commission members for its December 10, 2014 meeting agenda: 1. Presentation of Arena’s 2015-2016 ice season report 2. Commission member group photo 3. 2017-2021 park improvement capital improvement plan 4. Recreational Facilities Task Force recommendation 5. 2016 Work Plan review 6. City Council joint meeting update 7. Update on turf installation and use at the Arena 8. Downtown Redevelopment Plan update X. Adjournment Moved by Carpentier and seconded by Johnson to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:15 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary