HomeMy WebLinkAbout03.16.16 Parks and Rec Packet
City of Farmington
430 Third S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
Farmington Parks and Recreation Commission
Wednesday, March 16, 2016
Farmington City Hall
7:00 P.M. City Hall Council Chambers
Agenda
I.Call M eeting to Order
II.Approve M eeting Agenda
III.Approve M eeting M inutes
A.Approve February 10, 2016 Meeting Minutes
IV.Business Items
A.Select and Recommend Approval of Troy Hill Park Playground Equipment
B.Commission Member Group Photo
C.Set New Date f or April 2016 Park and Recreation Commission Meeting
V.Discussion Items
A.2016 Work Plan Review
B.June Commission Meeting Date
C.Recreational Facilities Task Force
D.2017-2021 Capital Improvement Plan
VI.Commission Roundtable
A.Commission Roundtable Format
VII.Staff Report/Updates
A.Projects
VIII.M eeting Agenda Topics
A.April 2016 Meeting Agenda Topics
IX.Adjournment
"The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake
recom m endations to the Farm ington City Council concerning the com prehensive planning of the City
parks, trails, open space, recreation faciliti es and recreation programs."
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Approve F eb ruary 10, 2016 Meeting Minutes
DATE:March 16, 2016
BACKGROUND
Attac hed are the draft F eb ruary 10, 2016 meeting minutes . Co mmis s io n members s hould review the minutes
and then come prepared to ap p ro ve them.
ATTACHMENT S:
Type Des criptio n
Exhibit February 10, 2016 Meeting Minutes
Farmington Parks and Recreation Advisory Commission
Minutes from the February 10, 2016 Regular Meeting
Members Present: David McMillen, Mike Haley, Rob Carpentier (arrived 7:05 p.m.), John Moore and Dustin Johnson
Members Absent: None
Other’s Present: Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present.
II. Introductions
New Commission members John Moore and Dustin Johnson introduced themselves and provided background information
about themselves.
III. Approval of February 10, 2016 Meeting Agenda
Moved by Haley and seconded by Johnson to approve the meeting agenda. All persons in favor (APIF). Motion carried.
III. Approval of January 13, 2016 Meeting Minutes
Distad shared there were two corrections in the meeting minutes including: VII Commission Roundtable under Haley’s
comments, the word “not” should be changed to “now” and the word “become” should be changed to the word
“becomes”.
Moved by Haley and seconded by McMillen to approve the amended January 13, 2016 regular meeting minutes. Voting
in favor: McMillen and Haley. Voting against: none. Abstaining from the vote: Johnson and Moore. Motion carried.
IV. Presentations
A. Parks and Recreation Department’s 2015 Annual Report
Director Distad provided a summary of what occurred in 2015 including:
• park projects completed
• outdoor pool and swim bus attendance
• trail maintenance work completed
• Rambling River Center participation numbers, membership numbers, number of volunteers and improvement
projects completed
• recreation program participation numbers and the number of volunteers utilized in programs and events
• special events including two new ones movie in the park and concerts in the park
• attendance and rental information at the Schmitz-Maki Arena
• significant park maintenance items/tasks completed
• significant facility maintenance items/tasks completed.
V. Business Items
A. Elect 2016 Chair and Vice Chair
Chair McMillen called for nominations for the Chair position. Carpentier moved and Johnson seconded to nominate
McMillen for the Chair position. McMillen called for more nominations. There were no other nominations made. Haley
moved and Carpentier seconded to close nominations for the Chair position. APIF. Motion carried. On a voice vote
McMillen was elected Chair of the Commission.
Chair McMillen called for nomination for the Vice-Chair position. Haley moved and McMillen seconded to nominate
Carpentier for the Vice-Chair position. Chair McMillen called for more nominations. There were no other nominations
made. Moved by Haley and seconded by Johnson to close the nominations. APIF. Motion carried. On a voice vote, the
following people voted for Carpentier as Vice-Chair of the Commission: McMillen, Haley, Johnson and Moore. Voting
against: none. Abstaining from the vote: Carpentier. Carpentier was elected as Vice-Chair of the Commission.
B. 2016 Park and Recreation Commission Work Plan (Work Plan)
Chair McMillen asked if there were any revisions to the draft Work Plan. Haley asked about Goal #3. He wondered if
Empire Township was receptive to meeting in 2016 because he didn’t know if it was worthwhile to meet with them every
year, maybe every other year. Consensus was to request a meeting with Empire Township this year and then see if Empire
Township would like to change it to an every other year meeting.
Moved by Carpentier and seconded by Moore to approve the 2016 Work Plan. APIF. Motion carried.
VI. Discussion Items
A. Heritage Preservation Commission (HPC) Meeting
Chair McMillen provided background information and purpose of the meeting with the HPC was to discuss possible
signage that could be installed in parks to provide direction to historical properties in the downtown area of Farmington.
Distad informed Commission members there is a meeting with the HPC scheduled for March 22nd at 7:00 p.m. in City
Hall. McMillen asked if all Commission members were available to attend. All Commission members said they would be
able to attend the meeting.
B. Recreational Facilities Task Force
McMillen asked Carpentier if he had an update on the Recreational Facilities Task Force. Carpentier stated the first
meeting will be held on February 24, 2016. He shared the City Council has placed a cap on the amount to spend for
possible referendum projects, which was $10 million. He shared Commission members should give him input to take
back to the meetings and share with other Task Force members.
C. North Creek Park Master Plan and North Creek Regional Greenway Master Plan
Distad provided background information about both master plans. He reminded Commission members that Dakota
County completed the master plan for the North Creek Greenway because it is a regional greenway. Grant funding has
been applied for several times to complete this trail, but each time the grant application did not score high enough to
receive funding.
He shared the park master plan has not been completed because there are currently not funds available due to other parks
also neededing improvements, so there has been a rotation of when improvements are completed in parks. Moore stated
there is a need for more shade and a shelter would also be good. He asked what happened to the fishing dock. Distad
shared that staff and the Commission have requested funding for a new warming house/shelter building to be constructed
but this request has been turned down because of the cost of this project and if it were built, it would virtually wipe out the
entire balance of the park improvement fund. He shared the fishing dock is a bit more challenging and will cost more
money than originally thought because of how steep the banks on the pond are. He also added that he had approached the
Southern Dakota County Sportsmen’s Club about building a dock for the city, and they seemed open to this idea, but he
has not heard back anymore on if they were going to do this for the city. Carpentier suggested this might be something to
look at by the Task Force as part of its discussions. Moore also shared the trail is getting popped up by willow roots and
should be fixed. Distad stated this has happened elsewhere with city trails and he would see what could be done this
summer by staff to fix this problem.
VII. Commission Roundtable
Johnson: Did not have anything to share.
Moore: Did not have anything to share.
Carpentier: Asked Commission members if they had anything they wanted him to bring up at the first Recreational
Facilities Task Force meeting that will be occurring on February 24th. Consensus was to bring up making improvements
to parks that have not been finished yet based on the approve master plan.
Haley: Did not have anything to share.
McMillen: Stated he volunteered at the Smore’s and More special event at the Rambling River Park outdoor rinks that
was held on Sunday, January 31st. He said there were about 50 people who attended. He shared there were a couple of
people at the event who asked questions about when North Creek Park would be finished.
VIII. Staff Report
A. Troy Hill Playground Equipment Proposals
Shared that request for proposals were sent to vendors and playground proposals are due back on or before February 26,
2016. Commission will be reviewing proposals at it March meeting.
B. Rambling River Center Community Development Block Grant Funding Request
Shared with Commission members approval was given to fund $5,000 annually from CDBG funds the Financial Support
Program at the Rambling River Center. This will become an annual request through the CDBG application process.
C. Rambling River Center Front Desk Area Improvements and Chair Donations
Informed Commission members that the Rotary Club of Farmington and the Farmington Lions Club made recent
donations to the RRC. The Rotary Club donated a total of $3,000, which $2,500 was spent on new cabinets and
countertops in the front desk area and the remaining $500 was spent on new chairs for the Nicolai Board Room. The
Lions Club donated $2,000 and was used to purchase new chairs for the Nicolai Board Room and the Harry and Louise
Ross Room, which is the room where the arts and craft are done.
D. Meeting with City Council
Updated Commission members that he is in the process of seeing if the meeting with the City Council can occur in June.
IX. March 16, 2016 Meeting Agenda Items
The following items were identified by Commission members for its March 16, 2016 meeting agenda:
1. Troy Hill Park playground equipment selection
2. Recreational Facilities Task Force update
3. 2016 Work Plan review
4. Commission group photo
X. Adjournment
Moved by Carpentier and seconded by Johnson to adjourn the meeting. APIF. Motion carried. The meeting was
adjourned at 8:16 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington Parks and R ec reatio n Commission Memb ers
FROM:Randy Dis tad, Parks and R ecreatio n Direc tor
SUBJECT:S elect and Recommend Ap p ro val o f Tro y Hill Park Playground Equip ment
DATE:Marc h 16, 2016
BACKGROUND
Inc luded in yo ur p acket are playground p ropos als fro m six c o mp anies. Weber Rec reational Des ign (Mirac le
Playground Eq uipment) s ubmitted two options . S taff memb ers reviewed the p ro p o s als and are
recommend ing to the Co mmis s io n to s elect the Burke p laygro und eq uipment propos al s ubmitted b y St.
Croix Recreation, Inc . and mo ve fo rward with purchas ing it for Troy Hill Park. Commission members are
b eing asked to review the p ro p o s als and then c ome to the meeting prepared to dis c us s and s elect one of the
p laygro und pro p o s als for Fairhills Park. Staff is reques ting the Co mmis s ion make a fo rmal motio n to
fo rward the p referred playground p ro p o s al to the C ity Co uncil recommending its p urc hase fo r Tro y Hill
Park.
ATTACHMENT S:
Type Des criptio n
Exhibit MN WISC Playground proposal
Exhibit Midwest Playscapes Playground proposals
Exhibit Northland Rec Playground Proposal
Exhibit Play and Park Playground Proposal
Exhibit Play and Park Playground Proposal Color Concept
Exhibit St Croix Rec Playground Proposal
Exhibit Webber Rec Playground Proposal Option #1
Exhibit Webber Rec Playground Proposal Option #1 color concept
Exhibit Webber Rec Playground Proposal Option #2
Exhibit Webber Rec Playground Proposal Option #2 color concept
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Commission Member Group P hoto
DATE:March 16, 2016
BACKGROUND
Please come prepared to the meeting to have a group pho to taken o f all Co mmis s io n memb ers , s o it c an be
p o s ted o n the c ity’s web p age where info rmatio n is found ab o ut the Commis s io n.
City of Farmington
430 T hird Street
Farmingto n, Minnesota
651.280.6800 - Fax 651.280.6899
www.c i.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Set New Date for Ap ril 2016 P ark and Rec reation Commis s ion Meeting
DATE:March 16, 2016
BACKGROUND
Becaus e the R ec reatio nal Fac ilities Task Forc e meeting in April will not oc c ur until Ap ril 21, 2016, the
Commission will need to fo rmally ap p ro ve moving its resc heduled meeting d ate o f April 20, 2016 to a later
d ate s o it c an review the Tas k Forc e's rec o mmend ation before it is presented to the City Counc il on May
2nd . A mo tion will need to b e made to ap p rove a new meeting date provided there will be enough
Commission memb ers able to attend the meeting to cons titute a q uorum.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:2016 Work P lan Review
DATE:March 16, 2016
BACKGROUND
Inc luded in yo ur p acket is the Commission’s 2016 wo rk p lan that has b een up d ated to s how items
completed sinc e the las t Commission meeting. Chair Mc Millen will review the wo rk p lan and Commission
memb ers are enc ouraged to d is cus s items it would like to wo rk o n and comp leted b y the next Co mmis s ion
meeting.
ATTACHMENT S:
Type Des criptio n
Exhibit 2016 Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
DRAFT 2016 WORK PLAN
Goal #1: Meet with the City Council at least once in 2016.
Objectives:
1. By April 1st, the Commission will have identified a date to meet with the City Council in a work
session setting and will identify possible agenda topics for discussion during the meeting.
Status: Completed. Commission has identified a June meeting with the City Council.
2. By September 1st, the Commission will have had a work session with the City Council and discussed
during the workshop the agenda topics identified.
Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects
to be completed in 2017.
Objectives:
1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to
be completed in park, trails and recreational facilities.
2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017
improvement projects.
3. By September 1st, the Commission will have met with the City Council to discuss the 2017
improvement projects and how the project(s) may be funded.
4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in
the approved 2017 preliminary budget.
Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC.
2. By October 1st, a date will have been set to have a joint meeting with ETPRC.
3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
4. By December 1st, a meeting will have been held with ETPRC.
Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park.
Objectives:
1. By February 1st, the Commission will have approved RFP specifications for new playground
equipment.
Status: Completed. Commission reviewed the RFP at the January 13, 2016 meeting
2. By March 15th, the Commission will have reviewed playground equipment proposals and made a
recommendation to the City Council on the purchase and construction of new playground equipment.
3. By April 15th, the City Council will have approved the purchase and construction of new playground
equipment
4. By September 30th, installation of new playground equipment in Troy Hill Park will have occurred.
Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff
members about programs, parks, facilities and trails.
Objectives:
1. By March 1st, the Commission will have received a presentation by professional staff members of the
Department’s 2015 Annual Report.
Status: Completed. Report was given by Director and not by all professional staff in the Department.
2. By May 1st, Commission members will have received a presentation from staff on the results of the
Schmitz-Maki Arena’s season.
3. By August 1st, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1st, Commission members will have received a presentation from staff on the results of
the summer programs offered.
5. By October 1st, Commission members will have received a presentation from staff about the outdoor
pool season.
6. By November 1st, Commission members will have received a presentation from staff about the
summer ice season.
7. By November 1st, the Commission will have received a presentation from staff about maintenance and
improvements to parks and trails
Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City
of Farmington.
Objectives:
1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can
be used as the framework for the city’s 2040 comprehensive plan.
2. Assess and prioritize outdoor athletic field needs by May 1st.
3. Analyze and determine possible future dedicated funding sources for parks and trail development or
redevelopment by July 1st.
4. Analyze and determine future direction for the city’s recreational facilities by October 1st.
5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks
that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st.
6. Through the assistance of the Parks and Recreation Department staff create a five year Capital
Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st.
7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold
Parks by December 31st.
Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a
wayfinding signage program in the park system for historical properties.
Objectives:
1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by
January 13th.
Status: Completed. Commission will meet with HPC on Tuesday, March 26 at 7:00 p.m.
2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the
wayfinding signs by March 1st.
3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations
of the signage by June 1st.
4. Work with city staff on the installation of the new wayfinding signage in the locations determined in
the parks by December 1st.
Goal #8: Participate in a Recreational Facilities Task Force (Task Force).
Objectives:
1. By February1st, the Commission will have identified one of its members to be involved on the Task
Force.
Status: Completed. Rob Carpentier selected to represent the Commission and Mike Haley was
selected as the back-up attendee.
2. By March1st, the Task Force will have had its first meeting to discuss recreational facilities.
Status: Completed. First meeting occurred on February 24, 2016 and report will be given by Rob
Carpentier at the March 16, 2016 Commission meeting.
3. By April 1st the Task Force will have had its second meeting to discuss recreational facilities.
4. By May 2nd the Task Force will have had a third meeting and made a recommendation to the City
Council about recreational facility needs and identify possible funding sources and which
recreational facilities should be constructed.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:June Commission Meeting Date
DATE:March 16, 2016
BACKGROUND
The Commiss io n has id entified it wo uld like to meet with the City Counc il in June. T he d ate is still being
d etermined . Bec aus e the City Counc il has a wo rk s es s io n s ched uled fo r Mo nday, June 13, 2016, a
d is cus s io n will oc c ur about the flexib ility of C o mmis s io n memb ers sc hedules in June to s ee if this date
would wo rk to attend the City Counc il wo rk s es s ion and then have the Commis s ion's regular June meeting
d ate immed iately after the City Counc il work s es s ion.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Rec reational Facilities Tas k F o rce
DATE:March 16, 2016
BACKGROUND
The Task Forc e met on F eb ruary 24th and its next meeting will o cc ur o n Marc h 24th. Commission member
Carpentier attend ed the February 24th meeting and will share what was disc us s ed during the meeting.
Commission memb ers are welc o me to ask q ues tio ns and p ro vide feed b ack to Commission member
Carpentier.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:2017-2021 Cap ital Improvement P lan
DATE:March 16, 2016
BACKGROUND
Inc luded in yo ur p acket is the 2016-2020 Parks C ap ital Imp ro vement Plan. The 2016 Wo rk Plan identifies the
Commission s hould dis c uss and id entify p rojec ts to b e sho wn in the 2017-2021 CIP. Bec ause there is a
Rec reational Fac ilities Task F o rce working o n a pos s ible recreatio nal facilities referendum, Commission
memb ers may want to d is cus s a b ackup p lan s ho wing p o s s ib le projec ts to be c ompleted that wo uld not b e
cons id ered fo r a recreatio nal facilities referendum. This item is fo r disc ussio n p urpos es o nly. No actio n is
b eing reques ted . If the Commission desires ac tion on this item, it will be brought to the April 2016 meeting
fo r further dis c us s io n and a formal vote.
ATTACHMENT S:
Type Des criptio n
Exhibit 2016-2020 Capital Improvement Plan
2014-2018 Park Improvement Fund Capital Improvement Plan
2016 2017 2018 2019 2020 5 Year Total
Projected Fund Balance Beginning of Year 150,000 110,000 20,000 (120,000) (200,000)
Projected Additional Revenues 20,000 60,000 60,000 70,000 70,000
Projects for Park Improvement Fund
Prairieview Park
Projects List: Construct full court basketball court,
install new playground equipment, install new
picnic shelter, construct paved loop trail in park
and construct bocce ball court
150,000 150,000
Marigold Park
Projects List: park signage (2015) and
playground equipment (2019)
60,000 60,000
North Creek Park
Project List: Construct new warming house
building with shelter
200,000 200,000
Prairie Pines Park
Projects List: Park signage (2015), install new
playground equipment, paved trail, install shelter
and basketball court
150,000 150,000
Middle Creek Park
Project List: Park signage, new playground
equipment, parking lot, new shelter, ballfield, and
trail connections
200,000 200,000
Troy Hill Park
Projects List: new playground equipment
60,000 60,000
60,000 150,000 200,000 150,000 260,000 820,000
Projected Fund Balance at End of Year 110,000 20,000 -120,000 -200,000 -390,000
2016 2017 2018 2019 2020 5 Year Total
Projects for G. O. Bond Referendum Funding
Rambling River Park 2,500,000 2,500,000
Jim Bell Park and Preserve Development
Community Park and Youth Athletic Complex 6,700,000 6,700,000
Outdoor Pool 7,200,000 7,200,000
Schmitz-Maki Second Ice Sheet 4,000,000 4,000,000
0 0 0 13,900,000 6,500,000 20,400,000
2014-2018 Park Improvement Fund Capital Improvement Plan
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Commission Ro und tab le F o rmat
DATE:March 16, 2016
BACKGROUND
This agend a item is meant fo r Co mmis s io n members to s hare any info rmatio n they would like or to as k
q uestio ns about items not on the agend ants
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Projec ts
DATE:March 16, 2016
BACKGROUND
Staff will provide updates on the fo llo wing items :
Fire Statio n #1 Concrete Apron Pro jec t
Rambling R iver Center Chair Rep lacement P ro ject
Music and Mo vies in the P ark Events
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:April 2016 Meeting Agend a To p ics
DATE:March 16, 2016
BACKGROUND
Staff has identified the fo llo wing p o s s ib le agend a items for the April 2016 Commis s ion meeting:
1. S c hmitz-Maki Arena 2015-2016 Winter Ic e S eas o n
Summary Report
2. R ec reatio nal Fac ilities Task Forc e R ecommend ation
3. 2016 Wo rk Plan Review