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City of Farmington
430 Third Street
Farmington, MN 55024
AGENDA
WATER BOARD
February 22, 2016
7:00 PM
Conference Room 169
1.CALL T O ORDER
(a)Election of Officers
2.APPROVE M INUT ES
(a)Approve Minutes-January 25, 2016 Meeting
3.CONT INUED BUSINESS
(a)Seal Coating Well Sites
4.NEW BUSINESS
(a)Approve SCADA Update
(b)Potential Water Main Conf licts-Trunk Highway 3 Project
5.APPROVE BILLS
(a)Approve Bills-January 20, 2016 to February 18, 2016
6.OPEN FORUM
7.ADJOURN
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Electio n o f Offic ers
DATE:F eb ruary 22, 2016
INTRODUCTION
Eac h year at the February meeting, the b o ard elec ts offic ers for the year.
DISCUSSION
N/A
BUDGET IMPACT
N/A
ACTION REQUESTED
Disc uss and make a mo tion related to offic ers fo r 2016.
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Ap p ro ve Minutes-January 25, 2016 Meeting
DATE:F eb ruary 22, 2016
INTRODUCTION
Attac hed are the minutes from the January 25, 2016, meeting.
DISCUSSION
N/A
BUDGET IMPACT
N/A
ACTION REQUESTED
Review the minutes , make any changes and ap p ro ve the minutes .
ATTACHMENTS:
Type Desc rip tion
Exhib it January 25, 2016 Minutes
MINUTES
REGULAR WATER BOARD MEETING
Monday, January 25, 2016
7:00 PM
Conference Room 170
City Hall 430 Third Street Farmington, MN
Members Present: Weierke, Jensen, Snobeck
Members Absent: None
Staff Present: Todd Reiten, Municipal Services Director, Steve Arndt, Municipal Services Supervisor , Sue Miller,
Administrative Assistant, Shawn Mulhern & Dewey Prinzing with KLM Engineering Inc.
Call to Order: The meeting was called to order by Chair Weierke at 6:58 p.m.
1. Approve Minutes – November 23, 2015 – Motion by Jensen second by Weierke to approve the minutes as
presented. APIF, Motion Carried.
2. Continued Business –
a. Water Tower Cleaning Presentation- Shawn Mulhern & Dewey Prinzing gave a verbal update of the
cleaning that was recently completed at the main water tower. There was more sediment than
anticipated in a shorter amount of time. There was discussion regarding rehab and the costs. KLKM
did recommend a stainless steel plug as the current one cannot be opened/removed.
b. Ash Street /7th Street Water valve discussion – It was the consensus of the Board and staff that the City
has done everything possible to assist with the problem.
3. New Business –
a. Seal Coating Well Sites – The Board wanted to know who is responsible for paying for the sealcoating
and what is the cost? Information will be brought back to the February meeting for discussion.
4. Approve Bills – Motion by Weierke second by Snobeck to approve the 11/19/15 – 12/31/15 bills in the
amount of $47,088.83. APIF, Motion Carried. Motion by Weierke second by Jensen to approve the 1/1/16
– 1/19/16 bills in the amount of 12,656.24. APIF, Motion Carried.
5. Open Forum – None
6. Adjourn – Motion by Weierke second by Snobeck to adjourn at 9:15PM. APIF, Motion Carried.
Respectfully submitted,
Sue Miller
Administrative Assistant
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:S eal Co ating Well Sites
DATE:F eb ruary 22, 2016
INTRODUCTION
At the January meeting, the b o ard disc ussed s eal c oating paved areas aro und well s ites and towers .
DISCUSSION
The b o ard has req ues ted estimated costs for s eal coating paved areas aro und well s ites and towers as p art of
the 2016 s eal c oat projec t. Bas ed on the area and recent cost his tory, staff es timates that the cost to seal
coat the p aved areas aro und wells #4, #6, #7, #8, and the area aro und the bas e o f the Daisy Knoll tower to
b e approximately $5,600.00.
BUDGET IMPACT
If the b o ard c ho o s es to seal coat these areas , the cos t wo uld b e paid b y the water fund.
ACTION REQUESTED
Disc uss this item, and if the board is in favor o f s eal coating the ab o ve-mentio ned areas , make a motio n to
authorize s taff to includ e these areas in the city's 2016 s eal c o at p ro ject.
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Ap p ro ve SCADA Update
DATE:F eb ruary 22, 2016
INTRODUCTION
The lo ng-term financ ial plan for water included an upgrad e to our SCADA s ys tem in 2015. Due to workload
and o ther timing is s ues , staff did not get the q uotes for the up grade until early 2016.
DISCUSSION
Staff solic ited quo tes to upgrad e the computer, monitor, s o ftware, mo d em and alarm dialer, as well as the
lab o r and equipment to upgrad e the s ystem. Two quo tes were received as rec ap p ed below:
Automatic Sys tems , Inc . $17,581.00
Quality Flow Sys tems , Inc. $17,800.00
Bas ed on the quo tes received , s taff recommends ap p ro ving the quo te o f Auto matic S ystems , Inc . in the
amo unt o f $17,581.00.
BUDGET IMPACT
The cost of the upgrad e was includ ed in the long-term financ ial plan and the 2015 b udget.
ACTION REQUESTED
Approve the quo te fro m Automatic Sys tems , Inc . in the amount of $17,581.00.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Bo ard Members , City Ad ministrator
FROM:Kevin Sc horzman
SUBJECT:Potential Water Main Conflic ts -Trunk Highway 3 Projec t
DATE:February 22, 2016
INTRODUCTION
As the board is aware, MnDOT is planning a p ro ject in 2016 o n TH-3. The p ro ject originally includ ed a mill
and o verlay o f the p avement, new s ignals at As h Street and Elm Street, as well as acc es s c hanges b etween
Main Street and As h S treet.
DISCUSSION
In late January, MnDOT shared info rmation with s taff indic ating that they are now planning o n installing
s torm s ewer from As h Street to the no rth end o f the center med ian north of Main Street. In reviewing the
p lans, staff has noticed that there are a few lo c atio ns where the new sto rm s ewer may conflict with exis ting
water mains in the projec t area.
We believe that many of the loc ations will work as lo ng as the c ro s s ings are ins ulated , and we have asked
MnDOT to inc lude ins ulation of thes e loc atio ns in there plans . Ho wever, there may be a c o uple lo catio ns
where reloc atio n o f the water main is nec es s ary. T his s p ring, s taff p lans to pothole the mains in the
q uestio nable loc ations to determine whether o r no t relo catio n will b e likely.
As a permitted utility in MnDOT's right-o f-way, we are obligated to mo ve our utility in the event of a c o nflic t
with MnDOT's infras truc ture. MnDOT has ind ic ated that they wo uld not b e willing to includ e this work in
their plan, and therefore we will need to have the line moved either b y o ur s taff, o r by a contrac tor.
One o f the loc ations that may be in conflict is in the center o f TH-3 at Spruc e S treet. It will be d ifficult to
p o tho le this loc ation as the entire main is und er pavement and is actually und er an exis ting culvert in this
lo catio n. Therefo re, it is likely that we will no t kno w whether or not reloc atio n is necessary until MnDOT's
contrac tor actually remo ves the exis ting culvert and p avement s o that we c an determine the ac tual depth of
the main in this loc ation.
Bas ed on the fluid nature of the projec t and determining whether or not lines will need to b e reloc ated, staff
is rec o mmend ing that we talk to lo cal contrac to rs to s ee if we c an get one o f them o n-board to work with
MnDOT's c ontrac tor d uring the projec t o n an as needed b as is to do any relo c atio n work that might be
nec es s ary for the projec t.
BUDGET IMPACT
N/A.
ACTION REQUESTED
Provid e direc tio n to s taff o n how the b o ard would like to proc eed .
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Bo ard Members , City Ad ministrator
FROM:Kevin Sc horzman
SUBJECT:Approve Bills-January 20, 2016 to February 18, 2016
DATE:February 22, 2016
INTRODUCTION
Attac hed are the bills fro m January 20, 2016 thro ugh February 18, 2016.
DISCUSSION
N/A
BUDGET IMPACT
N/A
ACTION REQUESTED
Review, as k any q ues tio ns you may have, and ap p ro ve the bills.
ATTACHMENTS:
Type Desc rip tion
Exhib it Bills -January 20, 2016 through F eb ruary 18,
2016
2/18/2016CITY OF FARMINGTON 8:30:38R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/18/20161/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
134901 1/22/2016 100081 DAKOTA COUNTY LUMBER COMPANY
06500 0862508.45 6502PINE BOARD FOR WELL HS 143819 1601-632887 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
8.45
134904 1/22/2016 100240 DYNAMEX
06500 08640137.60 65021/05 DELIV SRV, WTR DEPT 143823 1910348 /
1600063973
PROFESSIONAL SERVICES WATER UTILITY EXPENSE
37.60
134911 1/22/2016 100024 GOPHER STATE ONE-CALL INC
06500 08640166.70 6502DEC'15 UTIL LOCATE SRVS 143478 153378 DEC'15 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
66.70
134912 1/22/2016 100007 HAWKINS INC
06500 08626024,923.07 6502WTR TWR CHEMICALS 143710 3821596 CHEMICALS WATER UTILITY EXPENSE
24,923.07
134919 1/22/2016 100049 LOCAL GVMT INFO SYSTEMS ASSN.
06500 086402674.25 6502DEC UB SFTWR SUPPORT 143545 41168 DEC'15 DATA PROCESSING WATER UTILITY EXPENSE
674.25
134927 1/22/2016 110272 NORTHERN CONCEPTS
06500 086401128.15 65022016 CALENDAR MAIL SRVS 143482 10781C CALENDARS PROFESSIONAL SERVICES WATER UTILITY EXPENSE
128.15
134941 1/22/2016 113413 VERIZON WIRELESS
06500 08641289.82 6502DEC'15 WTR DEPT CELL PH CHRGS 143432 9758058871 DEC'15 CELLULAR PHONES WATER UTILITY EXPENSE
89.82
134954 1/29/2016 109729 CRESCENT ELECTRIC SUPPLY CO
06500 08624015.79 6502GE FLUOR LAMPS/BULBS (36)143042 S501355986.001 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
15.79
134970 1/29/2016 111773 INNOVATIVE OFFICE SOLUTIONS, LLC
06500 08624026.06 6502GLASS CLEANER, (8) CS 143723 IN1032318 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
26.06
134985 1/29/2016 100030 MINNESOTA PIPE AND EQUIPMENT
06500 08622010.36 6502VALVE BOX WATER LID 143509 0350491 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
10.36
134986 1/29/2016 100208 MN MUNICIPAL UTILITIES ASSOCIATION
06500 086460416.00 65022016 WTR UTIL MEMBER DUES 143821 46433 - 2016 DUES SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE
416.00
134990 1/29/2016 113031 NRG RELIABILITY SOLUTIONS LLC
06500 0864221,759.07 6502DEC'15 ELEC, MAINT FACILITY 143684 3347-1601 DEC'15 ELECTRIC WATER UTILITY EXPENSE
1,759.07
2/18/2016CITY OF FARMINGTON 8:30:38R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/18/20161/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
135008 1/29/2016 110956 YALE MECHANICAL
06500 086515534.84 6502SRV HEATER @ MAINT FACIL 143978 165234 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
534.84
135019 2/5/2016 100025 CINTAS CORP LOC 754
06500 08629014.05 6502WKLY UNIFORM SRVS, MAINT FACIL 143724 754543927 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629015.03 6502WKLY UNIFRM SRVS, MAINT FACIL 143850 754546547 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629014.05 6502WKLY UNIFRM SRVS, MAINT FACIL 143979 754549135 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629014.05 6502WKLY UNIFRM SRVS, MAINT FACIL 144122 754551805 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
57.18
135032 2/5/2016 111773 INNOVATIVE OFFICE SOLUTIONS, LLC
06500 086240183.41 6502BLDG CLEANING SUPPLIES 144193 IN1033751 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
183.41
135041 2/5/2016 113442 METERING & TECHNOLOGY SOLUTIONS
06500 0862204,332.39 6502WTR METERS, PRTS/SUPPLIES 143826 5393 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
4,332.39
135045 2/5/2016 101374 MINNESOTA DEPT OF PUBLIC SAFETY
06500 08623451.00 6502FLEET REGISTRATION FEES 143893 2016 FLEET REGIST
FEE
VEHICLE LICENSES, TAXES, FEE WATER UTILITY EXPENSE
51.00
135048 2/5/2016 100070 MVTL- MINN VALLEY TESTING LABS
06500 08640148.75 65021/11 WATER TEST REPORT 143825 791837 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
48.75
135054 2/5/2016 109327 POSTMASTER
06500 086445273.88 6502SPRING CITYNEWS/REC POSTAGE 144236 2016 SPRG CN/REC POSTAGE WATER UTILITY EXPENSE
273.88
135065 2/5/2016 112307 T-MOBILE
06500 0862206.66 650212/17-1/16 GPS AIR SRVS 143975 6517577560 DEC-JAN EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
6.66
135066 2/5/2016 114550 T-MOBILE
06500 082255409.50 6500REFUND DUP PYMT, SITE#A1Q0768A 144234 REF DUP PYMT INV
5543
DEPOSITS PAYABLE WATER UTILITY
409.50
135113 2/12/2016 100070 MVTL- MINN VALLEY TESTING LABS
06500 08640137.50 65021/18 WATER TEST REPORT 143824 729410 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
37.50
135116 2/12/2016 101254 ORKIN EXTERMINATING
06500 086401100.92 65021/26 PEST CTRL SRV, WTR TWR 144261 107298634 /
2687757
PROFESSIONAL SERVICES WATER UTILITY EXPENSE
2/18/2016CITY OF FARMINGTON 8:30:38R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/18/20161/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 08640112.96 65021/26 PEST CTRL SRV, MAINT FACI 144305 107300342 /
7200371
PROFESSIONAL SERVICES WATER UTILITY EXPENSE
113.88
135117 2/12/2016 100093 PELLICCI HARDWARE & RENTAL
06500 08624077.90 6502PAPER ROLL TOWELS, CS 143725 8365 /F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862402.53 6502THREADED VALVE BALL 143726 97277/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08625065.96 6502PAINTING SUPPLIES, WELL HS 143857 97527/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862505.78 6502PVC BUSHING, HARDWARE 143858 97387/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08625011.00 6502NUTS, BOLTS, HARDWARE 143859 97542/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862203.36 6502PAINT SUPPLIES 143860 97549/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862203.10 6502PAINTING SUPPLIES 143861 97416/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862505.98 6502PAINT BRUSHES 144070 97686/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08625029.74 6502PAINT FOR WELL HS 144071 97608/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08625034.74 6502PAINT FOR WELL HS 144072 97592/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862201.98 6502WOOD SHIMS, XL-FH CONC SC J 144210 97711/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862205.96 65027 1/4" CIRC SAW BLADE, CLAMP 144211 97726/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08625089.22 6502OIL PAINT, WELL HS 144218 97731/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862505.98 6502PAINTBRUSHES14421997758/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
343.23
135130 2/12/2016 109843 USA MOBILITY WIRELESS, INC
06500 0864123.94 6502FEB'16 PAGER SRVS,144349 Z0317419B FEB'16 CELLULAR PHONES WATER UTILITY EXPENSE
3.94
135132 2/12/2016 113413 VERIZON WIRELESS
06500 08641235.02 650212/24-1/23 WIRELESS SRVS 144099 9759387332
DEC-JAN'16
CELLULAR PHONES WATER UTILITY EXPENSE
35.02
20160103 1/26/2016 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 08642352.72 650211/20-12/22 GAS, WELL#1 143874 4360021-2
NOV-DEC'15
NATURAL GAS WATER UTILITY EXPENSE
06500 086423801.67 650211/19-12/22 GAS@ MAINT FACILIT 143876 4161656-6
NOV-DEC'15
NATURAL GAS WATER UTILITY EXPENSE
06500 086423801.67 650211/19-12/22 GAS@ MAINT FACILIT 143876 4161656-6
NOV-DEC'15
NATURAL GAS WATER UTILITY EXPENSE
06500 086423120.10 650211/20-12/22 GAS @ CITY GARAGE 143878 4978796-3
NOV-DEC'15
NATURAL GAS WATER UTILITY EXPENSE
06500 086423120.10 650211/20-12/22 GAS @ CITY GARAGE 143878 4978796-3
NOV-DEC'15
NATURAL GAS WATER UTILITY EXPENSE
1,896.26
20160116 1/25/2016 113465 PAYMENTUS (CANADA) CORPORATION
06500 086545191.88 6502DEC'15 UB ONLINE PYMT FEES 143562 US15120136 DEC'15 CREDIT CARD FEES WATER UTILITY EXPENSE
2/18/2016CITY OF FARMINGTON 8:30:38R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/18/20161/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
191.88
20160117 1/20/2016 111046 VOYAGER FLEET SYSTEMS INC
06500 0862727.65 6502DEC BLDG MAINT FUEL CHRGS 144085 869088237552
DEC'15
FUEL WATER UTILITY EXPENSE
06500 086272199.81 6502DEC WTR DEPT FUEL CHRGS 144085 869088237552
DEC'15
FUEL WATER UTILITY EXPENSE
207.46
Report Totals 36,882.10