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Home My WebLink About08.03.09 Council Packet City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING AUGUST 3, 2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS / COMMENDA TIONS a) Commissioner Joe Harris Information Received 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (7/20/09 Regular) b) Fire Relief Association Pension Request - Administration Approved Approved City Contribution / Tabled Pension Benefit c) Adopt Ordinance - Amending Definitions, Detached Garages and Storage Sheds, and Accessory Structures - Planning d) Approve Transportation Plan - Engineering e) School and Conference - Fire Department f) Approve Bills Ord 009-607 Approved Approved Approved 8. PUBLIC HEARINGS 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICA TIONS a) Approve Accepting Donations for Canine Unit - Police Department b) Approve Completion of Remaining Rambling River Center Construction Project Improvements - Parks and Recreation Approved Approved 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Budget Review Schedule - Finance (verbal) b) Duschane Parkway Update - Engineering (verbal) 1nformation Received 1nlormation Received 14. ADJOURN City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING AUGUST 3, 2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Commissioner Joe Harris 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (7/20/09 Regular) b) Fire Relief Association Pension Request - Administration c) Adopt Ordinance - Amending Definitions, Detached Garages and Storage Sheds, and Accessory Structures - Planning d) Approve Transportation Plan - Engineering e) School and Conference - Fire Department f) Approve Bills Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 8. PUBLIC HEARINGS 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Accepting Donations for Canine Unit - Police Department b) Approve Completion of Remaining Rambling River Center Construction Project Improvements - Parks and Recreation Page 7 Page 8 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Budget Review Schedule - Finance (verbal) b) Duschane Parkway Update - Engineering (verbal) 14. ADJOURN ;b:. COUNCIL MINUTES REGULAR JULY 20, 2009 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Larson, Donnelly, Fogarty, May, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Tony Wippler, Assistant City Planner; Jen Dullum, Natural Resources Specialist; Cynthia Muller, Executive Assistant Audience: 4. APPROVE AGENDA Councilmember May pulled items 7b, c, e, i, n for discussion. Councilmember Fogarty moved item 1 Oc) Approve Minnesota Green Corps Agreement to the Consent Agenda. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Eagle Scout Project - Jesse Cardinal Mr. Cardinal presented his Eagle Scout project to Council for approval. The project consists of installing help signs along trails to give a point of reference along the trail in case of emergencies. These signs can also be used as mile markers for joggers. The signs will be installed in the Autumn Glen pond area, the Meadow Creek 3rd Addition, and up to the North Creek Park area. MOTION by Fogarty, second by Wilson to approve the project. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Wilson, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (7/6/09 Regular) d) Authorized Wetland Health Evaluation Program - Natural Resources Council Minutes (Regular) July 20, 2009 Page 2 f) Approved 2010 ALF Budget - Human Resources g) Approved School and Conference Parks and Recreation Commission - Parks and Recreation h) Adopted ORDINANCE 009-605 Amending Erosion Control Required- Planning j) Acknowledged Parks and Recreation Commission Resignation - Administration k) Approved Settlement Agreement Charter Communications - Administration I) Adopted RESOLUTION R27-09 Approving Consent for Charter Communications Re-organization - Administration m) Received Information School and Conference - Finance 0) Approved Minnesota GreenCorps Agreement - Natural Resources APIF, MOTION CARRIED. b) 2nd Quarter Building Permit Report - Building Inspections Councilmember May noted instead of counting building permits we count Certificates of Occupancy and confirmed that was only with new construction. The same multiplier is used for single family and multi-family. She asked staff to provide the building valuations for 2007 and 2008. c) 2nd Quarter Investment Report - Finance Councilmember May noted there are a number of CD's maturing and asked about current yields. Finance Director Roland replied current rates on a 3-year CD have dropped to 2.5%. Other short term items are less than 3%. There are specific banks the City uses and those are identified at the beginning ofthe year. Councilmember Wilson noted the current 6-month value shows a 38% decline and asked if that was a result of expenditures of bond proceeds or market decline. Finance Director Roland replied it is from money spent down in proceeds for bonds for 195th Street, final tax settlement for 2008, the balance of the first half tax settlement will be paid in July and that will raise $2 million. There were also a number of debt service payments on February 1,2009. MOTION by Wilson, second by Fogarty accepting the 2nd Quarter Investment Report. APIF, MOTION CARRIED. e) Approve Grant Application - Fire Department Councilmember May asked if there were opportunities for the Fire Department to use the City Hall for some of their needs, and noted there were some water leakage problems in the Fire Station. City Administrator Herlofsky felt any classrooms needed would be better located at the Fire Station. Councilmember May noted if there are water leakage problems, she would like to see some follow-up once that is corrected. MOTION by Fogarty, second by Donnelly to approve the grant application. APIF, MOTION CARRIED. i) Adopt Ordinance - Amending the Zoning Definitions - Planning Councilmember May confirmed that there were no deletions in the ordinance, only additions. Assistant City Planner Wippler explained during the 2002 Comprehensive Plan Update a number of uses were inadvertently missed. With Council Minutes (Regular) July 20, 2009 Page 3 the new update those definitions are being brought up to date to make the code consistent. MOTION by Fogarty, second by Wilson to adopt ORDINANCE 009-606 amending the zoning definitions. APIF, MOTION CARRIED. n) Approve Bills Councilmember May noted at the last meeting she asked about a line item for $10,185 which was for laptops for the Fire and Police Departments. Finance Director Roland noted that was part of a $20,000 grant with a $1,400 match approved by Council last fall. Councilmember May would like to review a plan for upgrading equipment during the budget discussions. Councilmember May noted there were a number of developer payments and asked for an explanation. Finance Director Roland stated there are three developer TIF payments. They are required as part of the TIF Agreements on the three remaining TIF districts. B&L Adventures is the Dalsin property in the Industrial Park, the City Center LLC is the downtown EconoFoods area and the strip center, and the Eagle's Club. A certain percentage of the taxes paid by the organization are returned to the organization under the TIF Agreement. This is the last payment to the Dalsin TIF district. The other two districts will retain payments through 2015. Councilmember May asked about a land purchase for the Flagstaff Avenue project and asked if there were any more land purchases left. Finance Director Roland stated this is close to the last project payment. This item was in negotiations and this is the amount of the Settlement Agreement. Councilmember Wilson noted there is a payment to Dakota County Financial Services for elections. Administrative Services Director Shadick stated the City just received the bill from the County for ballot printing. MOTION by Fogarty, second by Donnelly to approve the bills. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Flooring Agreement Rambling River Center Construction Project- Parks and Recreation A low quote was received from Linn's Carpet in the amount of$12,643.62 for laminate flooring for the multipurpose room. A low quote was received from Becker Arena Products in the amount of $4,790 for carpet tiles for the fitness room. Council Minutes (Regular) July 20, 2009 Page 4 Councilmember Wilson noted there does not appear to be any major expenses left in the budget. Parks and Recreation Director Distad replied they will bring back the remaining items to the next meeting. Councilmember Wilson noted some of the items are entertainment items totaling $6,000 and would like to see those earmarked for fundraising dollars rather than using taxpayer dollars. Staff noted they have been asked to raise $90,000 in fundraising. Those items would be included and it would be difficult to separate them out. MOTION by Wilson, second by Fogarty to approve the agreements with Linn's Carpet Service and Becker Arena Products. APIF, MOTION CARRIED. b) Liquor Operations Report - Liquor Operations Liquor Operations Manager Petrofske gave an update on the sales for the second quarter. Comparing 2008 and 2009, sales are relatively flat. c) June 2009 Financial Report - Finance At the end of June 2009, the general fund is at 31 % of revenues because the City will not receive the full tax settlement until July. General fund expenses are at 45% - 46% of annual expenditures. Expenses could be at 50% at mid-year, therefore, expenses are down by a significant margin. To even out expenses, the City now accrues police holiday pay and firefighters are paid on a monthly basis rather than quarterly. Overall the City is under the revised budget for expenditures. Revenues are not as high as expected. Regarding enterprise funds, the appropriate billing has been done and the new water meters are online. There should be a change in the future in water and sewer revenues as there will be a more accurate reading. Councilmember Wilson noted there was an expense under snow removal for June. Finance Director Roland explained that bills for materials are being received and there are expenses for repair of equipment. Councilmember Wilson felt it was hard to track these types of expenses when listed under snow removal. He thanked staff for keeping expenses to 45% - 46%. Councilmember May asked about revenues and if those areas under 50% are due to delinquencies in City bills. Staff explained they are not due to delinquencies. Revenues are recorded at the time the service is provided. Delinquencies are collected through the certification process at year end. Shown in the report are actual billings for water, sewer and garbage. People have cut back on usage of these items. Councilmember May asked if there was a budget versus plan graph by month. She was asking if there was a line item by month as it would be helpful to see if items were higher or lower by month. Staff explained when putting the budget together, they look at historical data on an annual basis. Many of the payments are not even and are one time charges. Councilmember May would like to see what month expenses and revenues come in. Councilmember Donnelly noted the general fund balance in April and May was negative and asked if the City borrowed money during that time. Finance Council Minutes (Regular) July 20, 2009 Page 5 Director Roland explained the City's cash is pooled. So during this time there was internal borrowing so bills are paid out of the total amount of cash. MOTION by Wilson, second by May to accept the June 2009 Financial Report. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Twitter and Facebook Report - Human Resources Due to data practices and records retention, the issue with twitter is retaining all the messages. Any data coming through on twitter would need to be retained due to the records retention policy. The League of Minnesota Cities is working on some best practices and ways to retain the data. Currently they are using twitter and each week they are printing out everything on their twitter account to comply with the records retention policy. Regarding facebook, you can prevent people from writing on your facebook wall. The City does not want to prevent anyone from commenting, but that communication does need to be retained. Staff will continue to research these items. 12. NEW BUSINESS a) Boards and Commissions Vacancies Update - Administration There are currently two vacancies on the Parks and Recreation Commission and one vacancy on the Planning Commission. Three applications have been received. MOTION by Fogarty, second by Donnelly to appoint Michael Haley and David McMillen to the Parks and Recreation Commission and Steve Kuyper to the Planning Commission. Councilmember Wilson asked about the length of the terms. Staff noted the Planning Commission term ends January 31, 2010, the Parks and Recreation Commission vacancies end January 31, 2011 and 2012. After some discussion, staff was directed to contact David McMillen to determine which term he would like to serve on the Parks and Recreation Commission and Michael Haley will be given the other term. APIF, MOTION CARRIED. b) Dew Days Update -Administration Council received a financial report from CEEF regarding 2009 Dew Days. City Administrator Herlofsky has received additional information and will bring this item back to the next Council meeting. Comments from the City Attorney regarding legal questions will also be available at that time. 13. COUNCIL ROUNDTABLE Councilmember May: She has received resident comments regarding the project at 4th Street and Spruce Street regarding the sidewalks being new one year ago and now they are being tom up. City Administrator Herlofsky stated this is where one project ended last year and this year's project has started. If you could cut down the street square to start a project, there would not be a problem. There is 20 ft. of new concrete put in last year that was now removed because the project was butting up against it. A hole had to be dug in order for work to be done. Councilmember May could see the concern when something is put in new one year and removed the next year. City Administrator Council Minutes (Regular) July 20, 2009 Page 6 Herlofsky agreed that is critical to staff. The project last year on Spruce Street was not approved until late in the year. If we are going to plan, then the plan has to be 4-5 years out and needs to be followed. Councilmember May noted there have been resident complaints regarding noise from the pool and the fairgrounds. Staff will be talking with the joint committee with Castle Rock and the City. She wanted residents to know it is getting addressed. City Administrator Herlofsky noted there is one more event that could cause some concern and that is a Motocross event Friday night that should be done by 10:00 p.m. Councilmember Fogarty: Noted the Farmer's Market is a fantastic success. She noted an EDA Activities Update has been received as an EDA meeting will not be held next week. Councilmember Wilson: Recreation Commission. Thanked Tim White for serving on the Parks and Regarding noise from events, even though they are authorized by the Police Department, it does not give businesses a right to do what they want and have the music turned up as loud as they want. He has received legitimate concerns regarding noise. City Administrator Herlofsky: Reminded Council of the Strategic Planning session for Wednesday. Council was sent some pre-work that needs to be completed prior to the seSSIOn. Mayor Larson: Regarding the Farmer's Market there were 400-500 people the first two weeks. He encouraged residents to come. This Saturday was Downtown Days and they had a good time. River Church will be hosting two music events on Friday, July 24 and Sunday, July 26. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8:36 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~.. ~ ~ _ 1.-,....., // /l /~' ,~'-<::L ' ~ I~--J Cynthia Muller Executive Assistant 7/; City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter 1. Herlofsky, Jr. City Administrator SUBJECT: Farmington Firefighters Relief Association 2010 Pension Request DATE: August 3,2009 INTRODUCTION 1 DISCUSSION Attached for your review are two documents: 1. Letter dated July 23,2009, from Tom Hemish, President of the Farmington Firefighters Relief Association. 2. Memo from Finance Director, Robin Roland, updating you on the financial implications of the request. With the financial limitations that the City is facing in the current fiscal year, it would be my recommendation for the Council not to change the benefit level for our Firefighters Relief Association. ACTION REQUESTED 1. Approve the Farmington Firefighters Relief Association request for the City contribution for 2010 at the calculated amount of$195,584.00. 2. Recommend maintaining the current pension benefit level. ResR Cmuller/Herlofsky/Council Memos/Fire Pension Request 8.3.09 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Roland, Finance Director SUBJECT: Farmington Firefighters Relief Association 2010 Pension Request DATE: August 3, 2009 INTRODUCTION The Farmington Firefighters Relief Association has submitted their request for 2010. DISCUSSION The Relief Association is requesting an increase in benefit level of $125 per year of service. The 2009 level is $4,575 per year of service. Under their request the 2010 level would be $4,700 per year of service. Further, the Association has computed a required contribution level for 2010 of$195,584. This is due to the significant decline in the value of the association's investments in 2008/2009 and the computed pension liability at the current benefit level. Attached with this memo is a historical schedule of benefit levels and required contributions. BUDGET IMP ACT Each time the benefit level is increased, the result is an increase in pension liability which must be funded from the Relief Association's resources (State Fire Aid, investments and statutory contributions). Historically, the Relief Association's return on investments coupled with a consistent (but not required) contribution from the City has been enough to cover the pension benefit. The economic downturn - more specifically, the stock market decline in 2008 - reduced the Relief Association's funds by more than $750,000, thereby significantly impacting their ability to pay the established benefit levels. An increase to the benefit level will further increase the outstanding pension liability before the Association's investments (and the stock market) recover. I would not recommend an increase to the benefit level at this time. I would recommend the Association's investment situation improves before any commitment to larger future payouts is made. The City's statutorily required contribution for 2010 is included in the budget proposal currently under preparation by staff. ACTION REQUIRED The City Council should adopt a benefit level for the Farmington Fire Relief Association for 2010. ;r;;;~d' Robin Roland Finance Director City of Farmington Fire Pension Levy I Benefit City City Annual Year Contribution Contribution Firefighter made required Benefit 1992 $ 14,326 $ 1,200 1993 $ 28,483 $ 1 ,400 1994 $ 30,567 $ 1,450 1995 $ 34,375 $ 1,550 1996 $ 45,000 $ $ 1,600 1997 $ 45,000 $ $ 1,650 1998 $ 45,000 $ $ 1,750 1999 $ 50,000 $ $ 2,000 2000 $ 50,000 $ $ 2,300 2001 $ 50,000 $ 20,285 $ 3,000 2002 $ 55,000 $ 37,029 $ 3,000 2003 $ 55,000 $ 48,805 $ 3,000 2004 $ 55,000 $ 65,790 $ 3,050 2005 $ 60,000 $ 26,953 $ 3,200 2006 $ 62,500 $ 435 $ 3,350 2007 $ 67,500 $ $ 3,750 2008 $ 70,200 $ $ 4,200 2009 $ $ $ 4,575 2010 $ 195,584 $ 195,584 $ 4,575 c o "" '" .2' :c o " o 'iij " " a. "0 " U " "e- o. 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N a ~ '" m .... *' a ..; co *' '" N .... *' N " 10 *' '" <0 '" *' ~ N ~ "! o ~ ~ cO 10 <:> ~ ....- ~ ~ ll) '" ~ <:> <:> N '" ~ <:> ~ ",,' ~ <:> ll) "" ",,- ~ <:> <:> <'I ",,- ~ <:> ll) <:> ",,' ~ <:> <:> <:> ",,- :Ii '" '" ~ "iii i~ ",- (1')5 U)~ .- '" E"5 .EE- " 0 . 0 u ~.!l '5.5 a. en !So u~ jg~ - "0 " " 0'" ",0> ~~ m" ~r8 (;)~. :5~~ CD.UJN ~-g .= 1i~~ e Q) co " :>..c ~~~ .coo ~.~ ~ Cii 0...1: ~~~ 131:~ ~m~~ ~ ~'$..ag ~ .eci~s ~ m~~~g~ ......mcE!;;tm EU)tUC\ltRor-- .gm~'Omg "CgN~l~ ~:2 ~ ~= .~ ~~ g~iB~ ;U ~ ~~ ~ ~ niB"E 5~ ~ ~ -enm m ~o ~ :J; <<DO-Nil) e m :3 m m ~ "iiiEEEEE ir.i.a~~~~~ t5:i:2<~<< F=;::-N~~iOU)' a. :a; ::> en en <( ~ <:> <:> <:> ",,- ~ <:> <:> <:> c-; ~ <:> <:> "" N- ~ <:> <:> <:> <'1- ~ <:> '" "- ".: ~ <:> ll) <0 ,..: ~ <:> <:> ~.. ~ g! ~ Q; " " CD Date: July 23, 2009 To: Mayor & City Council From: Farmington Firefighters Relief Association Subject: Association Pension Request for 2010 The Board of the Farmington Firefighters Relief Association met on July 21 st, 2009 to discuss the pension request & city contribution for 2010. The SC-09 calculated a city contribution for 2010 of$195,584.00, which will be the request for 2010. The yearly pension for 2010 was also discussed. The Board's goal was to be at the average for comparable fIre departments in 2010. Based on the list of cities provided by Brenda Wendlandt, Human Resources Director, that average would be $5,685.00 in 2010. The Board felt that an increase to that amount would not be feasible at this time but did feel we needed to continue to move forward to reach that goal. The Farmington Firefighters Relief Association is requesting a yearly increase of$125.00, which would put it at $4,700.00 per year for 2010. If you have any questions, please feel free to contact Vice President Jay Clinkscales, Treasurer Bob Ellingsworth, or myself. Thank you. Respectfully submitted, /!u /~A Tom Hemish President c.c. Peter Herlosky, City Administrator Robin Roland, Finance Director Farmington Firefighters Relief Association Board .. STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR REBECCA OTTO STATE AUDITOR SUITE 500 525 PARK STREET SAINT PAUL, MN 55103-2139 (651) 296-2551 (Voice) (651) 296-4755 (Fax) state.auditor@state.mn.us (B-mail) 1-800-627-3529 (Relay Service) Statement of Position Required Municipal Contributions to Volunteer Firefighters' Pension Plans State law requires a municipality to pay a minimum annual contribution to the special fund of its affiliated volunteer fire relief association, 1 unless the special fund is fully funded or fire state aid is sufficient to cover the municipal obligation.2 The special fund is a fund established and maintained within a relief association to pay service pensions to retiring members. A fund is "fully funded" when there are sufficient assets to cover future liabilities. The funded status of a special fund is affected primarily by changes to benefit levels (i.e., liabilities increase) and by investment gains or losses (i.e., assets increase or decrease). Benefit increases and investment losses decrease a fund's assets, thereby increasing the likelihood that a municipal contribution will be required. A decrease in the funded status will also likely increase the size of the required contribution. Whether a municipal contribution is required and the amount of the required contribution is determined by using a statutory formula. The formula varies depending on whether the plan is a lump sum plan or a monthly service pension plan.3 Lump Sum Plans For lump sum plans, the minimum required municipal contribution equals the [mancial requirements of the special fund minus 1) the amount of fire state aid to be received during the following calendar year; and 2) the amount of any contributions to the special fund from the active members of the relief association to be received during the following calendar year. In addition, five percent annual interest on the assets is also subtracted. 4 1 State law has been summarized and simplified. Minnesota Statutes should be consulted before making decisions based on this Statement. The Statement does not contain legal advice and it should not be relied upon in lieu oflegal advice. It is subject to revision at any time. 2 Minn. Stat. ~ 69.772, subd. 3 & 4; Minn. Stat. ~ 69.773, subd. 5. In some instances, a municipal contribution may be triggered even though the pension plan is fully funded. 3 See Minn. Stat. ~ 69.772, subd. 3 (for lump sum service pensions) and Minn. Stat. ~ 69.773, subd. 5 (for monthly service pensions). There is no required municipal contribution for a dermed contribution plan. 4 Minn. Stat. ~ 69.772, subd. 3(d). Reviewed: January 2009 Revised: NA 2009-2001 An Equal Opportunity Employer The minimum required contribution is calculated by the officers of the relief association during the month of July for the following year.5 To calculate the minimum required municipal contribution, the officers need to know the special fund's financial requirements for the following year. In July, the officers calculate the financial requirements for the following year and the overall funding balance for the current calendar year. If the special fund is not fully funded, the financial requirements for the following calendar year are determined by taking into account 1) the total accrued liability for all active and deferred members of the relief association, calculated for the following calendar year; 2) the increase in the total accrued liability for the following calendar year over the present calendar year; 3) the amount of anticipated future administrative expenses; and 4) one-tenth of the deficit resulting from either an increase in the service pension or an investment loss occurring over the last ten years. The deficit can be amortized over ten years. If the special fund is fully funded, the financial requirements for the following calendar year are the total of 1) the increase in the total accrued liability for all members for the following calendar year over the present calendar year; and 2) the amount of anticipated future administrative expenses. Monthly Service Pension Plans For monthly service pension plans, the financial requirements of the special fund are based on the most recent actuarial valuation. For most plans, the Governmental Accounting Standards Board (GASB) requires an actuarial valuation every two years.6 In addition, a new actuarial valuation is required whenever there is a benefit change. If the plan is in deficit, the deficit is amortized over twenty years and will be included in the annual municipal contribution.7 Defined Contribution Plans For defined contribution plans, the individual volunteer firefighter experiences the gains and the losses. The municipality has no obligation to make contributions to offset losses if they occur, although it can make a voluntary contribution to the special fund if it chooses. Benefit Levels The level of benefits paid by a volunteer firefighter pension plan is usually set by agreement between the relief association and the municipality. Benefit level changes 5 The Schedule Form, provided by the Office of the State Auditor, calculates the amount of any required municipal contribution for the following year. For example, the 2008 Schedule Form will calculate the required municipal contribution amount for the year 2009. 6 See Minn. Stat. ~ 69.051, subd. 1 (fmancial statements in conformance with generally accepted accounting principles); GASB Statement 25, para. 35 (biennial actuarial valuations required for fmanciaI reporting purposes). 7 Minn. Stat. ~ 69.773, subd 4 (d). Reviewed: January 2009 Revised: NA 2 2009-2001 . must first be discussed and adopted by the relief association through a change in its bylaws. The changes must be made in keeping with the relief association's bylaw amendment procedures and Open Meeting Law requirements. A relief association should then seek municipal approval of the benefit level change. The city council or town board can choose to approve the benefit level change or choose not to approve the change. Once the bylaws are ratified by the municipality, however, the benefit levels are guaranteed by the municipality. The municipality assumes responsibility for ensuring the special fund has sufficient assets to cover approved benefit levels. For those relief associations that are affiliated with an independent corporation rather than a fire department, benefit level changes must be approved by the board of the independent nonprofit firefighting corporation. In addition, the independent nonprofit fire fighting corporation is responsible for making any required contributions to the relief association. In limited circumstances, a volunteer fire relief association has the authority to increase its benefit level without municipal ratification. However, if a municipal contribution is later required, the contribution level will be calculated using the last benefit level ratified by the municipality.s If there was never a resolution to ratify a benefit increase, the relief association must return to level where full funding is achieved. Municipalities do not have authority to unilaterally change a relief association's benefit level. Municipalities cannot initiate a change in benefit levels, rescind benefit increases, or give contingent approval to benefit changes. To influence benefit levels, municipalities must rely on positive and strong relationships with their volunteer firefighters. Payment of Required Municipal Contributions To fulfill its obligation to provide at least the minimum required municipal contribution, a municipality may use any source of public revenue, and it may levy taxes. For monthly service plans, for example, a municipality may levy taxes "without any limitation as to rate or amount and irrespective of any limitations imposed" by any other law or regulation. 9 If the benefit level the relief association is operating at was properly established and approved by the affiliated municipality, the municipality is required under state law to make any contributions that become due at that benefit level. If the municipality does not include the full amount of the minimum municipal contribution in its levy for any year, the officers of the relief association must certify that amount to the county auditor, who shall spread a levy in the amount of the certified minimum municipal contribution on the taxable property of the municipality. 10 8 Minn. Stat. ~ 424A.02, subd. 10. 9 Minn. Stat. ~ 69.773, subd. 5(d); ~ 69.772, subd. 4(c). 10 Minn. Stat. ~~ 69.772, subd. 4(d); 69.773, subd. 5(e). Reviewed: January 2009 Revised: NA 3 2009-2001 7CJ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members, rlJ./ City Administrator - J ~ FROM: Lee Smick, City Planner ;?d!--- AICP, CNU-Accredited SUBJECT: Adopt Ordinance Amending Definitions, Detached Garages, Storage Sheds, and Accessory Structures DATE: August 3,2009 INTRODUCTION Staff is proposing the following concerning sheds and detached garages: 1. Increase the maximum size of a storage shed to 240 square feet in size. 2. All sheds shall be anchored to the ground. 3. Any accessory structure exceeding 240 square feet shall be constructed on a slab on grade or foundation. 4. A detached garage would be an accessory structure above 240 square feet up to a maximum size depending on the lot size or the size of the principal structure as follows: Lots up to 0.5 acre Lots 0.5 to 1 acre Lots 1.0 acre + Lesser of 1,000 square feet or square feet of principal 'IfSe structure Lesser of 1,250 square feet or square feet of principal 'IfSe structure Lesser of 1,500 square feet or square feet of principal 'IfSe structure 5. A building permit would be required for any accessory structure above 120 square feet. 6. Any accessory structure shall be located at least 10 feet away from any structure including buildings, billboards, carports, porches, signs, retaining walls, decks and other building features, but not including sidewalks, drives, fences and patios. 7. A paved driveway to a detached garage is not required. DISCUSSION The Planning Commission has reviewed these amendments over the last few years and recently approved them with a 5-0 vote on July 14, 2009. Detached Garages Staff proposes to insert the definition of detached garage into Section 10-2-1 of the City Code to read as follows: GARAGE. DETACHED: An accessory structure that is detached from the principal building with the ability to park a vehicle within the structure and that requires a garage door. The accessory structure is to be constructed of similar materials as the principle structure. ,A..eeess to a garage requires a payed drivc'.vay. During review of the proposed text revision, the Planning Commission determined that a paved driveway is no longer required for a detached garage. A private garage will now be known as an attached garage and reads as follows: GARAGE, PRIVATE ATTACHED: An accessory structure or accessory use of a principal structure which is intended for and used to store the private passenger vehicles and trucks not exceeding twelve thousand (12,000) pounds gross weight, of the family or families resident upon the premises, and in which no business service or industry is carried on. Access to a garage requires a paved driveway. The size range for a detached garage is minimum of 240 square feet and maximum of 1,000, 1,250, or 1,500 square feet depending on the size of the lot. The 240 square feet (12' x 20') is the smallest structure that a vehicle could be located within. The maximum size of the detached garage is also dependent upon the size of the principal structure. For instance, if a principal structure is 950 square feet, the maximum size of the detached garage may only be 950 feet. This requirement has been in the City Code for many years. Additionally, the detached garage needs to be constructed of similar materials as the principal structure. Storage Shed City staff is proposing to include "storage" shed as an accessory structure and proposes the following language in the Section 10-2-1 of the City Code: ACCESSORY STRUCTURE: A structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal structure including but not limited to an attached or detached garage and storage shed. Because of the new sizes in sheds and the increase of complaints about storage of items outside on residential properties, City staff is proposing to increase the maximum size of a storage shed to 240 square feet rather than the current 120 square-foot requirement. A building permit for any accessory structure over 120 square feet is required by the International Building Code. Staff has researched a number of communities concerning its requirements for building permits for accessory structures. Over forty communities such as Andover, Maple Grove, Ramsey, Inver Grove Heights, Rosemount, Bloomington, and Lakeville responded to a staff request concerning the community's requirement for an accessory structure building permit and the cost of the permit. Most of the communities stated that they require building permits for accessory structures over 120 square feet. All of the communities surveyed stated that they require accessory structures to be anchored, which is currently the requirement of Farmington as stated in Section 10-6-6 of the Code. ACTION REQUESTED Adopt the attached ordinance revisions for Section 10-2-1, Title 10 Chapter 5 concernmg residential districts, and Sections 10-6-6 (A) and (B). Respectfully Submitted, ~ Lee Smick, AICP, CNU-Accredited City Planner CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 10-2-1 CONCERNING DEFINITIONS, 10-5-6 (B) 2,10-5-7 (B) 2,10-5-8 (B) 2,10-5-9 (B) 2,10- 5-10 (B) 2,10-5-11 (B) 2,10-5-12 (B) 2 CONCERNING DETACHED GARAGES AND STORAGE SHEDS AND 10-6-6 (A) AND 10-6-6 (B) OF THE FARMINGTON CITY CODE CONCERNING ACCESSORY STRUCTURES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The City of Farmington City Code, 10-2-1 Definitions is amended by adding the language below and deleting the strikethrough language as follows: ACCESSORY STRUCTURE: A structure on the same lot with, and of a nature customarily incidental and subordinate to, the principal structure including but not limited to attached or detached garage, storage shed or gazebo. GARAGE, PR..TVATE ATTACHED: An accessory structure or accessory use of a principal structure which is intended for and used to store the private passenger vehicles and trucks not exceeding twelve thousand (12,000) pounds gross weight, of the family or families resident upon the premises, and in which no business service or industry is carried on. Access to a garage requires a paved driveway. GARAGE. DETACHED: An accessory structure that is detached from the principal building with the ability to park a vehicle within the structure and that requires a garage door. The accessory structure is to be constructed of similar materials as the principal structure. SECTION 2. 10-5-6: R-l LOW DENSITY RESIDENTIAL DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages: Lots up to 0.5 acre Lesser of 1,000 square feet or square feet of principal tlSe structure Lots 0.5 to 1 acre Lesser of 1,250 square feet or square feet of principal tlSe structure Lots 1.0 acre + Lesser of 1,500 square feet or square feet of principal tlSe structure Storage Shed m 240 square feet Building Permit Any accessory structure over 120 square feet requires a building permit. Building Material The detached garage shall be constructed of similar materials as the principal structure. Maximum number 1 of each type of structure provided it is not over approved lot coverage. Side yard setback 6 feet Rear yard setback 6 feet Height (maximum) storage shed 12 feet Height (maximum) detached garage 20 feet All standards are minimum requirements unless noted. SECTION 3. 10-5-7: R-2 LOWIMEDIUM DENSITY RESIDENTIAL DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages: Lots up to 0.5 acre Lesser of 1,000 square feet or square feet of principal tlSe structure Lots 0.5 to 1 acre Lesser of 1,250 square feet or square feet of principal tlSe structure Lots 1. 0 acre + Storage Shed Building Permit Building Material Apartment Maximum number Side yard setback Rear yard setback With alley Without alley Lesser of 1,500 square feet or square feet of principal use structure -HG 240 square feet Any accessory structure over 120 square feet requires a building permit. The detached garage shall be constructed of similar materials as the principal structure. 1,800 square feet 1 of each type of structure provided it is not over approved lot coverage. 6 feet 10 feet 3 feet Height (maximum) storage shed 12 feet Height (maximum) detached garage 20 feet All standards are minimum requirements unless noted. SECTION 4. 10-5-8: R-3 MEDIUM DENSITY RESIDENTIAL DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages Storage Shed Lesser of 1,000 square feet or square feet of principal structure 240 square feet Building Permit Any accessory structure over 120 square feet requires a building permit. The detached garage shall be constructed of similar materials as the principal structure. 1,800 square feet 1 of each type of structure provided it is not over approved lot coverage. Building Material Apartment Maximum number Side yard setback 6 feet Rear yard setback With alley 10 feet Without alley 3 feet Height (maximum) storage shed 12 feet Height (maximum) detached garage 20 feet All standards are minimum requirements unless noted. SECTION 5. 10-5-9: R-4 MEDIUM/HIGH DENSITY RESIDENTIAL DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages Storage Shed Building Permit Building Material Apartment Maximum number Side yard setback Rear yard setback Lesser of 1,000 square feet or square feet of principal structure 240 square feet Any accessory structure over 120 square feet requires a building permit. The detached garage shall be constructed of similar materials as the principal structure. 1,800 square feet 1 of each type of structure provided it is not over approved lot coverage. 6 feet 6 feet Height (maximum) 12 feet storage shed Height (maximum) 20 feet detached garage All standards are minimum requirements unless noted. SECTION 6. 10-5-10: R-5 HIGH DENSITY RESIDENTIAL DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages Storage Shed Building Permit Building Material Apartment Maximum number Side yard setback Rear yard setback Height (maximum) storage shed Height (maximum) detached garage Lesser of 1,000 square feet or square feet of principal structure 240 square feet Any accessory structure over 120 square feet requires a building permit. The detached garage shall be constructed of similar materials as the principal structure. 1,800 square feet 1 of each type of structure provided it is not over approved lot coverage. 6 feet 6 feet 12 feet 20 feet SECTION 7. 10-5-11: R-T DOWNTOWN TRANSITIONAL MIXED USE DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages Lesser of 1,000 square feet or square feet of principal structure Storage Shed Building Permit Building Material Apartment Maximum number Side yard setback Rear yard setback 240 square feet Any accessory structure over 120 square feet requires a building permit. The detached garage shall be constructed of similar materials as the principal structure. 1,800 square feet 1 of each type of structure provided it is not over approved lot coverage. 3 feet With alley 10 feet Without alley 3 feet Height (maximum) storage shed 12 feet Height (maximum) detached garage 20 feet All standards are minimum requirements unless noted. SECTION 8. 10-5-12: R-D DOWNTOWN RESIDENTIAL DISTRICT: (B) 2. Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size Detached garages Storage Shed Building Permit building permit. Building Material Lesser of 1,000 square feet or square feet of principal tlSe structure ~240 square feet Any accessory structure over 120 square feet requires a The detached garage shall be constructed of similar materials as the principal structure. Apartment 1,800 square feet Maximum number 1 of each type of structure provided iUs not over approved lot coverage. Side yard setback 3 feet Rear yard setback With alley 10 feet Without alley 3 feet Height (maximum) storage shed 12 feet Height (maximum) detached garage 20 feet All standards are minimum requirements unless noted. SECTION 9. 10-6-6: ACCESSORY BUILDINCS STRUCTURE: Accessory buildings structures shall be permitted uses in residential districts and conditional uses in business and industrial districts subject to the following conditions: (A) Residential: 1. :fhey Accessory structures shall be plaeed in the located behind principal structure in the side or rear yard of the principal unit and at least ten feet (10') away from the d';lelling unit any structure if not attached. 2. :fhey Storage sheds shall not exceed twelve feet (12') in building height and eRe hundred hventy 120 two-hundred forty (240) square feet. 3. :fhey Accessory structures shall meet the minimum requirements of the building code and be anchored in place as approved by the building inspector. 4. Accessory structures over one-hundred and twenty (120) square feet require a building permit. 5. Storage sheds are required to be anchored to the ground. 6. Accessory structures over 240 square feet require a floating slab. 7. Accessory structures at 1.000 square feet and above requires footings and foundation. 8. Detached garages shall be constructed of similar materials as the principal structure. (B) Commercial And Industrial: 1. ::J:hey Accessory structures shall be approved as part of the conditional use process. 2. ::J:hey Accessory structures shall be constructed of similar materials as the principal use. 3. ::J:hey Accessory structures shall comply with minimum requirements of subsection (A) of this section. SECTION 10. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2009, by the City Council of the City of CITY OF FARMINGTON By: Todd Larson, Mayor ATTEST: By: Peter Herlofsky, City Administrator SEAL By: City Attorney Published in the Farmington Independent the _ day of , 2009 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 10-2-1 CONCERNING DEFINITIONS, 10-5-6 (B) 2,10-5-7 (B) 2,10-5-8 (B) 2,10-5-9 (B) 2,10-5-10 (B) 2,10-5-11 (B) 2,10-5-12 (B) 2 CONCERNING DETACHED GARAGES AND STORAGE SHEDS AND 10-6-6 (A) AND 10-6-6 (B) OF THE FARMINGTON CITY CODE CONCERNING ACCESSORY STRUCTURES NOTICE IS HEREBY GIVEN that, on , Ordinance No. was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that, because ofthe lengthy nature of Ordinance No. , the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the Title 10 Sections listed above in the heading have been amended regarding detached garages, storage sheds and accessory structures, specifically to add a definition of detached garage, clarifying that a building permit is required for any accessory structure over 120 square feet, that accessory buildings must be constructed of similar materials as the principal structure, and increasing the maximum size of storage sheds to 240 feet, clarifying the height limits for sheds and garages, and making these changes throughout the various specific residential zoning districts. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this _ day of , 2009. CITY OF FARMINGTON By: Todd Larson, Mayor By: 146880vl Peter J. Herlofsky, Jr., City Administrator Approved as to form this _ day of , 2009. By: Joel J. Jamnik, City Attorney Published in the Farmington Independent the _ day of , 2009. 146880vl 7d City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator &J( Kevin Schorzman, P .E., City Engineer FROM: SUBJECT: Farmington Area Transportation Study-Final Report DATE: August 3,2009 INTRODUCTION / DISCUSSION The fma1 report for the Farmington Area Transportation Study has been completed. The executive summary for the report is attached. The recommendations of the report are the same as those that were discussed with Council at the April 8, 2009, City Council/School Board workshop. BUDGET IMPACT None. ACTION REOUESTED Receive the report, direct staff to work with Dakota County to implement the short-term recommendations, and direct staff to include mid-term and long-term recommendations in future City planning documents. Respectfully Submitted, ~,~ Kevin Schorzman, P .E., City Engineer cc: file June 2009 ACKNOWLEDGEMENTS PROJECT ADVISORY COMMITTEE MEMBERS Representati ve John Sass Brian Sorenson, P.E. Kristi Sebastian, P.E., p.T.a.E. Suzanne Hanrahan, P.E. Kevin Schorzman, P.E. Lee Smick, AICP Tony Wipp1er Brad Meeks Jeff Priess Rosalyn Pautzke Bryan Nemeth, P.E., p.T.a.E. Gina Mitchell, AICP June 2009 - Farmington Area Transportation Swdy Prepared by Bolton & Menk. Inc. (T42.22353) Agency Dakota County Dakota County Dakota County Dakota County City of Farmington City of Farmington City of Farmington Farmington School District Farmington School District Farmington School District Bolton & Menk, Inc. Bolton & Menk, Inc. Title Project Manager Program Engineer Traffic Engineer Assistant Traffic Engineer City Engineer City Planner Assistant City Planner Superintendent Finance Director Director of Administrative Services Consultant Project Manager Transportation Planner Pagei EXECUTIVE SUMMARY Dakota County and the City of Farmington have studied the roadway system needs associated with future residential and commercial growth anticipated in the Farmington area and the opening of the new Farmington High School for the 2009-2010 school year. This study focused on identifying and understanding . Existing traffic conditions and operations along County State Aid Highway (CSAH) 31 (Pilot Knob Road), CSAH 50 (212th Street), County Road (CR) 64 (195th Street), and Flagstaff A venue . Anticipated traffic conditions when the new Farmington High School opens in the fall of 2009 and potential improvement strategies . Arterial and collector roadway corridor network required to accommodate long-term needs . Forecasted 2030 traffic volumes . Safe and efficient access vision and implementation plan to accommodate forecasted 2030 traffic conditions along CSAH 31 (Pilot Knob Road) Following are the findings of the Farmington Area Transportation Study. Existing Conditions. During the peak travel periods of the day, the study corridors operate under capacity. Overall, traffic is able to move in a safe and efficient manner with existing traffic control and lane geometry. Most intersections have crash rates lower than the state average. The intersection of CR 64 and CSAH 31 is just over the statewide average crash rate which may be of concern as traffic increases. Long Term Roadway Network Vision. A roadway network vision accommodating the long- term growth needs in the Farmington Area has been developed. This vision represents the future functional classification of existing roadways and identifies the future corridors necessary to accommodate existing and future growth in the Farmington area and region. 2009-2010 School Opening. Several changes are occurring in northwest Farmington that will alter traffic patterns during the 2009-2010 school year. These changes include the extension of CR 64 to Trunk Highway (TH) 3, the paving of Flagstaff Avenue and 200th Street, opening of the new Farmington High School and shifts in school building use, and some residential growth. This study evaluated these changes to anticipate the traffic implications on the study corridors and at intersections along the corridors. Mitigation options were agreed to by Dakota County, City of Farmington Council, and Farmington School Board for the short, mid, long, and extended term. The short-term (within next year) improvements are based on the assessment of existing traffic and conditions after the High School opens as identified below. June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk, Inc. (T42.22353) Page ii CR 64 (195th Street) Corridor Include preliminary design efforts in the County and City Capital Improvement Programs for 2010. CR 64 (195th Street) at Akin Road Maintain existing multi-way stop control. Monitor and determine the timing and need for left and right turn lane improvements. CR 64 (195th Street) at CSAH 31 (Pilot Knob Road) Maintain existing multi-way stop control. CR 64 (195th Street) at Flagstaff Avenue Maintain current two-way stop control and install multi-way stop control in August 2009 before fall sports begin and the new high school opens. City to install intersection lighting. CSAH 50 (212th Street) at Flagstaff Avenue Maintain existing two-way stop control. City to install intersection lighting. When the high school is adjourned for the day, non-bus traffic leaving the campus will be sent north on Flagstaff Avenue. All four of the intersections above may function acceptably for a few years under the existing intersection configuration and traffic control even though there may be unacceptable delay for one or more movements in 2009/2010. 2030 Forecasted Traffic Volumes. Traffic forecasts were developed for the year 2030 based on the City's 2030 Draft Land Use Plan. Also considered in the 2030 forecasts were the 2009- 2010 pending improvements and long-term corridor vision established in this study. While most of the roadway corridors do not need capacity improvements to maintain acceptable traffic operations, a few sections of the roadway may require improvements by 2030. 2030 Pilot Knob Road Corridor Vision. As a minor arterial roadway, Pilot Knob Road's role in the network is to provide mobility and limited access. Currently, there are several accesses along the corridor. The more access that is allowed to a roadway, the less the roadway can provide mobility. More access along arterial roadways also results in decreased safety with higher crash incidents. The study establishes a vision for the Pilot Knob corridor that can be achieved over time. This vision considers preserving the mobility of the corridor, while not compromising safety. It also prioritizes providing adequate accessibility to adjacent neighborhoods, commercial properties, and public land uses. In addition to assessing the current access configuration, four corridor access alternatives were developed north of CR 64, and three access alternatives south of CR 64. The preferred corridor alternatives approved by the Project Advisory Committee and elected officials from the City of Farmington, Dakota County, and Farmington School District were June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk, Inc. (T42.22353) Pageiii North B and South X. These alternatives were selected based on an evaluation of several key considerations including delay, travel time and speed, access delay onto Pilot Knob Road, safety, system planning, and cost. The preferred corridor alternatives would place frimary access intersections at the future 179th Street, Upper IS2nd Street, lsih Street, 190t Street, CR 64 (l95th Street), 197th Street, 200th/203rd Street, the future 20gth Street, and CSAH 50 (21th Street). Implementation. It is envisioned that the Pilot Knob Road corridor and the other intersections analyzed will remain as they are today for a number of years. As the volume of traffic increases, there may be an opportunity for a change in traffic control. The Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) provides the requirement for justifying a change in traffic control. Corridor and intersection changes are anticipated to be reviewed, determined, and programmed as the volume of traffic through the intersections increase, as correctable crashes increase, and as funding dictates. Dakota County has a process to evaluate the needs and determine when a traffic control change is an appropriate program project. For County roadways, Dakota County Transportation Department staff will install or permit a change in traffic control based on a County engineering study that indicates that a change is appropriate. The installation of signals is based on priority in a signal ranking analysis and availability of funds. The signal ranking analysis considers safety, delay, access spacing, traffic volumes and other factors. It is noted that a change in traffic control may not necessarily improve the safety of an intersection (according to the State of Minnesota Traffic Safety Fundamentals Handbook). Further explanation of this is described in Technical Memorandum B. Installation of a traffic signal or all-way stop on a county roadway requires County Board approval. Overall, this study evaluated the short-term traffic needs of the intersections impacted by the new Farmington High School, developed a long-term roadway vision for the northwest Farmington area, and established a long-term vision for CSAH 31 (Pilot Knob Road) through Farmington. This plan allows for appropriate short-term improvements and a long-term vision to serve the traveling public in a safe and efficient manner in the northwest Farmington area now and into the future. June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk. Inc. (T42.22353) Pageiv TABLE OF CONTENTS I. STUD Y PURPOSE............... ........... .............. ........ ....... ....... ......... ........... .... ........ ........ ........ 1 II. AGENCY COORDINATION AND PUBLIC INVOLVEMENT PROCESS .............................. 2 I I I. EXISTING CONDITIONS. ..................... ...... ......... .............. ..... ...................... ....... ..... ........ 4 IV. LONG TERM ROADWAY NETWORK VISION ................................................................... 5 V. 2009-2010 SCHOOL YEAR TRAFFIC IMPACT ANALYSIS .............................................6 A.CR 64 (195TH STREET) CORRIDOR ............................................................................. 6 B. CR 64 (195TH STREET) AT AKIN ROAD ...................................................................... 7 C.CR 64 (195TH STREET) AT CSAH 31 (PILOT KNOB ROAD)....................................... 7 D.CR 64 (195TH STREET) AT FLAGSTAFF A VENUE........................................................ 8 E. CSAH 50 (212TH STREET) AT FLAGSTAFF AVENUE .................................................. 8 F . CAPACITY SENSITIVITY ANALySIS....... ......... ......................... ................ ..... ........ .... .... 8 G .IMPLEMENT A TION ........ .................................... ........ ........... ........... ......... .... ........ ....... 10 VI. 2030 FORECASTED TRAFFIC VOLUMES ..................................................................... 11 VII. 2030 CSAH 31 (PILOT KNOB ROAD) CORRIDOR VISION ........................................ 12 A.PREFERRED CORRIDOR ALTERNATIVES .................................................................... 14 B . IMPLEMENTATION ............. ......... ............... ........ ................ ...... .................. ....... .......... 15 TECHNICAL MEMORANDUMS Part A - Existing Conditions Part B - 2009-2010 School Year Traffic Impact Analysis Part C - Dakota County CSAH 31 (Pilot Knob Road) Corridor Analysis June 2009 - Farmington Area Transportation Study Prepared by Boltol1 & Menk. fnc. (T42.22353) Page v 1. STUDY PURPOSE Dakota County and the City of Farmington have studied the roadway system needs associated with future residential and commercial growth anticipated in the Farmington area and the opening of the new Farmington High School for the 2009-2010 school year. This study focused on identifying and understanding . Existing traffic conditions and operations along County State Aid Highway (CSAH) 31 (Pilot Knob Road), CSAH 50 (212th Street), County Road (CR) 64 (195th Street), and Flagstaff A venue . Anticipated traffic conditions when the new Farmington High School opens in the fall of 2009 and potential improvement strategies . Arterial and collector roadway corridor network required to accommodate long-term needs . Forecasted 2030 traffic volumes . Safe and efficient access vision and implementation plan to accommodate forecasted 2030 traffic conditions along CSAH 31 (Pilot Knob Road) June 2009 - Farmington Area Transportalion Study Prepared by Bo/ton & Menk, Inc. (T42.22353) Study Corridors . CSAH 31 (Pilot Knob Road) . CSAH 50 (212th Street) . CR 64 (195th Street) · Flagstaff Avenue Page J II. AGENCY COORDINATION AND PUBLIC INVOLVEMENT PROCESS Coordination and public involvement were identified as key components to the success of this study. These efforts provided staff and elected officials from the City of Farmington, Dakota County, and Farmington School District, as well as the public with continuing opportunities to be involved in the study, understand findings, and develop implementation strategies. A Project Advisory Committee (PAC) was organized consisting of representatives from the City of Farmington, Dakota County, and Farmington School District. Members of the PAC were responsible for representing their agency's interests and reporting back information to their agency. Six PAC Meetings were held over the course of the study. The responsibilities of the PAC were to . Establish study goal, objectives, and evaluation criteria . Identify, review, and evaluate alternatives . Review and discuss public input . Identify preferred alternatives . Develop consensus on implementation strategies and responsibilities Elected Official Meetings were held to provide a forum for officials from the City, County, and School District to review the study progress and issues, build understanding for the factors influencing recommendations, listen to and consider comments and concerns, and reach consensus on preferred alternatives and implementation strategies. Meetings were held on November 10,2008, December 10,2008, and April 8, 2009. Open House Meetings were held to provide a forum for the public to review study findings and share experience and comment on the alternatives and findings. Notice for the meetings was provided to residents and businesses by means of press releases, the Dakota County website, and direct mailings of over 3,600 newsletters. Newsletter #2 is shown on the next page. The first meeting was held on November 19,2008. The objective of the meeting was to: . explain the study objectives . present existing and 2009-2010 traffic conditions and alternatives . review the draft long-term roadway network vision . review draft concepts for access along Pilot Knob Road . receive public input on the study's progress. A second meeting was held on March 18, 2009. The purpose of the second meeting was to present and receive public input on the long-term vision for Pilot Knob Road through Farmington. This included sharing the recommended alternative for Pilot Knob including plans for each intersection along the corridor. Exhibits showed the intersections to be maintained as full access that may be candidates for signalization or modification into a roundabout and intersections where full turning movements may change over time. June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk. fnc. (T42.22353) Page 2 County Website. The Dakota County website was utilized as a means to advertise public involvement opportunities and display information presented at open house meetings. This provided the opportunity for the public to keep abreast of the study's progress. Newsletter #2 ~ ~ u....at. .. T'''lportalln H..... for _... of ..... IIICIlScIlooI lale last )l:tlr. tfet:ted officials and staff from the CHy of farmingltYI, fMtI1;ng.ioo School m!Jtfct. ,lnd O.)kota COI.JI"\,I}' Nwt< to disca~ poh!r~lul ilTlpn,l\'t1fMnts to i'lcccmmqaiJte tmfhc 'J'iM'n the new Famlinw:on Hi~ S<;hr:)Q1 opens.. Th.iSlr:rormatiOr\ wa... shar~ at an o~ ~ wilt'! thl! pubLc 10 Ii.<;l~n to t~;( concerns and ur.derstand Illei, petSpeoctl~ Stlott. mid. !<mg. iJnd ll;den~J t~ ;dars Wf;>rp rJ~\.t>Ii')ped foY itle 195!h Slr~ rorriljor at,d p../lcl1 Ir,ler.s~1}t1 sho)wn oolow. fci1o....ing afi(> 1M pl3ns fo' school o~p;ng. 1___ 1nc.I~ldl! rfelirnirdry tI~iGn eUt)r1s In the County and City Cnptlill lmwo\~m~nr, Programs for 2010. l___fIoIIIIlI_ Mair.lain CUfmrilljlio,way S{op control M.d lr.st~1I mullh...'ay stop COt.!:rol in Au,ust 20l.'9 be-fora fa] sports begin ; nod tM: MW high school opens. CIty . to insti)lIlrJ~h}O lighting. ee.1III.5012121l_a1~1rte. ;; M...-,'rJtl,f) ttdstrflg.t'o'oo-way SIO"" t conlrDl. When IhI: high schl;.o.'.lt i.o; " adjf.)ulr'ied fOf 1Ile- <I')1i. r'h)r1-bUS tfOl(tic .1 le-all'lflb the campu5 ...ill be:sent nol1h on nilf;5lilff A~m~. C~ty to lostall il'\liR~SAC!,orl b.ghHr,g. Flna. 0pMt Hous. - A VWotI for" F.twr. of Pilot bOb A hM1 OPt!!} MtJ$t!; wiU IN hf!!{l to.} KMb <)(',d toads ac~,il"~ Pill'll Kr..'1h rev"dN th~ klnC-h~ml \11SiM (or Pilot \I\;'iti be roonilored O'.'ef tim"" to gauc.e Kr,d;.lh(~"11 Farmington. TtJis. wi'tQn r,iQI'Jitic-ltiOns Shouid boil 1(0)g-tY\fiJ'! '(1St';"" f~pf~nls th.lii; COlisld>l'fl"(Xt tOl' C.h.1f\gt!. thd vision Y';oI1 101et~Xlf{l(l:S with Pilot ll;rob l'1m wi! support e.JI,shr;g and future I,;)nd tl~ t..e mAir,I;};,;r<l1?"1 .",ith full A<:.t.e'!ts and ce<:iSions and ~'.!O\'~de hHur~ s..)f~ ..)nd rtii1y ~ e:J1'..didaM:\ tor $Itni1'Ii.l~H)t\ Or effic:er.t mob'lity through Farmio&.lon. n"!(xliflcat;.Qn 1:i10 a rt1\Y1daoo...{. . a~so Hlt':nifiif!s In.tt>'(SflCliDns. whe(o} fut VIS'" thf.- Shld}' ,^'~b ~f1~ to fe,1m (U'Tir--C (f"{M.vnents milj chang.! ov'*' mo.r~ d.,Mils oItll.';\ut th~ 5h1dy. f,rr-#. Trartic volumes AI0f,g Pdol ro'a6dTo',,-; $tutyl(lt~O(l.9'~~\4tbftsn;d).osiU at N:Q>;i_"'"",",~\.iIl.'~"""""''''~'Pwod,iT",,~lW'\'''''''''__''''"'''''',''''' June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk. Inc. (T42.22353) D_oM e.-ty Tr~"" o.,.rbHftt :L~ .~~. . Mt::,!~~.; .~ February 2009 - Newslettet 2 J.nq~,~IIw....,;:.. f~C--'~'_~$t~~ 14'i!o~~1"'-.. ..,.... ......_...~12' ~,',T,,\ ~' => update on Transportation Needs fot Opening of New High School Final Open House - A Vision for the "..tllte of Pilot Knob -' (}/11!1I HtH,",/! !\bf\:h IS. 2((j4.) al tht'i FarTuinj.!JPlI Cif)" I laU .UO ThirJ S1n:,.:t Time: .tOO p.m. - 6:.\0 fI-P'- Farmington Area Transportation Study *"~~",,.......~.H..>t1~lI!l "_J"'~.~""""llt kI f..rnl.,~"". 'M KC..,. .~.nMJlot 1")5til StrKt Nldf(lOU..It,,~b,<<,wuthof 19Sth~~",~to do1:crl11lne .t!~ wwl4 ~ ptOloldlt lonlll,wrm uhrf).1Iftd rnobfllly. Ntcr....~ WC'1,1~.\I"toJ 6It4 cvm~ ttf4It:<;I t~ avnoth ~ l'f.n~tl~Md5fM"'CI Odd,.~, PlkM Knob Qond Sa!~ Tf.lIl<SPOrt.at~ to},,"" ~tmlr>C 0... The prmJ~ altJ:m.tth~ Me U1U'1o",atcd 10 tH left. OIbei nltf:f1t....i'\I~ U'udied afld a C:Qmp4I'n-t nwrb. wilt bf.o 011 ~;ty IIt'~ ()p@nliovw. .~_lIt..I"lIl'O:1,..._..'."h'....lnc......""""'.".;II...~...... ia M' .~'a.M. C......;.~...c~ ~ ~~.::na'4 _ .~l<:j~IillJ>""~i"'" ... ~ilI"",'''''"9.'''''"'Iw"",,'''I'''__, () k~.IMi!~'.......'W!.I..'l<i.""..._......i!_~_lloI ~ ~fr""';"........~j_. cn.....,...."IIiIl,,.."'..S._i!r.,-.t.6t<tI"l I'l'Itn.~,""" u"lfII~' ""'Wd f>'O ~"'lc'~I_Il'~~~___ O~'~ll"'lIIH'T'llfI~_dD'"f'WI't(",w...,._r"'l rM:t,,*m~.....o... .~I"'f_..~'<I_ft"i.~.r_Oo't ~.." III .....m... v......, .....,.ou. Page 3 III. EXISTING CONDITIONS The Farmington Area Transportation Study began with evaluating the existing traffic conditions, including corridor and intersection delay and crash history. This information provided the baseline conditions for developing the forecasted traffic changes under 2009-2010 school year and 2030 traffic. During the peak travel periods of the day, the study corridors operate under capacity. Overall, the intersections in the area operate effectively with little delay and do not have capacity problems. Most intersections have crash rates lower than the state average. The intersection of CR 64 and CSAH 31 is just over the statewide average crash rate. 2008 Traffic Volumes .. ~ ~ I> i tlOTH sr w '" '" If :is ,., 300 200TH STW ~ t9STH STW 4200 ill I~I . .,~;;'.. < }:;';~EV'~~ ~~~~.4B50 .. II ~ ~ FARMINGTON Note: Additional information about the Existing Conditions can be found in Technical Memorandum - Part A. '" n June 2009 - Farmington Area Transportation Swdy Prepared by Bolton & Menk, Inc. (T42.22353) Page 4 IV. LONG TERM ROADWAY NETWORK VISION A roadway network vision accommodating the long-term growth needs in the Farmington Area has been developed based on recent changes in the area and coordinates the functional classification of the roadways with adjacent community plans and Dakota County's plan. This vision represents the future functional classification of existing and future corridors necessary to accommodate existing and future growth in the Farmington area and region. The designations relate a particular roadway's role in the network, such as access, mobility, or both. The designations also relate to design standards that would be appropriate for each roadway in the network to fulfill its role. The vision complements previous corridor planning efforts in the area and is coordinated with adjacent communities. The vision also considers the existing development pattern, wetlands, and drainage areas prevalent in the Farmington area. It is intended that future corridors would be developed over time as new development is initiated. This long term future roadway functional classification vision was used to develop and evaluate the 2009-2010 School Opening and the 2030 Pilot Knob Road Corridor Vision. Long Term Roadway Vision .....~ ..... , . . . I Legend Futur. Functional ClassJflcation - A MiflOf Ane-rial.ConnectOf .... future A MircrAftefial-CCiU1ector - A Minor Arteri3l.Ell.pa.oder - ..,. Futl,lrtt A Mrror AJterial-Expander BMinor ~ Futur. B Minot Ma;or Col'eetor ~ ~ ~ Future M.a;~r Collector M-,.,or CoI:eetor Futu(~ MII"Of CoJl<<;.tor , I , ) '" #, 1i... IE I "~" ^",~T~lg,~, nj .~. L~M ~ereourle'S.& Dralnage'K..lYS i ! Note: Additional information about the Long Term Roadway Network Vision can be found in Technical Memorandum - Part C. FARMINGTON I t .t, , . , t . I I I . ....'JII' .......... -... June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk, Inc. (1'42.22353) Page 5 v. 2009-2010 SCHOOL YEAR TRAFFIC IMPACT ANALYSIS Several changes are occurring in northwest Farmington that will alter traffic patterns in 2009- 2010. These changes include the extension of CR 64 to Trunk Highway (TH) 3, the paving of Flagstaff A venue and 200th Street, opening of the new Farmington High School and shifts in existing school building use, and some residential growth. The existing building use changes include the current high school becoming a middle school, a middle school becoming an elementary school, and having the ih and gth graders in the School District now split between the two middle schools. This study evaluated these changes to anticipate the traffic implications on the study corridors and at intersections along the corridors. Mitigation options were identified and an action plan developed to address forecasted safety and mobility deficiencies and maintain acceptable traffic operations. The action plan was agreed to at the Workshops by Dakota County, City of Farmington Council, and Farmington School Board for the short term (within the next year), mid-term (within 5 years), long term (by 2030), and extended term (beyond 2030). The next step would be adoption of this plan by the participating agencies. A. CR 64 (l95TH STREET) CORRIDOR Short Term - Include preliminary design efforts in the County and City Capital Improvement Programs for 2010. Mid Term - In 2010, develop a plan for corridor improvements, including turn lanes, shoulders, trails, and drainage. Include detailed traffic analysis to determine the timing and need for a roundabout or traffic signal at CSAH 31 (Pilot Knob Road). Long Term - Evaluate and determine the location of primary accesses along CR 64 (l95th Street). Extended Term - Construct CR 64 (195th Street) as a four-lane divided roadway with left and right turn lanes. Extend CR 64 (l95th Street) to Cedar A venue on the west and to CSAH 66 on the east. June 2009 - Farmington Area Transportation Swdy Prepared by Boltol1 & Menk. Inc. (T42.22353) Page 6 B. CR 64 (195TH STREET) AT AKIN ROAD Short Term - Maintain existing multi- way stop control. Monitor and determine the timing and need for left and right turn lane improvements. Mid Term - Construct eastbound right turn lane in consideration of more substantial corridor improvements. Long Term - Evaluate the traffic control needs as Diamond Path is constructed and north-south traffic is redistributed 19Sth Street at Akin Road through the area. Extended Term - Reconstruct the intersection to be compatible with the four-lane divided CR 64 (195th Street). C. CR 64 (195TH STREET) AT CSAH 31 (PILOT KNOB ROAD) Short Term - Maintain existing multi-way stop control. Mid Term - Construct eastbound right turn lane in consideration of more substantial corridor improvements. Monitor and determine the timing and need for intersection improvements, including the installation of a roundabout or traffic signal. Improvement plans should consider the CSAH 31 Corridor Analysis. 19Sth Street at Pilot Knob Road Long Term - Determine the intersection configuration needs of a four-lane divided CR 64 (195th Street) and four-lane divided CSAH 31 (Pilot Knob Road). Extended Term - Reconstruct the intersection to be compatible with the four-lane divided CR 64 (195th Street). June 2009 - Farming/on Area Tramportation Study Prepared by Bol/on & Menk, Inc. (T42.22353) Page 7 D. CR 64 (195TH STREET) AT FLAGSTAFF AVENUE Short Term - Maintain current two-way stop control and install multi-way stop control in August 2009 before fall sports begin and the new high school opens. City to install intersection lighting. Mid Term - Monitor need for intersection improvements. Long Term - Install a roundabout or traffic signal as traffic increases. Plan 19Sth Street at Flagstaff Avenue improvements to be compatible with the future four-lane divided CR 64 (195th Street) and the west extension to Cedar A venue. Extended Term - Reconstruct the intersection to be compatible with the four-lane divided CR 64 (195th Street) and the west extension to Cedar Avenue. E. CSAH 50 (212TH STREET) AT FLAGSTAFF AVENUE Short Term - Maintain existing two-way stop control. City to install intersection lighting. When the high school is adjourned for the day, non-bus traffic leaving the campus will be sent north on Flagstaff Avenue. Mid Term - Monitor traffic conditions. Evaluate and determine the impacts of intersection improvement alternatives and traffic control. Consider the implications of future east/west roadway connections in the area. Select preferred alternative by 2011. Lonj:! Term -Implement intersection improvements as dictated by traffic conditions. F. CAPACITY SENSITIVITY ANALYSIS 21ih Street at Flagstaff Avenue All four of the intersections may function acceptably for a few years under the existing intersection configuration and traffic control even though there may be unacceptable delay for one or more movements in 200912010. A sensitivity analysis was completed to anticipate when there may be significant capacity issues which would result in significant congestion, increased driver complaints, and an increase in traffic crashes. June 2009 - Farmington Area Transportation Study Prepared by BollOn & Menk, Inc. (1'42.22353) Page 8 CR 64 (19Sth Street) at Akin Road - The intersection is anticipated to operate acceptably under the current traffic control (multi-way stop) for a number of years. When the conflicting movements have an increase of 78% over the traffic volume in 2008, the intersection is anticipated to be at the verge of congested conditions, where minor fluctuations can cause significant congestion. It is anticipated that this would occur between 2022 and 2026. CSAH 31 (Pilot Knob Road) at CR 64 (19Sth Street) - The intersection is anticipated to operate acceptably under the current traffic control (multi-way stop) for a couple years. When the conflicting movements have an increase of 30% over the traffic volume in 2008, the intersection is anticipated to be at the verge of congested conditions, where minor fluctuations can cause significant congestion. It is anticipated that this would occur between 2009 and 2013. The addition of right turn lanes on the east and west approaches is anticipated to allow a conflicting traffic increase of 47% over the traffic volume in 2008. This increase in capacity is anticipated to extend the timeframe to between 2013 and 2017. CR 64 (19Sth Street) at Flagstaff Avenue - The intersection will have delay issues during the AM peak hour with the westbound left movement under the current traffic control (two-way stop). The addition of stop signs to all approaches (multi- way stop) is anticipated to extend how long the intersection is able to handle traffic in a safe and efficient manner. Based on planning projections, the intersection is anticipated to be approaching a congested condition where minor fluctuations can cause significant congestion between 2009 and 2013. This condition is anticipated to be experienced during the morning school arrivals and afternoon school departures. CSAH SO (2l2th Street) at Flagstaff Avenue - The intersection is anticipated to operate acceptably under the current traffic control (two-way stop) for a number of years. On CSAH SO there is essentially no capacity issues due to the existing four lane section that is the necessary road design needed to meet current and future traffic volume needs. The future south approach is a low volume roadway with no development anticipated in the City Comprehensive Plan (2030). Consequentially, the impetus for change will be based on the traffic conflicts for the north approach when there is delay and congested conditions for a larger portion of the entire day in addition to the school arrival/dismissal times. Based on planning projections, the major conflicts occurring throughout the day on the north approach would be anticipated to occur between 2010 and 201S, where minor fluctuations in traffic volumes can cause significant congestion. This condition is anticipated to be experienced during the AM peak hour for both parents leaving the school after dropping off students and for other drivers using Flagstaff A venue as a commuter route. June 2009 - Farmington Area 7'rallSportation Study Prepared by BollOn & Menk, Inc. (7'42.22353) Page 9 G. IMPLEMENTATION The Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) provides the requirement for justifying a change in traffic control. The above sensitivity analysis indicates that the existing traffic control and geometry may function acceptably for a few years, but there are anticipated to be issues during the peak travel hours with delay for certain movements as traffic increases. Although there may be complaints due to the congestion which may be significant as the traffic increases, the justification for a change in traffic control may not be met due to low daily traffic volume from some approaches, even though there may be high peak hour volume. Traffic control changes are anticipated to be reviewed, determined, and programmed as the volume of traffic through the intersection increases, as correctable crashes increase, and as funding dictates. Dakota County has a process to evaluate the needs and determine when a traffic control change is appropriate. For County roadways, Dakota County Transportation Department staff will install or permit a change in traffic control based on a County engineering study that indicates that a change is appropriate. The installation of signals is based on priority and considers safety, delay, access spacing, traffic volumes and other factors. It is noted that a change in traffic control may not necessarily improve the safety of an intersection (according to the State of Minnesota Traffic Safety Fundamentals Handbook). Installation of a traffic signal or all-way stop on a county roadway requires County Board approval. Note: Additional information about the 2009-2010 School Opening can befound in Technical Memorandum - Part B. June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk. Inc. (T42.22353) Page 10 VI. 2030 FORECASTED TRAFFIC VOLUMES Traffic forecasts were developed for the year 2030 based on the households, population, and employment envisioned in the City's 2030 Draft Land Use Plan. Also considered in the 2030 forecasts were the 2009-2010 pending improvements and long-term corridor vision. While most of the roadway corridors do not need capacity improvements to maintain acceptable traffic operations, a few sections of the roadway may require improvements by 2030. . CSAH 31 (Pilot Knob Road), CR 64 to 190th Street: 4-1ane divided roadway . CSAH 31 (Pilot Knob Road), north of 1 80th Street: 6-lane divided roadway . CR 64 (l95th Street), CSAH 31 to Flagstaff A venue: turn lane additions as needed, 4-1ane section from CSAH 31 to Eureka A venue . CR 64 (1 95th Street), TH 3 to CSAH 31: turn lane additions as needed . Flagstaff A venue: turn lane additions as needed 2030 Forecasted Traffic Volumes 2OOm5TW ~ NMh ~ Enlr.nc:e f Swlh' I Env~hC.." j I ~ It ;~j- The needs identified along CR 64 match the vision that has been adopted by Dakota County in the East-West Corridor Preservation Study, November 2006. CR 64 has been identified by Dakota County on their adopted needs map as a future 4-1ane divided highway with turn lane additions. Other improvements are identified as mid-term recommendations. Note: Additional information about the 2030 Forecasted Traffic Volumes can be found in Technical Memorandum - Part C. JUlie 2009 - Farmillgtoll Area Tramportatioll Study Prepared by Boltoll & Mellk, IlIc. (T42.22353) Page II VII. 2030 CSAH 31 (PILOT KNOB ROAD) CORRIDOR VISION Pilot Knob Road is functionally classified as an A-Minor Arterial Expander. As such, its role in the network is to provide mobility. This is achieved by limiting access. Currently, there are several accesses along the corridor. The more access that is allowed to Pilot Knob, the less the roadway can fulfill the role of mobility over access. More access also results in decreased safety with higher crash incidents. The study establishes a vision for the Pilot Knob corridor that can be achieved over time. This vision considers preserving the mobility of the corridor, while not compromising safety. It also prioritizes providing adequate accessibility to adjacent neighborhoods, as well as commercial and public land uses. To achieve the vision, the goal of maintaining appropriate spacing of full access was established to balance mobility and access goals. Yz mile between full movement accesses meets these goals. ~ ~ ~ lH$TVl 1!io5TJ-lSTW STW FARMINGTON Illi "'. ~ ~ f ~ x.~1~~~,...1oR' ',,x, ..~ i ~ i' SPltU z ~~L Ii """'''"0'.,,,,,,, ..,.~~'w~~~~~-""'''''''<'''''~' Existing Accesses along Pilot Knob Road June 2009 - Farmington Area Transportatioll Study Prepared by Bolton & Menk. Illc. (T42.22353) Page /2 <i> Primary. Intersection where full turning movements will be maintained in all directions. Concentration of traftic could be anticipated over time as additional development occurs in the area. Secondary - Intersection where full turning movements may not be maintained over time. Changes resulting in less than a full turning movement could occur based on traffic volumes or safety conditions. o Existing Secondary - Intersection that does not currently have full turning movements. Further access restrictions could occur based on traflic volumes or safety conditions. North of CR 64, four corridor access alternatives were developed. South of CR 64, three corridor access alternatives were developed. lI'Iorst Case NlII1h North A No"" a NorthC Norlh D Wont Case Soutl Sou1h X Sou1h y '-}TON . Sault Z G!O~ Additional information about the 2030 Pilot Knob Corridor vision can be found in Technical Memorandum - Part C. June 2009 - Farmington Area Tramportation Study Prepared by Boltoll & Mellk. Inc. (T42.22353) Page 13 The existing access configuration and all alternatives were evaluated based on . Delay - measurement of how much time a vehicle is delayed compared to free-flow conditions . Travel time and speed - measurement of how quickly vehicles are moving along Pilot Knob Road, as well as side street access onto the corridor . Access delay onto Pilot Knob Road - measurement of the amount of time that is added to a vehicle trip if vehicles have to travel to a different intersection to access Pilot Knob Road . Safety - measurement of the number of anticipated crashes based on the conflict points associated with the type of intersection traffic control and traffic volumes on the corridor . System planning - evaluation of how well the long-term roadway network vision is maintained and how non-motorized traffic is accommodated . Cost - evaluation of the planning level cost estimate to implement the alternative, excluding right-of-way costs A. PREFERRED CORRIDOR ALTERNATIVES The preferred corridor alternatives approved by the Project Advisory Committee and elected officials from the City of Farmington, Dakota County, and Farmington School District were North B and South X. Alternative North B provides the least delay. This is primarily a result of the intersections being spaced evenly across the corridor. It also offers a good balance of accommodating shorter travel times on Pilot Knob Road with shorter travel times through the adjacent residential neighborhoods for vehicles trying to get onto Pilot Knob Road. This helps to reduce strain from dri ve-thru traffic in these neighborhoods. June 2009 - Farmington Area Transportation Swdy Prepared by Bolton & Mellk, llle. (T42.22353) Preferred Alternative North B r- if!l 0., ! i ~<"l '......y"'!."'!:"i.'....~.. 5 i: !! ~Uot'$tW _r . .,-~.- ' j j . lINGTON : ....,. -...(f> I 1 ! a Preferred Alternative South X Legend included on Page 11 Page 14 Alternative D had a higher safety ranking than Alternative B, because it provides the least amount of access to Pilot Knob Road. As a result, it has the least conflict points where crashes can occur. While a safety benefit, the reduction of access to Pilot Knob Road in Alternative D results in the highest travel time through adjacent neighborhoods. Overall, Alternative B' s safety ranking was third out of the five alternatives. Alternative B provides a balance between safety and mobility on Pilot Knob Road, as well as less travel time and drive-thru traffic impacts to adjacent neighborhoods. Alternative B maintains the long-term roadway vision by balancing mobility and access. It also provides for acceptable pedestrian and bicycle accommodation. Alternatives that ranked higher had more accessibility to Pilot Knob Road to the sacrifice of safety and mobility along the corridor. Alternative B is also anticipated to require the least amount of additional right-of-way to achieve the vision. While there were few differences between the southern alternatives, Alternative South X was selected based on its ability to maintain a primary intersection at 197th Street and the adjacent fire station and its overall balance of accessibility to the corridor and pedestrian and bicycle accessibility. B. IMPLEMENTATION Based on where growth is planned in the City of Farmington's Comprehensive Plan, the CSAH 31 (Pilot Knob Road) corridor is anticipated to remain as it is today for a number of years. Changes to the Farmington 2030 Comprehensive Plan, such as different areas eligible for development, may impact study findings. The Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) provides the requirement for justifying a change in traffic control. As the volume of traffic at the primary intersections increases, there may be an opportunity for a change in traffic control. However, it is anticipated that this will not happen unless the side street traffic volumes are high enough or there is an increase in correctable crashes in conjunction with sufficient traffic volume. An increase in side street traffic volume is likely to be due to the alteration of traffic from a secondary to primary access location. Traffic control changes are anticipated to be reviewed, determined, and programmed as the volume of traffic through the intersections increase, as correctable crashes increase, and as funding dictates. Dakota County has a process to evaluate the needs and determine when a traffic control change is appropriate. For County roadways, Dakota County Transportation Department staff will install or permit a change in traffic control based on a County engineering study that indicates that a change is appropriate. The installation of signals is based on priority and considers safety, delay, access spacing, traffic volumes and other factors. It is noted that a change in traffic control may not necessarily improve the safety of an intersection (according to the State of Minnesota Traffic Safety Fundamentals Handbook). Installation of a traffic signal or all-way stop on a county roadway requires County Board approval. Note: Additional information about the 2030 Pilot Knob Corridor vision can be found in Technical Memorandum - Part C. June 2009 - Farmington Area Transportation Study Prepared by Bolton & Menk, Inc. (T42.22353) Page /5 7 c:" City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council Members, and City Administrator ~ FROM: Tim Pietsch, Fire Chief SUBJECT: Executive Fire Officer Program DATE: 8/3/2009 INTRODUCTION: John Powers has entered into the third year of his Executive Fire Officer Program. DISCUSSION: The class is titled "Executive Analysis of Fire Service Operations in Emergency Management" Travel dates are August 23 - September 4,2009. Course location is Emmitsburg, MD at the National Fire Academy. Cost for the course, travel, housing and materials are paid for by FEMA. The only cost is for the meal plan, $232.00. This is the third year of a four year program to earn an Executive Fire Officer Certificate. The NF A provides some of the best training available to members in the fire and EMS services. ACTION REQUESTED: Approve Fire Chief's request to send John to the Academy for two weeks. ReSpeCtfull~.. itted ~1' . , ~ Tim Pietsch Fire Chief USF A Training Course Catalog - Course Detail Page 1 of2 u.s. Fire I A Administration W Course Details Schedule Aoolication and Vacancy Information fhrtn.llwww uda dlls anvvhlllrlllht ;!l:C? Id_29&n'i!I..01!u!!v=&cc=R305&cut""Avn.&!:tan=A.l!m=lIto;v..&kAII=l:stBt=&stllt'A_&Bv=lItn:llmt>-.&dtv.!!Idl!t..., Incident Management Curriculum Course Name Executive Analysis of Fire Service Operations in Emergency Management Course Code R306 Delivery Type Course Length On-Campus Course Description A required course for the EFOP, this course is designed to prepare senior staff officers in the administrative functions necessary to manage the operational component of a fire and rescue department effectively. Since the subject matter is comprehensive, maximum use of the students' time Is required. Some of the areas covered are risk assessment, incident documentation, media/political considerations, standards, legal mandates, capability assessment, damage assessment, emergency operations, Integrated Emergency Management System (IEMS), Multi-Agency Coordination Systems (MACS) Including the Emergency Operations Center (EOC), and emergency information systems. This course meets the NIMS requirements for ICS 300 and ICS 400. Throughout the course, students are presented with a series of senior-staff-Ievel issues that require extensive analysis and ~ction. The actions implemented are applied to a mock community In order to evaluate the effectiveness of these decisions relative to the fire and rescue department's operational readiness. The course is very intense and uses lecture, case study, simulation, scenario, and student participation as instructional media. A joint simulation exercise may be conducted with the EMI during this course. Rank requirements:* Chiefs of department or equivalent. * Chief officers or equivalent who head a major bureau or division within a fire department, e.g., suppression, prevention, training, emergency medical services, etc.* Chief officers and senior deputies of State governmental fire organizations, e.g., State Fire Marshals and State Directors of Fire Training. * Field battalion-level officers from IAFC "metro-size" fire organizations also will be considered (organizations that serve populations in excess of 200,000 and/or have more than 400 uniformed personnel). Additionally, officers who eventually may assume one of these positions and are upwardly mobile In their organizations may be considered. A letter from the fire chief and/or documentation of placement on an eligibility list Is required for these candidates. In the upper division baccalaureate or the graduate degree category, 3 semester hours in Fire Science, Public Administration, Emergency Medical Services, or Emergency Management. NOTE: Only EFO students can receive graduate credit for this course by completing the research project. Selection Criteria ACE Recommendation CEU's 6.0 Prerequisites Post-Course Requirement ICS 100 level and ICS 200 level training. Preferred courses are Q462 and Q463 available through NFA Online at www.nfaonline.dhs.gov.Chiefs signature attests that the applicant has completed this required training. None. Pre-Course Materials ..~ bJ http://www.usfa.dhs.gov/downloads/pdfjpcmjpcm-R306.pdf (htt;p: / /www.usfa.dhs.govhttp://www.usfa.dhs.gov/downloads/pdf/pcm/pcm'R306.pdO (476 Kb) http://www.usfa.dhs.gov/applications/nfacsd/detail.j sp ?id=29&nfa=0&ey=&cc= R3 06&cur... 7/28/2009 USF A Training Course Catalog - Course Detail Page 2 of2 NFPA Standard: (httD'/lwww usfa.dhs anv Infa I about ICl"D!!Oswal k strtm) It provides me the knowledge and skills to manage large scale incldents...As a fire chief and the emergency operating coordinator for my city, the course has set a framework for the development of the IMT process and the EOC...My department will definitely adopt Student Comments NIMS and IMT teams after this. Training Specialist E-mail Address robertj.bennett@dhs.gov Schedule. Application and Vacancy Information (htto'/Iwww usfa dhs.oovschedule Iso? Id= 29&nfa_O&@v..,&cc_R.306&cur_ s.sm=&stan=&em=&sv-&k@v_&stat..&.5t:ate_Bcav_&name=&cltv=&del..,) Last Updated: July 27,2009 i~.. .J.., i . . ~, ;. ? \"__~ . :/r U.S. Fire Administration, 16825 S. Seton Ave., Emmitsburg, MD 21727 (301) 447-1000 Fax: (301) 447-1346 Admissions Fax: (301) 447-1441 http://www.usfa.dhs.gov/applications/nfacsd/ detail.j sp?id=29&nfa=0&ey=&cc= R3 06&cur... 7/28/2009 10 ~ iri ~ ;:: 7F m a a N o '" r:: , CIl OJ '" a. _10 a a a a a a a a a a a .... .... a a ~ 0 N N .... .... 10 .... '" a a co co " '" '" a a a a N N a a a a 10 10 a a a ~ ~ co co .... "! IX! a a '" '" '" . ,...: N N ci ci .n .n .,; .,; ci ci N N N N .n .n o? o? .n .n ci ci ci .n .n o .... ~ ~ E 0> m .... .... a a 10 10 co co m 0> ~ ~ co co co co m m 10 10 N N N N ~ ~ <( ~ "', co co N N co co '" '" '" '" 10 10 ~ ~ ~ ~ a. a. 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I- > <( z UJ ~ Z a (3 Z ...J >- <( a a:: ~ UJ z ::i: a UJ Z ...J <( '" ::i: N ::i: UJ ii: <( a. Cl ::i: Cl UJ t.) ::i: ::J 0 0 <( Z Z 0 UJ a:: ...J ...J t.) UJ Z <( t.) 0 ::i: I- > UJ J: ...J 0:: ::J 0 UJ J: t.) 0 I- m 0 lD I- UJ UJ ~ JI u.. N J: ::i: ::i: a. t.) Cl I- Cl UJ ::J ~ '" Z 0:: ~ ...J t.) J: '" ;: ;: ~ 0 ~ 0:: >- /00- City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers. IY City Administrator V00i FROM: Brian A. Lindquist, Police Chief SUBJECT: Development of Police Canine Program DATE: August 3, 2009 INTRODUCTION 1 DISCUSSION Over the course of the past four years the Farmington Police Department has explored the benefits of adding a canine program. We currently rely on the availability of canines affiliated with neighboring agencies and have found this option less accommodating as their work loads Increase. A properly trained dog and handler will reduce the time officers spend in the field conducting vehicle, building and offender searches and enhance the departments' ability to search for illegal narcotics. It will greatly enhance officer safety in relation to all of these activities including criminal apprehension. Purchasing of a police canine and training is a large part of the program costs. The Farmington Police Department has been in contact with The St. Paul Police Canine Foundation and has secured a grant to assist with the funding of a canine. Current total cost for a canine and the school are approximately $10,000. The Foundation will cover approximately $6,000 and looks for the remaining $4,000 to be covered by donations from other charitable sources. Other costs associated with the implementation of this program are equipment costs necessary to equip a police car. Officers with the Farmington Police Department have secured equipment donations from other departments and will have minimal costs to fully equip the squad car for canIne use. BUDGET IMPACT I anticipate the implementation costs to be less than $1000. These funds are currently available through the use of forfeiture funds or community donations. ACTION REQUESTED Allow the Farmington Police Department to solicit and receive donations to implement a canine program. Xespec YZUbmi~/' . / p"".. .,~'" . . ~ ::--;h Brian A. Lindquist . Chief of Police /06 City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator * Randy Distad, Parks and Recreation Director FROM: SUBJECT: Approve the Completion of Remaining Rambling River Center Construction Project Improvements DATE: August 3, 2009 INTRODUCTION A request is being made to complete remaining Rambling River Center Construction Project improvements. DISCUSSION While almost all of the improvements have been either made or will be made, there are still additional improvements that should be made to complete the Rambling River Center Construction Project. These improvements are shown in Exhibit A. The request to complete these improvements is being made on the premise of using the remaining unspent balance of $91,763.07 to cover the costs of the identified improvements. While these improvements were not identified to be completed as part of the initial project, completing them now with the remaining funds would allow the Rambling River Center building to be completed and there wouldn't be a need to come back at a later time to ask for the funds to complete the improvements identified in Exhibit A. The cost estimates to complete the projects are firm numbers that were received by staff and so the total amount planning to be spent on all of the improvements is a not to exceed amount. It is possible that the actual total cost of all improvements will be lower than the estimated amount once additional quotes are solicited for the improvements to be completed. Even after completing the improvements identified in Exhibit A, there will still be an estimated remaining unspent balance of $27,613.07. Completing these improvements will also help with the fundraising campaign as there will not need to be a separate fundraising campaign to complete the remaining improvements. Staff and volunteers have worked extremely hard in holding down the project costs so far and would like to be able to complete the project because of being diligent in keeping project costs below what was estimated. The funding sources have been already established and so a request is being made to complete the remaining improvements rather than having to come back at a later date to put the funding together in order to complete the improvements. Attached in Exhibit B is a summary of the funding sources to cover the costs of the improvements. You can see that the fundraising campaign is underway and has produced donations and contributions and these are shown in Exhibit C. One of the contributions to note in Exhibit B is the one received from Empire Township (the Township) in exchange for naming one of the rooms after the Township. This contribution was formally approved at the July 14,2009 Town Board meeting. A separate agreement with the Township will be brought to a future City Council meeting to formally accept the contribution and approve the naming of the classroom space as the Empire Room. ACTION REOUESTED By motion approve the request to complete the Rambling River Center Construction Project improvements identified in Exhibit A in the not to exceed amount of$64,150.00. /rj(]Y 1# <~d, Parks and Recreation Director m _ e CD .- m .5 "0 cu :s E m CD D:: 05 en ~ CD e...: o(i=C;; :s :s - II) a-=6 0 CJ e I'- Cicr:8.~ - >< {:. w ..... m Q; .5 me "0 .5 :s m m CD m . ~ ~ en ..... e ~:E "0"0 = ; =c. "t~ ~Ci o :s .1:) ~cr: = o ~ CJ = . ..... ~ = o Uc . :s ~ 0 ..... 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('f') lI'l ~ l'l ~~~ = N = = ~ = = ~ = = "" N .n ~ l'l' ~~~ = N = = ~ = = ~ = = "" ~ .n ~ l'l' ~~~ = N = = = =.n ~~ = N =~l'l~~= =~~"",,= =""00"';= ~ l'l' ~ ~ ~ =- ~ ~' ......' c:::) N ...... 6<) = .... .- .c .- ..c:l ~ ~ 0\' tl~ ~0i5 '~N O::::r:::: ~"& ..... .~ ~ 5 ~~ e is .~ ~ c ~ tl = ~ ~ ~ Q. l... ~ ~ -; -; ~ I.l ~ = = :;:: ~ '- == = .,g :s "!:3 '6 ~].E~~{j - .........- ~:;:: rIl=-~~}~ ~ a ~= c3 ~ 8 ~' ~ ... ~ = ~'" ~ tl '- ~ =e<~~~~~ ~~~~~~~~ ~ . .S! ~ ~ ~ c S = ~ I#J ~ .- .- ~ t' ~.; .~.~~. ===.~~~I.l ~ ..... "Cl '- {j {j :;:: ~ ~-=~:;:::;::~Q. ~QZ =~~~~E ~ u ~ I I I I ~ = = = = = = =-.n = I.C ~ N 0) ~ os ~ .... o CI) en ~~ ~~ ~o ~ = = = ... = N = = = =- N = = = =- N Exhibit C 2009 Letter Fundraising Campaign Graf Marion $25 Ruth Novitzki $50 Pelach Mike and Marion $100 Juenemann Robert & Mary $100 Mulvihill William & Mary $25 Ehlert Lorraine $20 Cook William & Mary $50 Hince Mary $200 Andersen Grace $50 Tutewohl Janie $500 Bohn Nancy $100 Landreville Kimberly $10 Senger Fred & Renee $25 Fischer Ann $50 Austin Roger & Susan $50 Sbertoli Jim & Glenna $10 Distad Randy & Mary Kay $100 Vidas Bob & Joanne $100 Hatle Gary & Janet $30 Vernig Elaine & Robert $20 Carey VirQinia $50 Reiman Dennis & Peggv $50 Dunwell Dr. & Mrs. Milton $100 Martin Steve & Kim $25 Corley Lena $20 Botsford Sally $20 Hansen Clyde & Carole $100 Parker Della $100 Adelmann Lorraine $50 Creasy Mary $50 Christensen AI & Mary $20 Kendall Taylor & Debra $100 Summer Donald & Donna $25 Briesacher Marilyn & Wayne $100 White Patricia & James $100 Knoph Janet $100 Tighe Sandra $50 Maki Delores $25 Steege Betty & Jim $100 Daily Harriet $50 Baer Danie & Jodi $50 Kasel Leslie & James $50 Pettis Rex & Dorothy $300 Benoit Jerome & Betty $100 Ehlers June $25 As of 7/29/09 Exhibit C 2009 Letter Fundraising Campaign Betzold George & Phyllis $100 Briesacher Harvey & Iris $100 Dahl Dave & Doris $100 Suilmann Lynn & Julie $25 GohrinQ Neal & Hazel $100 Guildner Marlys $100 Schiller Sharon & Leonard $20 Schmidtke Arlene $50 Gerten Richard $1,000 Speiker Marilyn $50 Beeney AI & Marlene $100 Bernauer Rebecca & William $20 Kerr Larene $25 Lueck Norma $25 Frame William & Jean $75 Gramentz Clare $50 Stoffel Mary & Jerome $25 Enyart John $100 Donohue William & Kimberly $50 Minnesota Energy Resources Corp $500 Korsman Lucille $25 Gieseke Aud rey $100 Koehn Vera $100 Danen Karen & John $100 Petersdorf Ronald & Theresa $20 HaQen Darlene $25 Slaughter Corrine & Don $50 Wood Roger & Shirley $200 Trygstad Margaret J. $25 Total $6,635 As of 7/29/09 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.