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Home My WebLink About11.09.22 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA November 9, 2022 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove S eptember 14, 2022 M eeng Minutes (b)A pprove O ctober 10, 2022 S pecial Meeng M inutes 4.P resentaons (a)P ublic C omments (b)Recreaon P rograms and Events Report 5.B usiness I tems (a)2023 Parks and Recreaon D epartment Fees 6.D iscussion I tems (a)Review J oint Meeng with Empire Tow ns hip’s Parks and Recreaon C ommis s ion (b)Jim Bell Park and P reserve M aster P lan & Park S ys tem A nalys is (c)2023 Work P lan I deas (d)Review 2022 Work P lan P rogress 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Pos s ible I tems for D ecember 14, 2022 Meeng A genda 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove S eptember 14, 2022 M eeng Minutes DATE:November 9, 2022 B A C KG R O U N D A&ached are the dra( minutes from the parks and recreaon commis s ion’s S eptember 14, 2022 meeng. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft September 14, 2022 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the September 14, 2022 Regular Meeting Members Present: Katharine Caron, Elizabeth Koss, Katie Putt, and David McMillen Members Absent: Ashley Crabtree Other’s Present: Parks & Recreation Director Kellee Omlid and Recreation Supervisor Kohlbeck I. Call Meeting to Oder Vice-chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of September 14, 2022 Meeting Agenda Moved by Putt and seconded by Caron to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of July 13, 2022 Regular Meeting Minutes Moved by Koss and seconded by Putt to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. B. Rambling River Center Operations Report Recreation Supervisor Missie Kohlbeck shared information and numbers for program participation, rentals, and memberships at the Rambling River Center (RRC). This included annual numbers from January 2017 through August 2022. The numbers this year are better than the last two years, but not back to pre-COVID numbers. Kohlbeck mentioned the software, MySeniorCenter, the center uses has a broadcast feature where you can send texts, emails, and voicemails to your membership. The center has used this feature with success; seen program participation double when sending a message promoting the program. Kohlbeck reminded the commission the 40th anniversary celebration of the Rambling River Center is Thursday, September 22 and tickets for the luncheon are still being sold. Also, the breakfast and silent auction fundraiser is Saturday, October 29 from 8 to 11 a.m. at the Rambling River Center. V. Business Items A. Agenda for Meeting with Empire Township’s Parks and Recreation Commission The draft agenda for the October 10, 2022 joint meeting with Empire Township’s Parks and Recreation Commission was included in the packet. Empire Township’s Parks and Recreation Commission approved the agenda at their August 22, 2022 meeting. Moved by Caron to approve the agenda for the joint meeting with Empire Township’s Parks and Recreation Commission, seconded by Putt. APIF. Motion carried. VI. Discussion Items A. Review Parks and Facilities Tour with Rambling River Center Advisory Board and City Council The overall consensus was the parks and facilities tour was great and should be continued. It was beneficial to see the trails and the condition they are in as willows are doing significant damage to them. It was also important to see the Schmitz-Maki Arena and moisture damage to the eastern wall. B. Review Fall Food Truck Event with Empire Township’s Parks and Recreation Commission The event went well, but the weather wasn’t good, so attendance wasn’t high. Some people stayed to eat, but a number took their food to go. There was discussion we should be contacting food trucks now for the fall event and in the spring for the fall event as many food trucks were already booked. This will be discussed during the joint meeting with Empire Township’s Parks and Recreation Commission in October. Thanks to commission member Crabtree for all the work contacting and arranging the food trucks! C. Review 2022 Work Plan Progress Vice-chair McMillen reviewed the goals and objectives of the 2022 work plan. VII. Commission Roundtable Koss: Asked about the Rambling River Model Railroad Club and when they meet. The club meets at the Rambling River Center the second Thursday of the month at 7 p.m. and has shows throughout the year. Crabtree: N/A Caron: Didn’t have anything to share. Putt: Didn’t have anything to share. McMillen: Farmington Liquors is celebrating its one-year anniversary at its downtown location. Tomorrow night there will be a wine tasting event with a car show from 6 to 8 p.m. to celebrate. VIII. Staff Report/Updates Director Omlid provided information on the following: A. Jim Bell Park and Preserve Master Plan and Parks Facilities Maintenance and Replacement Schedule Staff met with HKGi last Friday to review the Jim Bell Park site updates, new natural themed concept for the park and preliminary cost estimates, and park master plans. Next steps were also discussed which included a joint work session with city council, parks and recreation commission, and the advisory committee. B. Recreation Supervisor Position Emilee Shearer was hired for the Recreation Supervisor position and started full-time on August 16. Emilee worked for the parks and recreation department as a seasonal employee from June 2009 through August 2017 and again since May 2022. C. Spruce Street Reconstruction The contractor started working on Spruce Street, Division Street, and the Schmitz-Maki Arena parking lots. Access to the Arena is currently off 1st Street. D. Fall Programs and Special Events There are several events this fall including the 40th anniversary celebration of the Rambling River Center, the breakfast and silent auction fundraiser for the Rambling River Center, Tiger Cub Pep Fest in conjunction with the Homecoming Parade, and the Halloween Walk. E. 2023 Preliminary Budget The 2023 preliminary budget shows approximately a six-percent levy increase. This includes the addition of the two new full-time parks maintenance workers added in 2022, two new police officers to be added in mid-2023, and a new community development position. F. North Creek Greenway Trail An open house for the North Creek Greenway trail for the Lakeville- Farmington segment was held Monday from 4-7 p.m. in Lakeville. Approximately 60 people attended the open house and the feedback was positive for the greenway. Bidding is anticipated to be in early 2023 and construction in spring / summer 2023. IX. Meeting Agenda Topics The following items were tentatively identified by the Commission for its November 9 meeting agenda: 1. X. Adjournment Moved by Putt and seconded by Caron to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:52 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove O ctober 10, 2022 S pecial Meeng M inutes DATE:November 9, 2022 B A C KG R O U N D A%ached are the dra' minutes from the park and recreaon commis s ion’s O ctober 10, 2022 joint meeng with Empire Tow ns hip's Parks and Recreaon C ommis s ion. C ommis s ion members are asked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft October 10, 2022 Meeting Minutes City of Farmington and Empire Township Parks and Recreation Commission Minutes from the October 10, 2022 Joint Meeting Farmington Members Present: Katharine Caron, Katie Putt, Elizabeth Koss, Ashley Crabtree, and David McMillen Farmington Members Absent: N/A Empire Township Members Present: Jessica Boelman, Kacie Fahey, Mike Carey, and Mark Page Empire Township Members Absent: Josh Lindgren and Nicole Bower Other’s Present: Empire Township Deputy Clerk Dawn McCracken and Farmington Parks and Recreation Director Kellee Omlid Chair Caron called the meeting to order at 7:00 p.m. Quorum was present. Introductions: Commission members and staff introduced themselves. Agenda items discussed included: 1. Recent Park and Trail Projects • Empire Township commission shared new playground equipment was recently installed at Town Hall Park. They received a DNR Outdoor Recreation grant to purchase and install the equipment • Empire Township plans to replace the playground equipment at Empire Preserve Park next, but is a few years out • Farmington commission shared the developer is almost finished building Sunny Hills Park • Farmington commission mentioned the master plan for Flagstaff Meadows Park was approved and the park will be built in 2023 • Farmington reclaimed the trails in Mystic Meadows, which was approximately 2,300 linear feet. A root barrier was installed on the pond side of the trail to help keep invasive plants including willows out 2. Jim Bell Park and Preserve • HKGi updated the master plan for the Jim Bell Park and Preserve as the city was planning to hold a referendum in fall 2022 • The updated master plan was presented to city council in April. The estimated cost was approximately $19 million. Based on the estimated cost, it was decided to go in a different direction • HKGi is revising the Jim Bell Park and Preserve master plan to include more natural features. They are also completing a park system analysis. There will be a joint meeting with city council, parks and recreation commission, and the advisory committee soon to share the results 3. Current Program Partnerships/Collaborations • Information was shared about parks and recreation programs offered in Empire Township including Summer in the Parks Camp and Puppet Wagon. The Summer in the Parks Camp didn’t get enough registration to be held in Empire or Farmington 4. Food Truck Event(s) for Next Year • The spring food truck event will be held Friday, May 19 from 5 to 8 p.m. in Empire at Stelzel Ballfields • It was decided to explore the fall food truck event in Farmington in conjunction with the Homecoming parade • Empire will contact food trucks this fall for the spring event. Farmington will contact food trucks in the spring for the fall event • Continue to haul garbage to the Central Maintenance Facility in Farmington • Remember to bring clicker to count people 5. New Residential/Commercial Developments • Empire has no residential or commercial projects currently. The planning commission is reviewing a plat for Deer Creek, which is near 197th St. W. and Biscayne Ave. • Farmington has several new housing developments happening including Vita Attiva, Vermillion Commons, Sapphire Lake, and Whispering Fields. 6. Update on Empire Township Incorporating into a City • Empire Township was given permission to proceed with the process to transition to a city • A special election will take place February 14, 2023 for city council and mayor • After the election, Empire Township will officially become the City of Empire 7. Music/Entertainment in the Park Information • Empire Township had Sky View Ranch and the Rad Zoo at their events • Farmington inquired how Empire Township gets word out as music and movies in the park attendance could be higher. Empire Township places signage in neighborhoods and Facebook reminders 8. Empire Township Celebration • Empire Township commission provided information about its annual township celebration in August that featured activities, free food, entertainment, face painters, and Brand Farms slushies • There were approximately 500 people who attended the celebration this year 9. Farmington Dew Days • Dew Days was held June 21 – 24. Events were well attended • Marschall Bus Lines had a big rig event at their location on Friday and shuttled people from downtown to it • Will continue to be held the fourth weekend in June 10. Miscellaneous Items • Farmington inquired if Empire Township has an archery range; they don’t at this time • Empire Township added a light to the basketball court as a young resident attended the parks and recreation commission meeting to ask for it • Discussion took place regarding bike parks in the metro area worth visiting Moved by Crabtree and seconded by Putt to adjourn the meeting. All persons in favor (APIF). Motion Carried. The meeting was adjourned at 8:44 p.m. Submitted by Kellee Omlid Parks and Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:November 9, 2022 B A C KG R O U N D This agenda item allows the public to s peak to commission members about any item that is not on the agenda. W hen s peaking to the commission it mus t be in a res pec(ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The commission will not respond to the comments and a formal w ri.en res pons e will be s ent prior to the next commission meeng to the person who made the public comments . U nder no circums tances w ill any formal acon be taken on the public comments that are provided to the commis s ion. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Recreaon P rograms and Events Report DATE:November 9, 2022 B A C KG R O U N D Recreaon S upervis ors M is s ie Kohlbeck and Emilee S hearer w ill be in a&endance to present informaon on s pring through fall recreaon programs and events . I ncluded in the meeng packet is a summary report for recreaon programs and events held s pring through fall. The report includes data from 2019, 2020, 2021, and 2022 so comparis ons can be made over a four-year period. P rograms were cancelled in M arch 2020 and didn’t res ume unl J uly 6, 2020 due to the C O V I D -19 pandemic. Recreaon S upervis or S hearer w ill also introduce herself and commission members s hould as well. S he s tarted as a full-me employee for the city A ugust 16. P rior to this role, Emilee worked for the city as a s eas onal Recreaon A s s is tant from J une 2009 – May 2012 and a seasonal Recreaon P rogram S upervisor from May 2012 – A ugust 2017 and again since May 2022. Commission members are as ked to review the informaon, listen to the presentaon, and ask any quesons they have. AT TAC HMENT S : Type Des cription Backup Material Programs and Events Participation Numbers Parks and Recreation Spring Through Fall Participation Program 2019 2020 2021 2022 Comments Spring Golf Lessons 15 New for 2022 Breakfast with the Bunnies 125 COVID 29 124 EcoElsa-Aquatic Ecosystem 9 New for 2022 Farmington In-House Soccer 15 New for 2022 Firearms Safety 32 COVID 30 31 Pickleball Lessons - Beginner 7 New for 2022 Summer Golf Lessons 102 8 71 26 Dew Run 1 and 4 Mile Run 306 COVID 104 133 EcoElsa - Navigation Nation 6 New for 2022 EcoElsa - Outdoor Survival 11 New for 2022 Family Geocaching Adventures 26 COVID 140 356 2019 - part of Dew Days week Field Trip and Adventure Camp 36 34 Footfire Soccer 153 58 160 77 Learn to Skate 52 COVID 70 47 Little Dinosaurs Camp 9 COVID 14 11 Little Ninjas Camp 9 COVID 11 12 Little Ooey Gooey Camp 5 12 Little Princess Camp 14 COVID 6 11 Little Superheros 9 New for 2022 Little Unicorns and Fairy Camp 12 New for 2022 Movie in the Park 315 156 324 191 Music in the Park 609 105 475 740 Puppet Wagon 1395 780 1,472 1,494 Party in the Park #1 406 62 125 273 Party in the Park #2 85 100 200 116 Safety Camp 21 COVID 22 29 Skateboard Camp 1 COVID 2 2 Hosted at Rosemount w/ Rosemount and Lakeville SORR Adult Bean Bags 12 12 Traveling League Storytime in the Park 216 COVID 1,100 online views 88 347 Storytrails with the Library 343 Tennis 23 COVID 39 25 Tiger T-Ball 207 100 272 145 Fall Adult Golf Lessons 24 New for 2022 Flag Football 278 178 261 209 Halloween Walk ---1,293 Kids Number Not including Parents in Attendance Learn to Skate 113 46 87 96 Tennis 16 New/back for 2022 TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2023 Parks and Recreaon D epartment Fees DATE:November 9, 2022 B A C KG R O U N D A#ached are the staff and Rambling River Center A dvisory Board (A dvisory Board) recommended 2023 Parks and Recreaon D epartment (D epartment) fees. The a#achment includes the current 2022 fees and the recommended 2023 fees. The advisory board approved the recommended 2023 Rambling River Center fees at its J uly 11, 2022 meeng. The commission is as ked to review the recommended 2023 fees prior to the meeng. C ommis s ion members should be prepared to discuss the a#ached 2023 recommended fees during the meeng and determine if want to revise any fees . O nce commis s ion members are comfortable w ith the fees, they s hould formally approve and make a recommendaon to city council to approve the fees . AT TAC HMENT S : Type Des cription Backup Material 2023 Staff and RRCAB Recommended Fees 1 2023 Staff and Rambling River Center Advisory Board Recommended Parks and Recreation Fees Parkland Contribution Park Land and Trail Fees - All Residential Zones See Parkland Dedication Ordinance Park Land and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance 2022 2023 Park Development Fee – Residential, Commercial/ $24,938.00/acre $25,686.00/acre Industrial Zones (3% increase) Recreational Program Fees Programs, Lessons, Activities Cover all direct costs Same Special Event Minimum or no fee Same charged City News & Recreation Guide Advertising Rates (Full Color Advertising) Government Agencies/ Non-Profits* Half Page per Publication Rate: $325.00 Same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,040.00/year Same Quarter Page per Publication Rate: $225.00 Same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $720.00/year Same *To qualify for non-profit status a 501c3 tax exempt status is required. Commercial/For Profits: Half Page per Publication Rate: $375.00 Same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,200.00/year Same Quarter Page per Publication Rate: $250.00 Same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $800.00/year Same Schmitz-Maki Arena Ice Rental Fees 6/1/22-5/31/23 6/1/23-5/31/24 Winter Ice Time (Sept – March) Prime Time $240.00/hr. + tax $255.00/hr. + tax Saturday and Sunday (7:00 a.m. – 10:00 p.m.) Monday – Friday (2:00 p.m.–10:00 p.m.) 2 Non-Prime Time $180.00/hr. + tax $195.00/hr. + tax Saturday and Sunday (10:15 p.m. – 6:45 a.m.) Monday – Friday (10:15 p.m. – 1:45 p.m.) Summer Ice (June – August) $180.00/hr. + tax $195.00/hr. + tax Schmitz-Maki Arena Non-Ice Rental Fees 6/1/22-5/31/23 6/1/23-5/31/24 Turf Rental (April-May) $85.00/hr. +tax $95.00/hr. +tax Dry Floor Rental $500.00/day + tax Same Dry Floor Rental Set Up Tear Down Day $150.00/day + tax Same Open Skating $5.00/person (inc. tax) Same Open Skating Punch Card 10 punches $45.00 Same (expires April 1 each year) (inc. tax) Open Skating Free Style $10.00 (inc. tax) Same Open Hockey $10.00 (inc. tax) Same Skate Rental $4.00/pair (inc. tax) $5.00/pair (inc. tax) Skate Sharpening $4.00 per pair (inc. tax) $5.00 per pair (inc. tax) or 10 sharpenings/$35.00 or 10 sharpenings/$45.00 (inc. tax) (inc. tax) Schmitz-Maki Arena Advertising Rates Full Wall 4 x 8 Sheet One Year $440.00 yr. (inc. tax) $450.00 yr. (inc. tax) Three Years $385.00 yr. (inc. tax) $395.00 yr. (inc. tax Half Wall 4 x 4 Sheet One Year $280.00 yr. (inc. tax) $290.00 yr. (inc. tax) Three Years $250.00 yr. (inc. tax) $260.00 yr. (inc. tax) Ice Resurfacer One Year $735.00 yr. (inc. tax) $745.00 yr. (inc. tax) Three Years $650.00 yr. (inc tax) $660.00 yr. (inc tax) Dasher Boards One Year $545.00 yr. (inc. tax) $555.00 yr. (inc. tax) Three Years $490.00 yr. (inc. tax) $500.00 yr. (inc. tax) Rambling River Center Fees 2022 2023 Annual Membership $38.00/individual $39.00/individual (includes regular and fitness center membership) (includes tax) (includes tax) Member Incentive Program 30-day money-back Same guarantee (Financial Support Program funded memberships excluded) 3 Room Rental Rates See Schedule G Damage Deposit Banquet Room $500.00 Same Damage Deposit Meeting Rooms $75.00 Same Fitness Room Non-Member One-Time $7.00 (inc. tax) $8.00 (inc. tax) Visitor Pass Rambling River Center Non-Member User Fee $4.00 (inc. tax) $5.00 (inc. tax) Rambling River Center Newsletter Advertisement $90.00 (includes tax) Same (2 inch x 1 inch ad space for one year) Sound System Rental $150.00 (includes tax) Same Park Facilities Rental Fees 2022 2023 Shelter Half-Day $70.00 (inc. tax) Same (7:00 a.m.-2:45 p.m. or 3:15-11:00 p.m.) Shelter Full-Day $95.00 (inc. tax) Same (7:00 a.m. to 11:00 p.m.) Event Application Fee $60.00 (inc. tax) Same Events in Parks (150 or more people) $285.00 (inc. tax) Same (requires Insurance Certificate and separate fees for portable toilet and garbage service) Weddings $285.00 (inc. tax) Same Warming House Rental Rate Private Skating Party $40.00 (inc. tax) $40.00 / hr. (inc. tax) (8:00 a.m. to Noon only with minimum two-hour charge) Outdoor Fields Rental Rates Baseball fields See Schedule H Soccer fields See Schedule H 4 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2022 2023 Banquet Room $350.00 includes four hour rental $400.00 includes four hour rental (capacity 130 people and one hour for set up/clean up and one hour for set up/clean up up includes use of time (5 hours total); use of up time (5 hours total); use of up Kitchenette) to 12 round tables and 130 chairs; to 12 round tables and 130 chairs; and a mandatory fee for cleaning and a mandatory fee for cleaning after rental ends, which includes after rental ends, which includes garbage removal and tear down of garbage removal and tear down of the tables and chairs in the room. the tables and chairs in the room. If cleaning takes more than two If cleaning takes more than two hours, then any additional cleaning hours, then any additional cleaning time beyond two hours will be billed time beyond two hours will be at a rate of $55.00 per hour billed at a rate of $55.00 per hour $90.00 for each additional hour $100.00 for each additional hour rented beyond the original rented beyond the original four-hour block rented four-hour block Empire Room $80.00 for two-hour time block $85.00 for two-hour time block (capacity 57 people) $40.00 each additional hour $43.00 each additional hour Two Small Conference Rooms $20.00 for two-hour time block and Same (capacity 15 people) $10.00 each additional hour Same Harry and Louise Ross Room $65.00 for two-hour time block and $70.00 for two-hour time block and (capacity 30 people) $32.50 for each additional hour $35.00 for each additional hour Garage $60 per stall or Same $200 entire garage per day Same Garage Set Up/Tear Down $70 per day Same *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 5 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2022 2023 Summer Outdoor Use Fee – Groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice $14.00 per participant $15.00 per participant Youth Groups not qualifying or choosing not to pay the Seasonal Use Fee $50.00 (includes tax) Same Adult Groups $55.00 (includes tax) Same Tournaments Outdoor Field Use Charges: Baseball and Softball Fields (Fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament) $65 (includes tax) per field Same per day (fee does not include garbage fee) Soccer Fields (Full size soccer fields may be sub-divided into small fields but are only charged per full size field. Any portion of a full-size field constitutes use of that full size field.) $65 (includes tax) per field Same per day (fee does not include garbage fee) Other Services and Fees Additional dragging baseball or softball fields $17 (includes tax) per field per Same Dragging Soccer field lining $55 (includes tax) per hour Same for labor + tax $30 (includes tax) per hour Same for painting Additional labor or materials requested by group At prevailing rates Same Portable Toilets If use is requested by user Same group, then entire cost paid by user group. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review J oint Meeng with Empire Tow ns hip’s Parks and Recreaon C ommis s ion DATE:November 9, 2022 B A C KG R O U N D The commission had a joint meeng with Empire Tow ns hip’s Parks and Recreaon C ommis s ion on Monday, O ctober 10. Commission members s hould be prepared to dis cus s the joint meeng. Following the discussion, s ome general guidelines s hould be provided for future meengs w ith Empire Township’s Parks and Recreaon C ommis s ion to keep it beneficial for both groups . TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Jim Bell Park and P reserve M aster P lan & Park S ys tem A nalys is DATE:November 9, 2022 B A C KG R O U N D City council and the parks and recreaon commis s ion met in a work ses s ion in A pril to discuss the Jim Bell Park and P reserve dra* concept plan, potenal capital development cos ts , and provide further direcon on the development of the park. A *er seeing the full costs of ge-ng the site ready to build, ques ons w ere as ked about the value of us ing current parks that already have infras tructure in place. Thus , it was decided to s hi* course a li0le. The direcon was to review the current park sys tem and determine how much it would cost to update and enhance the parks. This includes maintenance and replacement costs along w ith s preading s ome of the propos ed amenies in the J im Bell Park dra* concept plan to other parks. H KG i w as to sll revise the dra* concept plan, but to be more of a nature park. H KG i provided staff with a progres s update in memo form in O ctober as they w ere over half of the w ay through the project s cope. The memo is included in the packet. I n November, H KG i w ill pres ent the key findings of the parks sys tem analysis and revised Jim Bell Park and P res erve mas ter plan in a joint work ses s ion w ith city council, parks and recreaon commis s ion, and the J im Bell Park and P res erve A dvisory C ommi0ee. Commission members s hould be prepared to dis cus s the revis ed J im Bell Park and P res erve mas ter plan, key findings of the parks sys tem analysis and asset management tool and ask any quesons they have. AT TAC HMENT S : Type Des cription Backup Material HKGi Memo to Staff 1 Creating Places that Enrich People’s Lives Hoisington Koegler Group Inc. September 30, 2022 TO: Kellee Omlid, Farmington Parks and Recreation Director, and Lynn Gorski, Farmington City Administrator FROM: Jordan Hedlund and Gabrielle Grinde, HKGi RE: City of Farmington Jim Bell Park and Preserve Master Plan & System Analysis 1. Progress Update We are over half of the way through the project scope. We have modified the Jim Bell Park and Preserve Master Plan to be more natural, and we have conducted an analysis of the city’s park system as a whole. We are presenting this update to city staff as a summary of key findings and proposed next steps. Project Tasks Completed The following tasks have been completed since the last update to City Council on April 18, 2022, and the following Joint City Council / Park and Recreation Commission workshop on April 25, 2022. • Modification of Jim Bell Park and Preserve Master Plan to include more natural areas and less development. o Elements in the new concept include: Pickleball courts, Off-leash dog park, Picnic shelter and restrooms, Nature-themed Destination Playground, Trails, Prairie restoration, Parking lots, Plaza with Amphitheater. o Updated the cost estimate, which is $9.4m total. • Assembly and collection of all existing park master plans for city parks . o Identification of elements within master plans that are not yet built. o Coordination with city staff to determine which elements are high priority within the master plans . o Collaboration with city staff to determine which elements from the previ ous Jim Bell Park and Preserve Master Plan could be integrated into the existing park system (e.g. Splash play park at Distad Park). • Development of Asset Management Tool to plan for future park investments. o Integration of existing and planned park features. o Plans next 20 years of investments on an annual basis. MEMO Jim Bell Park and Preserve Master Plan & System Analysis –Update to city staff– Oct. 03, 2022 2 2. Jim Bell Park and Preserve Master Plan The revised Jim Bell Park and Preserve Master Plan includes several passive recreation and community gathering f eatures. The updated concept plan is shown below. Budget reflects 7% inflation on all costs. Amenity Description Budget Estimate Plaza w/Amphitheater Open air shelter with performance space $535,000 Picnic Shelter Shelter with water, electricity, and restrooms $1,070,000 Roads + Parking Deerbrooke Path extension + 200 parking stalls $2,065,100 Playground Destination nature playground $1,070,000 Bituminous Trails 5,500 lin. ft. of trails throughout park $441,375 Site Furnishings Benches, trash, signage, wayfinding $107,000 Pickleball 12 Pickleball courts with fencing $535,000 Site Security Lighting and security cameras throughout site $187,250 Utilities Water, sewer and electric for entire site $761,198 Landscape Newly planted trees and shrubs with irrigation $107,000 Restoration 20 Acres of oak savanna and prairie restoration $160,500 Off -Leash Dog Park 1.5 Acres of off -leash dog area with chain link fencing $133,750 Site Work Site grading and stormwater ponds construction $588,500 Design + Engineering Design, engineering, and testing for entire project (21%) $1,629,951 TOTAL $9,391,624 Jim Bell Park and Preserve Master Plan & System Analysis –Update to city staff– Oct. 03, 2022 3 3. System Plan & Asset Management In our analysis of the City of Farmington’s park system, we have worked with staff to identify all existing facilities, planned park improvements, and proposed new parks or facilities. We have developed an Asset Management Tool, which is a complex Excel s preadsheet that includes all the information we’ve collected along with budget numbers associated to years. The budget amounts are in 2022 planning level dollars. An inflation factor of 7% has been included in the budget numbers. This factor will require adjustment annually to ensure accuracy of annual budget projections. In total, 40 parks, open spaces, and greenways have been identified in the spreadsheet with over 300 uniquely associated assets. The following terms have been used in categorizing and orga nizing the data in the Asset Management Tool : Facility Category Design, Planning, and Engineering: Estimated a sset funding associated to the completion of master plans and construction level documents. Athletic Fields + Courts: Assets associated to ballfields, courts, and open spaces. Infrastructure: Assets associated to buildings, shelters, structures, parking lots, roads, lighting, and shelters. Support Amenities: Assets associated to restroom buildings, sculptures, signage, and water. Trails: Assets associated to existing and proposed trails in parks and greenways. Site Furnishings: Assets associated to furnishings like benches and trash receptacles. Aquatics : Assets associated to splash pads. Recreation Equipment: Assets associated to playgrounds and skateparks. Investment Type Staffing: an ongoing staffing allowance per year that has been accounted for from 2023 through 2040. This allowance includes Parks and Recreation maintenance workers (FTE and seasonal workers), wages (salaries, overtime, compensation time, pager pay), and benefits (FICA/Medicare, PERA, HCSP, employee benefits, workers compensation). New Investment: type of investment that allocates funding for proposed assets and amenities in existing master plans. Replacement: includes budgeting for replacement of existing features, such as playgrounds, and trails. Ongoing Allowance: an annual budget allotment identified for system wide maintenance of the following items: trails, natural resources, and signage. Investment Source General Fund: the chief operating fund of the city. Park Dedication & Development : money associated with capital development projects in the city’s Park Dedication Fund and Park Development Fees. Grants or Outside Funding: money coming from donations, state or federal grants, or other designated outside funding. Jim Bell Park and Preserve Master Plan & System Analysis –Update to city staff– Oct. 03, 2022 4 Key Findings of the System Analysis and Asset Management Tool Over the next 18 years, $14,536,030 will be needed to fund existing park asset replacements . Over the next 18 years, $39,398,838 will be needed to fund the completion of existing park master plans. This would be future assets added to the parks and recreat ion system. This includes assets anticipated to be funded by park dedication, development fees, and grant funding. This does not include money associated to staffing or ongoing allowances. • Over the next 5 years , $38,034,535 (97% of the $39,398,838) will be needed to fund investments to complete existing park master plans that have not yet been finished. Future Parks Flagstaff Meadows (Park Dedication & Park Development Fees), Hillview Park, Jim Bell Park & Preserve, Meadowview Preserve (Park Dedication & Park Development Fees), Middle Creek Park (see below), Mystic Meadows Open Space (see below) Rambling River Center Plaza (grant funded), Sapphire Lake, Vermillion Commons (Park Dedication & Park Development Fees). Future Parks Over $1,000,000 Timeline Investment Recommendations Budget Estimate* Middle Creek Park 2025 Land acquisition and associated amenities $1,265,275 Mystic Meadows 2026 Master plan, Land acquisition, and Associated amenities $10,031,250 Jim Bell Park & Preserve 2027 Master plan and associated amenities $9,391,624 *All estimates based on industry standards as of 2022. Other Key Findings Items Timeline Investment Recommendations Budget Estimate* Land Acquisitions 2023-2028 Land purchases to complete master plans $2,625,780 EAB Treat/Remove 2023 Emerald Ash Borer treatment and/or removal $454,911 Park Signage 2023 System wide park signs with new city branding $282,480 *All estimates based on industry standards as of 2022. Priorities Indicated by Parks & Recreation Staff Items Timeline Investment Recommendations Budget Estimate* Rambling River (RR) 2023 RR Park, RR Master Plan, RR Kuchera , RR Feely Fields $5,690,260** Trail Improvements 2023 Existing trail replacement *** $2,087,784 Skate Park 2023 City’s first permanent skate park at Feely Fields $535,000 Evergreen Knoll Park 2026 Complete master plan & update existing amenities $2,755,518 Distad Park 2028 Complete master plan & update existing amenities $3,171,480 *All estimates based on industry standards as of 2022. **Cost for recent parking improvements has been removed. ***Staff identified existing trails in the worst condition. Jim Bell Park and Preserve Master Plan & System Analysis –Update to city staff– Oct. 03, 2022 5 4. Next Steps o October: Organize Summary of Key Findings of System Analysis and present digitally to the City Council, Park and Recreation Commission, and Jim Bell Park and Preserve Master Plan Advisory Committee.  Solicit feedback from the above three groups on priorities for the future via online survey tool . o November: Convene a Joint CC/PC/Advisory Committee work session to discuss above survey prioritization results and next steps in development of the summary document . TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2023 Work P lan I deas DATE:November 9, 2022 B A C KG R O U N D A nnually in the fall, the commis s ion begins the process of idenfying items to consider for inclus ion in the next year ’s w ork plan. This may or may not include items in the 2022 work plan that were not completed and the commis s ion w ould like to carry forw ard to the 2023 work plan. At the D ecember meeng, addional items can be added to the lis t of w ork plan ideas. A ls o at the D ecember meeng, me will be s pent refining a dra/ work plan w ith final approval of the w ork plan occurring at the J anuary 2023 meeng. Commission members are as ked to come to the meeng with pos s ible items that could be included in the 2023 work plan. S taff will then begin preparing a dra/ of the 2023 w ork plan for the D ecember meeng. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:November 9, 2022 B A C KG R O U N D The commission’s updated 2022 work plan is included in the meeng packet. S how n in bold red are work plan items completed either at or since the las t commis s ion meeng held on S eptember 14, 2022. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material 2022 Work Plan FARMINGTON PARKS AND RECREATION COMMISSION 2022 WORK PLAN Goal #1: Provide to the City Council a recommended 2023-2027 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2023 to 2027. Status: Completed. A discussion occurred at the May 11, 2022 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2023-2027 and make a recommendation to the City Council for approval. 3. Status: Completed. The commission recommended to the city council approval of a five-year CIP for the park improvement fund for the years 2023-2027. 4. By December 31, the improvement projects recommended for funding from 2023-2027 will be included in the City Council’s approved 2023 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 3, 2022 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 9 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. Status: Completed. A final list was approved at the July 13 meeting. 4. By October 1, a parks and facilities tour will have occurred. Status: Completed. A parks and facilities tour occurred with the Rambling River Center Advisory Board and City Council on August 3, 2022. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. Status: Completed. April 25 was identified to have a work session with city council. 2. By May 1, a list of work session topic(s) will be approved by the Commission. Status: Completed. The Jim Bell Park and Preserve draft concept and potential development costs were identified and approved as the work session topic. 3. By October 1, a work session with City Council will have occurred. Status: Completed. A work session was held on April 25, 2022. Goal #4: Work with WSB to create a park master plan for Flagstaff Meadows Park and to construct improvements in the park based on the master plan. Objectives: 1. By March 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. Status: Completed. A preliminary draft master plan with cost estimates were reviewed by the Commission at its April 13 meeting. 2. By May 1, a final master plan will have been reviewed by the Commission and a recommendation for approval forwarded to the City Council. Status: Completed. The parks and recreation commission approved the final master plan at their July 13 meeting and forwarded a recommendation to city council to approve. 3. By July 1, City Council will have approved a master plan for the park. Status. Completed. City council approved the master plan at their August 15 meeting. 4. By October 1, construction of the park will have started. 5. By December 31, improvements that were identified to be completed in 2022 will be finished. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2022. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The priorities were reviewed at the March 9 meeting. 2. By May 1, the Commission will have developed and approved a list of priorities to work on and complete in 2022. Status: Completed. A list of priorities was submitted to Dakota County to be included in their 2023-2027 Capital Improvement Plan (CIP). 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have given input on the improvements (i.e. playground equipment, tennis courts / pickleball courts, etc.) to be completed. 2. By March 1, the Commission will have reviewed and approved the playground equipment and other improvements and recommend to the City Council to approve. 3. By May 1, the City Council will have approved the purchase and labor for the construction of the improvements. 4. By August 31, construction of improvements will be completed and a ribbon cutting will have occurred. Goal #7: Participate in Master Planning Process and Referendum to Develop Jim Bell Park and Preserve. Objectives: 1. By January 15, the Commission will have decided who they want to represent them on the advisory committee. Status: Completed. At its December 8, 2021 meeting, commission approved Putt to represent them on the advisory committee and Caron to be the alternate. 2. By February 1, Commission members will have reviewed a draft resident survey instrument and provided feedback to staff about the questions. Status: Completed. At its January 12, 2022 meeting, commission reviewed the draft survey and provided feedback and suggestions. 3. By March 15, Commission members will have seen the results of the resident survey. Status: Completed. The results were shared at the March 9 meeting. 4. By April 15, Commission members will have seen a draft master plan. Status: Completed. A draft concept plan was shown and discussed at the April 13 commission meeting. 5. By June 8, Commission members will have seen the final master plan with cost estimates. 6. By July 15, Commission will have made a recommendation to City Council to move forward with a referendum in November 2022. Goal #8: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1, a date for the joint meeting with ETPRC will be set. Status: Completed. October 10 was approved as the meeting date at the July 13 meeting. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A list of topics was discussed at the June 8 and July 13 meetings and forwarded to ETPRC for approval. 3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A joint meeting agenda with ETPRC was approved by the parks and recreation commission at their September 14 meeting. 4. By December 1, a meeting will have been held with ETPRC. Status: Completed. The meeting was held Monday, October 10. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2021 Annual Report. Status: Completed. The annual report was presented at the March 9 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the winter ice season and spring turf season at the June 8 meeting. 3. By July 1, Commission members will have received a presentation from the Planning Manager on current and future developments. Status: Completed. The current and future residential and business developments was presented at the April 13 meeting. 4. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Recreation Supervisor Missie Kohlbeck presented on the first eight months of operations of the Rambling River Center. 5. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:November 9, 2022 B A C KG R O U N D The round table agenda item allows commission members to s hare informaon or ask s taff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:November 9, 2022 B A C KG R O U N D This agenda item is an opportunity for s taff to provide informaonal updates to commis s ion members. These items are informaonal only and no formal decis ions can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing: 1. S afe Routes to S chool P lan for Boeckman M iddle S chool 2. S pruce S treet Recons trucon 3. D akota C ounty C I P and Trail P rojects 4. W inter S pecial Events 5. Parks M aintenance Worker Pos ion TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for D ecember 14, 2022 Meeng A genda DATE:November 9, 2022 B A C KG R O U N D The following are possible topics s taff has idenfied for commission to consider for its D ecember 14, 2022 meeng agenda: S ummer I ce and M aintenance and I mprovements to Parks and Trails Report Recommend P layground Equipment and S hade S tructure P urchases for F lagstaff M eadow s Park Review J oint Work S es s ion w ith City Council and Jim Bell Park and P reserve A dvis ory Commi4ee 2022 Meeng A4endance Report 2023 Work P lan I deas and D ra6 P lan Review 2022 Work P lan Commission members s hould come prepared to idenfy other pos s ible topics for the D ecember 14, 2022 meeng agenda.