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HomeMy WebLinkAbout12.14.22 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA D ecember 14, 2022 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove November 9, 2022 Meeng M inutes (b)A pprove November 30, 2022 Work S es s ion Minutes 4.P resentaons (a)P ublic C omments (b)Parks and Recreaon D epartment Reports 5.B usiness I tems (a)A pprove 2022 M eeng A'endance Report (b)Recommend P urchase of P layground Equipment for F lagstaff M eadow s Park 6.D iscussion I tems (a)Review J oint Work S es s ion w ith City Council and Jim Bell Park and P reserve A dvis ory Commi'ee (b)D ra2 2023 Work P lan (c)Review 2022 Work P lan P rogress 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Pos s ible I tems for J anuary 11, 2023 M eeng A genda 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove November 9, 2022 Meeng M inutes DATE:D ecember 14, 2022 B A C KG R O U N D A%ached are the dra' minutes from the parks and recreaon commis s ion’s November 9, 2022 meeng. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft November 9, 2022 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the November 9, 2022 Regular Meeting Members Present: Ashley Crabtree, Elizabeth Koss, Katie Putt, and David McMillen Members Absent: Katharine Caron Other’s Present: Parks & Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck, and Recreation Supervisor Emilee Shearer I. Call Meeting to Oder Vice-chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 9, 2022 Meeting Agenda Moved by Putt and seconded by Koss to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of September 14, 2022 Regular Meeting Minutes Moved by Crabtree and seconded by Putt to approve the meeting minutes with no revisions. APIF. Motion carried. Approval of October 10, 2022 Special Meeting Minutes Moved by Putt and seconded by Crabtree to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. B. Recreation Programs and Events Report Commission members introduced themselves and then Recreation Supervisor Emilee Shearer introduced herself. Recreation Supervisors Kohlbeck and Shearer presented information and participant numbers for spring through fall recreation programs. There was discussion on Music in the Park and having the FHS Band play in summer 2023. Commission member Crabtree asked about offering archery camp as driving to Lakeville for it. Staff will explore it. Movies and Music in the Park expenses are mostly offset by sponsorships. Commission member Koss suggested a movie for adults to be shown around Halloween as this would give adults something to do. Hocus Pocus 2 was suggested, but currently can’t rent it due to movie licensing. Commission member McMillen suggested showing a movie in the banquet room at the Rambling River Center. V. Business Items A. 2023 Parks and Recreation Department Fees Director Omlid reviewed the proposed 2023 department fees and explained the increases for park development, Rambling River Center memberships and rentals, Schmitz-Maki Arena ice rental, skate sharpening, and skate rental, and summer outdoor use fee. The fee increases were to help offset increasing operational expenses. The proposed fees at the Rambling River Center were reviewed and recommended for approval by the Rambling River Center Advisory Board. Moved by Koss and seconded by Putt to approve the 2023 parks and recreation department fees and recommend City Council approve the fees. All persons in favor (APIF). Motion carried. VI. Discussion Items A. Review Joint Meeting with Empire Township’s Parks and Recreation Commission The consensus was the joint meeting with Empire Township’s Parks and Recreation Commission was beneficial and it went well. They are receptive to new ideas and do a lot for their residents and community. Next year the meeting will be in Farmington. B. Jim Bell Park and Preserve Master Plan & System Analysis There was discussion on the revised concept plan for the Jim Bell Park and Preserve. It was mentioned there is a lot in the plan for half the cost of the first concept plan, but we are still going to have to build a road. It was asked if a secondary access is necessary. Commission discussed their priorities, which included pickleball courts, a skatepark, replacing existing trails, Rambling River Park, and a large rentable shelter with amenities. It was consensus we should update existing parks instead of completing the improvements at Jim Bell Park and Preserve. We need to improve what we have and could put the estimated $9 million to make the improvements at Jim Bell Park and Preserve into the existing parks. HKGi will present the key findings of the parks system analysis and revised concept plan at the joint work session with city council, parks and recreation commission, and the Jim Bell Park and Preserve advisory committee on November 30. C. 2023 Work Plan Ideas Ideas suggested for the 2023 work plan include (1) meet with Empire Township’s Parks and Recreation Commission, (2) build and complete the improvements at Flagstaff Meadows Park, (3) review and identify items in bike pedestrian plan to complete, (4) meet with city council in a work session, (5) parks and facilities tour with the Rambling River Center Advisory Board and city council, (6) approve 2024 parks and recreation department fees, (7) Rambling River Park improvements, and (8) department and city (Planning Manager and Finance Director) staff reports. D. Review 2022 Work Plan Progress Vice-chair McMillen reviewed the goals and objectives of the 2022 work plan. VII. Commission Roundtable Koss: Mentioned it will be nice to have the new trail on the south side of Spruce Street. Crabtree: Didn’t have anything to share. Caron: N/A Putt: Asked if there were going to be arrows / loops in the Schmitz-Maki Arena west parking lot as getting in and out of the parking lot is difficult. Paint directions so folks know, which direction to go. McMillen: Trains and Treats is November 26 from 9 a.m. to noon. Participants can see the model railroads and build a Twinkie train. Santa will arrive at 10:30 a.m. The Secret Holiday Shop is December 3. VIII. Staff Report/Updates Director Omlid provided information on the following: A. Safe Routes to School Plan for Boeckman Middle School A Safe Routes to School Planning Workshop is scheduled for November 30 and will include city, school district, county, and state staff. The plan is anticipated to be completed by June 2023. B. Spruce Street Reconstruction Work on Spruce Street is nearly complete for this year. The drop-off lane at the Schmitz-Maki Arena and the trail on the south side of Spruce Street won’t be completed until next year. C. Dakota County CIP and Trail Projects The trail projects that were asked to be included in Dakota County’s 2023-2027 Capital Improvements Plan (CIP) weren’t included for funding. However, the county has trail gap funds available and are interested in partnering to get 30% design plans for the trail gap on the west side of Pilot Knob south of 197th St. and a trail on the east side of Pilot Knob Road from Hwy 50 to 195th St. W. Director Omlid is getting quotes from engineering firms to develop 30% design plans. D. Winter Special Events The Secret Holiday Shop is December 3. Registration for the holiday lights tour is due by December 4 and the map of homes will be available December 12. E. Parks Maintenance Worker Position The second of the two new full-time parks maintenance worker positions have been filled. John Carpenter was hired and we are excited for him to join our team Monday (November 14). IX. Meeting Agenda Topics The following items were tentatively identified by the commission for its December 14 meeting agenda: 1. X. Adjournment Moved by Crabtree and seconded by Putt to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:02 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove November 30, 2022 Work S es s ion Minutes DATE:D ecember 14, 2022 B A C KG R O U N D A'ached are the dra) minutes from the parks and recreaon commis s ion’s November 30, 2022 work s ession. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft November 30, 2022 Work Session Minutes City of Farmington Parks and Recreation Commission Work Session Minutes November 30, 2022 1. Call to Order Park and Rec Commission Chair Caron called the work session to order at 5:05 p.m. Present: Parks and Rec Commission - Caron, Crabtree, Koss, McMillen, Putt City Council - Hoyt, Lien Parks Advisory Committee - Dan Miller, Jeff Spillman Also Present: Lynn Gorski, City Administrator; Kellee Omlid, Parks and Recreation Director; John Powell, Public Works Director; Jeremy Pire, Parks Supervisor; Cynthia Muller, Administrative Assistant Holly Bernatz, Councilmember-Elect; Gabrielle Grinde and Paul Paige, HKGi 2. Approve Agenda MOTION by Crabtree, second by Koss to approve the agenda. APIF, MOTION CARRIED. 3. Discussion Items a. Jim Bell Park and Preserve Master Plan / Park System Plan and Asset Management Tool Presentation and Discussion – Parks and Recreation The City Council and Parks and Recreation Commission held a work session on April 25, 2022, to discuss the Jim Bell Park and Preserve draft concept plan and provide further direction on developing the park. After that work session, the scope of the project included 1) modification of Jim Bell Park and Preserve master plan to include more natural areas; 2) analyze all existing park master plans to identify elements that aren’t yet built and determine which elements from the previous draft Jim Bell Park and Preserve master plan could be integrated into the existing park system; and 3) development of an Asset Management Tool to plan for future park investments and replacements. Staff from HKGi presented their findings of the park system analysis and revised Jim Bell Park and Preserve master plan. The parks analysis started in January 2022 with a community survey, which received 1600 responses. The park concepts were presented to council in April. Council had concerns with the amount of infrastructure needed in Jim Bell Park and asked staff to analyze all city parks. HKGi presented their process and schedule for completing the parks analysis, the Jim Bell Park analysis, the park system analysis and asset management tool, implementation steps and funding strategies and existing master plans. Regarding the Jim Bell Park analysis, in April 2022 the concept cost was $19 million. There was concern with extensive road development and infrastructure needs. It was decided to make the area more natural, extend Deerbrooke Path into the area and have 200 parking stalls. Cost for this would be $9 million. Park and Rec Commission Work Session November 30, 2022 Page 2 The parks system analysis showed many of the master plans are not completed and land needs to be acquired. HKGi looked at putting features of Jim Bell Park in other parks. They identified costs and the year to implement the features. They allowed costs for staffing, natural resources and signage. Today we have 33 parks. Costs for design and engineering of undeveloped parks is shown in the asset management tool. It can be broken down by facility type or year, investment type and funding source. In 2023 – 2040, $14,536,030 will be needed to fund existing park asset replacement. In 2023 – 2040, $39,131,338 is needed to complete existing parks master plans. This includes Jim Bell Park. Cost to develop the Rambling River Center Plaza is $3,914,782. Priority projects are: Rambling River Park 2023-2024 $5,690,260 Trail Improvements 2023 $2,087,784 Skate Park 2023 $535,000 Evergreen Knoll Park 2026 $2,488,018 Distad Park 2028 $3,171,480 HKGi and city staff explored funding sources and three potential future investment scenarios to project future park system needs and funding. Scenario 1 – Short-term big investment. This would involve a $20 million referendum for Jim Bell Park along with splash pads, skate park and trails. Scenario 2 – Status quo plus long-term incremental increase. This would cover day- to-day maintenance and costs spread out over 15 -20 years, incremental increase in annual funding and increased staffing. Scenario 3 – Short-term investments plus long-term incremental increase. Invest in smaller projects, like pickleball courts, a skate park, and day-to-day maintenance. Look for grants and creative funding to invest in visible improvements, as well as scenario 2’s incremental increase in funding and staffing. Scenario 3 is the recommended option. Based on community feedback and system needs, the list of projects chosen to be prioritized are: 1. Rambling River Park – centrally located, highly visible in the city, baseball and softball fields would be converted to baseball fields, has ARPA funds already earmarked for an all-inclusive playground. 2. Trails – exist throughout the community, highly desired, most complaints involve condition of trails. 3. Skatepark – desired by local youth and would be highly visible in Rambling River Park. 4. Evergreen Knoll Park – southern entrance to city, include a splashpad, master plan needs completion. 5. Distad Park – northern entrance to city, include a splashpad, master plan needs completion. This is along the North Creek Greenway. Park and Rec Commission Work Session November 30, 2022 Page 3 It was mentioned to look at a hockey arena as a separate project with corporate investors. The Parks and Rec Commission previously discussed scenario 3 and agreed with that option knowing what the community wants. It offered the best visual amenities and allows the city to maintain current parks. There is a lot of interest in trails, skateparks and a community gathering area (such as an amphitheater). The commission suggested at least having trails through Jim Bell Park and to update existing parks now. Staff stated we receive $7,000/year from the farmland lease and that goes into the park fund. For $14 million we can get all five priority projects. Jim Bell Park is not an easy location for young families to get to. For now, we should not put in the amphitheater in Jim Bell Park because it is so far away. We should focus on Rambling River Park to bring people into the city. This scenario provides an opportunity for Evergreen Knoll Park to have a splashpad. The commission reached a consensus that Rambling River Park should be the first priority along with trails. If we have to choose between a skatepark and splashpad, we should put in a skatepark first. It could be located by Feely Fields. Access would be from the trail under CR50 and from the trail by the arena. This would keep the skatepark separate from the playground and close to downtown. It was suggested to refurbish the tennis courts at Dodge Middle School into pickleball courts. Or remove a softball field for a skatepark. The area in Rambling River Park between the tennis courts and the memorial is reserved for a gazebo. With more parking now by Feely Fields, we can look at placing more on the south side of CR50, such as a playground, skatepark and splashpad. Have one larger shelter by the veteran’s memorial and remove the current shelter. It was asked if it costs more to convert areas rather than build new? We have a plan for replacement of parks for 20 years. Council recently discussed park dedication fees and cash-in-lieu. Our trails expense is $175,000 - $230,000. If we do a major overhaul/replacement it would cost $10 million. We can’t do it all at once. The park improvement CIP shows $1.9 million. Anything above that goes to a referendum that is two years out. It could cost a minimum of $3 million/year to get the trail system up to good condition. We should look at the location of parks, take out some equipment and put something else there. Look at the possibility of the county taking over the 37 acres of Jim Bell Park. Regarding park signs, staff has decided to have one sign at the entrance to a park, so we have 26 signs to replace. It was suggested to look at corporate sponsors or individuals as a legacy to cover the cost. We can’t go after wants when we have needs. Council was very happy with the Jim Bell Park plan and is all for it if the county takes it over. Staff has talked to Commissioner Slavik, and the area may not be Park and Rec Commission Work Session November 30, 2022 Page 4 big enough for the county to take over. Council mentioned until the county extends Diamond Path through Jim Bell Park, we can’t do anything. If the county takes Jim Bell Park, and we put the proper zoning around it, we should take advantage of that. If we involve a group in the design that wants to use the amenity, they will take care of it. The next steps with scenario 3 are: - The commission agreed with the subtraction of some things knowing we are making improvements. - Get the community involved. We need community input after this discussion. - Trails just need to be better. - Staff confirmed we have to fix trails and Rambling River Park; we have $350,000 earmarked for an all-inclusive playground at Rambling River Park. - Get a new master plan for Rambling River Park from the arena entrance to Riverview Elementary. The cost will be covered from park improvement funds. We will get public input. - Meet with the county regarding Rambling River Park trails and ask about Jim Bell Park. 4. Adjourn MOTION by Crabtree, second by McMillen to adjourn at 7:00 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia Muller Cynthia Muller Administrative Assistant TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:D ecember 14, 2022 B A C KG R O U N D This agenda item allows the public to s peak to commission members about any item that is not on the agenda. W hen s peaking to the commission it mus t be in a res pec'ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The commission will not respond to the comments and a formal w ri.en res pons e will be s ent prior to the next commission meeng to the person who made the public comments . U nder no circums tances w ill any formal acon be taken on the public comments that are provided to the commis s ion. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Parks and Recreaon D epartment Reports DATE:D ecember 14, 2022 B A C KG R O U N D I ncluded in the meeng packet is s ummary reports for summer ice at S chmitz -Maki A rena and park and trail improvements and maintenance. Parks and Facilies S upervis or J eremy P ire w ill be presenng the informaon to commis s ion. The S chmitz -Maki A rena report includes data from s ummers 2020, 2021, and 2022 so comparis ons can be made over a three-year period. Commission members are as ked to review the informaon, listen to the presentaon, and ask any quesons they have. AT TAC HMENT S : Type Des cription Backup Material Parks Maintenance Projects Backup Material Summer Arena Report PARKS MAINTENANCE 2022 SUMMER PROJECTS New concrete pad and memorial bench installed along the trail in Farmington Preserve Park and at the Rambling River Center Weeded and filled park, city entrance signs, and city buildings with fresh mulch Recreation sign at Spruce and Denmark was removed Flail mowed Hill View Park sledding hill Planted seven trees in Prairie Pines Park for Arbor Day Watered hanging baskets and flowerpots in the downtown area daily including weekends Touched up the white paint on the three outdoor rinks surfaces Raised the railings on the bridges by the Arena and Kuchera entrance to meet ADA regulations Replaced the deck boards on the bridge in Jim Bell Park Replaced the deck boards on the fishing piers in Lake Julia Park and East Farmington Leveled the entrances to the fishing piers in Lake Julia Park and East Farmington Replaced the netting for field #3 that was damaged by a storm in the fall of 2021 Ground approximately half the stumps in the park system (stump grinder broke down and took months to get the parts) Removed several dead trees in multiple parks Trimmed trees along trails and in the parks Painted blue railings in Depot Way Arts Park Cleaned up the landscaping at Depot Way Arts Park Hung Dew Days banners and moved tables back and forth from the fairgrounds for Dew Days Fixed broken portable toilet surround at Daisy Knoll Park Sprayed along all trails for weeds in cracks Monthly playground inspections Repaired both entrances to the Meadowview Park boardwalk due to vandalism Painted the railings on the bridges at Rambling River Park and Kuchera entrance Painted bathrooms at Rambling River Park Painted the interior of warming house Installed garbage, recycling, and pet waste station at the trail entrance at Dodge Middle School THREE YEAR SUMMER ICE FINANCIAL REPORT Estimated Expenses 2020 2021 2022 Personnel Services 25,335 32,098 33,642 Equipment and Building Supplies 649 408 943 Electric 13,684 14,550 17,748 Natural Gas 1,800 1,817 3,892 Municipal Services 796 842 986 Fuel 0 0 0 Programming Expenses 0 101 0 Mileage 0 0 0 Total Expenses 42,264 49,816 57,211 Estimated Revenues Ice Rental 47,723 47,083 43,588 Lessons 0 9,755 7,840 Open Skate 0 1,789 3,428 Skate Rental 0 60 52 Skate Sharp 164 216 286 Tape,mouth guards, laces 59 80 167 Miscellaneous 0 0 0 Total Revenue 47,946 58,983 55,361 Difference 5,682 9,167 -1,850 TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove 2022 M eeng A endance Report DATE:D ecember 14, 2022 B A C KG R O U N D I ncluded in the packet is the a endance report for monthly meengs and s pecial meengs bas ed on 2022 monthly meeng minutes approved by commis s ion. The final a endance report w ill be updated at the D ecember meeng, reflecng member a endance that occurs at this meeng. Then it w ill be formally approved by the commis s ion. The approved a endance report w ill be submi ed to the city ’s F inance D epartment for payment to commis s ion members. Commission members w ill receive $30 per meeng a ended, w hich is based on the current city ordinance. C ommis s ion members should receive payment for their a endance at the 2022 meengs in the form of a mailed check in the next few weeks . Commission members are as ked to review the a ached 2022 meeng a endance report, make any needed revis ions , and then approve the report a1er it has been updated at the D ecember meeng, so it can be s ubmi ed for payment. AT TAC HMENT S : Type Des cription Backup Material 2022 Meeting Attendance Report 2022 Parks and Recreation Commission Meeting Attendance Report Name Jan 12 Feb 9 Mar 9 Apr 13 *Apr 25 May 11 June 8 July 13 Aug 3 Sept 14 **Oct 10 Nov 9 ***Nov 30 ****Dec 1 Dec 14 *****Total Meetings Attended Elizabeth Koss x x x x x x x x x x x x x 13 Ashley Crabtree x x x x x x x x x x x x x 13 Katharine Caron x x x x x x x x x x x 11 Katie Putt x x x x x x x x x x x x 12 David McMillen N/A x x x x x x x x x x x x x 13 *April 25 work session with city council ** October 10 joint meeting with Empire Township's Parks and Recreation Commission *****Total number of meetings attended prior to the December 14, 2022 meeting *** November 30 work session with city council and Jim Bell Park and Preserve advisory committee **** Boards and Commissions Reception TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Recommend P urchase of P layground Equipment for F lagstaff M eadow s Park DATE:D ecember 14, 2022 B A C KG R O U N D S taff emailed Reques t for P roposals (R F P ) to eight different vendors to submit playground equipment proposals for F lagstaff M eadow s Park. A copy of the R F P is included in the meeng packet. I ncluded in the meeng packet are playground propos als from five different companies . Vendors w ere asked to s ubmit playground des igns with a nature theme and are innovave and offer unique playground equipment to the city. Vendors could s ubmit two propos als, one for s eparate 2-5 year and 5–12 year old children s tructures and a second for a large combined mul-generaonal play structure. Commission members s hould review the F lagstaff M eadow s Park playground plans . The commis s ion s hould also review the R F P, becaus e it idenfies the criteria upon which the s elecon of the playground w ould be bas ed upon. The commission is being as ked to pick the playground and make a recommendaon to city council to authoriz e purchase and installaon of the play equipment. AT TAC HMENT S : Type Des cription Backup Material Flagstaff Meadows Park Playground RFP Backup Material Northland Recreation Playground Plan Backup Material St. Croix Recreation Playground Plan Backup Material Minnesota Wisconsin Playground Plan Option 1 Backup Material Minnesota Wisconsin Playground Plan Option 2 Backup Material Flagship Recreation Playground Plan Option 1 Backup Material Flagship Recreation Playground Plan Option 2 Backup Material Webber Recreational Playground Plan Option 1 Backup Material Webber Recreational Playground Plan Option 2 Backup Material Flagstaff Meadows Park Playground Proposal Tabulation Form FARMINGTON PARKS AND RECREATION DEPARTMENT FLAGSTAFF MEADOWS PARK PLAYGROUND EQUIPMENT PROJECT REQUEST FOR PROPOSAL (RFP) OCTOBER 25, 2022 INTRODUCTION The Farmington Parks and Recreation Department invites you to submit a proposal for new playground equipment for 2-5 year and 5-12 year old children to be purchased and installed in Flagstaff Meadows Park. This can be achieved through separate structures or a large combined multi-generational play structure. Aside from swings, playground equipment styles are not specified. The park’s address is 20861 Flagstaff Avenue, Farmington, MN. For your convenience there is a map enclosed indicating where the park is in Farmington. Please feel free to visit the park site. Also enclosed is a master plan for the park that identifies the general location of where the new playground equipment will be installed in the park. The deadline to submit your conceptual design plan proposal(s) for the Flagstaff Meadows Park playground equipment is Thursday, November 17, 2022 at 10:00 a.m. The proposed conceptual design plan may either be dropped off at the Parks and Recreation Department office located at 430 Third Street Farmington, Minnesota or may be mailed to the same address. An electronic plan may also be submitted but must be in a PDF format. The parks and recreation commission (PRC) will be reviewing the conceptual design plan proposals that have been submitted at its December 14, 2022 meeting and will forward to the city council at that time a recommendation about the vendor the city should purchase the playground equipment from and contractor to install the playground equipment. Delivery and installation of equipment to occur in 2023. The city’s desired completion date for this project is on or before June 30, 2023. Please direct questions about this project to Kellee Omlid, Farmington Parks and Recreation Director, either by phone at 651-280-6851 or email at komlid@farmingtonmn.gov. SPECIFICATIONS FOR FLAGSTAFF MEADOWS PARK PLAYGROUND EQUIPMENT 1. PROJECT BUDGET A. The cost for the combined purchase (play equipment for 5-12 year old children and play equipment for 2-5 year old children), resilient surface wear mats, shipping, and installation of the playground equipment should not exceed $100,000.00. B. Any playground equipment and installation proposals that are submitted over this amount will be rejected from consideration. 2. SALES TAX EXEMPTION A. The city is exempt from Minnesota state sales tax and must not be included in the proposal. The city will provide a Form ST3 Certificate of Exemption to the vendor selected after the selection process has been completed. 3. SITE, BORDER, AND SURFACING WORK A. The city shall perform the site work in preparation for the installation of the playground equipment. There currently is no existing playground equipment in the park. B. The city shall be responsible for installing a concrete border around the new playground equipment. The city shall perform the construction of a new border to the dimensions indicated in the playground concept chosen by the city. Installation of the border will occur after the playground equipment has been installed. C. The inside measurement of the concrete border will be 80 feet long by 80 feet wide for a total of 6,400 square feet of space to install all the playground equipment within. D. There is a city owned utility (sewer and water) easement running through the playground area. Please see the enclosed master plan for location of the easement. It is the city’s preference to install only equipment that don’t require footings in the easement. E. The playground surfacing material might be purchased separately from the proposals submitted. If this is the case, the city will be responsible for purchasing and immediately installing the surfacing material under and around the playground equipment after it has been installed. Proposals may include a quote for engineered wood fibers, heavy-duty geotextile fabric, and installation, but it does not bind the city to purchase from the vendor selected. F. Proposals should include furnishing and installing resilient surface wear mats beneath swings and slide exits. 4. THEME A. The city’s parks and recreation commission (PRC) identified a vision of incorporating a nature themed playground on the site. The city is seeking proposals that align with the PRC’s vision and are innovative and offer unique playground equipment to the city. Selection of the playground equipment will be based primarily meeting the nature theme and on the most innovative and/or uniquely designed playground equipment. 5. WARRANTY A. Number of years the playground equipment is covered under full warranty should be included with the proposal. 6. SPECIFICATIONS FOR PLAYGROUND EQUIPMENT A. Poles for the playground equipment should be at a minimum 3 ½ inches OD for the playground equipment proposal designed and submitted for 2-5 year old children and at a minimum 5 inches OD for the playground equipment proposal designed and submitted for 5-12 year old children. B. Paint on all poles, arches, railings, and climbers should be powder coated. C. There is a total of 6,400 square feet for all playground equipment to be installed within. Dimensions for a concrete border around all playground equipment and swings should be shown on the concept plan that is submitted. D. The playground equipment proposal should either show separate play structures for ages 2-5 year and 5-12 year old children and/or large combined multi-generational play structure. Vendors can submit two proposals, one for separate structures and a second for a combined structure. E. There should be a stand-alone welcome and informational sign included and installed with the playground equipment. F. Components of the playground equipment for 2-5 year old children should meet or exceed the following minimum requirements: • At least one bay of two swings at a height of 8 feet and should include two bucket swings G. Components of the playground equipment for 5-12 year old children should meet or exceed the following minimum requirements: • At least one bay of two swings at a height of 8 feet with belt swing seats 7. SELECTION CRITERIA A. Selection of the playground equipment for this project will be based on the following criteria: • best meets the nature theme • most innovative and/or uniquely designed • unique play opportunities compared to existing structures within the park system • site compatibility • play opportunities • cost vs. relative play value • can submit a proposal to purchase and install the playground equipment and resilient surface wear mats that does not exceed $100,000 total cost estimate for play structure(s) • the warranty coverage time period 8. INSURANCE REQUIREMENTS A. Worker’s Compensation Insurance The contractor must provide Worker’s Compensation Insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The contractor shall also provide Employer’s Liability Insurance with minimum limits as follows: • $500,000 – Bodily Injury by Disease per employee • $500,000 – Bodily Injury by Disease aggregate • $500,000 – Bodily Injury by Accident B. Commercial General Liability Insurance The contractor is required to maintain Commercial General Liability Insurance protecting it from claims for damages for bodily injury, including death, and from claims for property damage, which may arise from operations under the contract. Insurance minimum limits are as follows: • $2,000,000 – per occurrence • $2,000,000 – annual aggregate • $2,000,000 – annual aggregate – Products/Completed Operations The following coverages shall be included: • Premises and Operations Bodily Injury and Property Damage • Personal and Advertising Injury • Blanket Contractual Liability • Products and Completed Operations Liability The City, including its elected and appointed officials, employees, and agents must be endorsed as an Additional Insured using ISO Form CG 20 10 or equivalent for Ongoing Operations and ISO Form CG 20 37 or equivalent for Products/Completed Operations. C. Business Automobile Liability Insurance The contractor is required to maintain Business Automobile Liability Insurance protecting it from claims for damages for bodily injury, including death, and from claims for property damage resulting from the ownership, operation, maintenance, or use of all autos which may arise from operations under the contract. Insurance minimum limits are as follows: • $1,000,000 – per occurrence Combined Single Limit for Bodily Injury and Property Damage • The following coverages shall be included: Owned, Hired, and Non-owned Automobiles D. Additional Insurance Conditions • The contractor’s policies shall be primary insurance and non-contributory to any other valid and collectible insurance available to the city with respect to any claim arising out of the contractor’s performance under the contract. • An Umbrella or Excess Liability insurance policy may be used to supplement the contractor’s policy limits to satisfy the full policy limits required by the contract. The city shall be named as an additional insured on any umbrella or excess liability policy. • Any insurance limits in excess of the minimum limits shall be available to the city. • The contractor is required to submit a Certificate of Insurance acceptable to the city as evidence of the required insurance coverage requirements. • The contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days’ advanced written notice to the city, or ten (10) days’ written notice for non-payment of premium. • The contractor shall require all subcontractors to meet the same insurance requirements and is responsible to review and ensure all subcontractors comply with the insurance provisions contained herein. • The city’s failure to approve or disapprove the contractor’s policies or certificates shall not relieve the contractor of full responsibility to maintain the required insurance. • No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the contractor under the contract. E. Submitting Required Certificates of Insurance Certificates of Insurance may be mailed via regular U.S. mail to: Mailing address: Kellee Omlid City of Farmington 430 Third Street Farmington, MN 55024 They may also be emailed to: komlid@farmingtonmn.gov. 9. SUBMITTING A PROPOSAL A. The quote amount for the purchase of the equipment and installation of the playground equipment should be included on the proposal submitted and should also be submitted on the Submittal of Quote Form below. B. The city reserves the right to reject any and/or all playground equipment proposals submitted. C. The proposal submitted should include a submittal of one large drawing of the playground equipment that is proposed to be installed that is at least 24 x 36 inch (or as close as possible) colored plan. D. A color copy of the proposal on an 8 ½ x 11-inch size paper should be submitted. On this handout, information should be included that reflects the overall total playground equipment border dimensions that allows all playground equipment and swings sets to fit inside, color scheme, number of play components, names of the play components and carrying capacity of the playground equipment. E. Please do not submit any catalogs with your proposal. F. A statement must be made that the playground manufacturer is a current IPEMA member. G. A statement must be made that the playground equipment complies with all current ASTM and CPSC guidelines and standards. 10. DELIVERY AND INSTALLATION: It will be the responsibility of the Contractor to be on-site to unload playground components and equipment, and/or to store these components until such time as they are installed. The Owner bears no responsibility for handling or storing the playground equipment until the installation is completed and the project is accepted. Nor does the Owner bear any responsibility for the cleanup of the site or the removal and disposal of any packaging materials. Proper assembly and installation of playground equipment are crucial for overall safety. The contractor who assembles and installs the playground equipment should not deviate from the manufacturer’s instructions. The vendor will supervise the installation of the purchased playground equipment. Once completed, the subgrade should be clean with smooth uniform gradients prior to installing wood fiber surfacing. 11. MANUALS: The vendor selected shall furnish the city with two sets of manuals for the park that include the following: • Complete technical / maintenance information specific to the play equipment installed for this project. • Complete parts information specific to the play equipment installed for this project. The deadline to submit your playground equipment conceptual design plan proposal(S) for Flagstaff Meadows Park is Thursday, November 17, 2022 at 10:00 a.m. FLAGSTAFF MEADOWS PARK PLAYGROUND EQUIPMENT SEPARATE STRUCTURES PROJECT QUOTE SUBMITTAL FORM Submit your company’s quote below for the Flagstaff Meadows Park Playground Project. Your project quote should include the following itemized costs: all playground equipment, shipping, installation, and other materials. Company Information: The undersigned, being familiar with local conditions, having made the field inspections and investigations deemed necessary, having studied the specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof, hereby propose to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the specifications identified previously. Please provide in the space that follows, your company’s information. Name of Vendor Submitting Bid: ____________________________________________________ Contact Person: ___________________________________________________________________ Address: _________________________________________________________________________ Work Phone Number: _______________________________________________________________ Email Address: ____________________________________________________________________ Name of Company Installing Playground Equipment: ______________________________________ Date Quote Submitted: _______________________________ PROPOSAL ITEMS FOR SEPARATE 2-5 AND 5-12 YEAR OLD PLAY STRUCTURES Product Warranty Provide documentation Color Selection Provide documentation Playground Equipment Cost (including resilient surface wear mats) $ Delivery Cost (of equipment) $ Installation Cost (of equipment) $ Engineered Wood Fiber Safety Surfacing Cost - Optional (Lump sum: delivery, installation, heavy-duty geotextile fabric, product) $ Total Cost $ FLAGSTAFF MEADOWS PARK MULTI-GENERATIONAL PLAYGROUND EQUIPMENT PROJECT QUOTE SUBMITTAL FORM Submit your company’s quote below for the Flagstaff Meadows Park Playground Project. Your project quote should include the following itemized costs: all playground equipment, shipping, installation, and other materials. Company Information: The undersigned, being familiar with local conditions, having made the field inspections and investigations deemed necessary, having studied the specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof, hereby propose to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the specifications identified previously. Please provide in the space that follows, your company’s information. Name of Vendor Submitting Bid: ____________________________________________________ Contact Person: ___________________________________________________________________ Address: _________________________________________________________________________ Work Phone Number: _______________________________________________________________ Email Address: ____________________________________________________________________ Date Quote Submitted: _______________________________ Name of Company Installing Playground Equipment: ______________________________________ PROPOSAL ITEMS FOR COMBINED MULTI-GENERATIONAL PLAY STRUCTURE Product Warranty Provide documentation Color Selection Provide documentation Playground Equipment Cost (including resilient surface wear mats) $ Delivery Cost (of equipment) $ Installation Cost (of equipment) $ Engineered Wood Fiber Safety Surfacing Cost - Optional (Lump sum: delivery, installation, heavy-duty geotextile fabric, product) $ Total Cost $ Plan D11479L Farmington, MNFlagstaff Meadows Park - Option 1 Plan D11484L Farmington, MNFlagstaff Meadows Park - Option 2 Flagstaff Meadows Park (Option 1) Farmington, MN Flagstaff Meadows Park (Option 2) Farmington, MN 2022 Flagstaff Meadows Park Playground Equipment, Freight, and Installation Tabulation Contractor Name Play Equipment Quote Amount Freight Installation Quote Amount Total Quote Option #2 Play Equipment Quote Option #2 Freight Option #2 Installation Quote Amount Option #2 Total Quote Northland Recreation*79,477.00$ -20,523.00$ 100,000.00$ MN Wisconsin Playground 75,127.60$ 7,105.69$ 17,766.71$ 100,000.00$ 73,494.60$ 7,747.95$ 18,757.45$ 100,000.00$ Webber Recreational Design 64,357.00$ 5,443.00$ 30,200.00$ 100,000.00$ 70,969.32$ 1,141.68$ 27,889.00$ 100,000.00$ Flagship Recreation 80,525.11$ 450.00$ 19,024.33$ 99,999.44$ 83,784.53$ 450.00$ 15,150.13$ 99,384.66$ St. Croix Recreation**87,769.00$ 3,400.00$ 18,000.00$ 109,169.00$ ** St. Croix is applying a discount of $9,169 for a total quote of $100,000 *Freight is included in Northland Recreation's proposal TO :Farmington Parks and Recreaon C ommis s ion Members F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review Joint Work S ession with C ity C ouncil and J im Bell Park and P res erve A dvis ory Commi%ee DATE:D ecember 14, 2022 B A C KG R O U N D Commission members met w ith city council and the J im Bell Park and P res erve advis ory commi%ee on November 30 in a work ses s ion s e,ng. H KG i presented the key findings of the parks sys tem analysis and revised Jim Bell Park and P reserve master plan. The pres entaon als o included an overview and descripon of the A s s et M anagement Tool. Three potenal funding s ources and potenal future inves tment s cenarios were pres ented and discussed. This is an opportunity for commis s ion members to discuss the w ork s ession topics that w ere presented and discussed. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:D ra 2023 Work P lan DATE:D ecember 14, 2022 B A C KG R O U N D I ncluded in the packet is a dra 2023 w ork plan for the commission to consider. I t is bas ed on commis s ion members input about pos s ible work plan items provided at the November meeng. Commission members s hould come to the meeng prepared to discuss the dra w ork plan and other pos s ible ideas for addional items to work on in 2023. Bas ed on the input provided by the commission during the meeng, staff will revis e and bring a final w ork plan to the commis s ion to approve at its January 11, 2023 meeng. AT TAC HMENT S : Type Des cription Backup Material Draft 2023 Work Plan FARMINGTON PARKS AND RECREATION COMMISSION 2023 WORK PLAN Goal #1: Provide to the City Council a recommended 2024-2028 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2024 to 2028. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2024-2028 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2024-2028 will be included in the City Council’s approved 2024 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. 2. By May 1, a list of work session topic(s) will be approved by the Commission. 3. By October 1, a work session with City Council will have occurred. Goal #4: Participate in the process of making improvements at Flagstaff Meadows Park. Objectives: 1. By January 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment and will make a recommendation to City Council to approve the vendor selected. 2. By February 1, City Council will have approved the purchase and installation of the new playground equipment. 3. By February 1, the Commission will have reviewed and approved the shade structure designs and colors and will make a recommendation to City Council to approve the purchase. 4. By March 1, City Council will have approved the purchase and installation of the new shade structure. 5. By August 1, installation of the new playground equipment and shade structure will have been completed. 6. By October 31, a ribbon cutting will have been completed for the new park. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2023. Objectives: 1. By March 31, the Commission will have reviewed the priorities identified in the Bike Pedestrian Plan. 2. By May 15, the Commission will have developed and approved a list of priorities to work on and complete in 2023. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have provided input on the scope of services for completing a new master plan for Rambling River Park. City council will have approved a consultant to develop the new master plan. 2. By March 1, the Commission will have given input on potential improvements (i.e. playground equipment, tennis courts / pickleball courts, skate park, etc.) to be included in the master plan. 3. By June 15, a preliminary draft master plan for the park with cost estimates will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. 4. By August 1, a final master plan with cost estimates will have been reviewed by the Commission and a recommendation for approval and funding forwarded to the City Council. 5. By September 1, City Council will have approved a master plan for the park. Goal #7: Host food truck events in the spring and fall with Empire Township’s Parks and Recreation Commission. Objectives: 1. By January 1, the date and location for the spring food truck event will be approved. 2. By April 1, the date and location of the fall food truck event will be approved. Commission will also have decided who will contact the food trucks to see if they are interested in participating. 3. By May 15, Commission members will have decided who will help at what times with the spring food truck event. 4. By May 31, the spring food truck event will have happened. 5. By September 1, Commission members will have decided who will help at what times with the fall food truck event. 6. By September 30, the fall food truck event will have happened. 7. By October 31, the commissions will have jointly discussed and evaluated the spring and fall food truck events. Goal #8: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1, a date for the joint meeting with ETPRC will be set. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1, a meeting will have been held with ETPRC. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Finance Director on the budget and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By April 15, Commission members will have received a presentation from the Finance Director on the city’s budget and funding sources. 2. By May 15, the Commission will have received a presentation by professional staff members of the Department’s 2022 Annual Report. 3. By June 15, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 4. By July 15, Commission members will have received a presentation from the Planning Manager on current and future developments. 5. By September 15, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 6. By October 15, Commission members will have received a presentation from staff on the results of the summer programs offered. 7. By December 15, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 8. By December 15, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:D ecember 14, 2022 B A C KG R O U N D The commission’s updated 2022 work plan is included in the meeng packet. S how n in bold red are work plan items completed either at or since the las t commis s ion meeng held on November 9, 2022. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material 2022 Work Plan FARMINGTON PARKS AND RECREATION COMMISSION 2022 WORK PLAN Goal #1: Provide to the City Council a recommended 2023-2027 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2023 to 2027. Status: Completed. A discussion occurred at the May 11, 2022 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2023-2027 and make a recommendation to the City Council for approval. 3. Status: Completed. The commission recommended to the city council approval of a five-year CIP for the park improvement fund for the years 2023-2027. 4. By December 31, the improvement projects recommended for funding from 2023-2027 will be included in the City Council’s approved 2023 final budget. Status: Completed. City council approved the 2023-2027 capital improvement plan for the park improvement fund at their December 5, 2022 meeting. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 3, 2022 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 9 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. Status: Completed. A final list was approved at the July 13 meeting. 4. By October 1, a parks and facilities tour will have occurred. Status: Completed. A parks and facilities tour occurred with the Rambling River Center Advisory Board and City Council on August 3, 2022. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. Status: Completed. April 25 was identified to have a work session with city council. 2. By May 1, a list of work session topic(s) will be approved by the Commission. Status: Completed. The Jim Bell Park and Preserve draft concept and potential development costs were identified and approved as the work session topic. 3. By October 1, a work session with City Council will have occurred. Status: Completed. A work session was held on April 25, 2022. Goal #4: Work with WSB to create a park master plan for Flagstaff Meadows Park and to construct improvements in the park based on the master plan. Objectives: 1. By March 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. Status: Completed. A preliminary draft master plan with cost estimates were reviewed by the Commission at its April 13 meeting. 2. By May 1, a final master plan will have been reviewed by the Commission and a recommendation for approval forwarded to the City Council. Status: Completed. The parks and recreation commission approved the final master plan at their July 13 meeting and forwarded a recommendation to city council to approve. 3. By July 1, City Council will have approved a master plan for the park. Status. Completed. City council approved the master plan at their August 15 meeting. 4. By October 1, construction of the park will have started. Status: Tabled. Move the construction of the improvements to 2023. 5. By December 31, improvements that were identified to be completed in 2022 will be finished. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2022. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The priorities were reviewed at the March 9 meeting. 2. By May 1, the Commission will have developed and approved a list of priorities to work on and complete in 2022. Status: Completed. A list of priorities was submitted to Dakota County to be included in their 2023-2027 Capital Improvement Plan (CIP). 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Status: Partially Completed. Bike and pedestrian safety improvements were completed along Minnesota Trunk Highway 3 (MN TH3) including a trail on the west side of MN TH 3 from 205th Street West in Empire Township to Willow Street in Farmington. In addition, a trail was constructed on the east side of MN TH 3 from County Road 66 to 209th Street West and a trail on County Road 66 from MN TH 3 to Cascade Drive. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have given input on the improvements (i.e. playground equipment, tennis courts / pickleball courts, etc.) to be completed. Status: Tabled. Carry this goal to 2023. 2. By March 1, the Commission will have reviewed and approved the playground equipment and other improvements and recommend to the City Council to approve. 3. By May 1, the City Council will have approved the purchase and labor for the construction of the improvements. 4. By August 31, construction of improvements will be completed and a ribbon cutting will have occurred. Goal #7: Participate in Master Planning Process and Referendum to Develop Jim Bell Park and Preserve. Objectives: 1. By January 15, the Commission will have decided who they want to represent them on the advisory committee. Status: Completed. At its December 8, 2021 meeting, commission approved Putt to represent them on the advisory committee and Caron to be the alternate. 2. By February 1, Commission members will have reviewed a draft resident survey instrument and provided feedback to staff about the questions. Status: Completed. At its January 12, 2022 meeting, commission reviewed the draft survey and provided feedback and suggestions. 3. By March 15, Commission members will have seen the results of the resident survey. Status: Completed. The results were shared at the March 9 meeting. 4. By April 15, Commission members will have seen a draft master plan. Status: Completed. A draft concept plan was shown and discussed at the April 13 commission meeting. 5. By June 8, Commission members will have seen the final master plan with cost estimates. Status: Completed. HKGi presented the revised concept plan of the Jim Bell Park and Preserve and cost estimates at a joint work session with city council and the Jim Bell Park and Preserve advisory committee on November 30. 6. By July 15, Commission will have made a recommendation to City Council to move forward with a referendum in November 2022. Goal #8: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1, a date for the joint meeting with ETPRC will be set. Status: Completed. October 10 was approved as the meeting date at the July 13 meeting. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A list of topics was discussed at the June 8 and July 13 meetings and forwarded to ETPRC for approval. 3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A joint meeting agenda with ETPRC was approved by the parks and recreation commission at their September 14 meeting. 4. By December 1, a meeting will have been held with ETPRC. Status: Completed. The meeting was held Monday, October 10. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2021 Annual Report. Status: Completed. The annual report was presented at the March 9 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the winter ice season and spring turf season at the June 8 meeting. 3. By July 1, Commission members will have received a presentation from the Planning Manager on current and future developments. Status: Completed. The current and future residential and business developments was presented at the April 13 meeting. 4. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Recreation Supervisor Missie Kohlbeck presented on the first eight months of operations of the Rambling River Center. 5. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. Status: Completed. Recreation Supervisors Missie Kohlbeck and Emilee Shearer presented on spring through fall recreation programs. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:D ecember 14, 2022 B A C KG R O U N D The round table agenda item allows commission members to s hare informaon or ask s taff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:D ecember 14, 2022 B A C KG R O U N D This agenda item is an opportunity for s taff to provide informaonal updates to commis s ion members. These items are informaonal only and no formal decis ion can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing: 1. S afe Routes to S chool P lan for Boeckman M iddle S chool 2. Rambling River Center Passenger Van 3. O utdoor Rinks and Warming H ous es 4. W inter Events 5. 2023 City Budget TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for J anuary 11, 2023 M eeng A genda DATE:D ecember 14, 2022 B A C KG R O U N D The following are possible topics s taff has idenfied for commission to consider for its January 11, 2023 meeng agenda: A pprove 2023 work plan Chair and V ice-C hair elecons discussion Meeng with Rambling River C enter A dvis ory Board and City Council Commission members s hould come prepared to idenfy other pos s ible topics for the J anuary 11, 2023 meeng agenda.