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HomeMy WebLinkAbout04.13.22 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA A pril 13, 2022 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove M arch 9, 2022 M eeng Minutes 4.P resentaons (a)P ublic C omments (b)Residenal and Bus iness D evelopments Report 5.D iscussion I tems (a)F lags taff Meadows Park Mas ter P lan (b)Jim Bell Park and P reserve M aster P lan (c)Review 2022 Work P lan P rogress 6.C ommission Roundtable (a)Round Table Format 7.S taff Report/Updates (a)I nformaonal Updates 8.M eeng A genda Topics (a)Pos s ible I tems for M ay 11, 2022 M eeng A genda 9.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove M arch 9, 2022 M eeng Minutes DATE:A pril 13, 2022 B A C KG R O U N D A%ached are the dra& minutes from the Parks and Recreaon C ommis s ion’s March 9, 2022 meeng. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft March 9, 2022 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the March 9, 2022 Regular Meeting Members Present: Katharine Caron, Elizabeth Koss, Ashley Crabtree, David McMillen, and Katie Putt Members Absent: Other’s Present: Parks & Recreation Director Kellee Omlid, Recreation Supervisor Missie Kohlbeck, and Parks and Facilities Supervisor Jeremy Pire I. Call Meeting to Oder Chair Caron called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of March 9, 2022 Meeting Agenda Moved by McMillen and seconded by Putt to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of February 9, 2022 Regular Meeting Minutes Moved by Koss and seconded by Putt to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. B. Parks and Recreation Department 2021 Annual Report Recreation Supervisor Missie Kohlbeck and Parks and Facilities Supervisor Jeremy Pire presented the 2021 annual report. V. Business Items A. Parks and Recreation Commission Group Photo A group photo of the parks and recreation commission was taken in council chambers. The photo will be used for public purposes including on the city’s website and in the parks and recreation department’s annual report. B. Parks and Facilities Tour with the Rambling River Center Advisory Board and City Council Director Omlid provided an overview of the parks and facilities tour with the Rambling River Center Advisory Board and City Council. The Rambling River Center Advisory Board at its February 14, 2022 meeting discussed the tour and preferred to have it August 3. Director Omlid recommended to wait until the June parks and recreation commission meeting to finalize the parks and facilities stops. Moved by Crabtree and seconded by McMillen for the parks and facilities tour with the Rambling River Center Advisory Board and City Council to be Wednesday, August 3 at 6:00 p.m. APIF. Motion carried. VI. Discussion Items A. Jim Bell Park and Preserve Master Plan Director Omlid provided an update on the Jim Bell Park and Preserve master plan process. The resident survey and Social PinPoint website closed March 6. Approximately 100 comments were written on the Social PinPoint website. There was a total of approximately 1,600 completed and verified City of Farmington surveys. The video promoting the community engagement process was shown. Putt asked if we could do some Facebook posts to release some of the survey results and Social PinPoint comments to keep the master planning process front and center. The next advisory committee meeting is March 24, so will have more details after this. B. Bike Pedestrian Plan Director Omlid provided an overview and status of the bike pedestrian plan priorities identified in 2020 and 2021. There was discussion regarding priorities to work on in 2022. Crabtree suggested to work on the low hanging fruit. An idea included on-street bike lanes. There was discussion regarding adding flashing pedestrian signals on Hwy 3 between Elm Street and Ash Street. Director Omlid will bring back some recommendations in April or May. C. Review 2022 Work Plan Progress Chair Caron reviewed the goals and objectives of the 2022 work plan. There was discussion on goal #3 Participate in a work session with city council. A July work session to discuss the Jim Bell Park and Preserve master plan and referendum is a possibility. VII. Commission Roundtable Koss: Didn’t have anything to share. Crabtree: Didn’t have anything to share. Caron: Didn’t have anything to share. Putt: Didn’t have anything to share. McMillen: Mentioned he thought Dakota County was partnering with the City of Rosemount on a new indoor recreational facility. VIII. Staff Report/Updates Director Omlid provided information on the following: A. Outdoor Rinks and Warming Houses The warming houses were open through February 27. The lights remained on through March 6 as there was ice on the hockey rinks. The pleasure rinks were melted. It was a good season. B. Rambling River Park Improvements City council discussed use of the American Rescue Act Plan (ARPA) funds at their March 7 work session. No decisions were made on the spending of the funds. Directed staff to review a facility analysis from 2017 to see if any of the projects could be funded. Director Omlid is getting an updated quote on a different playground and engineered wood fiber. Facilities and Parks Supervisor Pire and Director Omlid are attending a tennis court design seminar tomorrow (March 10). Still hoping to fix the tennis courts this year. C. Flagstaff Meadows Park Master Plan Director Omlid is expecting three concept plans for Flagstaff Meadows Park this week. Staff and Crabtree will meet to discuss the concept plans. Hopefully, a park master plan will be shown to the parks and recreation commission at their April meeting. D. Food Truck Event with Empire Township Parks and Recreation Commission Recreation Supervisor Ryan Hayes and Director Omlid met with Empire Parks and Recreation Commission February 28 to discuss a food truck event at the Stelzel Ball Fields in Empire. A tentative date of Friday, May 20 from 5:00 – 8:00 p.m. was scheduled for a “grab and go” food truck night. Empire Township will submit the date on the MN Food Truck Association website to seek vendors. E. Highway 3/County Road 66 Roundabout Director Omlid provided an overview of the timeline for the Highway 3/County Road 66 roundabout. Trees on the west side of Highway 3 will be cut down middle to end of March. Off road work will start June 1 with July 5 the first day Highway 3 is closed. The project is anticipated to last three months. IX. Meeting Agenda Topics The following items were tentatively identified by the Commission for its April 13 meeting agenda: 1. Presentation by the Planning Manager on current and future developments X. Adjournment Moved by Putt and seconded by Crabtree to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:50 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:A pril 13, 2022 B A C KG R O U N D This agenda item allows the public to s peak to commission members about any item that is not on the agenda. W hen s peaking to the commission it mus t be in a res pec(ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The commission will not respond to the comments and a formal w ri.en res pons e will be s ent prior to the next commission meeng to the person who made the public comments . U nder no circums tances w ill any formal acon be taken on the public comments that are provided to the commis s ion. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Residenal and Bus iness D evelopments Report DATE:A pril 13, 2022 B A C KG R O U N D P lanning M anager Tony W ippler w ill be in a(endance to present informaon on current and future res idenal and bus iness developments . Commission members are as ked to listen to the presentaon and as k any ques ons they have. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:F lags taff Meadows Park Mas ter P lan DATE:A pril 13, 2022 B A C KG R O U N D The C ity acquired property in the Rege(a F ields and W hispering F ields developments for a neighborhood park through the park dedicaon proces s . O ne of commis s ion’s 2021 w ork plan goals was to begin the proces s to complete a mas ter plan for F lags taff Meadows Park. W S B w as approved by city council at its November 15, 2021 meeng to collaborate w ith the city to develop the park master plan. S taff received three concept plans from W S B in mid-March. S taff and commission member Crabtree met to dis cus s the three concept plans w ith the goal of ge3ng to a preferred plan. A preferred concept plan w as idenfied w ith s ome potenal changes . D irector O mlid and commission member Crabtree met w ith W S B to discuss the preferred concept plan and sugges ted changes . W S B took this informaon and updated the concept plan. The current park has tw o s torm w ater bas ins and walking trail. The park als o contains several ulies corridors restricng development of certain elements over or near thes e easements . Key amenies idenfied for this park include w alking trails / loops , nature play area (non-tradional playground), picnic area, unique play features (challenge course), and tree planngs . The propos ed dra8 concept plan includes the highly des ired elements w ith cons ideraon of s ite views, ulity eas ements, s torm w ater bas ins , and other s ite features. The northern area of the park w ill pres erve the large green space which can be used for a variety of program us es as w ell as leisure play. The southern poron of the park will contain the picnic area and s tructured play elements. These are near the trail connecon to the neighborhood w ith more pas s ive us e elements around the further extents of the park. I n addion, several s mall trail s egments are propos ed to provide w alking loops within the park along with benches. Consideraons have also been accounted for related to future expans ion of the park as land to the wes t develops and addional park dedicaon lands are incorporated. I mprovements on thes e future lands might include parking, hard court play areas, and/or other unique park opportunies . W S B is to email s taff the preferred dra8 concept plan by A pril 13, 2022. Thus, the preferred dra8 concept plan w ill be presented at the commission meeng on A pril 13, 2022. Commission members s hould be prepared to review the preferred dra8 concept plan, ask any quesons they have, and provide feedback / recommendaons on the preferred dra8 concept plan. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Jim Bell Park and P reserve M aster P lan DATE:A pril 13, 2022 B A C KG R O U N D The city is planning to hold a referendum in 2022 to acquire the funds to start building the J im Bell Park and P res erve. To prepare for the referendum, the park master plan needs to be updated. City council at their D ecember 6, 2021 meeng approved the hiring of H oisington Koegler G roup I nc. (H KG i) to develop the mas ter plan for the J im Bell Park and P res erve. The kick-off meeng with staff and H KG i w as held January 19, 2022 and the finalized mas ter plan will be pres ented to city council at their June 20, 2022 meeng. S ince the parks and recreaon commis s ion’s last meeng on March 9, 2022, several tasks have been s tarted and/or finis hed. The second advis ory commi:ee meeng was held M arch 24, 2022. At this meeng, H KG i pres ented three concept plans. The advisory commi:ee discussed w hat they liked and dis liked with each concept plan, w ith the goal of ge<ng to a preferred concept plan. H KG i took this informaon along w ith feedback from the public engagement phase one to develop a preferred dra= concept plan and cost es mates . D irector O mlid and C ity A dminis trator Lynn G ors ki met with H KG i staff to dis cus s the preferred dra= concept plan and cos t esmates. H KG i w ill be presenng the preferred dra= concept plan and potenal costs to city council at their A pril 18, 2022 meeng. The meeng is at 7:00 p.m. H KG i is to email staff the preferred dra= concept plan and cost es mates by A pril 12, 2022. Thus , the preferred dra= concept plan and cost es mates w ill be available at the commis s ion meeng on A pril 13, 2022. D irector O mlid will provide an update of the proces s and what’s upcoming in A pril and M ay. Commission members s hould be prepared to lis ten to the updates , as k any ques ons they have, and provide feedback on the preferred dra= concept plan and potenal cos ts . TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:A pril 13, 2022 B A C KG R O U N D The commission’s updated 2022 work plan is included in the meeng packet. S how n in bold red are work plan items completed either at or since the las t commis s ion meeng held on March 9, 2022. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material 2022 Work Plan FARMINGTON PARKS AND RECREATION COMMISSION 2022 WORK PLAN Goal #1: Provide to the City Council a recommended 2023-2027 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2023 to 2027. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2023-2027 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2023-2027 will be included in the City Council’s approved 2023 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 3, 2022 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 9 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. 2. By May 1, a list of work session topic(s) will be approved by the Commission. 3. By October 1, a work session with City Council will have occurred. Goal #4: Work with WSB to create a park master plan for Flagstaff Meadows Park and to construct improvements in the park based on the master plan. Objectives: 1. By March 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. 2. By May 1, a final master plan will have been reviewed by the Commission and a recommendation for approval forwarded to the City Council. 3. By July 1, City Council will have approved a master plan for the park. 4. By October 1, construction of the park will have started. 5. By December 31, improvements that were identified to be completed in 2022 will be finished. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2022. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The priorities were reviewed at the March 9 meeting. 2. By May 1, the Commission will have developed and approved a list of priorities to work on and complete in 2022. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have given input on the improvements (i.e. playground equipment, tennis courts / pickleball courts, etc.) to be completed. 2. By March 1, the Commission will have reviewed and approved the playground equipment and other improvements and recommend to the City Council to approve. 3. By May 1, the City Council will have approved the purchase and labor for the construction of the improvements. 4. By August 31, construction of improvements will be completed and a ribbon cutting will have occurred. Goal #7: Participate in Master Planning Process and Referendum to Develop Jim Bell Park and Preserve. Objectives: 1. By January 15, the Commission will have decided who they want to represent them on the advisory committee. Status: Completed. At its December 8, 2021 meeting, commission approved Putt to represent them on the advisory committee and Caron to be the alternate. 2. By February 1, Commission members will have reviewed a draft resident survey instrument and provided feedback to staff about the questions. Status: Completed. At its January 12, 2022 meeting, commission reviewed the draft survey and provided feedback and suggestions. 3. By March 15, Commission members will have seen the results of the resident survey. Status: Completed. The results were shared at the March 9 meeting. 4. By April 15, Commission members will have seen a draft master plan. 5. By June 8, Commission members will have seen the final master plan with cost estimates. 6. By July 15, Commission will have made a recommendation to City Council to move forward with a referendum in November 2022. Goal #8: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1, a date for the joint meeting with ETPRC will be set. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1, a meeting will have been held with ETPRC. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2021 Annual Report. Status: Completed. The annual report was presented at the March 9 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By July 1, Commission members will have received a presentation from the Planning Manager on current and future developments. 4. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 5. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:A pril 13, 2022 B A C KG R O U N D The round table agenda item allows commission members to s hare informaon or ask s taff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:A pril 13, 2022 B A C KG R O U N D This agenda item is an opportunity for s taff to provide informaonal updates to commis s ion members. These items are informaonal only and no formal decis ion can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing: 1. Food Truck Event with Empire Tow ns hip Parks and Recreaon C ommis s ion 2. Parks M aintenance Workers 3. Emerald A s h Borer (E A B) in Parks 4. Federal Regional S olicitaon G rant A pplicaon for North Creek G reenway Regional Trail: D ow ntow n Farmington to 195th S t. W. 5. Rambling River Center Upcoming Events 6. Pond and Park Clean U p 7. D ew D ays TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for M ay 11, 2022 M eeng A genda DATE:A pril 13, 2022 B A C KG R O U N D The following are possible topics s taff has idenfied for commission to consider for its May 11, 2022 meeng agenda: P resentaon on S chmitz-M aki A rena’s W inter S eason Jim Bell Park and P reserve M aster P lan F lags taff Meadows Park Mas ter P lan 2023-2027 Capital I mprovement P lan for Park I mprovement F und Bike Pedes trian P lan P riories 2022 Work P lan Review Commission members s hould come prepared to idenfy other pos s ible topics for the M ay 11, 2022 meeng agenda.