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HomeMy WebLinkAbout05.11.22 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA M ay 11, 2022 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove A pril 13, 2022 M eeng Minutes 4.P resentaons (a)P ublic C omments 5.B usiness I tems (a)2023 – 2027 C apital I mprovement P lan for Park I mprovement F und 6.D iscussion I tems (a)Review C ity C ouncil Work S es s ion (b)Review 2022 Work P lan P rogress 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Pos s ible I tems for J une 8, 2022 Meeng A genda 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove A pril 13, 2022 M eeng Minutes DATE:May 11, 2022 B A C KG R O U N D A$ached are the dra& minutes from the park and recreaon commis s ion’s A pril 13, 2022 meeng. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft April 13, 2022 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the April 13, 2022 Regular Meeting Members Present: Katharine Caron, Elizabeth Koss, Ashley Crabtree, David McMillen, and Katie Putt Members Absent: Other’s Present: Parks & Recreation Director Kellee Omlid, Planning Manager Tony Wippler I. Call Meeting to Oder Chair Caron called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of April 13, 2022 Meeting Agenda Moved by Crabtree and seconded by Koss to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of March 9, 2022 Regular Meeting Minutes Moved by Putt and seconded by Crabtree to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. B. Residential and Business Developments Report Planning Manager Tony Wippler did a presentation on current and future residential and business developments. V. Business Items VI. Discussion Items A. Flagstaff Meadows Park Master Plan The draft master plan of the park and costs estimates were reviewed and discussed. Feedback on the plan included: • Like shape of park better than thought would • Expand nature playground • Remove challenge course; look at for another park • Show as much land as possible to the west for future park • Too many trees; remove some especially those near trails • Are natural benches a possibility? • Reduce the number of picnic tables • Shade structure to block west sun • Install natural barrier (to slow kids down) to the stormwater pond to the south B. Jim Bell Park and Preserve Master Plan The draft concept plan and potential capital development costs were reviewed and discussed. Feedback included: • Skate park and bike skills park is necessity as have nothing for teens to do • Dog park is a draw • Not sure about splash pad; prefer above the ground spray features • Like the plaza/amphitheater for events (i.e., music, farmer’s market) • Prefer the picnic pavilion to be an inside facility; rentable; could potentially double as warming house in winter • Revenue generating facilities (fields, shelter, amphitheater, pavilion, dog park) • Grants potentially available for some of the amenities • Capital development costs too much in present time • Scale back a bit as financial number is too big; want it to pass and not fail again • No draw for someone without kids; the focus is on kids and sports • What is the economic impact for community? • Look at existing parks to add some of these amenities (i.e., skatepark, splash pad) • Prefer to put splash pad downtown C. Review 2022 Work Plan Progress Review of the 2022 work plan progress was postponed to the May meeting. VII. Commission Roundtable Koss: Lakeville Parks and Recreation installed adult changing tables in their restrooms. Crabtree: Didn’t have anything to share. Caron: Didn’t have anything to share. Putt: Didn’t have anything to share. McMillen: The Liquor Stores are hosting a wine tasting tomorrow (April 14) from 6:00 – 8:00 p.m. at Farm Town Brew Hall with the proceeds going to the Rambling River Center to put towards the purchase of a new passenger van. VIII. Staff Report/Updates Director Omlid provided information on the following: A. Food Truck Event with Empire Township Parks and Recreation Commission The event will be held Friday, May 20 from 5:00 – 8:00 p.m. at the Stelzel Ball Fields in Empire Township. Have approximately six food trucks so far. Staff is creating a flyer so both entities can promote the event. B. Parks Maintenance Workers City council approved the addition of two full-time parks maintenance workers. The last time a full-time parks maintenance worker was added was 2006 and this position works six months in parks maintenance and six months in facility maintenance. C. Emerald Ash Borer (EAB) in Parks Parks and recreation staff identified trees in Hill Dee Park infected with Emerald Ash Borer (EAB). These trees will be cut down in April and will be noticeable missing as large trees. There are trees in Rambling River Park that have EAB as well. D. Federal Regional Solicitation Grant Application for North Creek Greenway Regional Trail: Downtown Farmington to 199th St. W. Parks and recreation applied for a regional solicitation grant to complete the final gap in the North Creek Greenway Regional Trail in Farmington. This 1.3-mile trail would start behind Dodge Middle School and would end at 199th St. W. Although have applied for this grant multiple times before and haven’t scored high enough to be funded, staff is hopeful it will be this time as more funding is available. E. Rambling River Center Upcoming Events There are several events coming up benefitting the Rambling River Center including: • Arts and crafts fundraiser: Saturday, April 30 from 9:00 a.m. – 2:00 p.m. at the Schmitz-Maki Arena • VFW steak fry: Saturday, May 21 from 5:00 – 8:00 p.m. The cost is $15 which includes a Von Hanson’s grilled steak, baked potato, salad, and dessert. • Kiss the Pig: Saturday, June 25 at 4:00 p.m. on outdoor stage on Oak St. • 40th Anniversary Celebration: Thursday, September 22; having a hog roast luncheon F. Pond and Park Cleanup Pond and Park Cleanup is Saturday, May 7 from 9:00 – 11:00 a.m. G. Dew Days Dew Days will be Thursday – Sunday, June 23 – 26. IX. Meeting Agenda Topics The following items were tentatively identified by the Commission for its May 11 meeting agenda: 1. X. Adjournment Moved by McMillen and seconded by Putt to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 9:06 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:May 11, 2022 B A C KG R O U N D This agenda item allows the public to s peak to commission members about any item that is not on the agenda. W hen s peaking to the commission it mus t be in a res pec&ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The commission will not respond to the comments and a formal w ri-en res pons e will be s ent prior to the next commission meeng to the person who made the public comments . U nder no circums tances w ill any formal acon be taken on the public comments that are provided to the commis s ion. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2023 – 2027 C apital I mprovement P lan for Park I mprovement F und DATE:May 11, 2022 B A C KG R O U N D O ne of the goals commis s ion has in its 2022 work plan is to recommend to the city council a five-year (2023-2027) Capital I mprovement P lan (C I P ) for the Park I mprovement F und. I ncluded in the packet is a dra. 2023-2027 Park I mprovement F und C I P. The five-year C I P is annually included in the approved final budget. The C I P expens es and revenues are esmated numbers based on project costs bas ed on recommended park improvements and idenfied revenue sources over the next five years . The dra. 2023-2027 C I P s how s the city parks that w ill receive improvements over the next five years . The dra. C I P s how s a negave fund balance to cover the cos t of future capital improvements in parks s tarng in 2027. Beginning in 2023, the city will start the next round of review ing parks for redevelopment based on a 20- year replacement schedule. Meadowview Park would be first as improvements were last made in 2003. A discussion should occur to make sure commission is sll comfortable with using this strategy. The commission should review the dra. C I P prior to the meeng. Then during the meeng there s hould be discussion about any revisions the commis s ion feels s hould be made to the plan. O nce the commis s ion is comfortable w ith the plan, it should approve the recommended plan so it can be included in the park and recreaon’s 2023 and 2024 requested budgets . AT TAC HMENT S : Type Des cription Backup Material Draft 2023-2027 CIP Park Improvement Fund 2023-2027 Park Improvement Fund CIP Plan 2023 2024 2025 2026 2027 TOTAL Projected Fund Balance Start of Year 880,253 686,813 820,373 875,373 225,373 * Projected Additional Revenues 158,560 158,560 200,000 200,000 200,000 917,120 Improvement Projects by Park: Rambling River Park 2023 Project List: Replace backstop on field #2 2024 Project List: Replace outfield fence on field #3 2025 Project List: Replace backstop on field #3 40,000 25,000 50,000 115,000 Pine Knoll Park 2023 Project List: Half court basketball court surface improvements 6,000 6,000 Meadowview Park 2023 Project List: Replace existing playground equipment for 5-12 year old children and add playground equipment for 2- 5 year old children 85,000 85,000 Prairie View Park 2023 Project List: Basketball court surface improvements 7,500 7,500 Prairie Pines Park 2023 Project List: Basketball court surface improvements 7,500 7,500 Fair Hills Park 2023 Project List: Half court basketball surface improvements 6,000 6,000 Flagstaff Meadows Park 2023 Project List: Install nature play equipment for 2-5 year old children and 5-12 year old children, swings,and shade structure 200,000 200,000 Tamarack Park 2025 Project List: Replace playground equipment and basketball court surface improvements 95,000 95,000 Jim Bell Park and Preserve 2026 Project List: Replace existing separate playground equipment for 2-5 and 5-12 year old children ($100,000), basketball court surface improvement ($10,000), replace paved trails ($100,000) and install new trail connections ($40,000) 250,000 250,000 2023-2027 Park Improvement Fund CIP Plan Depot Way Arts Park: 2026 Projects List: Replace concrete sidewalk from middle of park to southern boundary ($50,000) install new sculptures ($25,000), replace lighting ($50,000) and additional new trail/sidewalk connections north and south of the park ($75,000) 200,000 200,000 Evergreen Knoll Park 2026 Projects List: Construct a new shelter ($40,000), replace playground equipment for 2- 5 and 5-12 year old children ($125,000), bb court surface work ($10,000), parking lot reconstruct ($125,000) 300,000 300,000 Silver Springs Park 2026 Projects List: Replace concrete playground border and separate playground equipment for 2-5 year old and 5-12 year old children ($100,000) 100,000 100,000 Dakota County Estates Park 2027 Projects List: Replace existing playground equipment for 5-12 year old children and install new playground equipment for 2-5 year old children ($100,000), basketball court surface work ($10,000) and replace ballfield backstop ($40,000) 150,000 150,000 Daisy Knoll Park 2027 Projects List: Replace existing playground equipment for 5-12 year old children, install new playground equipment for 2-5 year old children ($100,000), replace basketball court ($30,000), replace backstop ($40,000), additional new paved trails ($100,000), and complete prairie restoration work ($30,000) 300,000 300,000 Westview Park 2027 Projects List: replace current playground equipment with new playground equipment for 2-5 and 5-12 year old children ($100,000) and replace paved trail ($25,000) 125,000 125,000 TOTAL 352,000 25,000 145,000 850,000 575,000 1,947,000 Projected Fund Balance at End of Year 686,813 820,373 875,373 225,373 (149,627) *assumes transfers in from Liquor Fund, funding through park dedication from new residential, industrial, and/or commercial development and from Jim Bell Park and Preserve and Sapphire Lake farm lease payments TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review C ity C ouncil Work S es s ion DATE:May 11, 2022 B A C KG R O U N D Commission members met w ith city council on A pril 25 in a work ses s ion s e(ng. The topics dis cus s ed included the Jim Bell Park and P reserve dra- concept plan and potenal capital development cos ts . This is an opportunity for commis s ion members to discuss the w ork s ession topics that w ere discussed. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:May 11, 2022 B A C KG R O U N D The commission’s updated 2022 work plan is included in the meeng packet. S how n in bold red are work plan items completed either at or since the las t Commission meeng held on A pril 13, 2022. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material 2022 Work Plan FARMINGTON PARKS AND RECREATION COMMISSION 2022 WORK PLAN Goal #1: Provide to the City Council a recommended 2023-2027 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2023 to 2027. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2023-2027 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2023-2027 will be included in the City Council’s approved 2023 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 3, 2022 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 9 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. Status: Completed. April 25 was identified to have a work session with city council. 2. By May 1, a list of work session topic(s) will be approved by the Commission. Status: Completed. The Jim Bell Park and Preserve draft concept and potential development costs were identified and approved as the work session topic. 3. By October 1, a work session with City Council will have occurred. Status: Completed. A work session was held on April 25, 2022. Goal #4: Work with WSB to create a park master plan for Flagstaff Meadows Park and to construct improvements in the park based on the master plan. Objectives: 1. By March 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. Status: Completed. A preliminary draft master plan with cost estimates were reviewed by the Commission at its April 13 meeting. 2. By May 1, a final master plan will have been reviewed by the Commission and a recommendation for approval forwarded to the City Council. 3. By July 1, City Council will have approved a master plan for the park. 4. By October 1, construction of the park will have started. 5. By December 31, improvements that were identified to be completed in 2022 will be finished. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2022. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The priorities were reviewed at the March 9 meeting. 2. By May 1, the Commission will have developed and approved a list of priorities to work on and complete in 2022. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have given input on the improvements (i.e. playground equipment, tennis courts / pickleball courts, etc.) to be completed. 2. By March 1, the Commission will have reviewed and approved the playground equipment and other improvements and recommend to the City Council to approve. 3. By May 1, the City Council will have approved the purchase and labor for the construction of the improvements. 4. By August 31, construction of improvements will be completed and a ribbon cutting will have occurred. Goal #7: Participate in Master Planning Process and Referendum to Develop Jim Bell Park and Preserve. Objectives: 1. By January 15, the Commission will have decided who they want to represent them on the advisory committee. Status: Completed. At its December 8, 2021 meeting, commission approved Putt to represent them on the advisory committee and Caron to be the alternate. 2. By February 1, Commission members will have reviewed a draft resident survey instrument and provided feedback to staff about the questions. Status: Completed. At its January 12, 2022 meeting, commission reviewed the draft survey and provided feedback and suggestions. 3. By March 15, Commission members will have seen the results of the resident survey. Status: Completed. The results were shared at the March 9 meeting. 4. By April 15, Commission members will have seen a draft master plan. Status: Completed. A draft concept plan was shown and discussed at the April 13 commission meeting. 5. By June 8, Commission members will have seen the final master plan with cost estimates. 6. By July 15, Commission will have made a recommendation to City Council to move forward with a referendum in November 2022. Goal #8: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1, a date for the joint meeting with ETPRC will be set. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1, a meeting will have been held with ETPRC. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2021 Annual Report. Status: Completed. The annual report was presented at the March 9 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By July 1, Commission members will have received a presentation from the Planning Manager on current and future developments. Status: Completed. The current and future residential and business developments was presented at the April 13 meeting. 4. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 5. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:May 11, 2022 B A C KG R O U N D The round table agenda item allows commission members to s hare informaon or ask s taff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:May 11, 2022 B A C KG R O U N D This agenda item is an opportunity for s taff to provide informaonal updates to commis s ion members. These items are informaonal only and no formal decis ion can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing: 1. A merican Rescue P lan A ct F unds (A R PA ) 2. Rambling River Park 3. F lags taff Meadows Park Mas ter P lan 4. Food Truck Event with Empire Tow ns hip Parks and Recreaon C ommis s ion 5. V F W S teak F ry Benefing the Rambling River C enter 6. Round-up for Rambling River C enter Pas s enger Van at Farmington Liquors TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for J une 8, 2022 Meeng A genda DATE:May 11, 2022 B A C KG R O U N D The following are possible topics s taff has idenfied for commission to consider for its June 8, 2022 meeng agenda: P resentaon on S chmitz-M aki A rena’s W inter S eason Jim Bell Park and P reserve M aster P lan F lags taff Meadows Park Mas ter P lan Parks and Facilies Tour Bike Pedes trian P lan P riories 2022 Work P lan Review Commission members s hould come prepared to idenfy other pos s ible topics for the J une 8, 2022 meeng agenda.