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HomeMy WebLinkAbout09.14.22 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA September 14, 2022 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove J uly 13, 2022 Meeng M inutes 4.P resentaons (a)P ublic C omments (b)Rambling River Center O peraons Report 5.B usiness I tems (a)A genda for Meeng with Empire Tow ns hip’s Parks and Recreaon C ommis s ion 6.D iscussion I tems (a)Review Parks and Facilies Tour w ith Rambling River Center A dvisory Board and C ity Council (b)Review Fall Food Truck Event w ith Empire Township’s Parks and Recreaon Commission (c)Review 2022 Work P lan P rogress 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Pos s ible I tems for November 9, 2022 Meeng A genda 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove J uly 13, 2022 Meeng M inutes DATE:S eptember 14, 2022 B A C KG R O U N D A'ached are the dra) minutes from the park and recreaon commis s ion’s July 13, 2022 meeng. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft July 13, 2022 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the July 13, 2022 Regular Meeting Members Present: Katharine Caron, Elizabeth Koss, Ashley Crabtree, Katie Putt, and David McMillen Members Absent: Other’s Present: Parks & Recreation Director Kellee Omlid, Erik Bird I. Call Meeting to Oder Chair Caron called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of July 13, 2022 Meeting Agenda Director Omlid suggested to move (a) Approve Flagstaff Meadows Park Master Plan to the first business item as a neighbor was in attendance. Moved by McMillen and seconded by Putt to approve the meeting agenda with the aforementioned change. All persons in favor (APIF). Motion carried. III. Approval of June 8, 2022 Regular Meeting Minutes Moved by Crabtree and seconded by Putt to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. V. Business Items A. Parks and Facilities Tour Schedule with the Rambling River Center Advisory Board and City Council Director Omlid provided an overview of the parks and facilities tour schedule for August 3 at 6:00 p.m. There are less stops this year to allow for more time at each location. Moved by Koss to approve the parks and facilities schedule and locations, seconded by Crabtree. APIF. Motion carried. B. Meeting with Empire Township’s Parks and Recreation Commission There was discussion regarding the agenda for the joint meeting as it is lengthy. It was suggested to get a list of the commission members for both entities. Empire Township’s Parks and Recreation Commission approved October 10 at 7:00 p.m. at Empire Town Hall for the joint meeting. Moved by Crabtree to approve October 10 at 7:00 p.m. as the date for the joint meeting with Empire Township Parks and Recreation Commission, seconded by Putt. APIF. Motion carried. C. Approve Flagstaff Meadows Park Master Plan Director Omlid provided an overview of the updated draft park master plan for Flagstaff Meadows Park. The changes discussed at the last commission meeting including a traditional playground instead of a nature playground, moving the dog waste station to the other side of the trail, and pushing the monument sign back were all incorporated. Director Omlid mentioned one email was received thanking staff and commission for the changes to the plan and everything looked awesome. Erik Bird thought the plan looked great and asked the timing of building the park and what the “existing pre-treatment area is”. Director Omlid stated the goal is to build the park in spring 2023, but will depend on availability of playground equipment and other site furnishings. A Request for Proposals (RFP) for playground equipment will be sent to playground vendors in the fall. The existing pre-treatment area is for the stormwater pond and not part of the park. Moved by McMillen to approve the Flagstaff Meadows Park draft master plan and recommend city council to approve, seconded by Koss. APIF. Motion carried. VI. Discussion Items A. Bike Pedestrian Plan Priorities Director Omlid provided an overview of the bike plan priorities that were submitted to Dakota County to be included in their 2023 – 2027 Capital Improvement Plan (CIP). Historically, the City of Farmington hasn’t requested much to be included in the county’s CIP. There was discussion regarding completing some of the education priorities such as a bike rodeo. Perhaps offering the bike rodeo in May with the police department open house. Chill with a Cop was last night at Chill Ice Cream and the line was down the block. B. Review 2022 Work Plan Progress Chair Caron reviewed the goals and objectives of the 2022 work plan. The Schmitz-Maki Arena 2021-2022 winter season and 2022 spring turf season was reviewed at the June commission meeting. VII. Commission Roundtable Koss: Asked about new parks in new housing developments and how it works. Director Omlid explained how park dedication and park development fees work. Said parks never looked better, flowers look great, and is proud of our parks. Crabtree: Didn’t have anything to share. Caron: Didn’t have anything to share. Putt: Said loving all the parks and recreation activities her family is participating in including geocaching, soccer, t-ball, and story time in the park. McMillen: Didn’t have anything to share. VIII. Staff Report/Updates Director Omlid provided information on the following: A. Food Truck Event with Empire Parks and Recreation Commission The fall food truck event with Empire Parks and Recreation Commission is Friday, September 9 at Stelzel Fields in Empire. Commission member Crabtree is securing the food trucks. At this point, four trucks are confirmed and four declined. B. Music and Movies in the Park Music in the Park is July 27 as part of Party in the Park. The Roe Family Singers will be performing at 7:00 p.m. The Avengers will be shown at dusk on July 29 at Lake Julia Park. C. Jim Bell Park and Preserve Master Plan and Park Facilities Maintenance and Replacement Schedule Parks and Facilities Supervisor Jeremy Pire and Director Omlid met with HKGi last Friday to review the parks inventory. HKGi is still compiling the parks facilities maintenance and replacement schedule and updating the Jim Bell Park and Preserve master plan. D. Recreation Supervisor Position Ryan Hayes resigned his position as Recreation Supervisor in late June. Phone interviews were held today with onsite interviews scheduled for July 27. E. Safe Routes to School Plan for Boeckman Middle School The kick-off meeting for the safe routes to school plan for Boeckman Middle School is scheduled for Friday, July 29. F. Rambling River Center 40th Anniversary Celebration The Rambling River Center is celebrating 40 years this year. An anniversary party will be held Thursday, September 22 with a classic hog roast and entertainment (social starting at 11:00 a.m. and luncheon at noon). The commission is invited but wanted to let you know to save date. IX. Meeting Agenda Topics The following items were tentatively identified by the Commission for its September 14 meeting agenda: 1. X. Adjournment Moved by Koss and seconded by Putt to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:29 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:S eptember 14, 2022 B A C KG R O U N D This agenda item allows the public to s peak to commission members about any item that is not on the agenda. W hen s peaking to the commission it mus t be in a res pec(ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The commission will not respond to the comments and a formal w ri/en res pons e will be s ent prior to the next commission meeng to the person who made the public comments . U nder no circums tances w ill any formal acon be taken on the public comments that are provided to the commis s ion. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Rambling River Center O peraons Report DATE:S eptember 14, 2022 B A C KG R O U N D Recreaon S upervis or M is s ie Kohlbeck will be in a%endance to pres ent informaon on Rambling River Center operaons and programs . I ncluded in the meeng packet is a summary report for the Rambling River C enter. The Rambling River Center w as closed s tarng March 17, 2020 due to the C O V I D -19 pandemic. P rograms resumed outdoors J uly 6, 2020 and a few programs came back into the building O ctober 6, 2020. I n November 2020, the building was again shutdown and reopened January 11, 2021 w ith just a few programs . P rograms w ere gradually added back and by A ugust 2021 all w ere offered including trips. Membership numbers in 2017 and 2018 were tracked as the number s old each month. Beginning in 2019, members hip numbers were tracked by how many current members in that month. Commission members are as ked to review the informaon, listen to the presentaon, and ask any quesons they have. AT TAC HMENT S : Type Des cription Backup Material RRC Operations Report 2022 Rambling River Center Eight Months Report Program Participation Month 2022 2021 2020 2019 2018 2017 January 748 222 1,992 1,128 1,280 1,058 February 801 20 1,001 1,104 1,293 1,217 March 939 554 764 2,050 1,403 1,362 April 1,582 1,169 CLOSED 1,592 1,384 1,829 May 1,101 481 CLOSED 2,292 1,470 1,369 June 1,106 903 CLOSED 1,921 1,360 1,200 July 1,016 907 80 outside 1,573 1,342 1,188 August 1,221 976 128 outside 1,498 1,340 1,253 Totals 8,514 5,232 3,965 13,158 10,872 10,476 Rentals Month 2022 2021 2020 2019 2018 2017 January 9 8 15 12 24 26 February 11 8 16 20 24 20 March 13 9 8 25 26 26 April 10 8 CLOSED 19 23 55 May 10 6 CLOSED 24 31 32 June 18 7 CLOSED 19 28 29 July 12 9 0 17 17 17 August 10 8 0 15 20 21 Totals 93 63 39 151 193 226 Memberships Month 2022 2021 2020 2019 2018 2017 January 312 235 254 411 148 176 February 298 223 249 331 45 36 March 305 245 282 327 45 53 April 307 252 CLOSED 316 24 25 May 319 275 CLOSED 314 17 14 June 331 296 CLOSED 315 12 5 July 337 336 0 388 18 21 August 325 317 0 346 24 17 TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A genda for Meeng with Empire Tow ns hip’s Parks and Recreaon C ommis s ion DATE:S eptember 14, 2022 B A C KG R O U N D The parks and recreaon commission has met w ith Empire Township’s Parks and Recreaon Commission on every other year bas is . At the O ctober 11, 2021 joint meeng, both commissions thought the meeng w as beneficial and should be held annually. At its J une 8, 2022 meeng, commis s ion idenfied the preferred and back-up date to hold a joint meeng with Empire Tow ns hip’s Parks and Recreaon Commission. Monday, O ctober 10, 2022 at 7:00 p.m. was preferred and M onday, O ctober 24, 2022 at 7:00 p.m. w as the back-up date. Empire Township’s Parks and Recreaon Commission selected Monday, O ctober 10, 2022 at 7:00 p.m. for the joint meeng. At its July 13, 2022 meeng, commission approved O ctober 10 as the date for the joint meeng and reviewed the dra4 agenda. Parks and Recreaon D irector O mlid emailed the dra4 agenda to the chair of the Empire Tow ns hip’s Parks and Recreaon C ommis s ion a4er the July 13, 2022 meeng. Empire Tow ns hip’s Parks and Recreaon C ommis s ion approved the dra4 agenda with no changes at its A ugus t 22, 2022 meeng. A5ached is the dra4 O ctober 10, 2022 meeng agenda. I f the commission has no revisions to the agenda, the commis s ion s hould formally adopt it. AT TAC HMENT S : Type Des cription Backup Material Draft Agenda Empire Township Parks and Recreation Commission and City of Farmington Parks and Recreation Commission Meeting 7:00 p.m. Monday, October 10, 2022 Empire Township Town Hall AGENDA I. Call Meeting to Order II. Introductions III. Discussion Items A. Recent Park and Trail Improvement Project(s) B. Future Park and Trail Improvement Project(s) C. Jim Bell Park and Preserve D. Current Program Partnerships/Collaborations E. Future Collaborations/Partnerships F. Recreation Program and Event Information G. Food Truck Event(s) for Next Year H. New Residential/Commercial Developments I. Update on Empire Township Incorporating into a City J. Music/Entertainment in the Park Information K. Empire Township Celebration Highlights L. Farmington Dew Days M. Miscellaneous/Other IV. Adjournment TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review Parks and Facilies Tour w ith Rambling River Center A dvisory Board and City Council DATE:S eptember 14, 2022 B A C KG R O U N D The commission, Rambling River Center advis ory board, and city council had a parks and facilies tour on Wednesday, A ugus t 3. C ommis s ion members should be prepared to discuss the parks and facilies s chedule and locaons. Following the discussion, s ome general guidelines s hould be provided for future tours with the Rambling River Center advis ory board and city council to keep it beneficial for all three groups . TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review Fall Food Truck Event w ith Empire Township’s Parks and Recreaon Commission DATE:S eptember 14, 2022 B A C KG R O U N D The commission and Empire Township’s Parks and Recreaon Commission hosted a fall food truck event on F riday, S eptember 9 at S telz el F ields in Empire. Commission members s hould be prepared to dis cus s the fall food truck event. Following the discussion, s ome general guidelines s hould be provided for future food truck events with Empire Tow ns hip’s Parks and Recreaon C ommis s ion to keep it beneficial and engaging for both communies . TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2022 Work P lan P rogress DATE:S eptember 14, 2022 B A C KG R O U N D The commission’s updated 2022 work plan is included in the meeng packet. S how n in bold red are work plan items completed either at or since the las t commis s ion meeng held on July 13, 2022. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs AT TAC HMENT S : Type Des cription Backup Material 2022 Work Plan FARMINGTON PARKS AND RECREATION COMMISSION 2022 WORK PLAN Goal #1: Provide to the City Council a recommended 2023-2027 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs, and schedule to be completed in the years 2023 to 2027. Status: Completed. A discussion occurred at the May 11, 2022 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2023-2027 and make a recommendation to the City Council for approval. 3. Status: Completed. The commission recommended to the city council approval of a five-year CIP for the park improvement fund for the years 2023-2027. 4. By December 31, the improvement projects recommended for funding from 2023-2027 will be included in the City Council’s approved 2023 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By March 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 3, 2022 has been set for the tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 9 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. Status: Completed. A final list was approved at the July 13 meeting. 4. By October 1, a parks and facilities tour will have occurred. Status: Completed. A parks and facilities tour occurred with the Rambling River Center Advisory Board and City Council on August 3, 2022. Goal #3: Participate in a work session with City Council. Objectives: 1. By February 1, a date to have a work session with City Council will be identified. Status: Completed. April 25 was identified to have a work session with city council. 2. By May 1, a list of work session topic(s) will be approved by the Commission. Status: Completed. The Jim Bell Park and Preserve draft concept and potential development costs were identified and approved as the work session topic. 3. By October 1, a work session with City Council will have occurred. Status: Completed. A work session was held on April 25, 2022. Goal #4: Work with WSB to create a park master plan for Flagstaff Meadows Park and to construct improvements in the park based on the master plan. Objectives: 1. By March 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the consultant on any revisions to be made to the master plan. Status: Completed. A preliminary draft master plan with cost estimates were reviewed by the Commission at its April 13 meeting. 2. By May 1, a final master plan will have been reviewed by the Commission and a recommendation for approval forwarded to the City Council. Status: Completed. The parks and recreation commission approved the final master plan at their July 13 meeting and forwarded a recommendation to city council to approve. 3. By July 1, City Council will have approved a master plan for the park. Status. Completed. City council approved the master plan at their August 15 meeting. 4. By October 1, construction of the park will have started. 5. By December 31, improvements that were identified to be completed in 2022 will be finished. Goal #5: Identify Bike Pedestrian Plan Priorities to Accomplish in 2022. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The priorities were reviewed at the March 9 meeting. 2. By May 1, the Commission will have developed and approved a list of priorities to work on and complete in 2022. Status: Completed. A list of priorities was submitted to Dakota County to be included in their 2023-2027 Capital Improvement Plan (CIP). 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #6: Participate in the process of making improvements at Rambling River Park. Objectives: 1. By February 1, the Commission will have given input on the improvements (i.e. playground equipment, tennis courts / pickleball courts, etc.) to be completed. 2. By March 1, the Commission will have reviewed and approved the playground equipment and other improvements and recommend to the City Council to approve. 3. By May 1, the City Council will have approved the purchase and labor for the construction of the improvements. 4. By August 31, construction of improvements will be completed and a ribbon cutting will have occurred. Goal #7: Participate in Master Planning Process and Referendum to Develop Jim Bell Park and Preserve. Objectives: 1. By January 15, the Commission will have decided who they want to represent them on the advisory committee. Status: Completed. At its December 8, 2021 meeting, commission approved Putt to represent them on the advisory committee and Caron to be the alternate. 2. By February 1, Commission members will have reviewed a draft resident survey instrument and provided feedback to staff about the questions. Status: Completed. At its January 12, 2022 meeting, commission reviewed the draft survey and provided feedback and suggestions. 3. By March 15, Commission members will have seen the results of the resident survey. Status: Completed. The results were shared at the March 9 meeting. 4. By April 15, Commission members will have seen a draft master plan. Status: Completed. A draft concept plan was shown and discussed at the April 13 commission meeting. 5. By June 8, Commission members will have seen the final master plan with cost estimates. 6. By July 15, Commission will have made a recommendation to City Council to move forward with a referendum in November 2022. Goal #8: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1, a date for the joint meeting with ETPRC will be set. Status: Completed. October 10 was approved as the meeting date at the July 13 meeting. 2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A list of topics was discussed at the June 8 and July 13 meetings and forwarded to ETPRC for approval. 3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1, a meeting will have been held with ETPRC. Goal #9: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails and a presentation from the Planning Manager on new housing and business developments. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2021 Annual Report. Status: Completed. The annual report was presented at the March 9 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the winter ice season and spring turf season at the June 8 meeting. 3. By July 1, Commission members will have received a presentation from the Planning Manager on current and future developments. Status: Completed. The current and future residential and business developments was presented at the April 13 meeting. 4. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 5. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:S eptember 14, 2022 B A C KG R O U N D The round table agenda item allows commission members to s hare informaon or ask s taff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:S eptember 14, 2022 B A C KG R O U N D This agenda item is an opportunity for s taff to provide informaonal updates to commis s ion members. These items are informaonal only and no formal decis ion can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing: 1. Jim Bell Park and P reserve M aster P lan and Parks Facilies M aintenance and Replacement S chedule 2. Recreaon S upervis or Posion 3. S pruce S treet Recons trucon 4. Fall P rograms and S pecial Events 5. 2023 P reliminary Budget 6. North Creek G reenway Trail TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for November 9, 2022 Meeng A genda DATE:S eptember 14, 2022 B A C KG R O U N D The following are possible topics s taff has idenfied for commission to consider for its November 9, 2022 meeng agenda: S ummer P rograms , Facilies, and Parks report Review joint meeng with Empire Tow ns hip’s Parks and Recreaon C ommis s ion Recommend P layground Equipment and S hade S tructure P urchases for F lagstaff M eadow s Park 2023 Work P lan I deas 2023 Fees and Charges 2022 Work P lan Review Commission members s hould come prepared to idenfy other pos s ible topics for the November 9, 2022 meeng agenda.