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HomeMy WebLinkAbout11.10.21 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA November 10, 2021 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove O ctober 11, 2021 Meeng M inutes (b)A pprove O ctober 11, 2021 S pecial Meeng M inutes 4.P resentaons (a)P ublic C omments (b)S ummer P rograms and Events Report 5.B usiness I tems (a)A pprove Park Name for Fairhill Es tate at North C reek D evelopment (b)F lags taff Meadows Park Task Force M ember 6.D iscussion I tems (a)Review J oint Meeng with Empire Tow ns hip's Parks and Recreaon C ommis s ion (b)Review 2021 Work P lan P rogress (c)2022 Work P lan I deas 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Pos s ible I tems for D ecember 8, 2021 Meeng A genda 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove O ctober 11, 2021 Meeng M inutes DATE:November 10, 2021 B A C KG R O U N D A#ached are the dra% minutes from the Park and Recreaon C ommis s ion’s O ctober 11, 2021 meeng. Commission members are as ked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft October 11, 2021 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the October 11, 2021 Regular Meeting Members Present: Katharine Caron, Elizabeth Koss, Ashley Crabtree, and Katie Putt Members Absent: Other’s Present: Parks & Recreation Director Kellee Omlid I. Call Meeting to Oder Chair Crabtree called the meeting to order at 6:03 p.m. Quorum was present. II Approval of October 11, 2021 Meeting Agenda Moved by Caron and seconded by Putt to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of September 8, 2021 Regular Meeting Minutes Moved by Putt and seconded by Caron to approve the meeting minutes with no revisions. APIF. Motion carried. IV. Presentations A. Public Comments There were no public comments shared at the meeting. V. Business Items A. 2022 Parks and Recreation Department Fees Director Omlid reviewed the proposed 2022 department fees and explained the increases for park development, shelter rentals, and ice rental. There was discussion about changing shelter rentals from half-day and full-day rentals to a per hour rate as potentially losing rentals. This will be researched and brought to a future meeting. It was also suggested to offer birthday party packages with an activity (i.e. yoga, puppet wagon). Moved by Caron and seconded by Putt to approve the 2022 parks and recreation department fees and recommend City Council approve the fees. All persons in favor (APIF). Motion carried. B. Narrow List of Submitted Park Names for Fairhill Estate at North Creek Development Discussion took place regarding the submitted park names. Moved by Caron and seconded by Putt to narrow the list of possible of names for the park at Fairhill Estate at North Creek Development to Carriage Park, Sunny Hills Park, and Clearwater Park. APIF. Motion carried. Director Omlid asked about updating the City Property Naming Policy to eliminate the narrowing of the list of possible names to between three and five and then at the next scheduled Parks and Recreation Commission meeting selecting a name. Commission was supportive of this, so the policy will be brought to a future meeting. C. Parks and Recreation Commission Photo With commission member Koss attending the meeting via phone and a vacancy on the commission, it was decided to wait until February 2022 to take the photo. VI. Discussion Items VII. Commission Roundtable Koss: Didn’t have anything to share. Caron: Asked if others had been to Whitetail Park. Liked the nature based climbing structures and thought we should bring into Farmington parks. Use more of the environment and less metal. Crabtree: Asked how many calls and/or emails we received regarding some of the playground equipment at Rambling River Park being removed. Director Omlid stated zero calls and/or emails were received. Also mentioned when she drives by the Tiger Legacy Learning Center (TLLC), the pickleball courts are usually full. Koss asked if Community Education receives any complaints from the neighbors regarding noise. Director Omlid will ask Community Education. Putt: Didn’t have anything to share. VIII. Staff Report/Updates Director Omlid provided information on the following: A. Halloween Walk The Halloween Walk is Friday, October 29, 2021 at Dodge Middle School. It will be held outside behind the school in the bus parking. This is due to COVID-19. B. Farmington Currents Winter Edition The winter edition of Farmington Currents will be in homes by November 24. This edition covers November 24, 2021 – February 10, 2022. C. Flagstaff Meadows Park Two proposals have been submitted to master plan the park. Expecting a third proposal soon. Staff will review and select a consultant. The plan is to start the master planning process this fall. D. Crossing at 206th St. W. / 203rd St. W. and Pilot Knob Road Director Omlid reported she asked the City Engineer and Planning Manager if there had been any discussion regarding a pedestrian crossing at 206th St. W. or 203rd St. W. and there hasn’t been. This area wasn’t addressed in the bike-pedestrian plan either. Commission member Caron asked what she could do to help; was happy to start a petition. It was decided Director Omlid would follow-up with Dakota County. IX. Meeting Agenda Topics The following items were tentatively identified by the Commission for its November 10 meeting agenda: X. Adjournment Moved by Caron and seconded by Putt to adjourn the meeting. APIF. Motion Carried. The meeting was adjourned at 6:42 p.m. Respectfully Submitted, Kellee Omlid Parks & Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove O ctober 11, 2021 S pecial Meeng M inutes DATE:November 10, 2021 B A C KG R O U N D A$ached are the dra& minutes from the Park and Recreaon C ommis s ion’s O ctober 11, 2021 joint meeng with Empire Tow ns hip's Parks and Recreaon C ommis s ion. C ommis s ion members are asked to review the minutes and provide any correcons or addions that are needed at the meeng. AT TAC HMENT S : Type Des cription Backup Material Draft October 11, 2021 Special Meeting Minutes City of Farmington and Empire Township Park and Recreation Commission Minutes from the October 11, 2021 Joint Meeting Farmington Members Present: Katharine Caron, Katie Putt, and Ashley Crabtree Farmington Members Absent: Elizabeth Koss Empire Township Members Present: Jessica Boelman, Jordan Johnson, Nicole Bower, Mike Carey, and Mark Page Empire Township Members Absent: Josh Lindgren Other’s Present: Empire Township Deputy Clerk Dawn McCracken and Farmington Parks and Recreation Director Kellee Omlid Chair Crabtree called the meeting to order at 6:59 p.m. Quorum was present. Moved by Caron and seconded by Putt to approve the meeting agenda. All persons in favor (APIF). Motion carried. Agenda items discussed included: 1. Recent Park and Trail Projects • Empire Commission shared they are installing new playground equipment at Sach’s Park • Empire Commission is doing some general trail maintenance due to tree root damage • Empire Commission shared a project they are most proud and great addition to the community is the disc golf course • Farmington Commission shared the developer is working on the park at Fairhill Estate at North Creek Development, which includes a shelter, playground equipment, trails, grills, and small parking lot • Farmington Commission mentioned Flagstaff Meadows Park will be master planned this fall and built in 2022 • Marigold Park and Prairie Pines Park in Farmington were completed in 2019 • There are a number of trails in Farmington that have been damaged by willow roots and will need to be replaced 2. Future Park and Trail Projects • Empire Commission will be replacing the playground equipment at Town Hall Park in 2022 • Empire Commission plans to replace the playground equipment at Empire Preserve Park next, but is a few years out • Farmington Commission shared that with the Flagstaff Meadows Park development there will be a trail that connects the park to Farmington High School • Farmington Commission intends to do a community survey in early 2022 as plan to go for a referendum to build the Jim Bell Park in phases 3. Current and Future Program Partnerships/Collaborations • Information was shared about parks and recreation programs offered in Empire Township including Summer Park Adventure (SPA) and Puppet Wagon • Empire Commission is interested in partnering on a food truck night at Stelzel Ballfields parking lot perhaps on a Friday evening in the spring. It was agreed to continue exploring this idea 4. Music/Entertainment in Parks • Empire Commission shared information about their entertainment, which is held two Sundays a month at 6:00 or 7:00 p.m. at Town Hall Park and focuses on families • Farmington Commission mentioned Music in the Park is held the last Wednesday of the month in summer at Rambling River Park. Two movies in the parks were held with one in July and the second in September with both focusing on kids. Next year plan to host a family friendly movie to appeal to a larger audience 5. Stelzel Ballfields Usage • Empire Commission shared an overview of field usage which includes youth baseball and softball both renting the fields two nights (M/W & T/TH) a week and some weekend tournaments along with AAA leagues 6. New Residential/Commercial Developments • Empire has no residential or commercial projects currently; may eventually have a water treatment facility built • Farmington has a number of new housing developments going in now and others anticipated in the near future. A few new businesses have gone into vacant strip mall locations 7. Empire Township Celebration • Empire Commission provided information about its annual township celebration in August that featured activities, free food and entertainment, SWAT Team, and Ladder Truck • There were more than 550 people who attended the celebration this year • Empire Commission shared information regarding their holiday party, which is Saturday, December 4 from 10:00 a.m. – noon at the maintenance facility and features Santa Claus, Mrs. Claus, and activities 8. Dew Days • Dew Days was a one-day event in September due to COVID-19. Koo Koo Kangaroo and the FHS Marching Band were big draws. The plan is to host a three-day event the fourth weekend in June 2022. 9. Miscellaneous Items • Empire Commission offers exercise and yoga classes on Mondays and Saturdays at their maintenance facility that has been successful • Empire Commission shared information regarding their Story Walk and Story Walk contest that was well received by the community • Farmington hosted free yoga in the park this fall and asked if Empire Commission wanted to partner next summer and offer in both communities on a rotating basis • Farmington Commission mentioned the Halloween Walk will be Friday, October 29 from 5:30 – 7:00 p.m. outside behind Dodge Middle School Moved by Caron and seconded by Putt to adjourn the meeting. APIF. Motion Carried. The meeting was adjourned at 8:32 p.m. Submitted by Kellee Omlid Parks and Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:November 10, 2021 B A C KG R O U N D This agenda item allows the public to s peak to C ommis s ion Members about any item that is not on the agenda. W hen s peaking to the C ommis s ion it must be in a respec(ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The C ommis s ion w ill not res pond to the comments and a formal wri.en response w ill be sent prior to the next C ommis s ion meeng to the pers on w ho made the public comments. Under no circumstances will any formal acon be taken on the public comments that are provided to the Commission. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:S ummer P rograms and Events Report DATE:November 10, 2021 B A C KG R O U N D Recreaon S upervis or Ryan H ayes will be in a'endance to pres ent informaon on summer programs and events. I ncluded in the meeng packet is a summary report for s ummer recreaon programs and events. The report includes data from s ummers 2019, 2020, and 2021 so comparis ons can be made over a three-year period. P rograms were cancelled in M arch 2020 and didn’t res ume unl J uly 6, 2020 due to the C O V I D - 19 pandemic. Commission members are as ked to review the informaon, listen to the presentaon, and ask any quesons they have. AT TAC HMENT S : Type Des cription Backup Material Summer Programs Report Parks and Recreation Summer Participation Program 2019 2020 2021 Comments Dew Run 1 and 4 Mile 306 COVID 104 Adopt a Grandparent N/A N/A 2 New for 2021 Adventure Camp N/A N/A 36 New for 2021 Dinosaur Camp 9 COVID 14 Engineer Camp N/A N/A 0 New for 2021 Little Ninjas Camp 9 COVID 11 Ooey Gooey Camp N/A N/A 5 New for 2021 Painters Camp 11 COVID 7 Princess Camp 14 COVID 6 Safety Camp 21 COVID 22 Skateboard Camp 1 COVID 2 Hosted at Rosemount with Rosemount and Lakeville participants Family Geocaching 26 COVID 140 38 families with 140 participants - 25 different parks utilized In 2019, it was part of Dew Days week using five parks Firearms Safety 30 COVID 30 30 is maximum number of participants Footfire Soccer 153 58 160 T-ball 207 100 272 Golf Lessons 54 5 113 Lacrosse Camp N/A COVID 20 Introductory camps for boys and girls with high school coaches Learn to Skate 165 44 157 2020 - fall lessons cut three weeks short and summer canceled Activities Passport 2 COVID 11 Two completed Summer Park Adventures (SPA) 40 18 5 Summer Tennis 23 COVID 39 SORR Adult Bean Bags N/A N/A 12 12 teams of two participants - New Traveling League for 2021 Adult Softball League 16 6 6 Six Co-Rec teams the past two seasons Flag Football League 278 178 261 Puppet Wagon 1395 780 1472 Party in the Park #1 406 62 120 Moved indoors to RRC due to poor air quality - northern forest fires Party in the Park #2 85 100 209 TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove Park Name for Fairhill Es tate at North C reek D evelopment DATE:November 10, 2021 B A C KG R O U N D The city acquired property in the Fairhill Estate at North Creek development for a neighborhood park through the park dedicaon process. The commission is responsible for choosing and recommending to City Council a name for any new city park. The commission at its January 8, 2020 meeng approved having a contes t for the public, specifically, the neighborhood in the development to name the park. The park naming contest was then postponed w ith the goal of waing unl the development was 50% cons tructed. The park naming contest was held prior to the development being 50% cons tructed as the plan is for the park to be constructed this fall. The naming contes t included the follow ing: D eadline to s ubmit names w as S eptember 15, 2021 O pen to residents of Fairhill Estate at North Creek or thos e building w ithin the development Name could not include “Fairhills ” or “North C reek” City of Farmington reserved the right to choos e an alternate name for the park if there are only a few submis s ions or the s ubmissions were not preferred P riz es would be given to the pers on w hos e park name was s elected by the commission and approved by city council P riz es would be s olicited from local bus inesses The city w ould provide a 10-punch card open skate pass at S chmitz-M aki A rena for the 2021-2022 s eas on The commission would select one name and forward to city council to approve the name of the park in the development Former commission member Laurie S uchanek volunteered to s olicit prizes from local busines s es. Thanks to her visits to local bus inesses and encouraging them to contribute prizes for the contest several bus inesses donated. The bus inesses and priz es are as follows: Farmington L anes Bowling package for four people and $25 Farmington L anes gi9 cerficate Farmington Tap H ouse $20 Farmington Taphous e gi9 cerficate Farmington P iz z a M an $40 Farmington P izza Man gi9 cerficate Main S treet D ay S pa & Wellness G el Polished Manicure G erster J ewelers $30 gi9 cerficate and S nappy D og S als a The C ity C ouncil w ill accept the donaons from the local busines s es as prizes for the contest winter at their November 15, 2021 meeng. The two developers in the Fairhill Es tate at North C reek development emailed the s urvey link to residents and those building within the development. The survey link opened A ugust 30, 2021 and closed S eptember 15, 2021. Thirty-five names w ere submi@ed for the park. The C ommis s ion at their O ctober 11, 2021 narrowed the list of potenal park names to the following three: Carriage Park S unny H ills Park Clearw ater Park Commission members s hould come to the meeng prepared to discuss the three potenal park names , s elect a name for the park, and make a recommendaon to city council to approve the name. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:F lags taff Meadows Park Task Force M ember DATE:November 10, 2021 B A C KG R O U N D The C ity acquired property in the Rege(a F ields and W hispering F ields developments for a neighborhood park through the park dedicaon proces s . O ne of the commission’s 2021 work plan goals is to begin the proces s to complete a mas ter plan for F lags taff Meadows Park. Parks and Facilies S upervis or J eremy P ire and D irector O mlid met with three landscape architecture firms to learn more about their firm, mas ter planning proces s , and previous projects . A ll three firms s ubmi(ed a propos al to work with the city to develop the master plan. S taff will recommend hiring one of the firms at the November 15, 2021 city council meeng. Part of the process will include a kick-off meeng w ith key members from the city, which could include s taff, city council, and parks and recreaon commission. I n addion to the kick-off meeng, there will be a neighborhood meeng to get feedback on amenies that could be included in the park and up to four virtual tas k force meengs . The task force meengs will be held M onday – F riday, 8:00 a.m. – 4:30 p.m. Commission members s hould be prepared to dis cus s if they w ant to have a member on the tas k force. I f the ans w er is yes , commission should nominate and approve a task force member and an alternate. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review J oint Meeng with Empire Tow ns hip's Parks and Recreaon C ommis s ion DATE:November 10, 2021 B A C KG R O U N D The C ommis s ion had a joint meeng w ith Empire Township’s Parks and Recreaon Commission on Monday, O ctober 11. Commission members s hould be prepared to dis cus s the joint meeng. Following the discussion, s ome general guidelines s hould be provided for future meengs w ith Empire Township’s Parks and Recreaon C ommis s ion to keep it beneficial for both groups . TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2021 Work P lan P rogress DATE:November 10, 2021 B A C KG R O U N D The C ommis s ion’s updated 2021 w ork plan is included in the meeng packet. S hown in bold red are w ork plan items completed either at or since the las t Commission meeng held on O ctober 11, 2021. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material 2021 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2021 WORK PLAN Goal #1: Provide to the City Council a recommended 2022-2026 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2022 to 2026. Status: Completed. A discussion occurred at the July 14, 2021 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2022-2026 and make a recommendation to the City Council for approval. Status: Completed. The Commission recommended to the City Council approval of a five- year CIP for the park improvement fund for the years 2022-2026. 3. By December 31, the improvement projects recommended for funding from 2022-2026 will be included in the City Council’s approved 2022 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By April 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 11, 2021 date has been set. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 10 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. Status: Completed. A final list was approved at the March 10 meeting. 4. By October 1, a parks and facilities tour will have occurred. Status: Completed. A parks and facilities tour occurred with the Rambling River Center Advisory Board and City Council on August 11, 2021. Goal #3: Meet in a work session setting with the City Council at least once in 2021. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. Discussion occurred at the March 10 meeting. April 5 and May 3 dates were discussed to meet with the city council in a work session setting. City Council identified a meeting should occur on May 3. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Status: Completed. A work session was held May 3. Goal #4: Work with the developer to name the neighborhood park in the Fairhill Estate at North Creek development. Objectives: 1. By June1, the Commission will assess the progress being made in the build out of the development, and if 50% or more of the development has been built out, the Commission will move forward with determining how it wishes to work with the residents in the development to name the park. Status: Completed. The Commission decided to have a contest to name the park with only those living or building in the development eligible to participate. 2. By September 1, the Commission will have implemented the preferred method for selecting a name for the park. Status: Completed. A survey was emailed to those living or building in the development. Park name submissions are due by September 15, 2021. 3. By November 1, the Commission will consider park names and select one preferred name for the park and forward the recommended name for the park to the City Council for consideration. 4. By December 31, the city council will approve the name of the neighborhood park in the development. Goal #5: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2020 Annual Report. Status: Completed. An annual report was presented at the March 10 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the winter ice season and spring turf season at the July 14, 2021 meeting. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Recreation Supervisor Missie Kohlbeck gave a presentation on Rambling River Center operations through August 2021 at the September 8, 2021 meeting. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. Goal #6: Identify Bike Pedestrian Plan priorities to accomplish in 2021. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The Commission decided to delay taking on any more bike pedestrian plan priorities until the two priorities from 2020 are completed. 2. By June 1, the Commission will have developed and approved a list of priorities to work on and complete in 2021. Status: Completed. Two priorities were identified. One was the completion of a trail on the west side of MN TH 3 from 205th Street to Willow Street. The second was to install pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street). 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #7: Promote and encourage volunteerism in the Parks and Recreation Department. Objectives: 1. By July 1, the Commission will have reviewed the volunteer opportunities available to the public and determined if there are other volunteer opportunities to offer to the public. Status: Completed. The Commission discussed the volunteer opportunities and publishing them in the Farmington Currents. Further discussion needs to be had on how to get more of the parks adopted. 2. By August 31, the Commission will have discussed different ways and opportunities to continue to promote volunteerism in the parks and recreation department. 3. By October 31, volunteer opportunities in the parks and recreation department will be promoted. Goal #8: Provide community survey input, if a survey is approved by the City Council. Objectives: 1. By April 1, the Commission will have discussed and identified questions related to parks and recreation to be included in a possible community survey. 2. By May 1, Commission members will have reviewed a draft resident survey instrument and provide feedback to staff about the park and recreation related questions. 3. By September 1st, Commission members will have seen the results of the resident survey especially the questions that relate to parks and recreation. Goal #9: Receive public input and then make a recommendation concerning providing pickle ball courts in a city park. Objectives: 1. By March 1, the Commission will discuss if it desires to provide pickle ball courts in one of the city’s developed parks, or in one of the city’s undeveloped parks. Status: Completed. The commission determined it would like to have four pickle ball courts replace one of the tennis courts at Rambling River Park in order to allow one tennis court to be lit and four pickle ball courts to be lit. This will be discussed with the city council at the May 3 work session. 2. After receiving community input, and if the Commission decides to provide pickle ball courts in one of the city’s developed parks, then by May 1 the park will be identified and a recommendation will be forwarded to the city council to approve the project. 3. By June 1, the city council will have approved the recommendation by the Commission to provide a pickle ball court in one of the city’s developed parks. 4. If the city council approves providing a pickle ball court in an existing developed park, then by July 15, quotes will be received from contractors to provide a pickle ball court in the park identified. 5. By October 1, the pickle ball court project will be completed. Goal #10: Begin the process in 2021 to complete a master plan for Flagstaff Meadow Park in 2022. Objectives: 1. By June 1, discuss a 2022 timeline for completing a master plan for Flagstaff Meadow Park. 2. By August 1, approve a timeline to complete the master plan. 3. By October 1, complete a request for proposal process to hire a consulting firm to lead the master planning process for Flagstaff Meadow Park. 4. By December 31, have the City Council approve hiring a consulting firm to complete a master plan for Flagstaff Meadow Park in 2022 Goal #11: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By May 1, discuss having a joint meeting with ETPRC, and if the Commission desires to have a meeting, then determine some possible dates for the meeting. Status: Completed. October 11 and 13 were identified as possible meeting dates. 2. If the Commission decides to have a meeting with ERPRC, then by July 1, a date will have been set for the meeting. Status: Completed. October 11 was set for the meeting and approved at the September 8, 2021 meeting. 3. By September 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. The joint meeting agenda was approved at the September 8, 2021 meeting. 4. By December 1, a meeting will have been held with ETPRC. Status: Completed. A meeting was held with ETPRC October 11, 2021. Goal #12: Participate in the Park and Recreation Director hiring process. Objectives: 1. By February 1, the Commission will have selected two of its members to participate in the hiring process. Status: Completed. Chair Crabtree and commission member Suchanek were selected to represent the commission during the hiring process. 2. By February 15, the City Administrator will be informed about the two members who are interested in participating in the hiring process. Status: Completed. City Administrator was informed about the two commission members interested in participating in the hiring process. 3. By March 15, two Commission members will have participated in the interview process and given input on who the city should hire. Status: Completed. Chair Crabtree participated in the interview process by listening to candidate presentations during the final round of interviews. 4. By April 1, a decision will have been made about the hiring of the park and recreation director position. Status: Completed. Kellee Omlid was hired as the Parks and Recreation Director at the April 19, 2021 City Council meeting. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:2022 Work P lan I deas DATE:November 10, 2021 B A C KG R O U N D A nnually in the fall, the commis s ion begins the process of idenfying items to consider for inclus ion in the next year ’s w ork plan. This may or may not include items in the 2021 work plan that were not completed and the commis s ion w ould like to carry forw ard to the 2022 work plan. At the D ecember meeng, addional items can be added to the lis t of w ork plan ideas. A ls o at the D ecember meeng, me will be s pent refining a dra. work plan w ith final approval of the w ork plan occurring at the J anuary 2022 meeng. Commission members are as ked to come to the meeng with pos s ible items that could be included in the 2022 work plan. S taff will then begin preparing a dra. of the 2022 w ork plan for the D ecember meeng. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:November 10, 2021 B A C KG R O U N D The round table agenda item allows C ommis s ion Members to share informaon or as k staff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:November 10, 2021 B A C KG R O U N D This agenda item is an opportunity for s taff to provide informaonal updates to Commission members . These items are informaonal only and no formal decis ion can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing: 1. Rambling River Park playground 2. Park at Fairhill Estate at North Creek D evelopment 3. A merican Rescue P lan A ct (A R PA ) funds 4. H oliday events 5. Boards and commis s ions recepon 6. Reapplying and interview s for Parks and Recreaon Commission 7. P ilot Knob Road and 206th S t. W. / 203rd S t. W. 8. Parks and Recreaon Referendum Task Force TO :Farmington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible I tems for D ecember 8, 2021 Meeng A genda DATE:November 10, 2021 B A C KG R O U N D The following are possible topics s taff has idenfied for C ommis s ion to cons ider for its D ecember 8, 2021 meeng agenda: 2021 meeng a+endance report F lags taff Meadows Park mas ter plan Rambling River Park playground equipment F inal review of 2021 work plan 2022 w ork plan ideas and dra/ plan A ppoint Parks and Recreaon Tas k Force Member(s) Commission members s hould come prepared to idenfy other pos s ible topics for the D ecember 8, 2021 meeng agenda.