HomeMy WebLinkAbout12.08.21 Parks and Rec Packet
Meeng Locaon:
Farmington C ity H all
430 T hird Street
Farmington, M N 55024
PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA
D ecember 8, 2021
7:00 PM
1.C all M eeng to O rder
2.A pprove M eeng A genda
3.A pprove M eeng M inutes
(a)A pprove November 10, 2021 Meeng M inutes
4.P resentaons
(a)P ublic C omments
(b)Parks and Recreaon D epartment ’s Reports
5.B usiness I tems
(a)A pprove C ompleted 2021 Work P lan
(b)A pprove 2021 M eeng A%endance Report
(c)2022 Referendum and A dvisory C ommi%ee Member
6.D iscussion I tems
(a)Rambling River Park P layground Equipment
(b)D ra* 2022 Work P lan
7.C ommission Roundtable
(a)Round Table Format
8.S taff Report/Updates
(a)I nformaonal Updates
9.M eeng A genda Topics
(a)Pos s ible I tems for J anuary 12, 2022 M eeng A genda
10.A djournment
"The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make
recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity
parks, trails, open space, recreaon facilies and recreaon programs."
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:A pprove November 10, 2021 Meeng M inutes
DATE:D ecember 8, 2021
B A C KG R O U N D
A$ached are the dra& minutes from the Park and Recreaon C ommis s ion’s November 10, 2021 meeng.
Commission members are as ked to review the minutes and provide any correcons or addions that are
needed at the meeng.
AT TAC HMENT S :
Type Des cription
Backup Material Draft November 10, 2021 Meeting Minutes
Farmington Parks and Recreation Commission
Minutes from the November 10, 2021 Regular Meeting
Members Present: Katharine Caron, Elizabeth Koss, Ashley Crabtree, and Katie Putt
Members Absent:
Other’s Present: Recreation Supervisor Ryan Hayes and Parks & Recreation Director Kellee Omlid
I. Call Meeting to Oder
Chair Crabtree called the meeting to order at 7:00 p.m. Quorum was present.
II Approval of November 10, 2021 Meeting Agenda
Moved by Caron and seconded by Koss to approve the meeting agenda. All persons in favor (APIF).
Motion carried.
III. Approval of October 11, 2021 Regular Meeting Minutes
Moved by Caron and seconded by Koss to approve the meeting minutes with no revisions. APIF.
Motion carried.
IV. Approval of October 11, 2021 Special Meeting Minutes
Moved by Koss and seconded by Caron to approve the meeting minutes with no revisions. APIF.
Motion carried.
V. Presentations
A. Public Comments
There were no public comments shared at the meeting.
B. Summer Programs and Events Report
Recreation Supervisor Ryan Hayes shared information and participant numbers for summer
programs. Commission members encouraged staff to look at Empire Township’s Story Book
Walk and Duluth’s Date Nights for Parents as possible additions to the department’s
programming.
VI. Business Items
A. Approve Park Name for Fairhill Estate at North Creek Development
There was discussion regarding the narrowed list of three names: Carriage Park, Sunny Hills
Park, and Clearwater Park.
Moved by Koss and seconded by Caron to recommend City Council name the park in Fairhill
Estate at North Creek development Sunny Hills Park. All persons in favor (APIF). Motion carried.
B. Flagstaff Meadows Park Task Force Member
Director Omlid provided an overview on the proposed park master planning process for Flagstaff
Meadows Park. This includes having a commission member on the task force if they want.
Moved by Koss and seconded by Caron for Caron to represent the commission on the Flagstaff
Meadows Park Task Force for master planning the park and Putt to be the alternate. APIF.
Motion carried.
VII. Discussion Items
A. Review Joint Meeting with Empire Township’s Parks and Recreation Commission
Commission thought the meeting with Empire Township’s Parks and Recreation Commission
was beneficial. Suggested small action-based work groups to collaborate on additional
programs including food truck event in spring 2022 and movies in the ballfields.
B. Review 2021 Work Plan Progress
Chair Crabtree reviewed the 2021 work plan goals and objectives. Getting more parks
adopted should be a focus under the volunteer goal.
C. 2022 Work Plan Ideas
Ideas suggested for the 2022 work plan include (1) development of Flagstaff Meadows Park,
(2) community survey and 2022 referendum, (3) meet with Empire Township’s Parks and
Recreation Commission, (4) joint programming with Empire Township’s Parks and
Recreation Commission, (5) review and identify items in bike pedestrian plan to complete,
(6) work session with city council, (7) meet with City Council and Rambling River Center
Advisory Board, (8) Rambling River Park improvements, (9) department staff reports, and
(10) meet with the Planning Commission.
VIII. Commission Roundtable
Koss: Mentioned the City of Lakeville just passed a referendum for $38 million.
Crabtree: Didn’t have anything to share.
Caron: Brought up the City of Bloomington Parks & Recreation’s Esports program was on Kare 11 News.
Recommended staff look into adding Esports.
Putt: Didn’t have anything to share.
IX. Staff Report/Updates
Director Omlid provided information on the following:
A. Rambling River Park Playground
Discussion has been taking place regarding using some of the American Rescue Plan Act (ARPA)
funds to install an all-inclusive playground at Rambling River Park.
B. Park at Fairhill Estate at North Creek Development
The shelter is being installed. The playground equipment hasn’t arrived and will probably be
spring 2022 before installation.
C. American Rescue Plan Act (ARPA) Funds
A committee of city staff are developing a list of projects to spend ARPA funds on. Parks and
recreation projects include an all-inclusive playground, fiber, lighting, and security cameras to
parks, automatic door locks on restrooms at Rambling River Park, and demolition of bathhouse
and installation of new amenity at Evergreen Knoll Park.
D. Holiday Events
Trains and Treats will be held November 27 at the Rambling River Center from 9:00 a.m. – noon
and Secret Holiday Shop is December 4 at the Rambling River Center from 9:00 a.m. – noon.
E. Boards and Commissions Reception
The boards and commissions reception will be December 2 starting at 5:30 p.m. at the Rambling
River Center.
F. Reapplying and Interviews for the Parks and Recreation Commission
The deadline to reapply for the commission is December 6 with interviews December 13.
G. Pilot Knob Road and 206th St. W. / 203rd St. W.
Director Omlid had a Zoom meeting with Dakota County today regarding Pilot Knob Road and
crossing to get to the trail on the west side. Staff will be meeting with the county next week
onsite to show them Pilot Knob Road and also Denmark Avenue.
X. Meeting Agenda Topics
The following items were tentatively identified by the Commission for its December 8 meeting agenda:
1. Summer ice at Schmitz-Maki Arena and parks and trails improvements and maintenance
improvements reports
XI. Adjournment
Moved by Koss and seconded by Caron to adjourn the meeting. APIF. Motion Carried. The meeting was
adjourned at 8:19 p.m.
Respectfully Submitted,
Kellee Omlid
Parks & Recreation Director and Recording Secretary
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:P ublic C omments
DATE:D ecember 8, 2021
B A C KG R O U N D
This agenda item allows the public to s peak to C ommis s ion Members about any item that is not on the
agenda. W hen s peaking to the C ommis s ion it must be in a respec'ul and non-threatening manner.
A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic
comments shall not exceed five minutes.
The C ommis s ion w ill not res pond to the comments and a formal wri.en response w ill be sent prior to the
next C ommis s ion meeng to the pers on w ho made the public comments. Under no circumstances will
any formal acon be taken on the public comments that are provided to the Commission.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:Parks and Recreaon D epartment ’s Reports
DATE:D ecember 8, 2021
B A C KG R O U N D
Parks and Recreaon D irector Kellee O mlid will present informaon on the following:
S ummer ice at S chmitz-M aki A rena
Park and trail improvements and maintenance
I ncluded in the meeng packet is s ummary reports for summer ice at S chmitz -Maki A rena and park and
trail improvements and maintenance. The S chmitz-M aki A rena report includes data from summers 2019,
2020, and 2021 s o comparisons can be made over a three-year period.
Commission members are as ked to review the informaon, listen to the presentaon, and ask any
quesons they have.
AT TAC HMENT S :
Type Des cription
Backup Material Summer Ice Report
Backup Material 2021 Summer Project List
THREE YEAR SUMMER ICE FINANCIAL REPORT
Actual Expenses 2019 2020 2021
Personnel Services 29,176 25,335 32,098
Equipment and Building Supplies 234 649 408
Electric 13,483 13,684 14,550
Natural Gas 2,193 1,800 1,817
Municipal Services 563 796 842
Fuel 0 0 0
Programming Expenses 398 0 101
Mileage 0 0 0
Total Expenses 46,047 42,264 49,816
Actual Revenues
Ice Rental 32,111 47,723 47,083
Lessons 11,354 0 9,755
Open Skate 2,758 0 1,789
Skate Rental 184 0 60
Skate Sharpening 289 164 216
Tape,mouth guards, laces 71 59 80
Miscellaneous 0 0 0
Total Revenue 46,767 47,946 58,983
Difference 720 5,682 9,167
PARKS MAINTENANCE 2021 SUMMER PROJECTS
Replaced the boards on the pedestrian bridges that cross the Vermillion River. Cut out the black top on
the bridge entrances and replaced so the transition from the black top to the wood planks is smooth.
Replaced the shelter roof at Prairie Water Way.
Installed three new walls to anchor the portable toilets (Daisy Knoll Park, Meadowview Park and
Rambling River Park) so they can’t be tipped over.
Installed new parks signs at Distad Park and Greenway.
Concrete curbing and wood mulch was installed around the new park signs at Prairie Pines Park and
Marigold Park.
All parks got new wood fiber in the playground areas.
Rambling River Park east parking lot was repaved.
New concrete pad and memorial bench was installed at Fairhills Park.
Removed the compost bin at the community garden at Meadowview School.
All parks were sprayed for dandelions in the spring.
Weeded and filled park, city entrance signs, and city buildings with fresh mulch.
Removed one of the play structures at Rambling River Park.
Lights were replaced with LED lights in the recreation sign on Spruce Street.
All park trails were flail mowed.
Community garden was removed at Evergreen Knoll Park.
Removed several trees damaged by storms.
Planted three trees at Prairie Pines Park for Arbor Day.
Watered hanging baskets and flowerpots in the downtown area daily including weekends.
Painted all three outdoor rink surfaces.
Replaced basketball hoop nets.
Installed recycling containers along park trails and in parks.
Sentence to Serve (STS) crew removed willows in Prairie Water Way.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:A pprove C ompleted 2021 Work P lan
DATE:D ecember 8, 2021
B A C KG R O U N D
A#ached is the final 2021 Work P lan s how ing the goals and objecves completed by the commission.
Commission members s hould review the document for final revis ions . O nce commis s ion members are
comfortable w ith the completed 2021 Work P lan, it s hould be approved so it can be closed out for the
year.
AT TAC HMENT S :
Type Des cription
Backup Material Draft Completed 2021 Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
2021 WORK PLAN
Goal #1: Provide to the City Council a recommended 2022-2026 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five-year
capital improvement projects for the park improvement fund that will include a list of parks,
costs and schedule to be completed in the years 2022 to 2026.
Status: Completed. A discussion occurred at the July 14, 2021 meeting.
2. By June 1, the Commission will finalize the five-year capital improvement projects for the years
2022-2026 and make a recommendation to the City Council for approval.
Status: Completed. The Commission recommended to the City Council approval of a five-
year CIP for the park improvement fund for the years 2022-2026.
3. By December 31, the improvement projects recommended for funding from 2022-2026 will be
included in the City Council’s approved 2022 final budget.
Status: Completed. The five-year CIP for the park improvement fund for 2022-2026 will be
approved with 2022 final budget December 6, 2021.
Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory
Board and City Council.
Objectives:
1. By April 1, the Commission, Advisory Board and City Council will have identified a date to
have a tour.
Status: Completed. August 11, 2021 date has been set.
2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission.
Status: Completed. A draft list was completed at the February 10 meeting.
3. By June 1, a final list of parks and facilities to tour will be approved by the Commission.
Status: Completed. A final list was approved at the March 10 meeting.
4. By October 1, a parks and facilities tour will have occurred.
Status: Completed. A parks and facilities tour occurred with the Rambling River Center
Advisory Board and City Council on August 11, 2021.
Goal #3: Meet in a work session setting with the City Council at least once in 2021.
Objectives:
1. By April 1st, the Commission will have identified a date to meet with the City Council in a work
session setting and will identify possible agenda topics for discussion during the meeting.
Status: Completed. Discussion occurred at the March 10 meeting. April 5 and May 3 dates
were discussed to meet with the city council in a work session setting. City Council identified
a meeting should occur on May 3.
2. By September 1st, the Commission will have had a work session with the City Council and
discussed during the workshop the agenda topics identified.
Status: Completed. A work session was held May 3.
Goal #4: Work with the developer to name the neighborhood park in the Fairhill Estate at North
Creek development.
Objectives:
1. By June1, the Commission will assess the progress being made in the build out of the
development, and if 50% or more of the development has been built out, the Commission will
move forward with determining how it wishes to work with the residents in the development to
name the park.
Status: Completed. The Commission decided to have a contest to name the park with only
those living or building in the development eligible to participate.
2. By September 1, the Commission will have implemented the preferred method for selecting a
name for the park.
Status: Completed. A survey was emailed to those living or building in the development.
Park name submissions are due by September 15, 2021.
3. By November 1, the Commission will consider park names and select one preferred name for
the park and forward the recommended name for the park to the City Council for
consideration.
Status: Completed. The Commission selected the name Sunny Hills Park at their November
10, 2021 meeting. The name was forwarded to City Council for approval at their December
6, 2021 meeting.
4. By December 31, the city council will approve the name of the neighborhood park in the
development.
Goal #5: Receive periodic presentations from each of the parks and recreation department’s
professional staff members about programs, parks, facilities and trails.
Objectives:
1. By May 1, the Commission will have received a presentation by professional staff members of
the Department’s 2020 Annual Report.
Status: Completed. An annual report was presented at the March 10 meeting.
2. By June1, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s winter ice season.
Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the
winter ice season and spring turf season at the July 14, 2021 meeting.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
Status: Completed. Recreation Supervisor Missie Kohlbeck gave a presentation on Rambling
River Center operations through August 2021 at the September 8, 2021 meeting.
4. By October 1, Commission members will have received a presentation from staff on the results
of the summer programs offered.
Status: Completed. Recreation Supervisor Ryan Hayes gave a presentation on summer
programs at the November 10, 2021.
5. By November 1, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
6. By November 1, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails.
Goal #6: Identify Bike Pedestrian Plan priorities to accomplish in 2021.
Objectives:
1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan.
Status: Completed. The Commission decided to delay taking on any more bike pedestrian
plan priorities until the two priorities from 2020 are completed.
2. By June 1, the Commission will have developed and approved a list of priorities to work on and
complete in 2021.
Status: Completed. Two priorities were identified. One was the completion of a trail on the
west side of MN TH 3 from 205th Street to Willow Street. The second was to install
pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street).
3. By December 31, Commission members will have worked with staff to accomplish the Bike
Pedestrian Plan priorities it identified to complete.
Status: Ongoing. Two priorities were identified. One was the completion of a trail on the
west side of MN TH 3 from 205th Street to Willow Street. The second was to install
pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street).
Both should be completed in 2022.
Goal #7: Promote and encourage volunteerism in the Parks and Recreation Department.
Objectives:
1. By July 1, the Commission will have reviewed the volunteer opportunities available to the
public and determined if there are other volunteer opportunities to offer to the public.
Status: Completed. The Commission discussed the volunteer opportunities and publishing
them in the Farmington Currents. Further discussion needs to be had on how to get more of
the parks adopted.
2. By August 31, the Commission will have discussed different ways and opportunities to continue
to promote volunteerism in the parks and recreation department.
Status: Completed. The Commission discussed different ways and opportunities to promote
volunteerism in the parks and recreation department.
3. By October 31, volunteer opportunities in the parks and recreation department will be
promoted.
Status: Ongoing. Volunteer opportunities in the parks and recreation department will be
promoted on an ongoing basis.
Goal #8: Provide community survey input, if a survey is approved by the City Council.
Objectives:
1. By April 1, the Commission will have discussed and identified questions related to parks and
recreation to be included in a possible community survey.
2. By May 1, Commission members will have reviewed a draft resident survey instrument and
provide feedback to staff about the park and recreation related questions.
3. By September 1st, Commission members will have seen the results of the resident survey
especially the questions that relate to parks and recreation.
Status: Postponed. It was determined to do a survey only regarding the 2022 Referendum
and best to do it in the year the referendum is held. A resident survey regarding the 2022
Referendum is planned for early-February 2022.
Goal #9: Receive public input and then make a recommendation concerning providing pickle
ball courts in a city park.
Objectives:
1. By March 1, the Commission will discuss if it desires to provide pickle ball courts in one of the
city’s developed parks, or in one of the city’s undeveloped parks.
Status: Completed. The commission determined it would like to have four pickle ball courts
replace one of the tennis courts at Rambling River Park in order to allow one tennis court to
be lit and four pickle ball courts to be lit. This will be discussed with the city council at the
May 3 work session.
2. After receiving community input, and if the Commission decides to provide pickle ball courts in
one of the city’s developed parks, then by May 1 the park will be identified and a
recommendation will be forwarded to the city council to approve the project.
3. By June 1, the city council will have approved the recommendation by the Commission to
provide a pickle ball court in one of the city’s developed parks.
4. If the city council approves providing a pickle ball court in an existing developed park, then by
July 15, quotes will be received from contractors to provide a pickle ball court in the park
identified.
5. By October 1, the pickle ball court project will be completed.
Status: Postponed. The pickle ball court project was determined to be larger than anticipated
due to the condition of the courts. A total rebuild of the surface is needed. Staff is looking to
complete this project in spring 2022.
Goal #10: Begin the process in 2021 to complete a master plan for Flagstaff Meadow Park in
2022.
Objectives:
1. By June 1, discuss a 2022 timeline for completing a master plan for Flagstaff Meadow Park.
Status: Ongoing. The timeline for completing the master plan will be determined with input
from the consultant hired to lead the project.
2. By August 1, approve a timeline to complete the master plan.
3. By October 1, complete a request for proposal process to hire a consulting firm to lead the
master planning process for Flagstaff Meadow Park.
Status: Completed. Staff met with three firms to learn more about their company, park
master planning process, and previous projects.
4. By December 31, have the City Council approve hiring a consulting firm to complete a master
plan for Flagstaff Meadow Park in 2022.
Goal #11: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By May 1, discuss having a joint meeting with ETPRC, and if the Commission desires to have a
meeting, then determine some possible dates for the meeting.
Status: Completed. October 11 and 13 were identified as possible meeting dates.
2. If the Commission decides to have a meeting with ERPRC, then by July 1, a date will have been
set for the meeting.
Status: Completed. October 11 was set for the meeting and approved at the September 8,
2021 meeting.
3. By September 1, discuss and formulate a list of discussion topics for a joint meeting agenda
with ETPRC.
Status: Completed. The joint meeting agenda was approved at the September 8, 2021
meeting.
4. By December 1, a meeting will have been held with ETPRC.
Status: Completed. A meeting was held with ETPRC October 11, 2021.
Goal #12: Participate in the Park and Recreation Director hiring process.
Objectives:
1. By February 1, the Commission will have selected two of its members to participate in the
hiring process.
Status: Completed. Chair Crabtree and commission member Suchanek were selected to
represent the commission during the hiring process.
2. By February 15, the City Administrator will be informed about the two members who are
interested in participating in the hiring process.
Status: Completed. City Administrator was informed about the two commission members
interested in participating in the hiring process.
3. By March 15, two Commission members will have participated in the interview process and
given input on who the city should hire.
Status: Completed. Chair Crabtree participated in the interview process by listening to
candidate presentations during the final round of interviews.
4. By April 1, a decision will have been made about the hiring of the park and recreation director
position.
Status: Completed. Kellee Omlid was hired as the Parks and Recreation Director at the
April 19, 2021 City Council meeting.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:A pprove 2021 M eeng A!endance Report
DATE:D ecember 8, 2021
B A C KG R O U N D
I ncluded in the packet is the a!endance report for monthly meengs and s pecial meengs bas ed on 2021
monthly meeng minutes approved by commis s ion. The final a!endance report w ill be updated at the
D ecember meeng, reflecng member a!endance that occurs at this meeng. Then it w ill be formally
approved by the commis s ion.
The approved a!endance report w ill be submi!ed to the city ’s F inance D epartment for payment to
commis s ion members. Commission members w ill receive $30 per meeng a!ended, w hich is based on
the current city ordinance. C ommis s ion members should receive payment for their a!endance at the
2021 meengs in the form of a mailed check in the next few weeks .
Commission members are as ked to review the a!ached 2021 meeng a!endance report, make any
needed revis ions , and then approve the report a1er it has been updated at the D ecember meeng, so it
can be s ubmi!ed for payment.
AT TAC HMENT S :
Type Des cription
Backup Material Draft 2021 Meeting Attendance Report
2021 Park and Recreation Commission Meeting Attendance Report
Name Jan 13 Feb 10 Mar 10 Apr 14 *May 3 May 12 June 23 July 14 Aug 11 Sept 8 Oct 11 **Oct 11 Nov 10 Dec 8
***Total
Meetings
Attended
Elizabeth Koss x x x x x x x x x x x 11
Ashley Crabtree x x x x x x x x x x x x 12
Kate Caron N/A x x x x x x x x x x x x 12
Katie Putt N/A N/A N/A N/A N/A N/A N/A N/A N/A x x x x 4
*May 3 work session with city council
** October 11 joint meeting with Empire Township's Parks and Recreation Commission
***Total number of meetings attended prior to the December 8, 2021 meeting
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:2022 Referendum and A dvisory C ommi"ee Member
DATE:D ecember 8, 2021
B A C KG R O U N D
The city is preliminary planning to hold a referendum in 2022 to acquire the funds to start building the J im
Bell Park and P reserve. To prepare for the referendum, the park mas ter plan needs to be updated.
H oisington Koegler G roup I nc (H KG I ) developed the master plan for the Jim Bell Park and P reserve that
w as approved by city council in November 2007. This mas ter plan (a"ached) included many of the
amenies in the 2016 referendum. The 2007 mas ter plan is outdated and needs to be updated with
community input for the 2022 referendum.
A"ached is a proposal from H KG I to update the park master plan. H KG I is proposing an advisory
commi"ee to s eek informaon from residents and as s ociaons to develop a preferred mas ter plan that
w ould be built in phas es. The master plan w ould include cost es mates according to the phasing plan.
P lease s ee the a"ached proposal for addional details on the propos ed master plan proces s .
City council w ill be discussing the 2022 referendum and the work plan s ubmi"ed by H KG I for the Jim Bell
Park and P reserve master plan at their D ecember 6, 2021 meeng. D irector O mlid will provide an update
of the meeng at the commis s ion meeng.
Commission members s hould be prepared to dis cus s the 2022 referendum, proposal from H KG I , and
depending on what happens at the city council work ses s ion decide w ho they w ant to have as a member
on the advisory commi"ee. Commission should nominate and approve an advis ory commi"ee member
and an alternate.
AT TAC HMENT S :
Type Des cription
Backup Material Jim Bell Park and Preserve Master Plan 2007
Backup Material 2016 Referendum Plan
Backup Material HKGI Proposal
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal
1
Creating Places that Enrich People’s Lives
November 30, 2021
Kellee Omlid
Parks and Recreation Director
City of Farmington
430 Third St.
Farmington, MN 55024
RE: Jim Bell Park and Preserve Master Plan
Dear Kellee,
HKGi is pleased to submit the following design services proposal to lead a master planning
process to create a master plan for Jim Bell Park and Preserve. The process outlined in this
proposal includes analysis of existing features and past planning; exploration and evaluation
of a variety of ideas and potential recommendations; development of up to three separate
concept plans; and a final document that outlines the process, preferred plan, implementation
phasing, cost estimates, and potential funding sources.
We also include methods that will incorporate opportunities for meaningful public and
stakeholder input for residents, existing and potential park users, along with the expertise and
experience of our Landscape Architects and planners to develop concepts and ideas to
enhance the park and preserve. We envision developing a final Master Plan with a strong
foundation of community support.
We propose to accomplish the process with the following work plan:
Work Plan
1. Organize the effort and analyze the park (January-February)
o Kick off meeting with city staff
Review project scope and schedule
Review and discuss staff and commission ideas
Review recommendations in Park System Plan
Discuss draft public engagement plan
Tour park and develop photo and map inventory
o Review relevant park plans and other background documents – land use,
infrastructure
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal
2
o Develop Public Engagement Plan with input from city staff. The following
elements have been assumed for budgeting purposes. We will work with the
city to determine the appropriate types and desired number of engagement
events and methods as part of finalizing the Public Engagement Plan:
An Advisory committee made up of 10-12 members will meet three (3)
times during the master planning process to review materials, offer input,
and listen to other stakeholders. Members of the Advisory Committee
could include representatives from the following groups: Rotary, athletic
groups, stakeholders, local residents, representative from PC, CC and Park
Commission, city staff, etc.
Engagement promotion and branding, such as press release,
development of graphic postcard and/or flyer, and website content
creation
(2) phases of online surveys/interactive mapping applications to
include writing questions, hosting and monitoring, and summarizing
input
(3) Stakeholder meetings to be determined. Each stakeholder meeting
would include consultant attendance and facilitation, agenda, and
summary of input. Potential stakeholder groups include: youth hockey,
soccer, lacrosse, football, pickleball etc. It is also possible that the
stakeholder groups are invited to participate in the Advisory Committee
(see above).
As a potential optional service we propose to coordinate and attend (2-3)
Pop up meetings include setting up a table or booth with 2-3
informational project boards and maps and a way to provide input on the
boards, through conversations, links to digital and/or a paper survey. One
consultant will attend each pop up meeting. If desired, HKGi can provide
the materials for city staff to attend and facilitate these or additional pop
up meetings.
Farmer’s Market
Community Expo
Other community or school gatherings
Open house to include one in-person open house event held at the park
or in another public facility. Consultants and city staff and representatives
will attend to present the preferred park concept plan in an open house
format and solicit feedback through conversations, comment cards, and
survey input. Open House will be paired with a simple online survey that
would be open for 2-4 weeks to solicit input on the preferred concept.
City Council engagement: meeting/presentation to the City Council to
update on project process and present draft materials
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal
3
2. Develop concepts and gather input (February-March)
o Project Team meeting: City staff and consultants will meet to review and
confirm the Public Engagement Plan and review the agenda for the first
Advisory Committee Meeting
o Develop Park Issues and Opportunities Map that includes summary of
common themes, considerations, and ideas for the park
o Advisory Committee Meeting 1 (held at the park)
Review Park Issues and Opportunities
Discuss Concept ideas
Discuss ways to engage the community
Discuss future meetings format and schedule
o Develop Draft Concepts: Up to (3) separate concepts will be developed that
identify high level improvements, new programmed spaces, parking, facilities,
circulation, and general landscape improvements
o City Council Meeting 1
Overview of process
Present issues and opportunities and draft concept ideas
Present plan for public engagement
o Phase 1 Public Engagement to include (3) stakeholder meetings, (3) optional pop
up meetings, and (1) online survey/interactive mapping application
Present issues and opportunities
Present Draft Concept ideas
Solicit feedback
3. Refine concept plan and costs (April-May)
o Summarize Phase 1 Public Engagement Input
o Project Team Meeting with City staff
o Advisory Committee Meeting 2
Present Phase 1 Input Summary
Discuss priorities for Preferred Plan
o Develop Preferred Plan that identifies the major changes and improvements
to the park, circulation types and alignments, facilities, parking, etc. Seasonal
variations, such as winter versus summer park use, will be identified in a
diagram. The plan document will include descriptions of the recommended
park improvements using narrative text and precedent imagery.
o Phase 2 Public Engagement to include (1) in-person open house and (1) online
survey/interactive mapping application
Present Preferred Plan
Solicit feedback on top priorities for implementation
4. Develop Master Plan including Implementation Plan (June-July)
o Summarize Phase 2 Public Engagement Input
o Project Team Meeting with City staff
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal
4
o Develop Draft Master Plan document
Process overview
Summary of concepts
Summary of Engagement and Input
Preferred Concept
Implementation and Phasing Plan
Cost Estimate organized according to the Phasing Plan
Priority Projects aligned with funding and grant potential
o Advisory Committee Meeting 3
Review Draft Master Plan document
Discussion on funding, partnerships, and implementation ideas
o Finalize Master Plan document
o City Council Meeting 2
Present Final Master Plan
Potential Optional Services - If desired, we offer the following potential additional tasks:
1. Develop 3D renderings of the preferred concept master plan to provide stakeholders,
elected officials, and future grant applications with enhanced illustrative graphics of
the master plan ideas.
2. Enhanced public engagement - Coordinate and attend (2-3) pop-up meetings at
community events to gather additional input on the master plan.
PROFESSIONAL FEES
The following is a summary of staff hours and costs related to the tasks in the work plan:
Task Cost
Organize the effort and analyze the parks $5,000
Develop concepts $7,000
Refine concept plan and costs $7,500
Develop Master Plan including Implementation Plan $11,000
Public and Stakeholder Engagement $23,000
Expenses 1,500
Base Project $55,000
Optional 3-D Rendering of the preferred concept $7,500
Optional Enhanced Public Engagement $6,000
Base Project including Optional Tasks $68,500
Additional stakeholder meetings, if desired, would cost $1,500 per meeting.
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal
5
We look forward to the opportunity of helping Farmington with such an important
community project. Please call or email if you have any additional questions or need
additional information. I can be reached at paul@hkgi.com or 612.940.5285.
Sincerely,
Paul Paige, PLA Gabrielle Grinde, PLA
President Associate
HKGi HKGi
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 6
Project Experience and Examples
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 7
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 8
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 9
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 10
3D Visualization
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 11
Pickleball Court Design
City of Farmington – Jim Bell Park and Preserve Master Plan Proposal 12
Hutchinson Park Planning
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:Rambling River Park P layground Equipment
DATE:D ecember 8, 2021
B A C KG R O U N D
S ome of the playground equipment w as removed at Rambling River Park in S eptember 2021 due to
failing a playground safety ins pecon. S taff has been w orking on a plan to move the playground
equipment area out of the typical flood z one and ins tall new equipment.
There has been dis cus s ion about installing an all-inclusive playground at Rambling River Park. I ncluded in
the meeng packet is an all-inclus ive playground in three different colors w ith turf as the surfacing.
Commission members are as ked to review the pictures , provide feedback including color preference and
w hat they like or don’t like, and as k any ques ons they have.
AT TAC HMENT S :
Type Des cription
Backup Material Playground Equipment Blue Red
Backup Material Playground Equipment Blue
Backup Material Playground Equipment Beige
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TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:D ra 2022 Work P lan
DATE:D ecember 8, 2021
B A C KG R O U N D
I ncluded in the packet is a dra 2022 w ork plan for the commission to consider. I t is bas ed on
commis s ion members input provided at the November meeng about pos s ible work plan items .
Commission members s hould come to the meeng prepared to discuss the dra w ork plan and also other
pos s ible ideas for addional items to work on in 2022. Bas ed on the input provided by the commission
during the meeng, staff will revis e and bring a final w ork plan to the commis s ion to approve at its
January 12, 2022 meeng.
AT TAC HMENT S :
Type Des cription
Backup Material Draft 2022 Work Plan
DRAFT
FARMINGTON PARKS AND RECREATION COMMISSION
2022 WORK PLAN
Goal #1: Provide to the City Council a recommended 2023-2027 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five-year
capital improvement projects for the park improvement fund that will include a list of parks,
costs, and schedule to be completed in the years 2023 to 2027.
2. By June 1, the Commission will finalize the five-year capital improvement projects for the years
2023-2027 and make a recommendation to the City Council for approval.
3. By December 31, the improvement projects recommended for funding from 2023-2027 will be
included in the City Council’s approved 2023 final budget.
Goal #2: Participate in a meeting with the Rambling River Center Advisory Board and City
Council.
Objectives:
1. By March 1, the Commission, Advisory Board, and City Council will have identified a date to
have a meeting.
2. By May 1, a draft list of meeting topics will be reviewed by the Commission and Advisory
Board.
3. By June 1, a final list of meeting topics will be approved by the Commission and Advisory
Board.
4. By October 1, a meeting will have occurred.
Goal #3: Participate in a joint meeting with the Planning Commission.
Objectives:
1. By March 1, a date to have a joint meeting with the Planning Commission will be identified.
2. By May 1, a draft list of meeting topics will be reviewed by the Parks and Recreation
Commission and Planning Commission.
3. By June 1, a final list of meeting topics will be approved by the Parks and Recreation
Commission and Planning Commission.
4. By November 1, a meeting will have occurred.
Goal #4: Participate in a work session with City Council.
Objectives:
1. By February 1, a date to have a work session with City Council will be identified.
2. By May 1, a list of work session topic(s) will be approved by the Commission.
3. By October 1, a work session with City Council will have occurred.
Goal #5: Work with WSB to create a park master plan for Flagstaff Meadows Park and to
construct improvements in the park based on the master plan.
Objectives:
1. By March 1, a preliminary draft master plan for the park will be reviewed by the Commission
and feedback given to the consultant on any revisions to be made to the master plan.
2. By May 1, a final master plan will have been reviewed by the Commission and a
recommendation for approval forwarded to the City Council.
3. By July 1, City Council will have approved a master plan for the park.
4. By October 1, construction of the park will have started.
5. By December 31, improvements that were identified to be completed in 2022 will be finished.
Goal #6: Identify Bike Pedestrian Plan Priorities to Accomplish in 2022.
Objectives:
1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan.
2. By May 1, the Commission will have developed and approved a list of priorities to work on and
complete in 2022.
3. By December 31, Commission members will have worked with staff to accomplish the Bike
Pedestrian Plan priorities it identified to complete.
Goal #7: Participate in the process of making improvements at Rambling River Park.
Objectives:
1. By February 1, the Commission will have approved the improvements to be completed.
2. By March 1, the RFP specifications for new pickleball / tennis courts will have been reviewed
and approved.
3. By May 1, the City Council will have approved the purchase and labor for the construction of
the improvements.
4. By August 31, construction of improvements will be completed and a ribbon cutting will have
occurred.
Goal #8: Participate in 2022 Referendum Process to Develop Jim Bell Park and Preserve.
Objectives:
1. By January 15, the Commission will have decided who they want to represent them on the
advisory committee.
2. By February 1, Commission members will have reviewed a draft resident survey instrument
and provided feedback to staff about the questions.
3. By March 15, Commission members will have seen the results of the resident survey.
4. By May 31, Commission members will have seen a draft master plan.
5. By July 15, Commission members will have seen the final master plan with cost estimates.
6. By August 1, Commission will have made a recommendation to City Council to move forward
with a referendum in November 2022 to fund phase one of the master plan.
Goal #11: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By July 1, a date for the joint meeting with ETPRC will be set.
2. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
3. By September 1, approve a list of discussion topics for a joint meeting agenda with ETPRC.
4. By December 1, a meeting will have been held with ETPRC.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:Round Table Format
DATE:D ecember 8, 2021
B A C KG R O U N D
The round table agenda item allows C ommis s ion Members to share informaon or as k staff about items
not on the agenda. No formal decisions are made during this agenda item.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:I nformaonal Updates
DATE:D ecember 8, 2021
B A C KG R O U N D
This agenda item is an opportunity for s taff to provide informaonal updates to Commission members .
These items are informaonal only and no formal decis ion can be made during this agenda item.
S taff w ill provide an update during the meeng about the follow ing:
1. Park at Fairhill Estate at North Creek D evelopment
2. P ilot Knob Road and 206th S t. W. / 203rd S t. W.
3. F lags taff Meadows Park Update
4. 2022 city budget update
5. O utdoor rinks and w arming hous es
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Kellee O mlid, Parks and Recreaon D irector
S U B J EC T:Pos s ible I tems for J anuary 12, 2022 M eeng A genda
DATE:D ecember 8, 2021
B A C KG R O U N D
The following are possible topics s taff has idenfied for C ommis s ion to cons ider for its J anuary 12, 2022
meeng agenda:
A pprove 2022 work plan
F lags taff Meadows Park mas ter plan update
2022 Referendum
Chair and V ice-C hair elecons discussion
Meeng with Rambling River C enter A dvis ory Board and City Council
Commission members s hould come prepared to idenfy other pos s ible topics for the J anuary 12, 2022
meeng agenda.