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HomeMy WebLinkAbout03.10.21 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA M arch 10, 2021 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove February 10, 2021 Meeng M inutes 4.P resentaons (a)P ublic C omments (b)S kate Park I dea - Bobby C ommack (c)2020 Parks and Recreaon D epartment's A nnual Report 5.B usiness I tems (a)A pprove Parks and Facilies Tour S chedule (b)City Council Work S ession 6.D iscussion I tems (a)P ickle Ball C ourts (b)Review 2021 Work P lan 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Topics for A pril 14, 2021 M eeng A genda 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove February 10, 2021 Meeng M inutes DATE:March 10, 2021 B A C KG R O U N D A!ached are the dra" minutes from the Park and Recreaon C ommis s ion's February 10, 2021 meeng. Commission members are as ked to review the minutes and provide at the meeng any correcons or addions to the minutes that are needed. AT TAC HMENT S : Type Des cription Backup Material Draft February 10, 2021 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the February 10, 2021 Virtual Regular Meeting Members Present: Laurie Suchanek, Elizabeth Koss, Katharine Caron and Ashley Crabtree Members Absent: Brian Tennant Other’s Present: Communication Specialist Lauren Siebenaler and Parks and Recreation Director Randy Distad I. Call Meeting To Order Vice-Chair Laurie Suchanek called the meeting to order at 7:01 p.m. Quorum was present. II. Introductions Katharine Caron introduced herself as the new member of the commission. Other commission members introduced themselves to Katharine. III. Approval of February 10, 2021 Meeting Agenda Moved by Crabtree and seconded by Koss to approve the meeting agenda. All persons in favor (APIF). Motion carried. IV. Approval of January 13, 2021 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. V. Presentations A. Public Comments There were no public comments shared during the meeting. Vice-Chair Suchanek shared that a letter was mailed to the resident in response to the comments provided at the January 13, 2021 meeting. In addition, she noted commission members also received a copy of the letter. VI. Business Items A. Chair and Vice-Chair Elections Vice-Chair Suchanek asked if there were any commission members interested in running for the chair position for the next year. Commission members Crabtree shared she would be willing to run for the chair position. Vice-Chair Suchanek asked two additional times if any other commission members were interested in running for the chair position. No additional commission members expressed an interest in the chair position. By a 4-0 vote Crabtree was elected as chair of the commission for the next year. Newly elected Chair Crabtree asked if there were any commission members interested in running for the vice- chair position for the next year. Commission member Koss shared she would be willing to run for the vice- chair position. Chair Crabtree asked two additional times if any other commission members were interested in running for the vice-chair position. No additional commission members expressed an interest in the vice-chair position. By a 4-0 vote Koss was elected as vice-chair of the commission for the next year. B. Approve 2021 Work Plan Director Distad shared an additional goal was added to the work plan that included involvement in the hiring process for a new parks and recreation director. Chair Crabtree reviewed the 2021 goals and objectives with the commission members. She asked if there were any additions or corrections and there were none. Moved by Koss, seconded by Suchanek to approve the commission’s 2021 work plan. APIF. Motion carried. C. Approve Local Trail Connection Grant Application Director Distad shared background information about the Minnesota Department of Natural Resources Local Trail Connection Grant program. He identified the location of the trail connection on the east side of MN TH 3 from a future roundabout that will be constructed in 2022 at CSAH 66 to 209th Street in Farmington that this grant would fund. He identified how this trail would connect to Tamarack Park and to the Tamarack Ridge Retail Center. He informed commission members a recommendation is needed to be approved by the commission to have the city submit a grant application for this project. If the commission recommends approval, then it will be brought to the city council to have a formal resolution adopted supporting the grant application, which is a requirement of this grant. Motion made by Suchanek to recommend approval that the city submit the grant application for the trail connection identified. The motion was seconded by Koss. APIF. Motion carried. VII. Discussion Items A. Park and Facilities Tour with City Council and Rambling River Center Director Distad shared the Rambling River Center Advisory Board reviewed the schedule and locations that were approved for a parks and facilities tour in 2020, but did not occur due to the COVID 19 pandemic. He informed commission members the Rambling River Center Advisory Board recommended keeping the same schedule and locations, which means the tour would start at 6:00 p.m. on Wednesday, August 11, 2021. He asked commission members if they wanted any revisions made to the schedule and the locations the tour would include. Chair Crabtree suggested that Evergreen Knoll Park’s community garden site should be added to the tour, so people on the tour can see the site. There was general support for this location being added. Director Distad said he would update the schedule to include this site and would bring back a final schedule for the commission to approve at its March 10 meeting. B. Review Open Meeting Law Director Distad reviewed the State of Minnesota’s Open Meeting Law with commission members. C. Whispering Fields Development Director Distad reviewed the revisions that were made to the trail and sidewalk plan for the development. The revisions were made with the developer’s approval. The revisions resulted in a trail being constructed on the west side of the development that runs north to the Farmington High School property where the trail is extended further north through the Farmington High School property to connect to the sidewalk system on the high school site. He further informed the commission that the developer would be covering the cost of constructing the trail on the high school site. Information was also shared that the main north and south road through the development would now only have a sidewalk on one side of the street instead of a sidewalk on one side and a trail on the other side because of the trail now being constructed on the west side of the development. He informed commission members the preliminary plat for the development with these revised trail and sidewalk locations was approved by the Planning Commission and City Council. D. North Creek Regional Greenway Trail Director Distad showed the trail alignment that is being worked on to identify where the regional trail section from Lakeville to Farmington is proposed to be constructed. He cautioned commission members that this is not the final alignment yet, but it is getting close. He made commission members aware of the locations where bridges and culvert would be constructed over a number of water bodies. He shared that the design of the trail would occur through 2021 and then if everything goes as planned it would be bid and constructed in 2022. He informed the commission this is a partnership project with the City of Farmington, Dakota County and City of Lakeville staff involved with the preliminary trail design. Further information was shared about Dakota County being the funding source of the trail because it received a federal grant that will pay for most of the trail construction costs and Dakota County will provide any needed matching funds for the trail project. VIII. Commission Roundtable Crabtree: Didn’t have anything to share. Koss: Didn’t have anything to share. Caron: Shared she has questions, but wants to digest the information she received at tonight’s meeting before asking questions. Suchanek: Didn’t have anything to share. IX. Staff Report Director Distad provided information on the following topics: A. Outdoor Rinks and Warming Houses • Warming houses have been open to the public since January 11. It has been going well with people wearing masks and social distancing being followed in the warming houses. The weather has been perfect for skating outdoors and there has been good crowds at night for people skating. B. Park and Recreation Director Position • The application period for the position will close on Friday, February 12. Both Chair Crabtree and Suchanek will be involved in the interview process. C. Schmitz-Maki Arena • It reopened on January 4 with COVID restrictions in place. Games resumed being played starting on January 14. It has been going well so far with only 2 spectators being allowed to attend games per the most recent Governor’s Executive Order. Farmington High School has been managing spectator attendance and have done a great job with this. Youth hockey games are also under the same spectator restrictions and attendance at these games has been managed by the Farmington Youth Hockey Association. D. COVID-19 Update • Rambling River Center reopened on January 11 and it has gone well so far. Staff are still offering virtual programming through Zoom. This allows members who are not comfortable yet returning to the Rambling River Center an opportunity to still participate in programs. E. Farmington Currents Spring Publication • Communication Specialist Lauren Siebenaler provided information about the Farmington Currents spring edition planned mailing date and when the upcoming summer Farmington Currents is scheduled to be mailed to residents. X. March 10, 2021 Meeting Agenda Items The following items were tentatively identified by Commission members for its March 10 meeting agenda: 1. Review 2021 work plan 2. Parks and facilities tour with the city council and rambling river center advisory board 3. Park and recreation director position 4. Work session meeting with city council 5. Skate park idea 6. Pickle ball 7. 2020 department annual report XI. Adjournment Moved by Caron and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:10 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:March 10, 2021 B A C KG R O U N D This agenda item allows the public to s peak to C ommis s ion members about any item that is not on the agenda. W hen s peaking to the C ommis s ion it must be in a respec$ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The C ommis s ion w ill not res pond to the comments and a formal wri+en response w ill be sent to the pers on w ho made the public comments prior to the next C ommis s ion meeng. Under no circumstances w ill any formal acon be taken on the public comments that are provided to the Commission. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:S kate Park I dea - Bobby C ommack DATE:March 10, 2021 B A C KG R O U N D Bobby Commack, a young man who lives in Farmington, has s ome ideas about a s kate park being built in the city that he w ould like to share w ith the commission. Because the pas t s everal monthly commission meengs were virtual, his pres entaon was pos tponed unl the next in-pers on meeng. The M arch 10 meeng will be in-pers on, so he w ill be a)ending and making his presentaon. T he presentation is not included in the meeting packet. The C ommis s ion s hould lis ten to the pres entaon, then as k any ques ons or provide any comments they may have about M r. Commack's presentaon. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:2020 Parks and Recreaon D epartment's A nnual Report DATE:March 10, 2021 B A C KG R O U N D Each year the Parks and Recreaon D epartment (D epartment) creates an annual report that contains informaon about the follow ing: parks, trails and facilies projects completed programs and events offered maintenance work performed in parks, on trails and in facilies D epartment s taff members parcipated in creang an annual report for 2020. Recognion is given to Recreaon S upervis or M is s ie Kohlbeck who took on the responsibility to acquire the informaon from other D epartment s taff and then format this informaon in the annual report. This is the 18th cons ecuve year the D epartment has provided an annual report. The 2020 annual report reflects the challenges created due to the C O V I D 19 pandemic. W hile there was an impact on the operaons of the department and on programs and event offerings , staff nonetheles s pus hed ahead and was able to accomplis h a number of things in 2020. The 2020 annual report is not included in the meeng packet because the file is quite large due to the photos that are included in the annual report. D epartment staff will be in a8endance to help present the informaon contained within the 2020 annual report. Commission members are being as ked to listen to the 2020 annual report pres entaon and are encouraged to as k ques on both during and a9er the annual report is given. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove Parks and Facilies Tour S chedule DATE:March 10, 2021 B A C KG R O U N D A date of A ugust 11, 2021 w as approved for the city council, rambling river center advis ory board and parks and recreaon commis s ion to tour various city parks and facilies . At the February 10 meeng the commis s ion added the community garden s ite, located in Evergreen Knoll Park, to the parks and facilies tour schedule. I have a*ached a revised s chedule s how ing the inclus ion of this s ite during the tour. The rambling river center advis ory board w ill be reviewing the revis ed tour s chedule at its M arch 8 meeng and is being asked to approve the revis ed schedule. I will make the commission aw are during this agenda item, if the rambling river center advisory board is okay w ith the revis ion made to the tour s chedule. AT TAC HMENT S : Type Des cription Backup Material Revised 2021 Parks and Facilities Tour Schedule Rambling River Center Advisory Board, Park and Recreation Commission and City Council Parks and Facilities Tour August 11, 2021 Schedule Time Location Action 6:00 p.m. Rambling River Center Walk through facility to look at recent building improvements 6:10 p.m. Schmitz-Maki Arena Stop and go into the facility and see recent improvements 6:25 p.m. Flagstaff Meadows Park Stop and walk into future neighborhood park site in Regetta Fields and Whispering Fields developments 6:40p.m. North Creek Park Stop and talk about the park 6:55 p.m. Fairhill Estate at North Creek development new future neighborhood park site Drive into development and stop and look at park location if possible, and if not possible, then drive through the development 7:10 p.m. Tamarack Park Stop and talk about the park 7:25 p.m. Marigold Park Stop and discuss 2019 park improvements 7:40 p.m. Prairie Pines Park Stop and discuss 2019 park improvements 7:50 Evergreen Knoll Park Stop and look at the community garden 8:00 p.m. Rambling River Center End of Tour TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:City Council Work S ession DATE:March 10, 2021 B A C KG R O U N D The commission in the past has met w ith the city council in a work ses s ion s e$ng to dis cus s park and recreaon related ma%ers . O ne of the goals the commission approved in 2021 was to meet with the city council in a w ork s ession s e$ng to dis cus s parks and recreaon related ma%ers . The commis s ion s hould dis cus s if it s ll wishes to meet with the city council in a w ork s ession in 2021. I f it does , then a primary and secondary date should be idenfied, so a future city council work ses s ion agenda can include an item for a meeng between the commis s ion and city council. A ddionally the commission should have a discussion during the meeng about what pos s ible topics it would like to dis cus s w ith the city council, so this can be shared w ith the city council prior to the meeng. A -er a work ses s ion date has been set and topics idenfied, the commis s ion can then have a more detailed discussion at one of its future meengs on w hat the pres entaon should consist of during the w ork s ession. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:P ickle Ball C ourts DATE:March 10, 2021 B A C KG R O U N D O ne of the commis s ion's w ork plan goals is to determine if pickle ball courts s hould be provided by the city. O ne of the firs t decisions to make in this proces s is to dis cus s pos s ible locaons to either cons truct new pickle ball courts, or use an exis ng court facility and convert it to pickle ball courts. I have a*ached several draw ing that include pickle ball court dimensions and how the dimensions of a pickle ball court fit on other court dimensions should the commis s ion w ant to convert them to pickle ball courts. I f new pickle ball courts are constructed, then fencing would als o need to be installed around the perimeter of the courts . I f exisng courts w ere converted they may or may not have to include the ins tallaon of fencing around the courts depending on if there is exis ng fence in place. The commission should have a discussion about if it w ould like to move forward to further explore ins talling pickle ball courts in one of the city parks and if they do, determine if new pickle ball courts s hould be constructed, or if an exisng court s urface in a s pecific park could be converted to pickle ball courts. AT TAC HMENT S : Type Des cription Backup Material Concepts Showing Other Court Surfaces Converted to Pickle Ball Courts Backup Material Pickle Ball Court Dimensions ~ Pickleball Court Dimensions ~ For a PDF copy of the above diagram, click here For Additional Information on Court Dimensions, see the Official IFP Rulebook For Court Construction Details, see the ASBA/USAPA Construction Manual **Full Page Credit: USAPA Pickleball UU aa A.Court Specifications The dimensions and measurements for the standard pickleball court are: A.1. The court shall be a rectangle 20 feet wide (6.10 m) and 44 feet long (13.41 m) for both singles and doubles matches. A.2. A total playing area 30 feet wide (9.14 m) and 60 feet long (18.28 m) is the minimum size that is recommended. A total size of 34 feet by 64 feet is preferred. A.3. Court measurements shall be made to the outside of the lines. The lines should be 2 inches (5.1 cm) in width and the same color, clearly contrasting with the color of the court surface. B. Lines and Areas The lines and areas of the standard pickleball court are: B.1. Baselines. The baselines are the lines parallel to the net at each end of the court. B.2. Sidelines. The sidelines are the lines perpendicular to the net on each side of the court. B.3. Non-Volley Line.  The non-volley line is the line on each side of the net between the sidelines and parallel to the net. These lines are located 7 feet (2.13 m) from the net. B.4. Non-Volley Zones. The non-volley zone is the area of the court bounded by the two sidelines, the non-volley line, and the net. The non-volley line and the sidelines are included in the non-volley zone. B.5. Center lines. The center line is the line on each side of the net bisecting the area between the non-volley line and the baseline. B.6. Service Courts. The service courts are the areas on either side of the center line, bounded by the non-volley line, the baseline, and the sideline. C. Net Specifications The net specifications of the standard pickleball court are: C.1. Material. The net may be made of any netted material. C.2. Net Size. The net length shall be at least 20 feet (6.1 m) extending from one sideline to the other. The net width shall be at least 2 feet (0.8 m). C.3. Mesh Size. The net’s mesh size must be sufficiently small to prevent a ball from passing through it. C.4. Height. The net shall be suspended over the center of the court and shall be 36 inches (0.914 m) high at the sidelines and 34 inches (0.86 m) high at the center of the court. C.5. Center Strap. A center strap may be placed at the center of the net to enable easy adjustment to the 34 in. (0.86 cm) requirement at center. C.6. Net Edge. The top of the net should be edged with a 2 inch (5 cm) white binding over a cord or cable running through the binding. This binding must rest upon the cord or cable. C.7. Posts. Net posts should be placed outside the sidelines. Recommended placement is 12 inches (30.48 cm) from the sideline. See also: Suggestions for Laying Out a Pickleball Court and Do It Yourself Guidelines **Full Page Credit: USAPA Pickleball ~ Suggestions for Outdoor Courts ~ Because outdoor courts are exposed to the environment, they require optimal orientation and fencing. Orientation There are two principles that govern the orientation of tennis courts. These are: – The position of the sun. – The effects of shadows cast onto the court surface. It is important to avoid players having to look into the sun when facing the opposite end of the court. As the sun moves from east to west during the day, then a similar orientation of the tennis court must be avoided. The effects of the sun are minimized by adopting a generally north-south orientation, such that the sun is to the side of (or directly overhead) the court. The general principle to follow is that, during times of maximum usage, low elevations of the sun should be avoided behind the server (it should be noted that the sun is at its lowest elevations early and late in the day). Due to the earth’s precession (tilting of the polar axis), a north-south orientation is not always the best solution. The times of day and the seasons of the year when the court is likely to be used should be considered. For example, an outdoor court may not be heavily used in the middle of the day when the temperature is high. Similarly, some courts are intended for year-round use, while others will only be used in certain seasons. Also, the latitude at which the court is being constructed should be considered, as locations closer to the equator, where play is more likely to take place all year round are more likely to be affected by the low-elevation of the sun in winter. As an example, the following table shows that, at the equator in mid-January, the sun is in the south-west during the late afternoon to early evening period, when it is also low in the sky. Thus, a court in this location in heavy use at this time of year should be oriented north-west to south-east by about 25º. Fencing Fencing has two main purposes: – To contain the ball within the playing area. – To provide security. There are several different types of fencing. The wire type is commonly used because it allows maximum light to pass through and people to see in and out, it’s a relatively cost-effective option, and it contains the ball within the court boundaries (the effectiveness of this will depend in part on the height of the fence). Fencing should be constructed of (or covered with) rust resistant material, and should be free of protrusions that would increase the risk of injury to players. Plastic-coated chain-link netting is normally used. The mesh size needs to be sufficiently small to stop the ball going through. The ball is about 65 mm in diameter, so 45 mm or 50 mm mesh is often specified. The mesh should be fixed to the court side of the mounting posts to minimize erratic bounces. Backstop The height of the backstop depends on what is behind it. The minimum fence height is dependent on the location of the court and the problems and dangers associated with the ball going outside of the court confines. A minimum height would normally be 3.0 m, although certain conditions may require something higher, for example, if the court is close to a road or residential area. Sidestop The sidestop should be the same height as the backstop for at least 6.0 m from the backstop, with 9.0 m being recommended. Where a sidestop is used, it should not be less than 0.9 m in height. Gates Enough gates should be installed to allow entrance and exit at both ends of the court, to allow retrieval of balls. There should also be access for wheelchair players and any required maintenance equipment. Windbreaks While their primary role is to reduce and/or deflect the effects of wind, they provide a background against which the ball can be seen. Thus, they should be of a sufficiently contrasting color to the ball (see section on color). They also reduce glare and provide privacy. A single color piece of fabric is often used for this purpose. Tips for any Court Construction Project: •Be sure the contractor has experience installing and/or painting pickleball courts. •Be sure to ask for and follow up on references for their past projects. •Ask about the type of paint they will be using and determine how long it’s covered under warranty. •At present, modular or tiled court surfaces are not recommended as ball bounce is inconsistent.  Test before installation. •Always review the line specifications and installation of all of the above items BEFORE the contractor begins. **Full Page Credit: USAPA Pickleball Duluth, Georgia View larger map Map data ©2021 Google Contact Us: Email:  w.putnam.987@gmail.com Phone:  404-583-3177 Certification Georgiapickleball.com now offers pickleball lessons, and new player clinics conducted by Walter Putnam, a “Certified Pickleball Instructor” (CPI) certified by the International Pickleball Teaching Professional Association. See details at "Training" on the main menu and select Lessons. Georgia Pickleball Association Check Us Out On Social Media © 2018 Georgia Pickleball. Website Designed by AJ Designz TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Review 2021 Work P lan DATE:March 10, 2021 B A C KG R O U N D The C ommis s ion's updated 2021 w ork plan is included in the meeng packet. S hown in bold red are w ork plan items completed either at or since the las t Commission meeng held on February 10. Commission members s hould come to the meeng to review the work plan to idenfy if any other addional items have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material Updated 2021 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2021 WORK PLAN Goal #1: Provide to the City Council a recommended 2022-2026 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2022 to 2026. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2022-2026 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2022-2026 will be included in the City Council’s approved 2022 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By April 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 11, 2021 date has been set. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 10 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Meet in a work session setting with the City Council at least once in 2021. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: In progress. Discussion will occur at the March 10 meeting. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Goal #4: Work with the developer to name the neighborhood park in the Fairhill Estate at North Creek development. Objectives: 1. By June1, the Commission will assess the progress being made in the build out of the development, and if 50% or more of the development has been built out, the Commission will move forward with determining how it wishes to work with the residents in the development to name the park. 2. By September 1, the Commission will have implemented the preferred method for selecting a name for the park. 3. By November 1, the Commission will consider park names and select one preferred name for the park and forward the recommended name for the park to the City Council for consideration. 4. By December 31, the city council will approve the name of the neighborhood park in the development. Goal #5: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2020 Annual Report. Status: In progress. Annual report will be presented at the March 10 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. Goal #6: Identify Bike Pedestrian Plan priorities to accomplish in 2021. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. 2. By June 1, the Commission will have developed and approved a list of priorities to work on and complete in 2021. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #7: Promote and encourage volunteerism in the Parks and Recreation Department. Objectives: 1. By July 1, the Commission will have reviewed the volunteer opportunities available to the public and determined if there are other volunteer opportunities to offer to the public. 2. By August 31, the Commission will have discussed different ways and opportunities to continue to promote volunteerism in the parks and recreation department. 3. By October 31, volunteer opportunities in the parks and recreation department will be promoted. Goal #8: Provide community survey input, if a survey is approved by the City Council. Objectives: 1. By April 1, the Commission will have discussed and identified questions related to parks and recreation to be included in a possible community survey. 2. By May 1, Commission members will have reviewed a draft resident survey instrument and provide feedback to staff about the park and recreation related questions. 3. By September 1st, Commission members will have seen the results of the resident survey especially the questions that relate to parks and recreation. Goal #9: Receive public input and then make a recommendation concerning providing pickle ball courts in a city park. Objectives: 1. By March 1, the Commission will discuss if it desires to provide pickle ball courts in one of the city’s developed parks, or in one of the city’s undeveloped parks. Status: In progress. Pickle ball courts will be discussed at the March 10 meeting. 2. After receiving community input, and if the Commission decides to provide pickle ball courts in one of the city’s developed parks, then by May 1 the park will be identified and a recommendation will be forwarded to the city council to approve the project. 3. By June 1, the city council will have approved the recommendation by the Commission to provide a pickle ball court in one of the city’s developed parks. 4. If the city council approves providing a pickle ball court in an existing developed park, then by July 15, quotes will be received from contractors to provide a pickle ball court in the park identified. 5. By October 1, the pickle ball court project will be completed. Goal #10: Begin the process in 2021 to complete a master plan for Flagstaff Meadow Park in 2022. Objectives: 1. By June 1, discuss a 2022 timeline for completing a master plan for Flagstaff Meadow Park. 2. By August 1, approve a timeline to complete the master plan. 3. By October 1, complete a request for proposal process to hire a consulting firm to lead the master planning process for Flagstaff Meadow Park. 4. By December 31, have the City Council approve hiring a consulting firm to complete a master plan for Flagstaff Meadow Park in 2022 Goal #11: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By May 1, discuss having a joint meeting with ETPRC, and if the Commission desires to have a meeting, then determine some possible dates for the meeting. 2. If the Commission decides to have a meeting with ERPRC, then by July 1, a date will have been set for the meeting. 3. By September 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1, a meeting will have been held with ETPRC. Goal #12: Participate in the Park and Recreation Director hiring process. Objectives: 1. By February 1, the Commission will have selected two of its members to participate in the hiring process. Status: Completed. Chair Crabtree and commission member Suchanek were selected to represent the commission during the hiring process. 2. By February 15, the City Administrator will be informed about the two members who are interested in participating in the hiring process. Status: Completed. City Administrator was informed about the two commission members interested in participating in the hiring process. 3. By March 15, two Commission members will have participated in the interview process and given input on who the city should hire. 4. By April 1, a decision will have been made about the hiring of the park and recreation director position. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:March 10, 2021 B A C KG R O U N D The round table agenda item allows commission members to s hare informaon, or as k ques ons of staff about items not on the agenda. No formal decis ions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:March 10, 2021 B A C KG R O U N D This agenda item s erves as an opportunity for staff to provide informaonal updates to commission members. These items are informaonal in nature only and no formal decision can be made during this agenda item. S taff w ill provide an update during the meeng about the follow ing items: 1. O utdoor rinks and warming houses 2. Parks and recreaon director pos ion 3. S chmitz -Maki A rena TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Topics for A pril 14, 2021 M eeng A genda DATE:March 10, 2021 B A C KG R O U N D The following are possible topics s taff has idenfied for the Commission to consider for its A pril 14, 2021 meeng agenda: review 2021 w ork plan park and recreaon director posion city council work ses s ion pickle ball court bike pedestrian plan Commission members s hould come to the meeng prepared to provide other pos s ible agenda items for this meeng.