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HomeMy WebLinkAbout06.23.21 Parks and Rec Packet M eeng Locaon : Farmin gton C ity H all 430 T hird Street Farmin gton, M N 55024 PA R K S AN D RE C R E AT I O N R E G U L A R M E E T I NG A G E NDA June 23, 2021 7:00 P M 1.C all M e e ng to O rde r 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A ppr ove May 12, 2021 M eeng Minutes 4.P re s e ntaons (a)I ntroducon of Parks and Recreaon D irector (b)P ublic Comments 5.B us iness It e ms (a)Pos s ible Community S urvey Q ues ons 6.D is cus s ion It e ms (a)P ickle Ball Courts (b)N aming C ontest Fairhill Es tate at Nor th Creek D evelopment Neighborhood Park (c)Review 2 0 2 1 Work P lan P r ogr es s 7.C ommis s ion Roundtable (a)C ommis s ion Round Table 8.M e e ng A ge nda Topics (a)J uly 14, 2 0 2 1 Meeng A genda Topics 9.A djournme nt "The F armingt on Parks and Recreaon A dvisory C ommission's mission is t o advise and make recommendaons to t he F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A ppr ove May 12, 2021 M eeng Minutes DAT E:J une 23, 2 021 B A C KG R O U N D A%ached are the dra' minutes from the Par k and Recr eaon C ommis s ion’s M ay 1 2 , 2021 meeng. Commission members are asked to review the minutes and provide any cor recons or addions that ar e needed at the meeng. AT TAC HMENT S : Type Desc rip tion Backup Material Draft May 12, 2021 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the May 12, 2021 Regular Meeting Members Present: Katharine Caron, Brian Tennant, Ashley Crabtree, and Laurie Suchanek Members Absent: Elizabeth Koss Other’s Present: Recreation Supervisor Missie Kohlbeck I. Call Meeting to Oder Chair Ashley Crabtree called the meeting to order at 7:00 p.m. Quorum was present II Approval of April 12, 2021 Meeting Agenda Moved by Tennant and seconded by Caron to approve the meeting agenda with the addition of the approval of the playground and shelter plans for the neighborhood park at Fairhill Estate at North Creek. All persons in favor (APIF). III. Approval of April 14, 2021 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations A. Public Comments There were no public comments shared during the meeting. V. Business Items A. Park and Recreation Commission Photo Pictures were taken of Tennant, Crabtree, and Suchanek. Staff will send them to Lauren Siebenaler, Communication Specialist. B. Possible Community Survey Questions Discussion took place regarding the survey and how to lay out questions. The desired layout would list specific facilities asking if people currently use, would support the development of, level of support, if they currently leave the community to use and how often they leave the community to use. Facilities to be added to the list include a splashpad, skatepark, pickle ball, bandshell, athletic fields, tennis courts, basketball courts, second sheet of ice, dog park, and shelters. There was discussion as to whether a waterpark should be included in this listing. PRAC members are going to each bring back a question they would like to see on the survey in July. C. Review City Council Work Session It was a good conversation with the City Council. Discussion on the skatepark included whether or not this is something that should be included in a referendum, working with the user groups to raise money, finding a location, and possibly working with an outside group that identifies locations for skateparks. The recommendation to restripe one of the tennis courts into two pickleball courts was met with favor. The discussion of a possible community survey included the discussion of survey task force creating questions and possible timeline. D. Approve Park, Trail and Sidewalk Plan Rivers Edge Development Moved by Suchanek to approve the 1.6 acres of park land being proposed and its location as shown on the preliminary plan, take the remaining park land dedication as cash in lieu, and the trail locations proposed by staff and the sidewalk locations being proposed by staff. Seconded by Caron. APIF Motion carried. E. Approve Park, Trail and Sidewalk Plan Vita Attiva Development Moved by Suchanek to approve the .6 acres of park land being proposed and its location as shown on the preliminary plan, take the remaining 5.64 acres park land dedication as cash in lieu, and the trail location being proposed by staff and the sidewalk locations being proposed by staff. With the recommendation that an additional trail on Pilot Knob Road from Hwy 50 to Spruce St. be built at the time of development. Seconded by Caron. APIF Motion carried. F. Approve playground and shelter design and colors at Fairhill Estate at North Creek Park Moved by Caron to accept the playground design structures and colors as presented and shelter design and color as presented. Seconded by Suchanek. APIF Motion carried. VI. Discussion Items A. Flagstaff Meadow Park Master Plan Facility and Design Ideas The PRAC acknowledged the process of working with a consultant and agreed that input from residents who live in the development would be very important. B. Naming Contest Fairhill Estate at North Creek Development Neighborhood Park The PRAC through general consensus would like to partner with the developer to promote the naming contest. Also, the contest should be promoted on social media. Anyone living in the development may submit a name idea, no age limits. The name should be submitted through email. The winner will receive a basket of Farmington goodies. Suchanek volunteered to contact businesses for donations and create the basket. Staff should narrow down the choices and bring the PRAC to choose the winner. The contest should last no longer than one month. This will be finalized at the June 9 meeting. C. Pickle Ball Courts The PRAC discussed the re-striping of one of the tennis courts at Rambling River Park. Consensus is that it is a great location with no close neighbors. There are four houses to the north but there is space and a row of trees in between. Discussion to contact them prior to any re-stripping. If stripping and new nets are all that are needed, discuss with Director Omlid if this is something that can be completed in-house this summer. VII. Commission Roundtable Caron: Didn’t have anything to share. Tennant: Didn’t have anything to share. Suchanek: Didn’t have anything to share. Crabtree: Didn’t have anything to share. VIII. Staff Report/Updates Recreation Supervisor Kohlbeck on the following: A. Seasonal Staff Parks department has two already working and will have seven employed in June. Recreation has two already working and is still interviewing. New Recreation staff is doing an excellent job. R. Recreation Programs Registration is open and going well. IX. Meeting Agenda Topics X. Adjournment Moved by Tennant and seconded by Suchanek to Adjourn the meeting. APIF. Motion Carried. The meeting was adjourned at 8:21 p.m. Respectfully Submitted, Missie Kohlbeck Recreation Supervisor TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:I ntroducon of Parks and Recreaon D irector DAT E:J une 23, 2 021 B A C KG R O U N D Parks and Recreaon D ir ector Kellee O mlid w ill intr oduce herself to the C ommis s ion. I started on June 7, 2 021 and this w ill be my firs t Parks and Recreaon Commission meeng. TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ublic Comments DAT E:J une 23, 2 021 B A C KG R O U N D T his agenda item allow s the public to speak to C ommis s ion Members about any item that is not on the agenda. W hen s peak ing to the Commission it mus t be in a respec(ul and non-threatening manner. A nyone w is hing to prov ide public comments mus t prov ide their name and addr es s for the record. P ublic comments shall not exceed five minutes , T he C ommis s ion will not r espond to the comments and a formal wri/en res pons e will be s ent prior to the next C ommis s ion meeng to the person who made the public comments. U nder no circums tances w ill any formal acon be taken on the public comments that are prov ided to the C ommis s ion. TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Pos s ible Community S ur vey Q ues ons DAT E:J une 23, 2 021 B A C KG R O U N D T he C ommis s ion met with the City Council on M ay 3, 2 0 2 1 to dis cus s a pos s ible r eferendum and ballot queson in 2022. To determine if there is s uppor t for a pos s ible Parks and Recr eaon referendum in 2 022, discuss ion has taken place regarding hav ing a community survey completed in 2021. At the May 1 2, 2021 Parks and Recr eaon C ommis s ion meeng, the Commission dis cus s ed the lay out and potenal facilies to include on the community survey. A-ached are the previous three quesonnaires us ed when s urv eys w ere done by the C ity. The Commission s hould review the community s ur vey ques ons prior to the meeng and come prepared to dis cus s pos s ible ques ons . O nce the C ommissio n has idenfied the parks a nd recreaon related quesons it would like in a c o mmunity survey, it should rec o mmend them to be included. AT TAC HMENT S : Type Desc rip tion Backup Material Survey Questionnaires TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:P ickle Ball Courts DAT E:J une 23, 2 021 B A C KG R O U N D T he C ommis s ion had a discussion with C ity C ouncil at the M ay 3, 2021 w ork s es s ion r egarding pickle ball courts. The C ommis s ion as ked C ity C ouncil about changing one of the tennis cour ts at Rambling River Park to a pick le ball court. City Council was in s uppor t of the C ommis s ion look ing at this potenal project. T he C ommis s ion had a follow-up discussion at their M ay 1 2 , 2021 meeng about prov iding pickle ball courts to the community. T he consens us w as Rambling Riv er Park is a great locaon for pickle ball courts and the four neighbors to the north should be contacted prior to resurfacing and res triping. A projected meline for compleon of the court should be deter mined along w ith a dis cus s ion of the court layout. TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:N aming C ontest Fairhill Es tate at North Creek D evelopment Neighborhood Park DAT E:J une 23, 2 021 B A C KG R O U N D T he C ommis s ion decided to have a contes t to name the park at Fairhill Es tate at Nor th Creek D evelopment. T he C ommis s ion previously dis cus s ed any one liv ing in the development could s ubmit a name idea with no age limits to parcipate. S taff was directed to partner w ith the developer to promote the naming contes t to include publicizing on Facebook. T he 2021 Wor k P lan idenfies if 50% or mor e of the dev elopment has been built out the Commission w ill mov e forw ard w ith naming the park. A s of now, the dev elopment is not 5 0 % built out. There are currently approximately 35 homes occupied. T hus , it s hould be dis cus s ed if C ommis s ion wants to proceed, pos tpone, or change the contest or name the park in a different w ay. I t s hould be noted the playground and s helter have been ordered w ith an ancipated delivery date of S eptember 2021 and ins tallaon date of O ctober 2 0 21. TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:Review 2 0 21 Work P lan P r ogr es s DAT E:J une 23, 2 021 B A C KG R O U N D T he C ommis s ion’s updated 2021 work plan is included in the meeng packet. S how n in bold red are w ork plan items completed either at or s ince the las t Commission meeng held on May 12, 2021. I tems that are in bold black have been completed. Commission members s hould be prepared to review the work plan to idenfy any other addional items that have been completed and then dis cus s other wor k plan items it w ould like to w ork on at future meengs. AT TAC HMENT S : Type Desc rip tion Backup Material 2021 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2021 WORK PLAN Goal #1: Provide to the City Council a recommended 2022-2026 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2022 to 2026. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2022-2026 and make a recommendation to the City Council for approval. 3. By December 31, the improvement projects recommended for funding from 2022-2026 will be included in the City Council’s approved 2022 final budget. Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory Board and City Council. Objectives: 1. By April 1, the Commission, Advisory Board and City Council will have identified a date to have a tour. Status: Completed. August 11, 2021 date has been set. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission. Status: Completed. A draft list was completed at the February 10 meeting. 3. By June 1, a final list of parks and facilities to tour will be approved by the Commission. Status: Completed. A final list was approved at the March 10 meeting. 4. By October 1, a parks and facilities tour will have occurred. Goal #3: Meet in a work session setting with the City Council at least once in 2021. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. Discussion occurred at the March 10 meeting. April 5 and May 3 dates were discussed to meet with the city council in a work session setting. City Council identified a meeting should occur on May 3. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Status: Completed. A work session was held May 3. Goal #4: Work with the developer to name the neighborhood park in the Fairhill Estate at North Creek development. Objectives: 1. By June1, the Commission will assess the progress being made in the build out of the development, and if 50% or more of the development has been built out, the Commission will move forward with determining how it wishes to work with the residents in the development to name the park. 2. By September 1, the Commission will have implemented the preferred method for selecting a name for the park. 3. By November 1, the Commission will consider park names and select one preferred name for the park and forward the recommended name for the park to the City Council for consideration. 4. By December 31, the city council will approve the name of the neighborhood park in the development. Goal #5: Receive periodic presentations from each of the parks and recreation department’s professional staff members about programs, parks, facilities and trails. Objectives: 1. By May 1, the Commission will have received a presentation by professional staff members of the Department’s 2020 Annual Report. Status: Completed. An annual report was presented at the March 10 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails. Goal #6: Identify Bike Pedestrian Plan priorities to accomplish in 2021. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. 2. By June 1, the Commission will have developed and approved a list of priorities to work on and complete in 2021. 3. By December 31, Commission members will have worked with staff to accomplish the Bike Pedestrian Plan priorities it identified to complete. Goal #7: Promote and encourage volunteerism in the Parks and Recreation Department. Objectives: 1. By July 1, the Commission will have reviewed the volunteer opportunities available to the public and determined if there are other volunteer opportunities to offer to the public. 2. By August 31, the Commission will have discussed different ways and opportunities to continue to promote volunteerism in the parks and recreation department. 3. By October 31, volunteer opportunities in the parks and recreation department will be promoted. Goal #8: Provide community survey input, if a survey is approved by the City Council. Objectives: 1. By April 1, the Commission will have discussed and identified questions related to parks and recreation to be included in a possible community survey. 2. By May 1, Commission members will have reviewed a draft resident survey instrument and provide feedback to staff about the park and recreation related questions. 3. By September 1st, Commission members will have seen the results of the resident survey especially the questions that relate to parks and recreation. Goal #9: Receive public input and then make a recommendation concerning providing pickle ball courts in a city park. Objectives: 1. By March 1, the Commission will discuss if it desires to provide pickle ball courts in one of the city’s developed parks, or in one of the city’s undeveloped parks. Status: Completed. The commission determined it would like to have four pickle ball courts replace one of the tennis courts at Rambling River Park in order to allow one tennis court to be lit and four pickle ball courts to be lit. This will be discussed with the city council at the May 3 work session. 2. After receiving community input, and if the Commission decides to provide pickle ball courts in one of the city’s developed parks, then by May 1 the park will be identified and a recommendation will be forwarded to the city council to approve the project. 3. By June 1, the city council will have approved the recommendation by the Commission to provide a pickle ball court in one of the city’s developed parks. 4. If the city council approves providing a pickle ball court in an existing developed park, then by July 15, quotes will be received from contractors to provide a pickle ball court in the park identified. 5. By October 1, the pickle ball court project will be completed. Goal #10: Begin the process in 2021 to complete a master plan for Flagstaff Meadow Park in 2022. Objectives: 1. By June 1, discuss a 2022 timeline for completing a master plan for Flagstaff Meadow Park. 2. By August 1, approve a timeline to complete the master plan. 3. By October 1, complete a request for proposal process to hire a consulting firm to lead the master planning process for Flagstaff Meadow Park. 4. By December 31, have the City Council approve hiring a consulting firm to complete a master plan for Flagstaff Meadow Park in 2022 Goal #11: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By May 1, discuss having a joint meeting with ETPRC, and if the Commission desires to have a meeting, then determine some possible dates for the meeting. 2. If the Commission decides to have a meeting with ERPRC, then by July 1, a date will have been set for the meeting. 3. By September 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1, a meeting will have been held with ETPRC. Goal #12: Participate in the Park and Recreation Director hiring process. Objectives: 1. By February 1, the Commission will have selected two of its members to participate in the hiring process. Status: Completed. Chair Crabtree and commission member Suchanek were selected to represent the commission during the hiring process. 2. By February 15, the City Administrator will be informed about the two members who are interested in participating in the hiring process. Status: Completed. City Administrator was informed about the two commission members interested in participating in the hiring process. 3. By March 15, two Commission members will have participated in the interview process and given input on who the city should hire. Status: Completed. Chair Crabtree participated in the interview process by listening to candidate presentations during the final round of interviews. 4. By April 1, a decision will have been made about the hiring of the park and recreation director position. Status: Completed. Kellee Omlid was hired as the Parks and Recreation Director at the April 19, 2021 City Council meeting. TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:C ommis s ion Round Table DAT E:J une 23, 2 021 B A C KG R O U N D T he round table agenda item allow s Commis s ion Members to share infor maon or ask s taff about items not on the agenda. N o formal decis ions are made dur ing this agenda item. TO :Far mington Parks and Recreaon Commission M embers F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:J uly 14, 2 021 Meeng A genda Topics DAT E:J une 23, 2 021 B A C KG R O U N D T he following are pos s ible topics staff has idenfied for C ommis s ion to cons ider for its July 14, 2021 meeng agenda: 2020 S chmitz -Maki’s A rena W inter S eas on Report F lags taff M eadow s Park master plan D iscuss pos s ible meeng w ith Empire Tow ns hip’s Park and Recreaon C ommis sion Review 2 0 2 1 w ork plan Commission members s hould come prepar ed to idenfy other pos s ible topics for the July 14, 2021 meeng agenda.