HomeMy WebLinkAbout12.09.20 Parks and Rec Packet
Meeng Locaon:
Farmington C ity H all
430 T hird Street
Farmington, M N 55024
PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA
D ecember 9, 2020
7:00 PM
1.C all M eeng to O rder
2.A pprove M eeng A genda
3.A pprove M eeng M inutes
(a)A pprove O ctober 14, 2020 Meeng M inutes
4.P resentaons
(a)P ublic C omments
5.B usiness I tems
(a)A pprove C ompleted 2020 Work P lan
(b)A pprove 2020 M eeng A$endance Report
(c)W his pering F ields Residenal D evelopment
6.D iscussion I tems
(a)Review D ra) 2021 Work P lan
7.C ommission Roundtable
(a)Round Table Format
8.S taff Report/Updates
(a)I nformaonal Updates
9.M eeng A genda Topics
(a)A genda I tems for Next M eeng A genda
10.A djournment
"The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make
recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity
parks, trails, open space, recreaon facilies and recreaon programs."
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A pprove O ctober 14, 2020 Meeng M inutes
DATE:D ecember 9, 2020
B A C KG R O U N D
A#ached are the dra% minutes from the Park and Recreaon C ommis s ion's O ctober 14, 2020 meeng.
Commission members are as ked to review the minutes and provide at the meeng any correcons or
addions to the minutes that are needed.
AT TAC HMENT S :
Type Des cription
Backup Material Draft October 14, 2020 Meeting Minutes
Farmington Parks and Recreation Commission
Minutes from the October 14, 2020 Regular Meeting
Members Present: David McMillen, Laurie Suchanek, Elizabeth Koss, Brian Tennant and Ashley Crabtree
Members Absent: None
Other’s Present: Jennifer Lothert, Parks and Facilities Supervisor Jeremy Pire, Recreation Supervisor Missie Kohlbeck,
Recreation Supervisor Ryan Hayes and Parks and Recreation Director Randy Distad
I. Call Meeting to Order
Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of October 14, 2020 Meeting Agenda
Chair McMillen requested amending the agenda by adding “Social Media” as Letter C. under 6. Discussion Items. Moved
by Crabtree and seconded by Koss to approve the amended meeting agenda. All persons in favor (APIF). Motion carried.
III. Approval of September 9, 2020 Regular Meeting Minutes
The meeting minutes were approved with no revisions identified.
IV. Presentations
A. Public Comments – There were no public comments provided.
B. Community Garden
Jennifer Lothert provided the following comments about the first year of the community garden that was planted in
Evergreen Knoll Park:
• It was very rewarding, but COVID 19 pandemic created issues to have volunteers help
• Changed the format of allowing people to pick their own vegetables to having the volunteers pick the vegetables
and then putting them on a table for people to take or they delivered them to people requesting a delivery
• The vegetables were free to take
• They mainly offered the vegetables to older adults, people with disabilities and veterans
• Amount of produce was limited due to poor soils, which will be addressed in 2021
• Dakota Lumber donated the materials to build the fence around the garden
• Farmington Greenhouse donated vegetable plants
• The location of the garden will be moved more to the west because of the shade that occurs during most of the
morning where the garden was located
• They are planning to have it a second year and are continuing with their fundraising efforts to fund the garden
C. Staff Reports
Staff provided a report about summer programs and events, summer ice at Schmitz-Maki Arena, Rambling River Center
programs and building opening, and parks and trails improvements and maintenance work. This included the following
information:
• Due to COVID 19 many summer programs and events either had to be cancelled or modified to accommodate the
pandemic including limits on number of participants and event attendees
• Summer ice had more hours rented, which saw an increase in revenue but this was offset with learn to skate
lessons being cancelled which decreased the amount of revenue, but overall there was a small profit generated
during summer ice
• Parks and trail improvements included installing a new basketball goal at Farmington Preserve Park, installing
new signs in Marigold and Prairie Pines Parks
• Maintenance projects included hauling and placing a number of truck loads of wood fiber under all of the
playground equipment and removing and treating willow trees growing along the storm water ponds and adjacent
to trails due to the root system damaging the trails
• Rambling River Center opened October 1 but only Monday through Friday from 9:00 a.m. to noon and
participants have to make either an appointment or register for programs to use the building because there is
currently no drop in of members allowed.
V. Business Items
A. Reschedule November 11, 2020 Meeting
Director Distad informed Commission members that because the November 11 meeting falls on a legal holiday, it will
have to be rescheduled according to the Commission’s bylaws. Chair McMillen asked if it worked in everyone’s schedule
to move the meeting to Wednesday, November 18. Everyone shared this date would work to meet. Moved by Suchanek
and seconded by Tennant to move the Commission’s November 11 meeting to November 18. APIF. Motion carried.
Director Distad made Commission members that currently there are only a couple of non-business items identified for the
November meeting. He asked if Commission members would be okay with cancelling the meeting if no additional items
are identified for the November meeting agenda. He shared that this would be discussed with Chair McMillen when they
meet to discuss the November agenda. He further informed Commission members that if the meeting is cancelled, then
there would be a notice sent by Cindy Muller notifying people of the meeting cancellation.
VI. Discussion Items
A. Review 2020 Work Plan
Chair McMillen reviewed the work plan and identified a number of goals and objectives that have been completed,
including the staff report that was given during the meeting. He noted there were only a few objectives yet to accomplish
this year.
B. 2021 Work Plan Ideas
Chair McMillen reviewed the list of possible work plan ideas that was created during the September 9 meeting. He asked
if Commission members had any additional ideas. There were no additional ideas identified. Director Distad shared that
in December a draft work plan would be reviewed by the Commission and then a final draft would be brought to the
January 2021 meeting to be approved.
C. Social Media
Chair McMillen noted that there was a post on the Farmington Community Facebook page about someone identifying a
trail issue that had not been corrected. He asked what the role is for Commission members to respond to these posts.
Director Distad suggested that the Commission not respond to the posts and that Communication Specialist Lauren
Siebenaler is the designated staff person to respond. He shared that staff have fixed the trail issue.
Crabtree said that she has directed people to Farmington Fix so they can send a request to have a repair issue addressed by
staff. Director Distad stated that this is a good approach and requested Commission members do this if they hear anyone
being concerned about a maintenance/safety issue.
VII. Commission Roundtable
Crabtree: Didn’t have anything to share.
Tennant: Didn’t have anything to share.
Suchanek: Didn’t have anything to share.
Koss: Thanked staff for fixing the issue on the north end of the bridge that goes over the Vermillion River by the
Schmitz-Maki Arena parking lot.
McMillen: Shared he will be applying for reappointment to the Commission. Said he saw that Tennant shared
information about the new skate park in Rosemount and wondered if the city would be able to construct something
similar. It was shared that this would be something to consider to include in a referendum if one occurs, as it would be
suitable to be located in Jim Bell Park and Preserve where other community facilities are planned.
VIII. Staff Report
A. 2021 Budget Update
Commission members were informed that the 2021 preliminary budget was approved by the city council
B. Arena Improvement Projects
Commission members were informed that the resurfacer relocation project was scrapped and instead there are a number
of other projects and maintenance work identified to occur including:
• The rubber floor was replaced entirely in the arena
• Evaporative condenser will be replaced
• Compressor maintenance work
• New floor scrubber purchase
• Replace the electric Zamboni batteries
He shared that the city council decided it would transfer $200,000 from Farmington Liquor Store profits to fund these
projects
C. Outdoor Ice and Warming Houses
Shared that staff is moving ahead with hiring warming house attendants and opening the warming houses this winter but
there will be limited capacity to allow proper social distancing and masks will be required to be worn in the warming
houses
IX. November 18, 2020 Meeting Agenda Items
The following items were tentatively identified by Commission members for its November 13, 2019 meeting agenda:
1. 2020 Work Plan review
2. 2021 Work Plan ideas/topics
X. Adjournment
Moved by Crabtree and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was
adjourned at 8:05 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:P ublic C omments
DATE:D ecember 9, 2020
B A C KG R O U N D
This agenda item allows the public to s peak to C ommis s ion members about any item that is not on the
agenda. W hen s peaking to the C ommis s ion it must be in a respec$ul and non-threatening manner.
A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic
comments shall not exceed five minutes.
The C ommis s ion w ill not res pond to the comments and a formal wri+en response w ill be sent to the
pers on w ho made the public comments prior to the next C ommis s ion meeng. Under no circumstances
w ill any formal acon be taken on the public comments that are provided to the Commission.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A pprove C ompleted 2020 Work P lan
DATE:D ecember 9, 2020
B A C KG R O U N D
A!ached is the final 2020 Work P lan s how ing the goals and objecves that were completed by the
Commission. Commission members s hould review the a!ached document for any final revisions. O nce
Commission members are comfortable with the final completed 2020 Work P lan, it s hould be approved,
s o it can be clos ed out for the year.
AT TAC HMENT S :
Type Des cription
Backup Material Draft Completed 2020 Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
2020 WORK PLAN
Goal #1: Provide to the City Council a recommended 2021-2025 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five-year
capital improvement projects for the park improvement fund that will include a list of parks,
costs and schedule to be completed in the years 2021 to 2025.
Status: Completed. A discussion occurred at the May 13, 2020 meeting.
2. By June 1, the Commission will finalize the five-year capital improvement projects for the years
2021-2025 and make a recommendation to the City Council for approval.
Status: Completed. The Commission recommended to the City Council approval of a five-
year CIP for the park improvement fund for the years 2021-2025.
3. By September 15, the improvement projects recommended for funding from 2021-2025 will be
included in the City Council approved 2021 preliminary budget.
Status: Completed. The City Council approved a 2021 preliminary budget at its September
21, 2020 meeting, which included the park improvement fund’s 2021-2025 capital
improvement plan projects.
Goal #2: Create Commission By-Laws.
Objectives:
1. By March 1, a review of sample by-laws from other commission/boards will have occurred.
Status: Completed. A review occurred at the January 8, 2020 meeting.
2. By May 31, a draft of the Commission’s by-laws will have been reviewed.
Status: Completed. A review of the first draft of the bylaws occurred during the February 12,
2020 meeting.
3. By July 31, a final draft of the Commission’s by-laws will be reviewed and approved.
Status: Completed. A final draft was approved at the May 11, 2020 meeting.
4. By October 31, the Commissions by-laws will have been reviewed by the City Council and
approved.
Status: Completed. The City Council approved the Commission’s bylaws at its June 1, 2020
meeting.
Goal #3: Participate in a Parks and Facilities Tour with the Rambling River Center Advisory
Board.
Objectives:
1. By April 1, the Commission and Advisory Board will have identified a date to have a tour.
Status: Partially completed. Both groups proposed dates and the Advisory Board will
discuss the Commission’s proposed date of July 8, 2020 at its March 9, 2020 meeting.
2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission and
Advisory Board.
Status: A draft list was completed. However due to the COVID 19 pandemic the list was not
reviewed because the tour was cancelled for this year.
3. By July 15 a final list of parks and facilities to tour will be approved by the Commission and
Advisory Board.
Status: Not completed due to the COVID 19 pandemic, which resulted in the July 8 tour
being cancelled for this year.
4. By October 1, a parks and facilities tour will have occurred.
Status: Not completed due to the COVID 19 pandemic, which resulted in the July 8 tour
being cancelled for this year.
Goal #4: Work with the Developer on Naming the Neighborhood Park in the Fairhill Estate at
North Creek Development.
Objectives:
1. By March1, the Commission will have discussed option with the developer on how to determine
the name of the park.
Status: Completed. Because the park has not been graded yet, it was decided at the January
8 Commission meeting to postpone the naming of the park until 50% of the development is
built and then possible park names would be solicited from residents who live in the
development.
2. By May1, the Commission will have implemented the option selected to name the park.
Status: Not completed. The park will be named after 50% of the development is constructed.
3. By September 1, possible park names will have been identified.
Status: Not completed. The park will be named after 50% of the development is constructed.
4. By October 31, a final name for the park will be selected by the Commission and the name
forwarded to the city council for approval.
Status: Not completed. The park will be named after 50% of the development is constructed
5. By December 31, the city council will approve the name of the neighborhood park in the
development.
Status: Not completed. The park will be named after 50% of the development is constructed.
Goal #5: Meet with the City Council.
Objectives:
1. By February 1, the Commission and city council will have identified a date to meet.
Status: Completed. A date of February 10, 2020 was approved to meet.
2. By February 29, possible agenda items will be identified for the meeting.
Status: Completed. The item to discuss with the City Council was identified as the
development of Jim Bell Park and Preserve.
3. By June 1, the Commission will have met with the City Council.
Status: Completed. The Commission met with the City Council on February 10 and had a
debriefing of the meeting at its February 12, meeting.
Goal #6: Learn about the City’s Various Communication Tools and Process Used to Keep the
Public Informed.
Objectives:
1. By February 15, the Commission will develop a series of topics and questions about city
communications, so they can be provided to the city’s Communication Specialist as an aid in
the development of a future presentation to the Commission.
Status: Partially completed. Preliminary presentation topics were identified at the January 8
meeting, but discussion about additional topics will be discussed at the February and March
meetings.
2. By March 31, a meeting date will be identified for the Communication Specialist to attend a
Commission meeting and make a presentation about the city’s communication tools and
process.
Status: Completed. The April 8 meeting was identified. However this did not occur because
of the COVID 19 pandemic and it was rescheduled to the June 10, 2020 meeting.
3. By July 31, a presentation to the Commission by the city’s Communication Specialist will have
occurred.
Status: Completed. A presentation occurred during the June 10, 2020 meeting.
Goal #7: Receive periodic presentations from each of the Parks and Recreation professional
staff members about programs, parks, facilities and trails.
Objectives:
1. By March 15, the Commission will have received a presentation by professional staff members
of the Department’s 2019 Annual Report.
Status: Completed. A presentation by Parks and Recreation Department professional staff
members occurred at the March 11, 2020 meeting.
2. By June1, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s winter ice season.
Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the
winter ice season and an update on the impact the COVID 19 pandemic had on the arena
this past spring.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
Status: Completed. Recreation Supervisor Missie Kohlbeck provided a Rambling River
Center report to Commission members at the October 14, 2020 meeting
4. By October 1, Commission members will have received a presentation from staff on the results
of the summer programs offered.
Status: Completed. Recreation Supervisors Ryan Hayes and Missie Kohlbeck provided a
report to the Commission at its October 14, 2020 meeting on the results of summer programs
offered.
5. By November 1, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
Status: Completed. Parks and Facilities Supervisor Jeremy Pire provided a presentation to
Commission members at the October 14, 2020 meeting.
6. By November 1, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails.
Status: Completed. Parks and Facilities Supervisor Jeremy Pire and Parks and Recreation
Director Randy Distad provided a report to Commission members at the October 14, 2020
meeting.
Goal #8: Identify Bike Pedestrian Plan Priorities to Accomplish in 2020 and 2021.
Objectives:
1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan.
Status: Completed. The list was reviewed at the February 12, 2020 meeting.
2. By June 1, a draft list of priorities to work on and accomplish in 2020 and 2021 will be
developed by the Commission.
Status: Completed. Two priorities were identified. One was the completion of a trail on the
west side of MN TH 3 from 205th Street to Willow Street. The second was to install
pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street).
3. By August 31, Commission members will have identified and approved a recommended final
list of priorities to accomplish in 2020 and 2021 and will have forwarded the recommended list
to the City Council.
Status: Completed. Two priorities were identified. One was the completion of a trail on the
west side of MN TH 3 from 205th Street to Willow Street. The second was to install
pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street).
4. By November 1, the City Council will review and approve a final list of priorities to accomplish
in the city’s Bike Pedestrian Plan.
Status: Completed. The City received funding from MN DOT to fund a trail on the west side
of MN TH 3 from 205th Street to Willow Street. Construction of the trail however, has been
postponed until 2022 when a new roundabout will be constructed at the intersection of MN
TH 3 and Dakota County Road 66 and the trail construction will be combined with this
project. City staff are working with Dakota County and MN DOT staff on the installation of
cross walk signs.
Goal #9: Promote and Encourage Volunteerism in the Parks and Recreation Department.
Objectives:
1. By April 30, the Commission will have received a presentation on how volunteerism is
structured and what opportunities are currently available in the Parks and Recreation
Department.
Status: Completed. A presentation and discussion occurred at the March 11, 2020 meeting.
2. By July 1, the Commission will have reviewed the volunteer opportunities available to the
public and determined if there are other volunteer opportunities to offer to the public.
Status: Completed. A review of the volunteer opportunities was discussed during the May 13,
2020 meeting.
3. By August 31, the Commission will have discussed different ways and opportunities to promote
volunteerism in the parks and recreation department.
Status: Completed. A discussion occurred during the May 13, 2020 meeting. This included
a discussion with Communication Specialist Lauren Siebenaler about ways that volunteer
opportunities in the city may be promoted through the city’s website, publications and social
media platforms.
4. By October 31, volunteer opportunities in the parks and recreation department will be
promoted.
Status: Completed. An article appeared in the fall edition of the Farmington Currents
newsletter and posters were installed in the large information boards that are located by the
parking lots of parks that have them.
Goal #10: Make a Recommendation to the City Council to Conduct a Community Survey in
2021.
Objectives:
1. By April 1, the Commission will discuss a draft written letter to the City Council supporting
funds be included in the 2021 budget to complete a community survey.
Status: Completed. A discussion occurred at the March 11, 2020 meeting about what content
should be in a draft letter to the city council supporting funding being requested to be
included in the 2021 budget to complete a community survey in 2021.
2. By May 15, the Commission will have created a final written letter and it will be presented to
the City Council supporting the inclusion of funds in the 2021 budget to complete a community
survey in 2021.
Status. Not completed. It was determined at the May 13, 2020 meeting that because of the
COVID 19 pandemic it was best to not have a letter of support for a community survey given
the likely financial constraints residents of Farmington and the city will have in 2021. The
Commission felt that asking questions about a referendum would not likely go over very well
with the community given the timing of the pandemic and the impact it is having on
residents.
3. By July 1, the preliminary 2021 draft requested budget will show funding for a community
survey to be completed in 2021.
Status: Partially completed. While funding was not requested in the 2021 city budget,
funding was requested in the 2022 budget for a community survey.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A pprove 2020 M eeng A endance Report
DATE:D ecember 9, 2020
B A C KG R O U N D
I ncluded in the meeng packet is an a endance report that is bas ed on the 2020 monthly meeng
minutes that have been approved s o far this year, which idenfies Commission member a endance at
monthly meengs and at any other special meengs . The final a endance report w ill be updated at the
D ecember meeng, reflecng member a endance that occurs at the D ecember meeng. Then it will be
formally approved by the Commission.
The approved a endance report w ill then be s ubmi ed to the city's F inance D epartment for payment to
Commission members . C ommis s ion members will receive a total payment of the meengs
a ended bas ed on the current city ordinance rate of $30 per meeng a ended. C ommis s ion members
s hould receive payment for their a endance at the 2020 meengs in the form of a mailed check from the
city in the next few w eeks.
Commission members are as ked to review the a ached 2020 meeng a endance report, make any
revisions if needed, and then approve the report a.er it has been updated at the D ecember meeng, so it
can be s ubmi ed for payment.
AT TAC HMENT S :
Type Des cription
Backup Material Draft 2020 Meeting Attendance Report
2020 Park and Recreation Commission Meeting Attendance Report
Name Jan 8 *Feb 10 Feb 12 Mar 11 Apr 8 May 13 June 10 July 8 Aug 12 Sept 9 Oct 14 Nov 13 Dec 9
**Total
Meetings
Attended
Laurie Suchanek x x x x meeting x meeting x x meeting 7
Dave McMillen x x x x cancelled x x x cancelled x cancelled 8
Brian Tennant x x x x due to x x x x 8
Elizabeth Koss x x x x COVID x x x x x 9
Ashley Crabtree x x x x 19 x x x x x 9
*February 10 work wession with city council
**Total number of meetings attended prior to the December 9, 2020 meeting
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:W his pering F ields Residenal D evelopment
DATE:D ecember 9, 2020
B A C KG R O U N D
I ncluded in the meeng packet are documents r elated to a new r es idenal s ubdivis ion called W his pering
F ields, w hich was submi$ed by a development company called S ummergate and is located in L akeville,
Minnes ota. T his res idenal development is located along the wes t s ide of F lags taff Av enue, south of the
Farmington H igh S chool s ite and north of the Rege$a F ields development. O ne of the a$achments shows
a map of the development's locaon.
Calculang the Park L and D edicaon Requirement:
The par k dedicaon land requirement for the development is 4.5768 acr es . The par k land dedicaon
acreage amount is deter mined by taking the 119 total dwelling units and dividing it by the 38.1 4 acres of
net developable land (the ov ers iz ing of the F lagstaff Avenue right of w ay amount of 1.86 acres is
s ubtracted from the s ite’s 4 0 total acres), w hich results in a net dens ity of 3.12 units per acre. A ccording
to the park dedicaon ordinance’s formula, 3.12 units per acre r equir es tw elve (12) percent of the 38.14
net developable acreage to be dedicated as park land. T his r es ults in the 4.5768 acr es of park land being
required to be dedicated.
Park L and D edicaon:
The preliminary plat s ubmi$ed s how s a one and a half (1.5 ) acr e s ize par k in the dev elopment that is
located adjacent to the exis ng one and a half (1.5 acre) F lags taff M eadow Park . T he par k land is
idenfied as O utlot C . This is the locaon for a par k in this dev elopment that w as envis ioned w hen
F lags taff M eadow Park w as created. The idea was to add conguous acreage to the par k in order for it to
eventually become 5-6 acres in s iz e and to be centrally located in the area that is bor der ed by D akota
County C S A H 50, F lags taff Avenue, Farmington H igh S chool site and the C ity of L akeville border.
I mmediately to the north of the park is a large s tor m w ater pond (O utlot B), s o the combinaon of the
park and s torm w ater pond w ill prov ide a nice ar ea of park and open s pace that is conguous to each
other. S taff is in support of the size and locaon of the park.
I n addion, O utlot D where the tr ail is shown to be cons tructed between tw o lots on the north end of the
development w ill als o be par t of the park dedicaon, becaus e the city gives park land dedicaon credit for
trails that are not located in right of w ays and not on property associated w ith s torm water ponds . A s you
can see O utlot D is .04 acres in s iz e.
A s a res ult of O utlot C and D being given credit for par k land dedicaon, there will be a total of 1.54 acres
of par k land dedicaon being giv en by the developer, w hich w ill leav e the r emaining 3.0 3 6 8 acres of
parkland that is required in the development to be taken as cash in lieu. The remaining 3.0368 acres of
park land to be taken as cas h in lieu will then be mulplied agains t the apprais ed per acre v alue of the land
to determine the final amount of cash to be paid to the city. The dev eloper is required to submit to the city
an apprais al that idenfies the per acre raw land v alue, in order to determine the final cas h in lieu
payment amount to be made to the city. The amount of cas h that is determined and paid by the
developer, w ill then be deposited into the city ’s park improvement fund.
Calculang the Park D evelopment Fee:
The par k development fee to be collected w ill be $1 1 0 ,813.4 8 . This is calculated bas ed on the 2021 fee of
$24,212 per acr e mulplied against the total par k land that it required to be dedicated (4.5 7 6 8 acres). I n
the pas t, this fee has been us ed to pay for addional tr ails that the city may r equir e a dev eloper to
cons truct in the dev elopment that ar e not idenfied in the city's trail plan. A ny funds remaining aAer the
cos ts for addional trails are paid, are depos ited into the park improv ement fund and are to be used only
for the dev elopment of the par k land that is located either in the dev elopment or adjacent to the
development, w hich is F lags taff Meadow Park.
Trails:
There ar e a number of trails s how n on the plan that w as submi$ed by the dev eloper. This includes a trail
along the F lagstaff Avenue right of way from the s outher n border to the norther bor der of the of the
development. This trail then turns w estward and connects to the Farmington H igh S chool site. This trail is
s how n in neon yellow. W hile this tr ail locaon is generally acceptable to s taff, s taff will be working with
the developer and the Farmington S chool D is trict s taff to ens ur e that this tr ail s afely connects to the high
s chool s ite, s o it doesn’t just dead end at the Farmington H igh S chool property line
S taff has a$ached a draA drawing of where addional trails are recommended to be constructed in the
development in order to make the development be$er connected to the city's exisng trails, to the
Farmington H igh S chool s ite and to the trails proposed in the development. The staff proposed new trail
locaons are shown in blue on the a$ached draw ing.
S idewalks:
W hile staff r ecommends appr oval of mos t s idewalk locaons s how n by the developer, which are shown
in orange on the a$ached draw ing, it is recommending a couple of rev is ions to the s idew alk plan. S taff is
recommending to move one of the developer's proposed s idewalk locaons that is s how n on east s ide of
the main north s outh road in the development to the wes t s ide of the s treet. T his propos ed new s idewalk
locaon is shown in neon pink . This will allow for a trail to be cons tructed on the eas t s ide of the main
north and s outh s treet in the middle of the development, which is shown in blue.
A new s idew alk locaon is being proposed by s taff to be constructed on the s outh s ide of street C , which
is the mos t northerly eas t w est street in the development. This is being propos ed in order to meet the city
s tandard of having a sidew alk on at least one s ide of every s treet in a new development.
Requested A con:
I t is ancipated the P lanning C ommis s ion will have a public hear ing on the preliminary plat at its January
12, 2021 meeng. The Commission is being as ked to review the a$ached documents and then make a
recommendaon by moon to the P lanning Commission, prior to the public hearing, about the follow ing:
approval of the 1 .5 acres of park land being propos ed to be dedicated and its locaon in the
development which is idenfied as O utlot C
approval of the .04 acres of park land being pr opos ed to prov ide a s hor t trail cor ridor betw een two
res idenal lots and is idenfied as O utlot D
approval of the developer's proposed trail and s idewalk locaons and recommended addional
trail and sidew alk locaons as propos ed by s taff
AT TAC HMENT S :
Type Des cription
Backup Material Whipering Fields Attachments
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Review D ra 2021 Work P lan
DATE:D ecember 9, 2020
B A C KG R O U N D
I ncluded in your packet is a dra 2021 work plan s taff generated for the Commission to consider. I t is
based on Commission members input about possible w ork plan items that w ere provided at pas t
meengs. Commission members s hould come prepared to the meeng to not only dis cus s the dra work
plan, but also come with other possible ideas for addional items they believe the C ommis s ion s hould
w ork on in 2021. Then based on the input provided by the Commission during the meeng, s taff w ill
revise and bring a final work plan to the C ommis s ion to approve at its J anuary 13, 2021 meeng.
AT TAC HMENT S :
Type Des cription
Backup Material Draft 2021 Work Plan
DRAFT
FARMINGTON PARK AND RECREATION COMMISSION
2021 WORK PLAN
Goal #1: Provide to the City Council a recommended 2022-2026 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five-year
capital improvement projects for the park improvement fund that will include a list of parks,
costs and schedule to be completed in the years 2022 to 2026.
2. By June 1, the Commission will finalize the five-year capital improvement projects for the years
2022-2026 and make a recommendation to the City Council for approval.
3. By December 31, the improvement projects recommended for funding from 2022-2026 will be
included in the City Council’s approved 2022 final budget.
Goal #2: Participate in a parks and facilities tour with the Rambling River Center Advisory
Board.
Objectives:
1. By April 1, the Commission and Advisory Board will have identified a date to have a tour.
2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission and
Advisory Board.
3. By June 1, a final list of parks and facilities to tour will be approved by the Commission and
Advisory Board.
4. By October 1, a parks and facilities tour will have occurred.
Goal #3: Work with the developer to name the neighborhood park in the Fairhill Estate at North
Creek development.
Objectives:
1. By June1, the Commission will assess the progress being made in the build out of the
development, and if 50% or more of the development has been built out, the Commission will
move forward with determining how it wishes to work with the residents in the development to
name the park.
2. By September 1, the Commission will have implemented the preferred method for selecting a
name for the park.
3. By November 1, the Commission will consider park names and select one preferred name for
the park and forward the recommended name for the park to the City Council for
consideration.
4. By December 31, the city council will approve the name of the neighborhood park in the
development.
Goal #4: Participate in a parks and facilities tour with the City Council.
Objectives:
1. By April 1, a date to have a parks and facilities tour will be identified.
2. By June 1, a list of parks and facilities to tour will be approved by the Commission.
3. By October 1, a parks and facilities tour will have occurred.
Goal #5: Receive periodic presentations from each of the parks and recreation department’s
professional staff members about programs, parks, facilities and trails.
Objectives:
1. By May 1, the Commission will have received a presentation by professional staff members of
the Department’s 2020 Annual Report.
2. By June1, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s winter ice season.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1, Commission members will have received a presentation from staff on the results
of the summer programs offered.
5. By November 1, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
6. By November 1, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails.
Goal #6: Identify Bike Pedestrian Plan Priorities to Accomplish in 2021.
Objectives:
1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan.
2. By June 1, the Commission will have developed and approved a list of priorities to work on and
complete in 2021.
3. By December 31, Commission members will have worked with staff to accomplish the Bike
Pedestrian Plan priorities it identified to complete.
Goal #7: Promote and Encourage Volunteerism in the Parks and Recreation Department.
Objectives:
1. By July 1, the Commission will have reviewed the volunteer opportunities available to the
public and determined if there are other volunteer opportunities to offer to the public.
2. By August 31, the Commission will have discussed different ways and opportunities to continue
to promote volunteerism in the parks and recreation department.
3. By October 31, volunteer opportunities in the parks and recreation department will be
promoted.
Goal #8: Participate in a Community Survey, if approved by the City Council.
Objectives:
1. By April 1, the Commission will have discussed and identified questions related to parks and
recreation to be included in a possible community survey.
2. By May 1, Commission members will have reviewed a draft resident survey instrument and
provide feedback to staff about the park and recreation related questions.
3. By September 1st, Commission members will have seen the results of the resident survey
especially the questions that relate to parks and recreation.
Goal #9: Make a recommendation concerning providing pickle ball courts in a city park.
Objectives:
1. By March 1, the Commission will discuss if it desires to provide pickle ball courts in one of the
city’s developed parks or in one of the city’s undeveloped parks.
2. If the Commission decides to provide pickle ball courts in one of the city’s developed parks,
then by May 1 the park will be identified and a recommendation will be forwarded to the city
council to approve the project.
3. By June 1, the city council will have approved the recommendation by the Commission to
provide a pickle ball court in one of the city’s developed parks.
4. If the city council approves providing a pickle ball court in an existing developed park, then by
July 1, quotes will be received from contractors to provide a pickle ball court in the park
identified.
5. By September 1, the pickle ball court project will be completed.
Goal #10: Begin the process in 2021 to complete a master plan for Flagstaff Meadow Park in
2022.
Objectives:
1. By June 1, discuss a 2022 timeline for completing a master plan for Flagstaff Meadow Park.
2. By August 1, approve a timeline to complete the master plan.
3. By October 1, complete a request for proposal process to hire a consulting firm to lead the
master planning process for Flagstaff Meadow Park.
4. By December 31, have the City Council approve hiring a consulting firm to complete a master
plan for Flagstaff Meadow Park in 2022
Goal #11: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By May 1, discuss having a joint meeting with ETPRC, and if the Commission desires to have a
meeting, then determine some possible dates for the meeting.
2. If the Commission decides to have a meeting with ERPRC, then by July 1, a date will have been
set for the meeting.
3. By September 1, discuss and formulate a list of discussion topics for a joint meeting agenda
with ETPRC.
4. By December 1, a meeting will have been held with ETPRC.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Round Table Format
DATE:D ecember 9, 2020
B A C KG R O U N D
The roundtable agenda item allows C ommis s ion members to share informaon, make announcements or
ask quesons of s taff about items not on the agenda. This item is for informaonal purpos es only and no
formal decis ions can be made during the Commission's roundtable.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:I nformaonal Updates
DATE:D ecember 9, 2020
B A C KG R O U N D
S taff w ill provide a verbal update at the meeng about the following items :
1. C O V I D update
2. Park improvement and maintenance projects
3. S chmitz -Maki A rena projects
4. 2021 city budget update
5. O utdoor rinks and warming houses
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A genda I tems for Next M eeng A genda
DATE:D ecember 9, 2020
B A C KG R O U N D
S taff has idenfied the following pos s ible items for the C ommis s ion's January 13, 2021 meeng agenda:
S kate park idea pres entaon
A pprove 2021 work plan
Chair and V ice C hair elecon discussion
C O V I D update