HomeMy WebLinkAbout03.11.20 Parks and Rec Packet
Meeng Locaon:
Farmington C ity H all
430 T hird Street
Farmington, M N 55024
PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA
M arch 11, 2020
7:00 PM
1.C all M eeng to O rder
2.A pprove M eeng A genda
3.A pprove M eeng M inutes
(a)A pprove February 12, 2020 Meeng M inutes
4.P resentaons
(a)P ublic C omments
(b)Parks and Recreaon D epartment 2019 A nnual Report
5.B usiness I tems
(a)Rambling River Center Building Mas ter P lan
(b)P resentaon on City Communicaon P roces s es
(c)2021 Community S urvey S upport
(d)Commission Bylaw s
(e)Park and Facilies Tour with the Rambling River Center A dvisory Board
6.D iscussion I tems
(a)Volunteeris m in Parks and Recreaon D epartment
(b)I nclusive P layground I nformaon
(c)2020 Work P lan Review
7.C ommission Roundtable
(a)Roundtable Format
8.S taff Report/Updates
(a)I nformaonal Updates
9.M eeng A genda Topics
(a)A genda I tems for A pril 8, 2020 M eeng
10.A djournment
"The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make
recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity
parks, trails, open space, recreaon facilies and recreaon programs."
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A pprove February 12, 2020 Meeng M inutes
DATE:March 11, 2020
B A C KG R O U N D
A!ached are the dra" minutes from the Park and Recreaon C ommis s ion's February 12, 2020 meeng.
Commission members are as ked to review the minutes and provide at the meeng any correcons or
addions to the minutes that are needed.
AT TAC HMENT S :
Type Des cription
Backup Material Draft February 12, 2020 Meeting Minutes
Farmington Parks and Recreation Commission
Minutes from the February 12, 2020 Regular Meeting
Members Present: Laurie Suchanek, David McMillen, Elizabeth Koss, Ashley Crabtree and Brian Tennant
Members Absent: None
Other’s Present: Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair Suchanek called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of February 12, 2020 Meeting Agenda
Director Distad amended the agenda by asking to add an item under Discussion Items, Letter F, Discussion
about Parks and Facilities Tour with the Rambling River Center Advisory Board.
Moved by Crabtree and seconded by McMilllen to approve the amended meeting agenda. All persons in favor
(APIF). Motion carried.
III. Approval of January 8, 2020 Regular Meeting Minutes
The meeting minutes were approved with no revisions identified.
IV. Presentations
A. Public Comments
Director Distad shared with Commission members that should there be a member or members of the public
attending the Commission who wanted to speak to the Commission about something that is not on the agenda
that it would be appropriate for it to be allowed under this agenda item. Currently the agenda does not identify a
place for the public to address the Commission. It would also be appropriate to set a time limit on how long a
member of the public could address the Commission. By consensus members felt that five minutes would be a
good time limit.
V. Business Items
A. Elections
Chair Suchanek asked if anyone was interested in nominating someone as the chair or was interested in serving
as chair of the Commission for the coming year. McMillen stated he would be interested in the chair position.
Chair Suchanak asked two more times if anyone was interested in nominating someone for the chair position or
was interested in running for the chair position. Since there were none, nominations were closed. By a vote of
5-0, McMillen was elected Commission Chair.
Newly elected Chair McMillen then asked if anyone was interested in nominating someone as the vice-chair or
was interested in running for the vice-chair position. Suchanek stated she would be interested in serving in the
vice-chair position. Chair McMillen asked two more times if anyone was interested in nominating someone for
the vice-chair position or was interested in running for the vice-chair position. Since there were none,
nominations were closed. By a vote of 5-0, Suchanek was elected as the Commission Vice-Chair.
B. Commission Bylaws
Director Distad share Tennant created a draft of the bylaws and were included in the meeting packet and asked
Tennant to review the draft bylaws. Tennant reviewed each section of the bylaws. There was discussion and
revisions suggested for the draft bylaws. Tennant shared he would update the draft bylaws based on the
feedback he received and will provide them to Director Distad for inclusion in the next meeting packet.
VI. Discussion Items
A. 2020 Work Plan Review
Chair McMillen reviewed the work plan and Commission members identified items that were completed since
the last work plan review. Director Distad shared he would update the work plan based on the objectives that
were identified by Commission members as being completed. Director Distad also said he would have the work
plan review as the last item on the Discussion area of the agenda, so the review of the work plan would more
accurately show what was all completed during the meeting.
B. Bike Pedestrian Plan Priorities
Director Distad reviewed the plan priorities. He said that one of the priorities was to improve bike and
pedestrian safety along the MN TH 3 corridor. He shared that this is currently being worked on through
funding from MN DOT that will help to pay for the construction of a separated trail on the west side of MN TH
3 that would fill a gap from 205th Street to Willow Street. He suggested the Commission should look at another
priority that wouldn’t cost much to implement, but has good potential for improving the safety of bike and
pedestrians. Commission members reviewed the priorities and determined the next priority should be to install
pedestrian signage prior to enter the roundabouts to alert drivers about the pedestrian crossings. Director Distad
shared he would discuss this with the city engineer and see about approaching both MN DOT staff and Dakota
County Highway Department staff to install this signage.
C. City Communication Process
Director Distad shared that the city’s Communication Specialist Lauren Siebenaler is scheduled to attend the
April 8 meeting to share information with the Commission about the processes the city uses to provide
information to the public. He asked if there were any other additional things the Commission wants the
presentation to include. There were no other items identified for the presentation.
D. Open Meeting Law Review
Director Distad reviewed the Minnesota open meeting law information that was included in the meeting packet.
Commission members shared they appreciated receiving this information, so they are aware of what the open
meeting law consists of.
E. Review Work Session with City Council
Commission members shared they were pleased with the meeting they had with the City Council and were
appreciative of being given the opportunity to meet with the City Council. Commission members shared they
wanted to keep this discussion going about a possible having a referendum to build out of Jim Bell Park and
Preserve. By consensus it was felt that a letter of recommendation should be written by the Commission to the
City Council to fund and complete a community survey in 2021, in order to gauge the community’s
receptiveness for a referendum in 2022 to build out Jim Bell Park and Preserve. The Commission determined a
letter of recommendation would be drafted at its next meeting.
F. Park and Facility Tour Date with the Rambling River Center Advisory Board
Director Distad shared that the Advisory Board identified the date of August 12 at 6:00 p.m. be the date and
time for a park and facilities tour. This date appeared to be a conflict for the Commission and they asked
Director Distad to see if the date of July 8 and time of 6:00 p.m. would work with the Advisory Board. Director
Distad shared he would discuss this new date and time with the Advisory Board at its March 9 meeting and
would let the Commission know when it meets again on March 11.
VII. Commission Roundtable
Tennant: Didn’t have anything to share.
Crabtree: Didn’t have anything to share.
Koss: Didn’t have anything to share.
Suchanek: Shared that she read an article about a south of the river coalition that is looking to raise money for
an inclusive playground in Apple Valley. She shared she was willing to contact this group for more information
and would share any information she receives with Commission members at a future meeting.
McMillen: Reminded Commission members about the Rambling River Center arts and crafts fair being held at
Schmitz-Maki Arena on Saturday, April 18, 2020 from 9:00 a.m. to 2:00 p.m. He shared this is a fundraising
event for the Rambling River Center.
VIII. Staff Report
Director Distad provided the following information on the following topics:
A. Summer Seasonal Staff Recruitment
• Made Commission members aware that the city is now recruiting for summer seasonal positions with
the Parks and Recreation Department and asked that they spread the word about this, so there is a good
pool of applicants for the open positions.
B. Arena
• Staff members have been working with Wold Architects and Engineers staff on finalizing the
construction plans to relocate the Zamboni resurfacer. Bids will be opened on March 11 and is hopeful
that bids are competitive and come in under the budgeted amount.
• Shared that as part of the relocation project, the consultants and staff completed a review of the site east
of the arena to see if a second sheet of ice could be built on this location, but determined due to the
delineated wetland, wetland buffer setback and storm water management there was not enough space to
construct a second sheet of ice on this location.
C. Rambling River Center Banquet Room Floor
• Informed Commission members that staff has completed removing the old floor and laying the new
floor.
D. Dew Days
• 2020 Dew Days will be held on the fourth weekend of June instead of the third weekend in June. This
means the Dew Run will be held on the weekend before Dew Days because it is part of a series of
running events called the ground pounders and the Dew Run date cannot be changed. The Parks and
Recreation Department and Dakota County Farmington Library Branch are co-sponsoring a kid’s
concert downtown by a group called Koo Koo Kangaroo, which is a national entertainment act.
IX. March 11, 2020 Meeting Agenda Items
The following items were identified by Commission members for its March 11, 2020 meeting agenda:
1. 2020 work plan review
2. Draft Commission by-laws
3. RRCAB park and facilities tour date and time
4. City communication presentation discussion
5. Parks and Recreation Department’s 2019 annual report
6. Volunteerism in Parks and Recreation Department
7. Community survey recommendation
8. Inclusive playground information
X. Adjournment
Moved by Suchanek and seconded by Tennant to adjourn the meeting. APIF. Motion carried. The meeting was
adjourned at 8:26 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:P ublic C omments
DATE:March 11, 2020
B A C KG R O U N D
At the Commission meeng in February, it w as decided that s ince there w as not a s eparate item on the
agenda to receive public comments , it was determined that public comments could be received during the
pres entaon part of the agenda. For all future meeng packets, an item will appear in the pres entaons
s econ of the agenda as public comments.
The C ommis s ion also determined anyone speaking would have no more than five minutes to s hare their
comments with C ommis s ion members. W hen public comments are being made it w as determined the
Commission would not comment back to the person sharing their comments. I nstead a res pons e would
be provided by staff in either a le*er or email to the person making the comments.
S taff feels it might also be a good idea to create an item in the Commission's bylaws that s peaks to how
public comments will be handled during Commission meengs . P ublic comments made under the
P resentaon s econ of the agenda are generally about anything that is not on the agenda. I n addion,
the bylaws should als o address how the public is allowed to provide comments on s pecific items that are
on the agenda, but s hould only provide comments when the agenda item is being discussed.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Parks and Recreaon D epartment 2019 A nnual Report
DATE:March 11, 2020
B A C KG R O U N D
Each year the Parks and Recreaon D epartment (D epartment) creates an annual report that contains
informaon about the follow ing:
parks, trails and facilies projects completed
programs and events offered
maintenance work performed in parks, on trails and in facilies
D epartment s taff members have created an annual report for 2019. This is the 17th consecuve year the
D epartment has provided an annual report.
The 2019 annual report is not included in the meeng packet because the file is quite large due to
the photos that are included in the annual report. O ther D epartment staff will be in a1endance to help
pres ent the informaon contained w ithin the annual report. C ommis s ion members are being asked to
lis ten to the 2019 annual report presentaon and are encouraged to as k ques on both during and a2er
the annual report is given.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Rambling River Center Building Mas ter P lan
DATE:March 11, 2020
B A C KG R O U N D
The Rambling River C enter A dvis ory Board discussed at its February meeng hiring a consultant to
complete a building master plan for the Rambling River Center. They would like to s ee a master plan
created that would provide a long term plan for the building to addres s the following:
building circulaon improvements
interior room configuraon
w elcoming entrances
s pace needs
future interior improvements
increase community rentals
The A dvis ory Board is recommending to the Commission that it w ould like to move forward with
requesng funding in the 2021 city budget to hire an architectural firm to develop/create a building
mas ter plan that w ould involve both members hip and community input.
The C ommis s ion is being asked to cons ider this request and then make its ow n recommendaon to the
City Council concerning the support of funding in the 2021 budget to hire an architectural firm to
complete the building master plan.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:P resentaon on City Communicaon P roces s es
DATE:March 11, 2020
B A C KG R O U N D
P revious ly the Commission has dis cus s ed having a presentaon made by Lauren S iebenaler, the city's
Communicaon S pecialist about the process the city uses to communicate informaon out to the public.
S ince then, the pres entaon has been s cheduled to occur at the C ommis s ion's A pril 8, 2020 meeng.
A ddionally, several topics w ere previous ly idenfied by the Commission that s hould be covered during
the presentaon. This will be the final meeng before the presentaon w ill occur, s o any other topics the
Commission would like to include in the pres entaon should be finalized. This will allow me for the
addional topics to be s hared with M s . S iebenaler, so she can tailor her presentaon to cover the topics
the C ommis s ion is interested in receiving informaon about.
Commission members s hould come to the meeng prepared to discuss any addional topics they w ould
like to have covered during the presentaon, so the addional topics can be shared w ith Ms. S iebenaler.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:2021 Community S urvey S upport
DATE:March 11, 2020
B A C KG R O U N D
At the February 12, 2020 meeng the C ommis s ion dis cus s ed creang and submi"ng to the City Council a
le$er of support to include funding in the 2021 budget to complete a community s urvey. The
Commission was interested in making s ure there are quesons in the community s urvey that would
gauge the public's interes t and support for a referendum to build out Jim Bell Park and P reserve.
Commission members s hould come to the meeng prepared to discuss what s hould be included in the
le$er of support to provide funding in the 2021 budget to complete a community s urvey.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Commission Bylaw s
DATE:March 11, 2020
B A C KG R O U N D
The C ommis s ion dis cus s ed at its February 12, 2020 meeng an inial dra" of bylaws that Commission
member Tenant created. D uring the dis cus s ion there were a number of revisions recommended to be
made to the bylaw s . C ommis s ion member Tenant has incorporated the revis ions and feedback he
received during the meeng and has created a s econd vers ion of the dra" bylaws, w hich are a'ached.
Commission members s hould review the second version of the dra" bylaw s and come prepared to
provide further comments and input, in order to w ork tow ards creang final approved Commission
bylaw s .
AT TAC HMENT S :
Type Des cription
Backup Material Second Draft Commission Bylaws
V1.1 03/01/20
BY-LAWS OF THE PARKS AND RECREATION COMMISSION OF THE
CITY OF FARMINGTON, MINNESOTA
SCOPE
The Farmington Parks and Recreation Advisory Commission's mission is to advise and make
recommendations to the Farmington City Council concerning the comprehensive planning of the City
parks, trails, open space, recreation facilities and recreation programs
ARTICLE I: COMMISSION RULES
Section 1: Purpose
The "Farmington Parks and Recreation Commission" hereinafter referred to as the Commission, shall
be composed of five (5) regular members. The duties of the said Commission shall be to advise and
recommend to the City Council on all matters to the establishment, maintenance, and operation of the
city parks, recreation programs and trail systems for the City of Farmington and to carry out other
duties as may be assigned by the City Council.
Section 2: Appointment: Tenure
The regular members of such Commission shall be appointed by the Farmington City Council. Unless
removed as provided within Section 3, they shall hold their office for a term of three (3) years, with
two (2) of the regular members terms expiring on odd numbered years and the other three (3) of the
regular members terms expiring on even numbered years. All members must be citizens of the United
States and residents of the City of Farmington. Members are discouraged from serving on plural City
commissions simultaneously except in the case of extenuating circumstances. Compensation shall be
provided at the rate of $30 per meeting attended in addition to reasonable personal expenses. Payable
at the end of the calendar year.
Prior to assuming the duties to which first appointed, each member shall take an oath of office.
V1.1 03/01/20
Section 3: Resignations, Removals and Vacancies
The following shall be used to govern any resignations, removals, or vacancies experienced by the
Commission.
a. If a member of the Commission wishes to resign, notice must be tendered to the
Commission Chair. In the case of the resignation of the Commission Chair, notice
must be tendered directly to the Parks and Recreation Director.
b. Removal of a Commission Member from office may take place with a (4/5) vote of
the council.
c. Vacancies resulting from the resignation or removal of a sitting Commission member
shall be filled by the Council for the length of the unexpired term.
Section 4: Commission Absences
In order to maintain maximum participation of all appointed Commission members at all regularly
scheduled meetings, the following attendance guide and Commissioner replacement policy for
“excused” or “unexcused” should be implemented:
d. When appointed, each Commissioner should state their willingness and intention to
attend each meeting of the Commission.
e. In the event of unplanned personal matters, business trips, family vacation trips,
changed job requirements, sickness, or other physical disabilities that prohibit the
commissioner from attending the scheduled meeting; the Commission, professional staff
of the City, or the Commission Chairperson should be notified as early as possible prior
to the start hour of their inability to attend the scheduled meeting. The Commission
member upon this notification will receive an “excused absence” for the involved
scheduled meeting.
f. If any Commission member is absent, whether excused or not, from over 30% of
Commission meetings, whether consecutive or not, during any one-year period, the
commissioner will be recommended for dismissal unless extenuating circumstances
exist.
g. The recommendation for dismissal as required will be initiated by Commission
members and forwarded through city staff to the City Council for official action.
V1.1 03/01/20
Section 5: Organization
Said Commission is authorized to establish its own constitution and by -laws as may be deemed
proper, not inconsistent with the ordinances and the Charter of the city and laws of the state; and
shall provide for regular and special meetings necessary to carry on its own business, separate and
apart from the City of Farmington, except as herein provided.
Section 6: Limitations
The Commission shall not be authorized to incur on behalf of the City of Farmington, any expense
incident to the operation of said parks and recreation programs, unless expressly authorized to do
so by the City Council. The Commission shall not knowingly conduct business that has been
assigned by ordinance to any other governing or advisory body of the City of Farmington.
ARTICLE II: MEETINGS
Section 1: Regular Meetings
Regular meetings shall be held on the second Wednesday of each month, at the hour of 7:00pm
unless otherwise stated in the meeting agenda. Regular meetings which fall on an observed city
holiday will be moved within the same month and the new date will be communicated in advance of
the meeting date
Section 2: Notice of Meetings
Notice of all regular Commission meetings shall be delivered via e -mail to each member of the
Commission at least seventy-two hours prior to each meeting. Notice of all meetings shall be listed
within the city calendar and delivered to the news media in compliance with all state and local
laws.
Section 3: Special Meetings
Special meetings may be called at anytime by the Parks and Recreation Director for the purpose of
additional business or meeting with other governing bodies.
Section 4: Place of meeting
Regular meetings will be held in the Farmington City Hall council chambers unless otherwise stated
in the meeting agenda. A notice will be posted if a quorum of the Commission members is
representing the city for special events.
V1.1 03/01/20
Section 5: Quorum
Attendance of at least four (4) of the currently appointed members of the Commission shall constitute
a quorum.
Section 6: Rules of Order
General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and
regulations of the Commission shall be observed in conducting meetings of the Commission.
Section 7: Order of Business
The following shall be the Order of Business of the Commission, but the rules of order may be
suspended and any matters considered or postponed by the action of the Commission.
1. Call to Order
2. Approve Meeting Agenda
3. Approve Meeting Minutes from prior session
4. Presentations / Public Comments
5. Business Items
6. Discussion Items
7. Commission Roundtable
8. Staff Report/Updates
9. Review Current Year Work Plan
10. Meeting Agenda Topics
11. Adjournment
Section 8: Public access and publication of Commission Proceedings
Any member of the public may attend or address the Commission during meetings regarding relevant
business matters. Each participant will be asked to limit their presentation time to less than 5 minutes.
All meeting minutes of Commission proceedings shall be documented and posted online and kept
electronically in the office of the city clerk for inspection by any person, during normal business hours.
Section 9: Proceedings
All decisions and resolutions of the Commission shall be initiated by a motion or consensus
Section 10: Voting
An affirmative vote of a majority of those present shall be necessary to pass any motion involving the
adoption or amending of plans, policy statements, or recommendations to the Council.
Voting shall be by voice vote and shall not be recorded as individual ayes or nays unless requested by
a member of the Commission, in which case the Chairperson shall order the vote to be so recorded
except that any member may abstain by so declaring prior to vote. An abstention may only be made in
the case of a conflict of interest; it is otherwise the duty of all Commissioners present to participate in
the vote.
V1.1 03/01/20
ARTICLE III: OFFICERS
Section 1: Appointment of Officers: Tenure
The Commission shall elect from its members a Chair and a Vice-Chair from among its membership,
and each officer shall hold office for one year or until replaced by a simple majority vote of the
Commission. Officers may serve no more than two consecutive years in the same position.
Section 2: Duties of Chair of the Commission
The Chair of the Commission shall preside at the meetings of the Commission, and shall perform the
other duties ordinarily performed by that officer.
Section 3: Duties of the Vice-Chair of the Commission
The Vice-Chair of the Commission, in the absence of the Chair, shall perform all duties of the Chair
of the Commission.
Section 4: Duties of the Parks and Recreation Director
The Parks and Recreation Director shall not be a member of the Commission but will serve as the
liaison between the Commission and City Council. The Director shall attend all meetings and will be
responsible for meeting with the Chair of the Commission to define and prepare the agenda for regular
and special meetings.
ARTICLE IV: COMMITTEES OF THE COMMISSION
Section 1: Appointment of Special Sub-Committees
Special Sub-Committees shall be appointed by the Chair for consideration and study of any matter not
covered by the Commission during regular or special meetings. The special committee shall report their
findings to the Commission.
ARTICLE V: AMENDMENTS
Section 1: Amendments
The by-laws may be amended at any regular meeting of the commission by a majority vote of the
members present, provided previous notice of the nature of any proposed amendment shall have been
given at least one regular meeting before the action thereon shall be taken. The By-laws shall be
automatically amended by any future ordinances passed by the City Council dealing with matters
relating to or applicable to the Parks and Recreation Commission.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Park and Facilies Tour with the Rambling River Center A dvisory Board
DATE:March 11, 2020
B A C KG R O U N D
At the Commission's February 12, 2020 meeng a dis cus s ion occurred about w hen a parks and facilies
tour should occur w ith the Rambling River C enter A dvis ory Board (A dvis ory Board). The A dvis ory Board
had propos ed to the Commission to do a tour on Wednes day, A ugust 12, 2020. H ow ever, when the
Commission discussed this pos s ible date, it w as learned that at least one Commission member w ould be
unable to a,end the tour. A s a res ult the C ommis s ion asked s taff to ask the A dvis ory Board if an alternate
date and me of July 8 at 6:00 p.m. would work for A dvisory Board members.
S taff w ill be discussing this alternate date and me with the A dvisory Board at its M arch 9 meeng and
w ill make the Commission aw are at the meeng if the alternate date and me for the tour is acceptable
w ith the A dvis ory Board.
O nce a date and me are confirmed, then the discussion on this topic during the meeng should move to
w hich city parks and facilies to tour.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Volunteeris m in Parks and Recreaon D epartment
DATE:March 11, 2020
B A C KG R O U N D
O ne of the Commission's 2020 work plan goals is to promote and encourage volunteerism in the Parks
and Recreaon D epartment. Earlier in the meeng during the Parks and Recreaon D epartment's 2019
A nnual Report, it w as noted the types of volunteer opportunies that exis ted in the department and the
number of volunteers the department used throughout the year.
Using this as a base, the Commission should come prepared dis cus s during the meeng other pos s ible
department volunteer opportunies for the community to become involved in.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:I nclusive P layground I nformaon
DATE:March 11, 2020
B A C KG R O U N D
At the February 2020 meeng during roundtable, V ice-Chair S uchanek made other C ommis s ion members
aware of an iniave that was being undertaken to build an inclusive playground in A pple Valley.
A pparently there is a s outh of the river organiz aon that works acvely at having inclus ive playground
built in communies located s outh of the M innesota River. V ice-Chair S uchanek volunteered to contact
the group to learn more about w hat they are doing and if it might be applicable to Farmington. S he
indicated that whatever informaon s he was able to collect would be s hared at the M arch meeng.
Commission members s hould lis ten to the informaon that will be s hared by V ice-C hair S uchanek's about
the inclusive playground iniave being undertaken in A pple Valley.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:2020 Work P lan Review
DATE:March 11, 2020
B A C KG R O U N D
The C ommis s ion's 2020 w ork plan is included in the meeng packet. S hown in bold red are w ork plan
items completed since the las t Commission meeng. I tems completed prior to the last meeng are shown
in bold black. P leas e note that bas ed on the dis cus s ion that occurred during the February 2020 meeng, a
new goal and objecves were added to the work plan. The goal and objecves are related to the
Commission providing a le)er of s upport/recommendaon to include funding in the 2021 budget to
complete a community survey.
Commission members s hould come to the meeng to review the work plan to idenfy if any other
addional items have been completed and then discuss other work plan items it w ould like to work on at
future meengs.
AT TAC HMENT S :
Type Des cription
Backup Material Updated 2020 Work Plan Document
FARMINGTON PARK AND RECREATION COMMISSION
2020 WORK PLAN
Goal #1: Provide to the City Council a recommended 2021-2025 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five-year
capital improvement projects for the park improvement fund that will include a list of parks,
costs and schedule to be completed in the years 2021 to 2025.
2. By June 1, the Commission will finalize the five-year capital improvement projects for the years
2021-2025 and make a recommendation to the City Council for approval.
3. By September 15, the improvement projects recommended for funding from 2021-2025 will be
included in the City Council approved 2021 preliminary budget.
Goal #2: Create Commission By-Laws.
Objectives:
1. By March 1, a review of sample by-laws from other commission/boards will have occurred.
Status: Completed. A review occurred at the January 8, 2020 meeting.
2. By May 31, a draft of the Commission’s by-laws will have been reviewed.
Status: Completed. A review of the first draft of the bylaws occurred during the February 12,
2020 meeting.
3. By July 31, a final draft of the Commission’s by-laws will be reviewed and approved.
4. By October 31, the Commissions by-laws will have been reviewed by the City Council and
approved.
Goal #3: Participate in a Parks and Facilities Tour with the Rambling River Center Advisory
Board.
Objectives:
1. By April 1, the Commission and Advisory Board will have identified a date to have a tour.
Status: Partially completed. Both groups proposed dates and the Advisory Board will
discuss the Commission’s proposed date of July 8, 2020 at its March 9, 2020 meeting.
2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission and
Advisory Board.
3. By July 15 a final list of parks and facilities to tour will be approved by the Commission and
Advisory Board.
4. By October 1, a parks and facilities tour will have occurred.
Goal #4: Work with the Developer on Naming the Neighborhood Park in the Fairhill Estate at
North Creek Development.
Objectives:
1. By March1, the Commission will have discussed option with the developer on how to determine
the name of the park.
Status: Completed. Because the park has not been graded yet, it was decided at the January
8 Commission meeting to postpone the naming of the park until 50% of the development is
built and then possible park names would be solicited from residents who live in the
development.
2. By May1, the Commission will have implemented the option selected to name the park.
Status: Not completed. The park will be named after 50% of the development is constructed.
3. By September 1, possible park names will have been identified.
Status: Not completed. The park will be named after 50% of the development is constructed.
4. By October 31, a final name for the park will be selected by the Commission and the name
forwarded to the city council for approval.
Status: Not completed. The park will be named after 50% of the development is constructed
5. By December 31, the city council will approve the name of the neighborhood park in the
development.
Status: Not completed. The park will be named after 50% of the development is constructed.
Goal #5: Meet with the City Council.
Objectives:
1. By February 1, the Commission and city council will have identified a date to meet.
Status: Completed. A date of February 10, 2020 was approved to meet.
2. By February 29, possible agenda items will be identified for the meeting.
Status: Completed. The item to discuss with the City Council was identified as the
development of Jim Bell Park and Preserve.
3. By June 1, the Commission will have met with the City Council.
Status: Completed. The Commission met with the City Council on February 10 and had a
debriefing of the meeting at its February 12, meeting.
Goal #6: Learn about the City’s Various Communication Tools and Process Used to Keep the
Public Informed.
Objectives:
1. By February 15, the Commission will develop a series of topics and questions about city
communications, so they can be provided to the city’s Communication Specialist as an aid in
the development of a future presentation to the Commission.
Status: Partially completed. Preliminary presentation topics were identified at the January 8
meeting, but discussion about additional topics will be discussed at the February and March
meetings.
2. By March 31, a meeting date will be identified for the Communication Specialist to attend a
Commission meeting and make a presentation about the city’s communication tools and
process.
Status: Completed. The April 8 meeting was identified.
3. By July 31, a presentation to the Commission by the city’s Communication Specialist will have
occurred.
Goal #7: Receive periodic presentations from each of the Parks and Recreation professional
staff members about programs, parks, facilities and trails.
Objectives:
1. By March 15, the Commission will have received a presentation by professional staff members
of the Department’s 2019 Annual Report.
2. By June1, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s winter ice season.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1, Commission members will have received a presentation from staff on the results
of the summer programs offered.
5. By November 1, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
6. By November 1, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails
Goal #8: Identify Bike Pedestrian Plan Priorities to Accomplish in 2020 and 2021.
Objectives:
1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan.
Status: Completed. The list was reviewed at the February 12, 2020 meeting.
2. By June 1, a draft list of priorities to work on and accomplish in 2020 and 2021 will be
developed by the Commission.
Status: Completed. Two priorities were identified. One was the completion of a trail on the
west side of MN TH 3 from 205th Street to Willow Street. The second was to install
pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street).
3. By August 31, Commission members will have identified and approved a recommended final
list of priorities to accomplish in 2020 and 2021 and will have forwarded the recommended list
to the City Council.
Status: Completed. Two priorities were identified. One was the completion of a trail on the
west side of MN TH 3 from 205th Street to Willow Street. The second was to install
pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street).
4. By November 1, the City Council will review and approve a final list of priorities to accomplish
in the city’s Bike Pedestrian Plan.
Status: Partially completed. The MN TH 3 trail funding was approved by the City Council
and construction will occur in 2020 should construction bids be within the budgeted amount.
Goal #9: Promote and Encourage Volunteerism in the Parks and Recreation Department.
Objectives:
1. By April 30, the Commission will have received a presentation on how volunteerism is
structured and what opportunities are currently available in the Parks and Recreation
Department.
2. By July 1, the Commission will have reviewed the volunteer opportunities available to the
public and determined if there are other volunteer opportunities to offer to the public.
3. By August 31, the Commission will have discussed different ways and opportunities to promote
volunteerism in the parks and recreation department.
4. By October 31, volunteer opportunities in the parks and recreation department will be
promoted.
Goal #10: Make a Recommendation to the City Council to Conduct a Community Survey in
2021.
Objectives:
1. By April 1, the Commission will discuss a draft written letter to the City Council supporting
funds be included in the 2021 budget to complete a community survey.
2. By May 15, the Commission will have created a final written letter and it will be presented to
the City Council supporting the inclusion of funds in the 2021 budget to complete a community
survey in 2021.
3. By July 1, the preliminary 2021 draft requested budget will show funding for a community
survey to be completed in 2021.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Roundtable Format
DATE:March 11, 2020
B A C KG R O U N D
The roundtable agenda item allows C ommis s ion members to share informaon, or ask quesons of s taff
about items not on the agenda. No formal decis ions are made during this agenda item.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:I nformaonal Updates
DATE:March 11, 2020
B A C KG R O U N D
I nformaon will be s hared during the meeng with C ommis s ion members about the following items :
s ummer s eas onal staff recruitment
arena's ice resurfacer relocaon project
D ew D ays entertainment
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A genda I tems for A pril 8, 2020 M eeng
DATE:March 11, 2020
B A C KG R O U N D
The following are possible topics s taff has idenfied for the Commission to consider including on the next
meeng agenda:
1. Review 2020 w ork plan
2. D is cus s park and facility tour locaons
3. Park and Recreaon Commission bylaws
4. C ity communicaon presentaon
5. Volunteerism in the Parks and Recreaon D epartment