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HomeMy WebLinkAbout06.10.20 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA June 10, 2020 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove M ay 13, 2020 M eeng Minutes 4.P resentaons (a)P ublic C omments (b)City Communicaon P roces s and Tools 5.B usiness I tems (a)Volunteeris m in Parks and Recreaon D epartment (b)Parks and Facilies Tour with Rambling River C enter A dvis ory Board 6.D iscussion I tems (a)C O V I D -19 (b)I nclusive P layground Equipment (c)2020 Work P lan Review 7.C ommission Roundtable (a)Roundtable Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Pos s ible A genda I tems for Next Meeng 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove M ay 13, 2020 M eeng Minutes DATE:June 10, 2020 B A C KG R O U N D A"ached are the dra$ minutes from the Park and Recreaon C ommis s ion's May 13, 2020 meeng. Commission members are as ked to review the minutes and provide at the meeng any correcons or addions to the minutes that are needed. AT TAC HMENT S : Type Des cription Backup Material Draft May 13, 2020 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the May 13, 2020 Virtual Meeting Members Present: David McMillen, Laurie Suchanek, Elizabeth Koss, Ashley Crabtree and Brian Tennant Members Absent: None Other’s Present: Parks and Facilities Supervisor Jeremy Pire, Communication Specialist Lauren Siebenaler and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the virtual meeting to order at 7:00 p.m. Quorum was present. II. Approval of May 13, 2020 Meeting Agenda Moved by Tennant and seconded by Crabtree to approve the amended meeting agenda, which moved the public comments to the end of the agenda. All persons in favor (APIF). Motion carried. III. Approval of March 11, 2020 Regular Meeting Minutes The meeting minutes were approved with no revisions. IV. Presentations A. 2019-20 Schmitz-Maki Arena Seasonal Reports Parks and Facilities Supervisor Pire presented the following summary of this past winter ice season and the spring turf season: • There was 35 more hours rented this past ice season than the previous season and revenue increased by almost $14,000 from the previous season • Special events serve as a food drive to the Farmington Food Shelf and it resulted in 326 pounds of canned goods and $95.00 being donated • Learn to Skate program saw an increase in participation and this program continues to grow and be a good revenue generator for the arena • Spring indoor turf and event season this year did not generate any revenue because of COVID 19 pandemic and in the past is has generated about $2,000 in revenue He also updated the Commission about the improvement projects that are occurring in the arena this spring because there was no indoor turf due to the COVID 19 pandemic causing the Arena to not be open to the public to use. This information included: • Painting completed in the lobby area • Painting completed on the rink floor • Removal and replacement of the rubber tile floor in the men’s restroom • Demolition of vending surround and painting of the wall behind the vending machine area • Wall coverings that were affixed to the walls of the area outside team rooms #5 and #6 and was painted making this area much improved V. Business Items A. Commission Bylaws Tennant provided a summary of the revisions made to the bylaws since the last time the Commission met. Chair McMillen suggested adding in language in Article 3. Section 1. that allows someone to serve more than two consecutive terms, but only if no other Commission member wants to serve in the chair position. By consensus this language was acceptable to Commission member to be added to the bylaws. Moved by Vice-Chair Suchanek and seconded by Crabtree to approve the amended bylaws adding the language suggested by Chair McMillen concerning term limits for the chair position. APIF. Motion carried. Tennant said he would revise the bylaws based on the motion and provide them to Director Distad. Director Distad shared the bylaws would be placed on a future City Council meeting for approval. B. Parks and Facilities Tour with Rambling River Center Advisory Board Director Distad shared the tour date in the memo to the Commission was wrong. The correct date of the tour is July 8. He shared the list of parks and facilities that the Advisory Board had identified to be toured. He asked Commission members for input. By consensus Commission members felt the list of parks and facilities identified to be toured was an acceptable list. Director Distad shared he would put together a draft schedule and provide it at the June 10 Commission meeting to be reviewed and approved. Chair McMillen reminded others that the tour will depend on COVID 19 restrictions that may be in place and it will be a challenge to be able to social distance in a bus during the tour if this requirement is still in place. C. Park Improvement Fund 2021-2025 Capital Improvement Projects Director Distad reviewed the five-year capital improvement project document for the park improvement fund. He shared that in 2021 the only project planned is for the tennis courts in Rambling River Park to be resurfaced because there is a high need for this work given the court surface current condition. The amount he was showing was too low and he shared the amount should be raised from $10,000 to $15,000 given the current condition. He also made Commission members in 2022 funding was being requested to create a master plan for Flagstaff Meadow Park in order to create a plan to address capturing future land in new development that could be strategically added to this park to make it larger as it was previously identified to be at least five acres in size when all land was acquired for this park. This amount shown was also to low and said it should be increased to $10,000 because of the work it will take to develop the master plan incorporating additional land into the park and then designing the park with this additional acreage. He reminded Commission members that the plan is for the park improvement fund to build its fund balance in the next couple of years by limiting the number of projects to complete. Then beginning in 2023, the parks would start to be assessed for improvements because of it being 20 years since the parks were last improved. The first park to be assessed in 2023 would be Meadowview Park because improvements in the park were last done in 2003. Chair McMillen asked what the funding identified in 2024 for Jim Bell Park and Preserve would be used to improve. Director Distad shared it was meant as a place holder to grade and seed the site, so green space could be created for soccer, lacrosse and football fields. It was identified in this year in case the city did not hold any type of referendum to fund these improvements before 2024. Moved by Koss to approve the amended park improvement funds 2021-2025 capital improvement project document by increasing the 2021 tennis court project to $15,000 and the development of the master plan in Flagstaff Meadow Park to $10,000 in 2022. The motion was seconded by Suchanek. APIF. Motion carried. D. 2021 Community Survey Letter of Support Tennant informed members because of the current COVID 19 pandemic, he thought it would be best to have the Commission discuss if it wanted to continue moving forward with the letter of support before a draft was provided. Chair McMillen felt because of the current financial hardships residents and businesses may face in the future due to the pandemic it would be best to postpone a community survey and not create a letter of support until a later date. Vice-Chair Suchanek asked when a community survey is typically done. Director Distad said that in the past it has been done in the spring to early summer. Crabtree thought it would be best to wait and meet with the City Council in 2021 to discus a future community survey because of new new council members being elected in November. Moved by Tennant and seconded by Crabtree to have staff request funding in the 2022 budget for a community survey. APIF. Motion carried. VI. Discussion Items A. Volunteerism in the Parks and Recreation Department Director Distad shared there has been some discussion by the Commission about how to promote and encourage the public to volunteer in the parks and recreation department. He said it is fortunate that Communication Specialist Lauren Siebenaler is part of the meeting tonight and encouraged members to ask her questions and provide comments about how to promote and encourage more people to volunteer. Ideas generated from the discussion on different ways to promote and publicize volunteer opportunities included: • quarterly Farmington Currents publication • social media platforms • e-notifications • using hashtags • press releases • mailed postcards • brochures • flyers • proving information in the large informational signs that are located in various parking lots in parks Chair McMillen thought any information provided about volunteer opportunities should include a contact name and contact information, so people could directly contact the parks and recreation department staff member about the volunteer opportunity. Commission members by consensus would like to continue having a discussion about volunteerism at its June meeting. B. Inclusive Playground Information Suchanek informed Commission members she also tried contacting the group though Facebook, but hasn’t received a response. Koss shared the group in Lakeville and Apple Valley that have been involved in getting inclusive playgrounds built were inactive for a period of time and she has heard they are now resuming their efforts. She said she no longer knows anyone in the group, but is willing to contact them again for information. C. COVID 19 Pandemic Director Distad provided an update about parks and facility closures and staff are preparing plans for when the parks and facilities can reopen. Communication Specialist Lauren Siebenaler shared there was a comment provided by Noel Beck who lives at 1312 Spruce Street and would like arrow signs painted in the trails so people walk and bike in the same direction. She further shared that the City of Edina has done this. She would like to see this done on the Prairie Waterway trail because when she meets groups of people on the trail, they do not separate and maintain a distance of six feet from her. Director Distad said he would contact the City of Edina and see how they are addressing this issue. D. 2020 Work Plan Review Chair McMillen reviewed the work plan and identified items that were completed since the last work plan review at the March 11, 2020 meeting. Director Distad shared he would update the work plan based on the objectives that were identified as being completed. He stated he would provide an updated work plan in the June meeting packet for Commission members to review in order to continue to identify progress being made. VII. Commission Roundtable Koss: Didn’t have anything to share. Suchanek: Didn’t have anything to share. Crabtree: Asked if there was any new information about allowing ads on ball field fences in the city. Director Distad shared that he had a discussion with city Planning Manager Tony Wippler about this request. He learned the city’s planning division is currently working on updating the city’s codes. As part of this city code update, Planning Manager Wippler felt it would be beneficial to have a joint meeting of the Planning Commission and the Park and Recreation Commission to discuss codes that are related to parks and recreation, such as signage on ball field fences. Tennant: Didn’t have anything to share. McMillen: Didn’t have anything to share. VIII. Staff Report Director Distad provided the following information on the following topics: A. Summer Seasonal Staff Recruitment Made Commission members aware the city is still recruiting and planning to hire summer seasonal positions with the Parks and Recreation Department dependent on City Council approval and asked that they spread the word about this, so there is a good pool of applicants for the open positions. B. Arena Made Commission aware that the project will not happen in 2020 because of the bid being significantly higher than the budgeted amount. C. Summer Events and Programs Made Commission members aware of the following items: • Dew Days was cancelled due to COVID 19 • the May Concert in the Park was cancelled due to COVID 19 • the city continues to accept program registrations but will see if they can be held • the Dew Run is currently on for now, but a decision will be made in late May concerning its fate due to COVID 19 D. Arena Exclusive Vending Informed Commission members that city has entered into a three-year agreement with C & S Vending Company to provide exclusive vending services in Schmitz-Maki Arena and as a result of this, the city will receive higher vending commissions. IX. June 10, 2020 Meeting Agenda Items The following items were identified by Commission members for its June 10, 2020 meeting agenda: 1. 2020 work plan review 2. trail signage markings 3. park and facilities tour schedule 4. City communication presentation 5. Volunteerism in Parks and Recreation Department 6. Park and Recreation Commission bylaws update 7. Inclusive playground information 8. COVID 19 update X. Adjournment Moved by Crabtree and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:06 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:June 10, 2020 B A C KG R O U N D This agenda item allows the public to s peak to C ommis s ion members about any item that is not on the agenda. W hen s peaking to the C ommis s ion it must be in a respec%ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The C ommis s ion w ill not res pond to the comments and a formal wri,en response w ill be sent to the pers on w ho made the public comments prior to the next C ommis s ion meeng. Under no circumstances w ill any formal acon be taken on the public comments that are provided to the Commission. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:City Communicaon P roces s and Tools DATE:June 10, 2020 B A C KG R O U N D P revious ly the Commission has dis cus s ed having a presentaon made by Lauren S iebenaler, the city's Communicaon S pecialist, about the proces s the city us es to communicate informaon out to the public. The presentaon w as inially s cheduled to occur at the C ommis s ion's A pril 8, 2020 meeng. Because of the C O V I D -19 pandemic, the A pril meeng was cancelled and the presentaon did not occur. S ince the May meeng w as a virtual meeng it w as determined it w ould be bes t to w ait unl the J une meeng to have C ommunicaon S pecialis t S iebenaler make the presentaon to the C ommis s ion. P revious ly there w ere several topics idenfied by the C ommis s ion that they reques ted to be covered during the presentaon. C ommunicaon S pecialis t w as made aware of the topics and w ill be addres s ing them during her pres entaon. Communicaon S pecialist S iebenaler has als o created a video about the city's communicaon proces s . S he is as king Commission members to w atch the video prior to the meeng. P leas e use the following link to acces s the video: h4ps ://youtu.be/C kfY9m9z gko Commission members s hould w atch the video before the meeng and then come to the meeng prepared to listen to Communicaon S pecialist S iebenaler pres entaon. There will be me a8er her pres entaon to as k ques ons and provide comments about the city's communicaon process. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Volunteeris m in Parks and Recreaon D epartment DATE:June 10, 2020 B A C KG R O U N D The C ommis s ion has a 2020 w ork plan goal of promong and encouraging volunteerism in the parks and recreaon department. At the May 13, 2020 meeng there w as a good discussion with C ommunicaon S pecialis t Lauren S iebenaler about w ays the city could promote and encourage the public to volunteer w ith the parks and recreaon department. S ome of the ideas that came out of the dis cus s ion to improve the recruitment of volunteers included: include informaon in Farmington Currents , the city's quarterly newsle.er, about volunteer opportunies provide volunteer posions and informaon in the large informaonal signs in city parks making the public aw are of the volunteer opportunies pus hing out informaon through the city's social media pla/orms provide informaon at the community expo us ing has htags pres s releas es mailed postcards I t was decided to connue the volunteerism dis cus s ion to the J une meeng in order to begin to develop a plan on how to push the mes s age out to the public to increase the number of people w ho volunteer in parks and recreaon. Commission members are as ked to come to the meeng to connue the dis cus s ion and then idenfy a couple of top priority communicaon approaches to us e to increas e the promoon of volunteering in the parks and recreaon department. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Parks and Facilies Tour with Rambling River C enter A dvis ory Board DATE:June 10, 2020 B A C KG R O U N D The C ommis s ion and Rambling River C enter A dvis ory Board have s et a date of July 8, 2020 to tour city parks and facilies. The tour is s cheduled from 6:00-8:00 p.m. The A dvis ory Board provided to the Parks and Recreaon Commission a lis t of pos s ible parks and facilies to tour on July 8. The lis t included the follow ing parks and facilies : North Creek Park Tamarack Park Evergreen Knoll Park Rambling River Center S chmitz-M aki A rena other parks in new developments The Parks and Recreaon Commission reviewed the sites the A dvis ory Board idenfied and were in agreement with touring them. Bas ed on the idenfied sites , staff created a dra3 s chedule and it is a4ached for the C ommis s ion to review. Because of the C O V I D 19 pandemic situaon and the need to proper s ocial distance, w hich w ill be impossible to do on a bus, s taff is recommending that A dvis ory Board and Park and Recreaon Commission members either drive individually to each of the s ites, or cancel the park and facilies tour and reschedule it for the summer of 2021. I f the tour is held, then all parcipants will need to make s ure they s ocial distance when s topping at each s ite. I t will be a up to each parcipant to als o decide if they w ant to wear a mask during the stop at each s ite. AT TAC HMENT S : Type Des cription Backup Material Draft Parks and Facilites Tour Schedule Rambling River Center Advisory Board and Park and Recreation Commission Parks and Facilities Tour July 8, 2020 Schedule Time Location Action 6:00 p.m. Rambling River Center Walk through facility to look at recent building improvements 6:10-6:20 p.m. Schmitz-Maki Arena Stop and go into the facility and see recent improvements 6:25-6:30 p.m. Flagstaff Meadows Park Stop and walk into future neighborhood park site 6:40-6:50 p.m. North Creek Park Stop and talk about the park 7:00-7:10 p.m. Fairhill Estate at North Creek development new future neighborhood park site Drive into development and stop and look at park location if possible, and if not possible, then drive through the development 7:15-7:25 p.m. Tamarack Park Stop and talk about the park 7:30-7:40 p.m. Marigold Park Stop and discuss 2019 park improvements 7:50-8:00 p.m. Prairie Pines Park Stop and discuss 2019 park improvements and tour ends TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:C O V I D -19 DATE:June 10, 2020 B A C KG R O U N D The C O V I D -19 pandemic has affected the Parks and Recreaon D epartment in a myriad of ways. S taff w ill be providing an informaonal update about how the pandemic connues to impact the department and what kinds of things the department is currently doing to deal with the pandemic S taff has als o created preparednes s plans for city recreaonal facilies and programs. The preparedness plans provide informaon about how the current C O V I D 19 pandemic requirements in the governor's order and C D C and Minnes ota D epartment of H ealth guidelines will be met by the city. A preparedness plan is required to be in place before facilies and programs can be opened to and accessed by the public. Commission members are as ked to listen to the informaon that w ill be provided and then ask any quesons they may have. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:I nclusive P layground Equipment DATE:June 10, 2020 B A C KG R O U N D At the March 11, 2020 meeng V ice-Chair S uchanek s hared that s he reached out to the group that has been w orking on trying to have an inclus ive playground built in A pple Valley . Unfortunately, the Commission learned she w as not able to speak w ith anyone. V ice-C hair S uchanek informed Commission members she hoped she w ould hear from this group prior to the A pril meeng, which was ulmately cancelled. At the May 13, 2020 meeng V ice-Chair S uchanek s hared that s he again did not hear anything from the group that is trying to build an inclusive playground in A pple Valley. D uring this discussion, Commission member Koss shared that she w ould be willing to contact the group one final me to see if she could gather informaon from the group about their effort to build an inclus ive playground. I t is hoped that Commission member Kos s w as able to communicate with the group and will have informaon to s hare during the meeng. Commission members s hould come to the meeng prepared to listen to the informaon that Commission member Koss is able to share from her conversaon with the inclus ive playground group about their effort to work with the City of A pple Valley to build an inclus ive playground in one of the parks. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:2020 Work P lan Review DATE:June 10, 2020 B A C KG R O U N D The C ommis s ion's updated 2020 w ork plan is included in the meeng packet. S hown in bold red are w ork plan items completed either at or since the las t Commission meeng in May 13. I tems completed prior to the M ay 13 meeng are s how n in bold black. Commission members s hould come to the meeng to review the work plan to idenfy if any other addional items have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material Updated 2020 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2020 WORK PLAN Goal #1: Provide to the City Council a recommended 2021-2025 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2021 to 2025. Status: Completed. A discussion occurred at the May 13, 2020 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2021-2025 and make a recommendation to the City Council for approval. Status: Completed. The Commission recommended to the City Council approval of a five year CIP for the park improvement fund for the years 2021-2025. 3. By September 15, the improvement projects recommended for funding from 2021-2025 will be included in the City Council approved 2021 preliminary budget. Goal #2: Create Commission By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other commission/boards will have occurred. Status: Completed. A review occurred at the January 8, 2020 meeting. 2. By May 31, a draft of the Commission’s by-laws will have been reviewed. Status: Completed. A review of the first draft of the bylaws occurred during the February 12, 2020 meeting. 3. By July 31, a final draft of the Commission’s by-laws will be reviewed and approved. Status: Completed. A final draft was approved at the May 11, 2020 meeting. 4. By October 31, the Commissions by-laws will have been reviewed by the City Council and approved. Status: Completed. The City Council approved the Commission’s bylaws at its June 1, 2020 meeting. Goal #3: Participate in a Parks and Facilities Tour with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a tour. Status: Partially completed. Both groups proposed dates and the Advisory Board will discuss the Commission’s proposed date of July 8, 2020 at its March 9, 2020 meeting. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission and Advisory Board. 3. By July 15 a final list of parks and facilities to tour will be approved by the Commission and Advisory Board. 4. By October 1, a parks and facilities tour will have occurred. Goal #4: Work with the Developer on Naming the Neighborhood Park in the Fairhill Estate at North Creek Development. Objectives: 1. By March1, the Commission will have discussed option with the developer on how to determine the name of the park. Status: Completed. Because the park has not been graded yet, it was decided at the January 8 Commission meeting to postpone the naming of the park until 50% of the development is built and then possible park names would be solicited from residents who live in the development. 2. By May1, the Commission will have implemented the option selected to name the park. Status: Not completed. The park will be named after 50% of the development is constructed. 3. By September 1, possible park names will have been identified. Status: Not completed. The park will be named after 50% of the development is constructed. 4. By October 31, a final name for the park will be selected by the Commission and the name forwarded to the city council for approval. Status: Not completed. The park will be named after 50% of the development is constructed 5. By December 31, the city council will approve the name of the neighborhood park in the development. Status: Not completed. The park will be named after 50% of the development is constructed. Goal #5: Meet with the City Council. Objectives: 1. By February 1, the Commission and city council will have identified a date to meet. Status: Completed. A date of February 10, 2020 was approved to meet. 2. By February 29, possible agenda items will be identified for the meeting. Status: Completed. The item to discuss with the City Council was identified as the development of Jim Bell Park and Preserve. 3. By June 1, the Commission will have met with the City Council. Status: Completed. The Commission met with the City Council on February 10 and had a debriefing of the meeting at its February 12, meeting. Goal #6: Learn about the City’s Various Communication Tools and Process Used to Keep the Public Informed. Objectives: 1. By February 15, the Commission will develop a series of topics and questions about city communications, so they can be provided to the city’s Communication Specialist as an aid in the development of a future presentation to the Commission. Status: Partially completed. Preliminary presentation topics were identified at the January 8 meeting, but discussion about additional topics will be discussed at the February and March meetings. 2. By March 31, a meeting date will be identified for the Communication Specialist to attend a Commission meeting and make a presentation about the city’s communication tools and process. Status: Completed. The April 8 meeting was identified. However this did not occur because of the COVID 19 pandemic and it was rescheduled to the June 10, 2020 meeting. 3. By July 31, a presentation to the Commission by the city’s Communication Specialist will have occurred. Status: Completed. A presentation occurred during the June 10, 2020 meeting. Goal #7: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2019 Annual Report. Status: Completed. A presentation by Parks and Recreation Department professional staff members occurred at the March 11, 2020 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the winter ice season and an update on the impact the COVID 19 pandemic had on the arena this past spring. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #8: Identify Bike Pedestrian Plan Priorities to Accomplish in 2020 and 2021. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The list was reviewed at the February 12, 2020 meeting. 2. By June 1, a draft list of priorities to work on and accomplish in 2020 and 2021 will be developed by the Commission. Status: Completed. Two priorities were identified. One was the completion of a trail on the west side of MN TH 3 from 205th Street to Willow Street. The second was to install pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street). 3. By August 31, Commission members will have identified and approved a recommended final list of priorities to accomplish in 2020 and 2021 and will have forwarded the recommended list to the City Council. Status: Completed. Two priorities were identified. One was the completion of a trail on the west side of MN TH 3 from 205th Street to Willow Street. The second was to install pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street). 4. By November 1, the City Council will review and approve a final list of priorities to accomplish in the city’s Bike Pedestrian Plan. Status: Partially completed. The MN TH 3 trail funding was approved by the City Council and construction will occur in 2020 should construction bids be within the budgeted amount. Goal #9: Promote and Encourage Volunteerism in the Parks and Recreation Department. Objectives: 1. By April 30, the Commission will have received a presentation on how volunteerism is structured and what opportunities are currently available in the Parks and Recreation Department. Status: Completed. A presentation and discussion occurred at the March 11, 2020 meeting. 2. By July 1, the Commission will have reviewed the volunteer opportunities available to the public and determined if there are other volunteer opportunities to offer to the public. Status: Completed. A review of the volunteer opportunities was discussed during the May 13, 2020 meeting. 3. By August 31, the Commission will have discussed different ways and opportunities to promote volunteerism in the parks and recreation department. Status: Completed. A discussion occurred during the May 13, 2020 meeting. This included a discussion with Communication Specialist Lauren Siebenaler about ways that volunteer opportunities in the city may be promoted through the city’s website, publications and social media platforms. 4. By October 31, volunteer opportunities in the parks and recreation department will be promoted. Goal #10: Make a Recommendation to the City Council to Conduct a Community Survey in 2021. Objectives: 1. By April 1, the Commission will discuss a draft written letter to the City Council supporting funds be included in the 2021 budget to complete a community survey. Status: Completed. A discussion occurred at the March 11, 2020 meeting about what content should be in a draft letter to the city council supporting funding being requested to be included in the 2021 budget to complete a community survey in 2021. 2. By May 15, the Commission will have created a final written letter and it will be presented to the City Council supporting the inclusion of funds in the 2021 budget to complete a community survey in 2021. Status. Not completed. It was determined at the May 13, 2020 meeting that because of the COVID 19 pandemic it was best to not have a letter of support for a community survey given the likely financial constraints residents of Farmington and the city will have in 2021. The Commission felt that asking questions about a referendum would not likely go over very well with the community given the timing of the pandemic and the impact it is having on residents. 3. By July 1, the preliminary 2021 draft requested budget will show funding for a community survey to be completed in 2021. Status: Not completed. While funding was not requested in the 2021 city budget, funding was requested in the 2022 budget for a community survey. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Roundtable Format DATE:June 10, 2020 B A C KG R O U N D The roundtable agenda item allows C ommis s ion members to share informaon w ith other Commission members and s taff, or as k ques ons of staff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:June 10, 2020 B A C KG R O U N D Commission members w ill receive updates on the follow ing items: commis s ion bylaw s Rambling River Park tennis courts park projects and maintenance building improvement projects community garden playground s igns Commission members s hould come prepared to listen to the informaon that w ill be provided and then a(er the informaon is provided, s hould ask any follow up quesons they w ould like on each of thes e items . TO :Farmington Parks and Recreaon Commission M embers F R O M : S U B J EC T:Pos s ible A genda I tems for Next Meeng DATE:June 10, 2020 B A C KG R O U N D Because there is a park and facilies tour currently s cheduled to occur on J uly 8, w hich w ould be the next regularly s cheduled Commission meeng, the Commission is being as ked to idenfy pos s ible agenda items for the A ugust 12, 2020 Commission meeng. The follow ing are pos s ible topics staff has idenfied for the Commission to consider including on the A ugus t 12 meeng agenda: 1. Review 2020 w ork plan 2. F inaliz e park and facility tour w ith Rambling River Center A dvisory Board 3. 2021 Park and Recreaon D epartment fees 4. Budget update