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HomeMy WebLinkAbout07.08.20 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA July 8, 2020 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove J une 10, 2020 Meeng M inutes 4.P resentaons (a)P ublic C omments 5.B usiness I tems (a)2021 Parks and Recreaon D epartment Fees 6.D iscussion I tems (a)City Communicaons P res entaon D is cus s ion (b)C O V I D -19 U pdate (c)P ublicizing Volunteeris m in Parks and Recreaon (d)Review 2020 Work P lan 7.C ommission Roundtable (a)Round Table Format 8.S taff Report/Updates (a)I nformaonal Updates 9.M eeng A genda Topics (a)Next Meeng A genda Topics 10.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove J une 10, 2020 Meeng M inutes DATE:July 8, 2020 B A C KG R O U N D A#ached are the dra% minutes from the Park and Recreaon C ommis s ion's June 10, 2020 meeng. Commission members are as ked to review the minutes and provide at the meeng any correcons or addions to the minutes that are needed. AT TAC HMENT S : Type Des cription Backup Material Draft June 10, 2020 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the June 10, 2020 Regular Meeting Members Present: David McMillen, Elizabeth Koss, Ashley Crabtree and Brian Tennant Members Absent: Laurie Suchanek Other’s Present: Communication Specialist Lauren Siebenaler and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of June 10, 2020 Meeting Agenda Moved by Crabtree and seconded by Koss to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of May13, 2020 Regular Meeting Minutes The meeting minutes were approved with no revisions. IV. Presentations A. Public Comments There were no public comments provided at the meeting. B. City Communication Process and Tools Communication Specialist Lauren Siebenaler reviewed the tools she uses to communicate with the public. The tools included: city website, print publications and social media. Tennant asked how many years has the city had a communication specialist. Communication Specialist Siebenaler said about 12 years. Chair McMillen asked if we provide press releases to the Dakota County Tribune newspaper. He also asked how does the city reach people who aren’t tech savvy. Communication Specialist Siebenaler shared that she does send press releases to this newspaper. She also shared that depending on the newspaper’s space limitations the press releases may or may not be included in the newspaper. She also informed Commission members that the Farmington Currents, which is a printed newsletter is sent out and covers the entire Farmington School District boundary. She said this is the main way the city can reach people who are not tach savvy. V. Business Items A. Volunteerism in Parks and Recreation Commission discussed with Communication Specialist Siebenaler and Director Distad about their desire to publicize the volunteer opportunities that exist within the department. As a result of the discussion it was identified to have the following three-pronged approach to promoting volunteerism in the department: 1. Provide an article in the fall Farmington Currents newsletter about the opportunities that exist in the department and information for the contact person for each of the volunteer positions. 2. Create posters/flyers that can be hung in the large informational boards at city parks 3. Create a video about the volunteer opportunities and also have some testimonials from current volunteers to help increase the number of volunteers in the department Director Distad shared he would work with Communication Specialist Siebenaler and other department staff to implement this three-pronged approach to promote volunteer opportunities in the department. B. Parks and Facilities Tour with Rambling River Center Advisory Board Director Distad shared because of the COVID-19 pandemic the Rambling River Center Advisory Board voted to cancel the July 8 parks and facilities tour and reschedule it in 2021. They voted to cancel based on the difficulty with being properly socially distanced on the bus and if a bus could be used, then they didn’t feel the alternate of having everyone drive separately to each park would be very beneficial. The felt that having everyone on the bus created a good exchange of ideas and information. The Commission briefly discussed this and felt it was important to have the tour, but not in July this year. Moved by Tennant and seconded by Crabtree to cancel the parks and facilities tour with the Rambling River Center Advisory Board and reschedule it in 2021. APIF. Motion carried. VI. Discussion Items A. COVID -19 Update Director Distad informed Commission members that the pandemic has had a big impact on parks and recreation facilities not being open and programs and events being held. Staff has been busy creating preparedness plans for facilities and programs. He informed everyone that the most recent governor’s order allows ice arenas to open. He shared Schmitz-Maki will open on June 15, but there will be controls in place such as limiting the number of participants on the ice, limiting the spaces that can be used inside the building, not allowing parents and spectators to be present when kids are skating and staff will be cleaning and disinfecting between user groups. These are all requirements of the governor’s order that have to be put in place before ice arenas can be opened up to the public to use. B. Inclusive Playground Information Koss informed Commission members that she was finally able to talk with the group from Apple Valley who has proposed to fundraise and build an inclusive playground. This project was put on hold because of the City of Apple Valley parks and recreation director passing away and due to the COVID-19 pandemic. They currently have not been able to determine a location and no fundraising has been started yet. Commission members discussed and continued to be supportive of constructing an inclusive playground in Jim Bell Park and Preserve. There was some discussion about if the city should provide some funds to build it with the remaining cost of the playground to be paid through a community fundraising effort. C. 2020 Work Plan Review Chair McMillen reviewed the work plan and identified items that were completed since the last work plan review at the May 13, 2020 virtual meeting. Director Distad shared he would update the work plan based on the objectives that were identified as being completed. He stated he would provide an updated work plan in the July 8, 2020 meeting packet for Commission members to review in order to continue to identify progress being made. VII. Commission Roundtable Koss: Didn’t have anything to share. Crabtree: Didn’t have anything to share Tennant: Didn’t have anything to share. McMillen: Asked when the Rambling River Center building might be reopened. He was informed that at the earliest it may open sometime in July depending on the governor’s order and the Minnesota Department of Health guidelines. VIII. Staff Report Director Distad provided information on the following topics: A. Commission Bylaws Made Commission members aware their bylaws were approved by the City Council at its June 1 meeting. He said there were copies in the back of the room and each Commission member could grab one on their way out of the meeting. B. Rambling River Park Tennis Courts Provided information about the possibility of converting the tennis courts to pickle ball courts in 2021 because the city does not currently have any courts dedicated to pickle ball. He said it is important to have a diverse park system and since there are tennis courts on school district properties, there may be an opportunity to convert the tennis courts if the park improvement fund budget is approved that funds the resurfacing work on the current tennis courts at Rambling River Park. Commission members seemed to generally agree with this concept. It was further shared that there would likely need to be a public input process followed about converting the courts and the Commission would then make a recommendation to the City Council and ultimately the City Council would make a final decision. He said this was just an idea that is being floated to the Commission and if the Commission has interest in doing this, then it could be a 2021 work plan goal. C. Park Projects and Maintenance Shared photos of the projects completed including the finish grading and seeding of Marigold Park and the new basketball court painted at Farmington Preserve Park and replacement of the restroom doors at the park building in Evergreen Knoll Park. D. Building Improvement Projects Shared photos of the Fire Station #1 overhead door project and various improvements that were completed at Schmitz Maki Arena this spring. E. Community Garden Shared photos of the community garden that was tilled, planted and had a fence installed around it by volunteers. F. 2021/2022 Budget Update Shared that staff submitted a requested 2021 budget that included funding for a community survey. However due to the expected budget difficulties due to the pandemic, staff moved it to the 2022 requested budget instead. IX. July 8, 2020 Meeting Agenda Items The following items were identified by Commission members for its July 8, 2020 meeting agenda: 1. 2020 work plan review 2. 2021 park and recreation fees recommendation 3. 2021/2022 budget update X. Adjournment Moved by Crabtree and seconded by Koss to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:11 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:P ublic C omments DATE:July 8, 2020 B A C KG R O U N D This agenda item allows the public to s peak to C ommis s ion members about any item that is not on the agenda. W hen s peaking to the C ommis s ion it must be in a respec%ul and non-threatening manner. A nyone w is hing to provide public comments mus t provide their name and addres s for the record. P ublic comments shall not exceed five minutes. The C ommis s ion w ill not res pond to the comments and a formal wri,en response w ill be sent to the pers on w ho made the public comments prior to the next C ommis s ion meeng. Under no circumstances w ill any formal acon be taken on the public comments that are provided to the Commission. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:2021 Parks and Recreaon D epartment Fees DATE:July 8, 2020 B A C KG R O U N D A"ached are the staff and Rambling River Center A dvisory Board (A dvisory Board) recommended 2021 Park and Recreaon D epartment (D epartment) fees. The a"achment includes both the current 2020 fees and the recommended 2021 fees . The A dvis ory Board approved the recommended 2021 Rambling River Center fees at its J une 8, 2020 meeng. The C ommis s ion is being asked to review the staff and A dvisory Board recommended 2021 D epartment fees prior to the meeng. C ommis s ion members should come prepared to dis cus s the a"ached 2021 recommended fees during the meeng and determine if it w is hes to further revise any fees . O nce Commission members are comfortable with the fees , it should formally approve and make a recommendaon to the City Council to approve the fees . AT TAC HMENT S : Type Des cription Backup Material Recommended 2021 Parks and Recreation Department Fees 1 2021 Staff and Rambling River Center Advisory Board Recommended Parks and Recreation Fees Parkland Contribution Park Land and Trail Fees - All Residential Zones See Parkland Dedication Ordinance Park Land and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance 2020 2021 Park Development Fee – Residential, Commercial/ $23,621.00/acre $24,212.00/acre Industrial Zones (2.5% increase) Recreational Program Fees Programs, Lessons, Activities Cover all direct costs Same Special Event Minimum or no fee Same charged City News & Recreation Guide Advertising Rates (Full Color Advertising) Government Agencies/ Non-Profits* Half Page per Publication Rate: $325.00 Same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,040.00/year Same Quarter Page per Publication Rate: $225.00 Same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $720.00/year Same *To qualify for non-profit status a 501c3 tax exempt status is required. Commercial/For Profits: Half Page per Publication Rate: $375.00 Same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,200.00/year Same Quarter Page per Publication Rate: $250.00 Same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $800.00/year Same Schmitz-Maki Arena Ice Rental Fees 7/1/20-6/30/21 6/1/21-5/30/22 Winter Ice Time (Sept – March) Prime Time $230.00/hr. + tax $235.00/hr. + tax Saturday and Sunday (7:00 a.m. – 10:00 p.m.) Monday – Friday (2:00 p.m..–10:00 p.m.) 2 Non-Prime Time $170.00/hr. + tax $175.00/hr. + tax Saturday and Sunday (10:15 p.m. – 6:45 a.m.) Monday – Friday (10:15 p.m. – 1:45 p.m.) Summer Ice (June – August) $170.00/hr. + tax $175.00/hr. + tax Schmitz-Maki Arena Non-Ice Rental Fees 2020 2021 Turf Rental (April-May) $80.00/hr. +tax Same Dry Floor Rental $500.00/day + tax Same Dry Floor Rental Set Up Tear Down Day $150.00/day + tax Same Open Skating $5.00/person (inc. tax) Same Open Skating Punch Card 10 punches $45.00 Same (expires at end of Winter Ice Time each year) (inc. tax) Open Skating Free Style $10.00 (inc. tax) Same Open Hockey $10.00 (inc. tax) Same Skate Rental $4.00/pair (inc. tax) Same Skate Sharpening $3.00 per pair (inc. tax) $4.00/pair (inc. tax) or 11 sharpenings/$30.00 or 10 sharpenings/$35.00 (inc.tax) (inc. tax) Civic Arena Advertising Rates Full Wall 4 x 8 Sheet One Year $430.00 yr. (inc. tax) $440.00 yr. (inc.tax) Three Years $375.00 yr. (inc. tax) $385 yr. (inc tax) Half Wall 4 x 4 Sheet One Year $270.00 yr. (inc. tax) $280.00 yr. (inc. tax) Three Years $240.00 yr. (inc. tax) $250.00 yr. (inc. tax) Ice Resurfacer One Year $725.00 yr (inc. tax) $735.00 yr. (inc. tax) Three Years $640.00 yr (inc tax) $650.00 yr. (inc. tax) Dasher Boards One Year $535.00 yr. (inc. tax) $545.00 yr. (inc. tax) Three Years $480.00 yr. (inc. tax) $490.00 yr. (inc. tax) Rambling River Center Fees 2020 2021 Annual Membership $37.00/individual $38.00/individual (to include regular and fitness center membership) (includes tax) (includes tax) Member Incentive Program 30-day money-back Same guarantee (Financial Support Program funded memberships excluded) 3 Room Rental Rates See Schedule G Damage Deposit Banquet Room $500.00 Same Damage Deposit Meeting Rooms $75.00 Same Fitness Room Non-Member One-Time $7.00 (inc. tax) Same Visitor Pass Rambling River Center Non-Member User Fee $4.00 (inc. tax) Same Rambling River Center Newsletter Advertisement $90.00 (includes tax) Same (2 inch x 1 inch ad space for one year) Sound System Rental $150.00 (includes tax) Same Park Facilities Rental Fees 2020 2021 Shelter Half-Day $65.00 (inc. tax) Same (7:00 a.m.-2:45 p.m. or 3:15-11:00 p.m.) Shelter Full-Day $90.00 (inc. tax) Same (7:00 a.m. to 11:00 p.m.) Event Application Fee $60.00 (inc. tax) Same Events in Parks (150 or more people) $285.00 (inc. tax) Same (requires Insurance Certificate and separate fees for portable toilet and garbage service) Weddings $285.00 (inc. tax) Same Warming House Rental Rate Private Skating Party $40.00 (inc. tax) Same (8:00 a.m. to Noon only with minimum two-hour charge) Outdoor Fields Rental Rates Baseball fields See Schedule H Soccer fields See Schedule H 4 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2020 2021 Banquet Room $350.00 includes four hour rental Same (capacity 130 people and one hour for set up/clean up up includes use of time (5 hours total); use of up Kitchenette) to 12 round tables and 130 chairs; and a mandatory fee for cleaning after rental ends, which includes garbage removal and tear down of the tables and chairs in the room. If cleaning takes more than two hours, then any additional cleaning time beyond two hours will be billed at a rate of $55.00 per hour $87.50 for each additional hour Same rented beyond the original five-hour block Empire Room $80.00 for two-hour time block Same (capacity 57 people) $40.00 each additional hour Same Two Small Conference Rooms $20.00 for two-hour time block and Same (capacity 15 people) $10.00 each additional hour Same Harry and Louise Ross Room $65.00 for two-hour time block and Same (capacity 30 people) $32.50 for each additional hour Same Garage $60 per stall or Same $200 entire garage per day Same Garage Set Up/Tear Down $70 per day Same *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 5 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2020 2021 $4.00 per registered participant (as of the first day of regular practice) Summer Outdoor Use Fee – Groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice $14.00 per participant Same Youth Groups not qualifying or choosing not to pay the Seasonal Use Fee $50.00 (includes tax) Same Adult Groups $5.00 (includes tax) Same Tournaments Outdoor Field Use Charges: Baseball and Softball Fields (Fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament) $65 (includes tax) per field Same per day (fee does not include garbage fee) Soccer Fields (Full size soccer fields may be sub-divided into small fields but are only charged per full size field. Any portion of a full size field constitutes use of that full size field.) $65 (includes tax) per field Same per day (fee does not include garbage fee) Other Services and Fees Additional dragging baseball or softball fields $17 (includes tax) per field per Same Dragging Soccer field lining $55 (includes tax) per hour Same for labor + tax $30 (includes tax) per hour Same for painting Additional labor or materials requested by group At prevailing rates Same Portable Toilets If use is requested by user Same group, then entire cost paid by user group. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:City Communicaons P res entaon D is cus s ion DATE:July 8, 2020 B A C KG R O U N D The C ommis s ion received a pres entaon from the city's C ommunicaon S pecialis t Lauren S iebenaler at its June 10, 2020 meeng. The purpose of the presentaon w as to have Ms. S iebenaler provide informaon to Commission members about how the city communicates with the public including the various tools it uses w hen it pushes out communicaon to the public. Chair M cMillen and staff felt it w ould be good to have the Commission briefly dis cus s and give feedback on the presentaon. This will provide Commission members an opportunity to share their thoughts about the pres entaon and if it w as helpful in unders tanding how the city communicates w ith the public. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:C O V I D -19 U pdate DATE:July 8, 2020 B A C KG R O U N D The C O V I D -19 pandemic connues to impact the Parks and Recreaon D epartment. S taff w ill provide an informaonal update about how the pandemic connues to impact the department and what kinds of things the department is currently doing to deal w ith the pandemic Commission members are as ked to listen to the informaon that w ill be provided and then ask any quesons they may have. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:P ublicizing Volunteeris m in Parks and Recreaon DATE:July 8, 2020 B A C KG R O U N D At the June 10, 2020 C ommis s ion meeng there w as discussion with C ommunicaon S pecialis t Lauren S iebenaler about increasing the communicaon of volunteer opportunies w ithin the Parks and Recreaon D epartment. There were a couple of approaches the C ommis s ion asked s taff to pursue in order to make the public aw are of the volunteer opportunies that exist today in the D epartment. The firs t approach was to provide an arcle in the fall Farmington C urrents new s le/er that w ould idenfy D epartment volunteer pos ions including contact informaon for the person responsible for the different pos ions. The second approach was to adverse the volunteer posions in the large informaonal s igns that are located in the parking lots of parks that have one. S taff w ill provide an update at the meeng about the status of the work being done s o far on compleng the two prong approach the C ommis s ion asked s taff to complete. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Review 2020 Work P lan DATE:July 8, 2020 B A C KG R O U N D The C ommis s ion's updated 2020 w ork plan is included in the meeng packet. S hown in bold red are w ork plan items completed either at or since the las t Commission meeng held on J une 10. I tems completed prior to the J une 10 meeng are shown in bold black. Commission members s hould come to the meeng to review the work plan to idenfy if any other addional items have been completed and then discuss other work plan items it w ould like to work on at future meengs. AT TAC HMENT S : Type Des cription Backup Material Updated 2020 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2020 WORK PLAN Goal #1: Provide to the City Council a recommended 2021-2025 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2021 to 2025. Status: Completed. A discussion occurred at the May 13, 2020 meeting. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2021-2025 and make a recommendation to the City Council for approval. Status: Completed. The Commission recommended to the City Council approval of a five year CIP for the park improvement fund for the years 2021-2025. 3. By September 15, the improvement projects recommended for funding from 2021-2025 will be included in the City Council approved 2021 preliminary budget. Goal #2: Create Commission By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other commission/boards will have occurred. Status: Completed. A review occurred at the January 8, 2020 meeting. 2. By May 31, a draft of the Commission’s by-laws will have been reviewed. Status: Completed. A review of the first draft of the bylaws occurred during the February 12, 2020 meeting. 3. By July 31, a final draft of the Commission’s by-laws will be reviewed and approved. Status: Completed. A final draft was approved at the May 11, 2020 meeting. 4. By October 31, the Commissions by-laws will have been reviewed by the City Council and approved. Status: Completed. The City Council approved the Commission’s bylaws at its June 1, 2020 meeting. Goal #3: Participate in a Parks and Facilities Tour with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a tour. Status: Partially completed. Both groups proposed dates and the Advisory Board will discuss the Commission’s proposed date of July 8, 2020 at its March 9, 2020 meeting. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission and Advisory Board. Status: A draft list was completed. However due to the COVID 19 pandemic the list was not reviewed because the tour was cancelled for this year. 3. By July 15 a final list of parks and facilities to tour will be approved by the Commission and Advisory Board. Status: Not completed due to the COVID 19 pandemic, which resulted in the July 8 tour being cancelled for this year. 4. By October 1, a parks and facilities tour will have occurred. Status: Not completed due to the COVID 19 pandemic, which resulted in the July 8 tour being cancelled for this year. Goal #4: Work with the Developer on Naming the Neighborhood Park in the Fairhill Estate at North Creek Development. Objectives: 1. By March1, the Commission will have discussed option with the developer on how to determine the name of the park. Status: Completed. Because the park has not been graded yet, it was decided at the January 8 Commission meeting to postpone the naming of the park until 50% of the development is built and then possible park names would be solicited from residents who live in the development. 2. By May1, the Commission will have implemented the option selected to name the park. Status: Not completed. The park will be named after 50% of the development is constructed. 3. By September 1, possible park names will have been identified. Status: Not completed. The park will be named after 50% of the development is constructed. 4. By October 31, a final name for the park will be selected by the Commission and the name forwarded to the city council for approval. Status: Not completed. The park will be named after 50% of the development is constructed 5. By December 31, the city council will approve the name of the neighborhood park in the development. Status: Not completed. The park will be named after 50% of the development is constructed. Goal #5: Meet with the City Council. Objectives: 1. By February 1, the Commission and city council will have identified a date to meet. Status: Completed. A date of February 10, 2020 was approved to meet. 2. By February 29, possible agenda items will be identified for the meeting. Status: Completed. The item to discuss with the City Council was identified as the development of Jim Bell Park and Preserve. 3. By June 1, the Commission will have met with the City Council. Status: Completed. The Commission met with the City Council on February 10 and had a debriefing of the meeting at its February 12, meeting. Goal #6: Learn about the City’s Various Communication Tools and Process Used to Keep the Public Informed. Objectives: 1. By February 15, the Commission will develop a series of topics and questions about city communications, so they can be provided to the city’s Communication Specialist as an aid in the development of a future presentation to the Commission. Status: Partially completed. Preliminary presentation topics were identified at the January 8 meeting, but discussion about additional topics will be discussed at the February and March meetings. 2. By March 31, a meeting date will be identified for the Communication Specialist to attend a Commission meeting and make a presentation about the city’s communication tools and process. Status: Completed. The April 8 meeting was identified. However this did not occur because of the COVID 19 pandemic and it was rescheduled to the June 10, 2020 meeting. 3. By July 31, a presentation to the Commission by the city’s Communication Specialist will have occurred. Status: Completed. A presentation occurred during the June 10, 2020 meeting. Goal #7: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2019 Annual Report. Status: Completed. A presentation by Parks and Recreation Department professional staff members occurred at the March 11, 2020 meeting. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire gave a presentation on the winter ice season and an update on the impact the COVID 19 pandemic had on the arena this past spring. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #8: Identify Bike Pedestrian Plan Priorities to Accomplish in 2020 and 2021. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. Status: Completed. The list was reviewed at the February 12, 2020 meeting. 2. By June 1, a draft list of priorities to work on and accomplish in 2020 and 2021 will be developed by the Commission. Status: Completed. Two priorities were identified. One was the completion of a trail on the west side of MN TH 3 from 205th Street to Willow Street. The second was to install pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street). 3. By August 31, Commission members will have identified and approved a recommended final list of priorities to accomplish in 2020 and 2021 and will have forwarded the recommended list to the City Council. Status: Completed. Two priorities were identified. One was the completion of a trail on the west side of MN TH 3 from 205th Street to Willow Street. The second was to install pedestrian crosswalk signs in the roundabouts on MN TH 3 and CSAH 64 (195th Street). 4. By November 1, the City Council will review and approve a final list of priorities to accomplish in the city’s Bike Pedestrian Plan. Status: Completed. The City received funding from MN DOT to fund a trail on the west side of MN TH 3 from 205th Street to Willow Street. Construction of the trail however, has been postponed until 2022 when a new roundabout will be constructed at the intersection of MN TH 3 and Dakota County Road 66 and the trail construction will be combined with this project. Goal #9: Promote and Encourage Volunteerism in the Parks and Recreation Department. Objectives: 1. By April 30, the Commission will have received a presentation on how volunteerism is structured and what opportunities are currently available in the Parks and Recreation Department. Status: Completed. A presentation and discussion occurred at the March 11, 2020 meeting. 2. By July 1, the Commission will have reviewed the volunteer opportunities available to the public and determined if there are other volunteer opportunities to offer to the public. Status: Completed. A review of the volunteer opportunities was discussed during the May 13, 2020 meeting. 3. By August 31, the Commission will have discussed different ways and opportunities to promote volunteerism in the parks and recreation department. Status: Completed. A discussion occurred during the May 13, 2020 meeting. This included a discussion with Communication Specialist Lauren Siebenaler about ways that volunteer opportunities in the city may be promoted through the city’s website, publications and social media platforms. 4. By October 31, volunteer opportunities in the parks and recreation department will be promoted. Status: In progress. An article will appear in the fall edition of the Farmington Currents newsletter and posters are being made to be installed in the large information boards that are located adjacent to parking lots in parks that have them. Goal #10: Make a Recommendation to the City Council to Conduct a Community Survey in 2021. Objectives: 1. By April 1, the Commission will discuss a draft written letter to the City Council supporting funds be included in the 2021 budget to complete a community survey. Status: Completed. A discussion occurred at the March 11, 2020 meeting about what content should be in a draft letter to the city council supporting funding being requested to be included in the 2021 budget to complete a community survey in 2021. 2. By May 15, the Commission will have created a final written letter and it will be presented to the City Council supporting the inclusion of funds in the 2021 budget to complete a community survey in 2021. Status. Not completed. It was determined at the May 13, 2020 meeting that because of the COVID 19 pandemic it was best to not have a letter of support for a community survey given the likely financial constraints residents of Farmington and the city will have in 2021. The Commission felt that asking questions about a referendum would not likely go over very well with the community given the timing of the pandemic and the impact it is having on residents. 3. By July 1, the preliminary 2021 draft requested budget will show funding for a community survey to be completed in 2021. Status: Partially completed. While funding was not requested in the 2021 city budget, funding was requested in the 2022 budget for a community survey. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:July 8, 2020 B A C KG R O U N D The roundtable agenda item allows C ommis s ion members to share informaon w ith other Commission members and s taff, or as k ques ons of staff about items not on the agenda. No formal decisions are made during this agenda item. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:I nformaonal Updates DATE:July 8, 2020 B A C KG R O U N D Commission members w ill receive updates on the follow ing items: park projects and maintenance building improvement projects playground s igns w illow removal 2021 budget update S chmitz-M aki A rena update Commission members s hould come prepared to listen to the informaon that w ill be provided and then a-er the informaon is provided, s hould ask any follow up quesons they w ould like on each of thes e items . TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Next Meeng A genda Topics DATE:July 8, 2020 B A C KG R O U N D The C ommis s ion is being asked to idenfy possible agenda items for the A ugust 12, 2020 Commission meeng. The following are possible topics s taff has idenfied for the Commission to consider including on the A ugus t 12 meeng agenda: 1. Review 2020 w ork plan G iven there is only one item currently idenfied by s taff, the C ommis s ion may want to cons ider cancelling the A ugus t 12 meeng, if there are no other items idenfied for the agenda that requires a decis ion to be made.