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HomeMy WebLinkAbout12.09.20 Parks and Rec MinutesFarmington Parks and Recreation Commission Minutes from the December 9, 2020 Virtual Regular Meeting Members Present: David McMillen, Laurie Suchanek, Elizabeth Koss, Brian Tennant and Ashley Crabtree Members Absent: None Other’s Present: Communication Specialist Lauren Siebenaler and Parks and Recreation Director Randy Distad I. Call Meeting to Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of December 9, 2020 Meeting Agenda Moved by Crabtree and seconded by Suchanek to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 14, 2020 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations A. Public Comments – There were no public comments provided. V. Business Items A. Approve Completed 2020 Work Plan Chair McMillen reviewed the work plan and identified the goals and objectives completed and not completed. He noted that some of the goals were not able to be completed because of the COVID 19 Pandemic. He asked if any Commission members had any edits or revisions to the work plan. There were none identified. Director Distad informed the Commission that a motion and a second was needed to approve the 2020 work plan as being completed. Moved by Suchanek and seconded by Koss to approve the completed 2020 work plan. APIF. Motion carried. B. Approve 2020 Meeting Attendance Report Director Distad reviewed the 2020 meeting attendance report and said that the report would be updated to reflect the members who attended tonight’s meeting. He made Commission members aware the attendance report will be submitted to the city’s finance department, so payment can be made to Commission members in a timely manner. He stated the amount of pay received by each member depended on how many meetings were attended during the year. He further shared Commission members are paid $30 per meeting that they attend. He made Commission members aware that the attendance report is also shared with the City Council. Moved by Tennant and seconded by Crabtree to approve the meeting attendance report with the additional attendance added to the report for those members attending the meeting tonight. APIF. Motion carried. Director Distad said he thought a check would be mailed to each Commission member before the end of December. C. Whispering Fields Residential Development Director Distad presented the preliminary plan showing the park, trail and sidewalk locations. He noted that the residential development will consist of 119 units. Based on the net developable acreage and the density of the development, the developer will be required to dedicate a little under 4 acres of park land. He shared that staff has worked with the developer to show a 1.5 acre park in the southwest corner of the development that is abutted by a storm water pond. As a result of locating the park and the storm pond adjacent to each other, it will make for about 6 acres of park and open space in the southwest area of the development. This will abut Flagstaff Meadow Park which is located in the Regetta Field development. He noted the Whispering Fields park location fits with the master plan for Flagstaff Meadow Park by enlarging the park through the park dedication process as land adjacent to the park is developed. He also reviewed the park development fees that would be collected from the developer. He reviewed the trails and sidewalk plan the developer had proposed. He showed the revisions that staff are proposing to make to the trails and sidewalks plan. He said the trail will provide a connection to the Farmington High School site and staff will be working with the developer and Farmington School District staff to see if the trail connection can be finished on the high school site, so it doesn’t dead end at the property boundary. Suchanek said she liked the revised sidewalk and trail plan that staff is proposing. She liked that Flagstaff Meadow Park will be enlarged with the park land that is being given by the developer. Chair McMillen shared he also liked the plan. He asked if the trail would connect to the west when this land is developed. Director Distad shared that the 2040 Comprehensive Plan’s Park, Trails and Open Space Plan Map identifies future trails to be constructed in this undeveloped area to the west that will connect to the trails in this development. Additionally, he said the sidewalks in this development would also continue to the west and connect to future sidewalks when this land is developed. He asked the Commission to make a recommendation to the Planning Commission concerning the park land to be dedicated, and the trail and the sidewalk locations proposed by staff. Moved by Crabtree and seconded by Suchanek to recommend to the Planning Commission the following: • Approve the park location identified as Outlot C and accept 1.5 acres of park land dedication in the development • Approve the .04 acres of park land dedication for a trail shown as Outlot D • Approve the trail and sidewalk location proposed initially by the developer and also approved the revised trail and sidewalk locations proposed by staff in the development APIF. Motion carried. VI. Discussion Items A. 2021 Draft Work Plan Chair McMillen reviewed the 2021 draft work plan goals and objectives. Director Distad informed the Commission members that no action was needed at the meeting and that he welcomed comments and edits to the draft work plan. The following revisions were suggested: • See if the Rambling River Center Advisory Board would be interested in attending the tour with the City Council • Identify a different meeting time with the City Council than the park and facilities tour if possible • Include in the pickle ball goal an objective that allows public input, so the public has an opportunity to “weigh” in on it Director Distad informed the Commission members he would update the draft 2021 work plan to include these suggested revisions and would bring a final draft to the January 13, 2021 meeting, so the Commission could approve it. VII. Commission Roundtable Crabtree: Didn’t have anything to share. Tennant: Didn’t have anything to share. Suchanek: Didn’t have anything to share. Koss: Didn’t have anything to share. McMillen: He made everyone aware that some programs at the Rambling River Center had to be either cancelled or paused due to COVID-19. VIII. Staff Report A. COVID Update Informed everyone the Rambling River Center building is being closed starting on Thursday, December 24, 2020 and not reopening until Monday, January 11, 2021 in order to build in a quarantine period in case members wanted to spend the holidays with family members. He also shared that City Hall will be closed to the public from December 27-31, but people who needed a building permit or pay a water bill could make an appointment and still be let into city hall to meet with a staff member. B. 2021 Budget Update Made Commission members aware the 2021 budget was approved by the city council on December 7. He further shared the parks and recreation department budget was fully funded. C. Schmitz-Maki Arena Improvement Projects He informed members that because of the most recent Governor’s Executive Order, the arena is currently closed to the public through December 18, 2020 at which time the Governor will either let the order expire or will extend it. As a result of this he informed Commission members the following project work is occurring in the building: • Team room 6 is receiving cosmetic work on one of its walls due to humidity issues • Staff are painting the wall panels behind the bleachers • The new batteries for the Zamboni were replaced yesterday • Preventive maintenance work on compressor #2 will occur on December 17 D. Outdoor Ice and Warming Houses Staff has hired seasonal staff for the warming houses. The plan is to open the warming houses unless there is a Governor’s Executive Order that prohibits this. There will be a limit on how many people can be in the warming house at the same time. People using the warming house will have to social distance and wear a mask. If the warming houses are not able to open, then benches will be set outside the warming houses, so people can use them to put on their skates. Staff is still planning on flooding the rinks as long as the weather cooperates and there is no Governor’s Executive Order that prohibits skating on outdoor rinks. E. Park Maintenance Projects Staff are trimming trees along trails to provide proper clearance for snow removal equipment. Trees in parks will be trimmed after this work is completed. Christmas decorations that were purchased from donations were hung downtown and along Elm Street by park maintenance staff this week. IX. January 13, 2021 Meeting Agenda Items The following items were tentatively identified by Commission members for its January 13, 2021 meeting agenda: 1. 2021 work plan approval 2. Skate park idea presentation 3. Discussion about Chair and Vice-Chair elections in February 4. COVID update X. Adjournment Moved by Suchanek and seconded by Koss to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:56 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary