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HomeMy WebLinkAbout01.08.20 Parks and Rec MinutesFarmington Parks and Recreation Commission Minutes from the January 8, 2020 Regular Meeting Members Present: Laurie Suchanek, David McMillen, Elizabeth Koss, Ashley Crabtree and Brian Tennant Members Absent: None Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Suchanek called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of January 8, 2020 Meeting Agenda Moved by McMillen and seconded by Crabtree to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of December 11, 2019 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations None V. Business Items A. Approve 2019 Work Plan Commission members reviewed the work plan and made no further revisions to the final work plan. Moved by Crabtree and seconded by Koss to approve the completed 2019 work plan. APIF. Motion carried. B. Approve 2020 Work Plan Director Distad reviewed the draft work plan developed by the Commission. There were no further additions or deletions to the work plan. Moved by Tennant and seconded by Koss to approve the Commission’s 2020 work plan. APIF. Motion carried. C. Possible Agenda Topics for Joint Meeting with City Council Director Distad shared that the city council is planning to meet with the Commission during its February 10, 2020 work session. He shared this meeting will be an opportunity for the Commission to have a conversation with the city council about park and recreation items. Because there will be other items on the agenda, so he suggested the Commission come up with one key topic they would like to discuss with the city council. Commission members by consensus felt it was important for them to have a conversation with the city council about the development of Jim Bell Park and Preserve including when this park could be developed and how the development of the park could/should be funded. Director Distad reminded Commission members there is an approved master plan for the park. Commission members shared what kind of improvements they would like to see occur in the park. VI. Discussion Items A. Chair and Vice-Chair Elections Director Distad shared with Commission members that at the February meeting, elections would occur and members should consider, prior to the meeting, if they would be interested in either of the positions. Then when elections occur at the meeting, members should indicate their interest when election nominations occur for each position. B. Discuss City Communication Process Presentation Director Distad reminded Commission members this item is one of the goals it set for itself in 2020. He asked the Commission to discuss and determine a date for the presentation and what information Commission members would like to receive during the presentation. Once the Commission has given input on both, then he will contact the city’s Communication Specialist Lauren Siebenaler to see if she is available to attend on the date the Commission identified and provide to the Commission information they would like to receive during the presentation. Commission members determined the following for the presentation: • How the city uses social media to promote events, programs, volunteer opportunities, etc. to the public • The timing of when information is shared with the public about events, programs and other city information • How the city tries to reach people who aren’t connected with devices, or don’t take the time to learn about what is going on in the city Director Distad stated he would contact Ms. Siebenaler and confirm the April 8 meeting will work for her to attend and also share with her what kind of information the Commission would like to receive during her presentation. C. Discuss Process to Name the Neighborhood Park in the Fairhill Estate at North Creek Development Director Distad reviewed the park naming policy with the Commission. He shared there are several different methods that could be used to name the park. He shared the Commission has used a public naming process in the past and it has been successful getting people to participate. He also made Commission members aware that the park is currently not graded nor will it be developed until 50% of the development is constructed. Crabtree shared she would like to have the neighborhood in the development involved in naming the park. Director Distad stated it will be a few years before the development reaches the 50% construction phase. This would mean the park naming contest would have to be postponed for a few years. The Commission by consensus determined it would like to wait until the development is 50% constructed and then have a park naming contest with the residents who live in the development. It was suggested that this goal would be identified to occur in 2021 so it has a placeholder to remind Commission members about naming the park even though it will likely be later than 2021 before the development is 50% constructed. D. Review Sample Bylaws Director Distad reviewed the bylaw samples that were included in the meeting packet and asked if Commission members had a preference to use any one of the format and content of the sample bylaws provided. McMillen shared he liked the Bullhead City sample. Koss liked the Marble Falls sample. Tennant share he thought the bylaws could include a blend of all the samples. He shared that he would be willing to put together an outline for the Commission’s bylaws and share it at the February meeting to receive feedback from Commission members. Commission members by consensus felt this was a good idea to have Tennant create an outline of the bylaws. Director Distad shared with Tennant that he would need the bylaws outline on or before Thursday, February 6 in order for it to be included in the meeting packet. Tennant shared he would do this. VII. Commission Roundtable Tennant: Didn’t have anything to share. Crabtree: Didn’t have anything to share. Koss: Asked if she could receive a copy of the Jim Bell Park and Preserve master plan. Director Distad shared that all of the individual park master plans are available on the city’s website. Suchanek: Didn’t have anything to share. McMillen: Reminded Commission members about the Rambling River Center steak fry fundraiser being held at the Farmington VFW on Saturday, January 18, 2018 from 5:00-8:00 p.m. He also reminded everyone about the Community Expo that is being held at the Farmington High School on Saturday, February 25 from 9:00 a.m. to noon. VIII. Staff Report Director Distad provided the following information on the following topics: A. Outdoor Rinks • Shared the outdoor rinks are open with the exception of the pleasure rinks at the two elementary schools. He made the Commission aware that the weather has been a bit of a roller coaster with temperatures being sometimes too cold or too warm to skate. B. Arena Projects • Railing modification project had a few issues with the railings not being fabricate to meet the ADA and building code standards, so they will have to be removed and altered to meet the code requirements. He is hopeful this work can be completed by the end of January. • Staff members have been working with Wold Architects and Engineers staff on finalizing the construction plans to relocate the Zamboni resurfacer. He is hopeful bids can be opened in late February or early March, so the project can stay on schedule to be completed between mid-March to early June when the ice has been removed. IX. February 12, 2020 Meeting Agenda Items The following items were tentatively identified by Commission members for its January 8, 2020 meeting agenda: 1. 2020 work plan review 2. Chair and vice-chair elections 3. Commission by-laws outline 4. Review meeting with city council 5. City communication presentation discussion 6. Bike Pedestrian Plan priorities review 7. Volunteerism in Parks and Recreation Department X. Adjournment Moved by McMillen and seconded by Crabtree to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:03 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary