HomeMy WebLinkAbout11.13.19 Parks and Rec Packet
Meeng Locaon:
Farmington C ity H all
430 T hird Street
Farmington, M N 55024
PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA
November 13, 2019
7:00 PM
1.C all M eeng to O rder
2.A pprove M eeng A genda
3.A pprove M eeng M inutes
(a)A pprove O ctober 9, 2019 Meeng M inutes
(b)A pprove O ctober 28, 2019 Empire Township Park and Recreaon Commission J oint
Meeng M inutes
4.B usiness I tems
(a)Board and Commission Recepon A*endance
(b)D ra, Park Mas ter P lan Fairhill Estate at North Creek D evelopment
5.D iscussion I tems
(a)Review M eeng w ith Empire Township's Park and Recreaon Commission
(b)2019 Work P lan Review
(c)2020 Work P lan I deas
(d)D ecember Meeng Format
6.C ommission Roundtable
(a)Round Table Format
7.S taff Report/Updates
(a)I nformaonal I tems
8.M eeng A genda Topics
(a)Topics for D ecember 11, 2019 Meeng A genda
9.A djournment
"The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make
recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity
parks, trails, open space, recreaon facilies and recreaon programs."
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:A pprove O ctober 9, 2019 Meeng M inutes
DATE:November 13, 2019
B A C KG R O U N D
A$ached are the dra& minutes from the Park and Recreaon C ommis s ion's O ctober 9, 2019 meeng.
Commission members are as ked to review the minutes and provide at the meeng any correcons or
addions to the minutes that are needed.
AT TAC HMENT S :
Type Des cription
Backup Material Draft October 9, 2019 Meeting Minutes
Farmington Parks and Recreation Commission
Minutes from the October 9, 2019 Regular Meeting
Members Present: David McMillen, Laurie Suchanek and Elizabeth Koss
Members Absent: Brian Tennant and Ashley Crabtree
Other’s Present: Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair Suchanek called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of October 9, 2019 Meeting Agenda
Moved by McMillen and seconded by Koss to approve the meeting agenda. All persons in favor (APIF). Motion carried.
III. Approval of September 11, 2019 Regular Meeting Minutes
The meeting minutes were approved with no revisions identified.
IV. Presentations
None
V. Business Items
A. Trails, Sidewalks and Outdoor Rinks Snow Removal Plan Map
Director Distad reviewed the current map and noted that two changes should be made to the map. The first is to remove a
rink location shown in Tamarack Park because this rink is no longer provided. The second revision is to remove a rink
location shown in Prairieview Park because this rink is no longer provided.
He further explained the list of priorities that occur for staff to remove snow. He shared the highest priority is to remove
snow from the sidewalks downtown and in the Vermillion River Crossing and the trails on both sides of 195th Street
between Pilot Knob Road and Meadowview Elementary because this is a walking route to school for children. The
second highest priority is to remove snow from the trails that lead to schools and bus stops. The third highest priority is to
remove snow from outdoor rinks. The fourth highest priority is to remove snow from other trail loops. He explained the
city does not remove snow from all trails. Snow is only removed from predetermined trail loops and/or from trails that
are adjacent to city properties.
Moved by Koss and seconded by McMillen to approve the snow removal map as revised to remove two outdoor rink
locations from the map because they are no longer provided to the public to use. APIF. Motion carried.
VI. Discussion Items
A. Logistics for Joint Meeting with the Empire Township Park and Recreation Commission
Director Distad asked if Commission members were interested in carpooling to the meeting at the Empire Township
Town Hall. While it didn’t appear carpooling will happen, Director Distad did point out that no more than two members
should travel in the same vehicle if carpooling because if there are three or more members in the same vehicle it would be
considered a quorum of members.
B. Review 2019 Work Plan
Chair Suchanek reviewed the work plan and identified a number of goals and objectives that have been completed. She
noted there were only a few objectives yet to accomplish yet this year. She felt the remaining items would be completed
by the end of the year.
C. 2020 Work Plan Ideas
The following items were added to the list of ideas that were identified at the September 11, 2019 meeting:
Sapphire Lake development park name
Work with the developer on a master plan for the neighborhood park in the Fairhill Estate at North Creek
residential development
Work with the developer on a name for the neighborhood park in the Fairhill Estate at North Creek residential
development
VII. Commission Roundtable
Suchanek: Didn’t have anything to share.
McMillen: Reminded Commission members about the Waffle Breakfast and Silent Auction fundraiser being held at the
Rambling River Center on Saturday, October 26 from 8:30-11:30 a.m. He encouraged everyone to attend.
Koss: Didn’t have anything to share.
Hors douvre
VIII. Staff Report
A. Park Projects
Prairie Pines Park was hydroseeded and development this fall has been completed. He shared the basketball court
lines will need to be painted next spring
Marigold Park shelter will be installed at the end of the month
B. Arena Projects
Exterior concrete panels sealant project was finished which required the original caulk from when the building\
was constructed in 1975 to be remove and replaced with new caulk
The doors were also caulked by the contractor separate from the concrete panel sealant project, which will make
them water tight and will prevent outside air from getting into the building around the openings.
Railing modification project plans had to be revised due to not meeting building code requirements, so it has set
this project behind schedule
C. SHIP Grant Application
Staff submitted an application for $35,000 to Dakota County to help fund the design of a trail that will be
constructed on the west side of MN Highway 3 from 205th Street to Willow Street and this missing trail section
was identified as a high priority to complete in the Bike Pedestrian Plan
D. Rambling River Center Projects
The ceiling in the banquet room is being painted later this month and will be painted a ceiling white, which will
brighten the room
A new vinyl plank flooring material will be purchased to replace the existing floor in the banquet room
E. Board and Commission Reception
City Council will be hosting a reception for all board and commission members on Thursday, December 5 starting
at 6:30 p.m. and will be held at the Bourbon Butcher
Members should let Director Distad know at the Commission’s November 13 meeting if they will or will not be
attending the reception
F. Community Garden
Jennifer Lothert who is heading up the community garden met with staff about an approved garden location and
then staked the location next to the concrete apron behind the building
She thought she might be able to complete the garden tilling this fallCity Council will be hosting a reception for
all board and commission members
IX. November 13, 2019 Meeting Agenda Items
The following items were tentatively identified by Commission members for its November 13, 2019 meeting agenda:
1. 2019 Work Plan review
2. Review Joint Meeting with Empire Township’s Park and Recreation Commission
3. 2020 Work Plan ideas/topics
4. December 5, 2019 board and commission reception attendance
5. December meeting format
X. Adjournment
Moved by Koss and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at
7:40 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
TO :Farmington Parks and Recreaon C ommis s ion Members
F R O M :Randy D istad, Parks and Recreaon D irector
S U B J EC T:A pprove O ctober 28, 2019 Empire Tow ns hip Park and Recreaon C ommis s ion Joint
M eeng Minutes
DATE:November 13, 2019
B A C KG R O U N D
A*ached are the dra+ minutes from the O ctober 28, 2019 joint meeng with Empire Tow ns hip Park and
Recreaon C ommis s ion. C ommis s ion members are asked to review the minutes and provide at the
meeng any correcons or addions that should be made to the minutes .
AT TAC HMENT S :
Type Des cription
Backup Material Draft Empire Township and Farmington Park and Recreation
Commission Joint Meeting Minutes
City of Farmington and Empire Township Park and Recreation Commission
Minutes from the October 28, 2019 Joint Meeting
Farmington Members Present: David McMillen, Elizabeth Koss, Ashley Crabtree and Brian Tennant
Farmington Members Absent: Laurie Suchanek
Empire Township Members Present: Jessica Boelman, Duane Snesrud, Josh Lindgren and Jill Parkins
Empire Township Members Absent: Mike Carey
Other’s Present : Empire Township Deputy Clerk/Treasurer Denise Williams and Farmington Parks and
Recreation Director Randy Distad
Meeting was called to order at 7:00 p.m.
Agenda items discussed included:
1. Roles and Responsibilities of Each Commission
Empire Commission members assume the role of planning and leading special events that Empire
Township offers to its residents
Empire Township provides recommendations to the Board of Supervisors on where parks and trails
are located in new developments and what improvements should be made to parks
Farmington Commission works with staff to offer programs and events to city residents
Farmington Commission makes recommendations to the City Council about where parks and trails
are located in new developments, works with staff and a consultant to recommend a master plan for
new parks and works with the City Council to ensure there is funding to make the park improvements
2. Recent Park Improvement Projects
Empire Commission has not had any new parks developed because of no new development
Empire Commission has toured the parks, completed an analysis of the current condition of each park
and is currently setting aside funds to replace the playground equipment in Sachs Park
Farmington Commission has worked with staff and the City Council on the development of its two
newest parks Marigold Park and Prairie Pines Park in 2019 and development in these parks resulted
in new playground equipment, park shelters, trails and a basketball court being installed
3. Recent Trail Improvement Projects
Farmington Commission shared information about the fog sealing and crack sealing pavement
management program for trails
Farmington Commission has added additional trails in three new developments one of which is
located adjacent to Empire Township across from Stelzel Fields
Empire Township will be doing some trail repair on trails located in close proximity to the
Vermillion River due to tree root damage
Information was shared about the new trail section that will be built on the west side of MN TH 3 in
2020 and where the funding will come from to cover the construction costs
4. Current Program Partnerships and Collaborations
Information was shared about city programs offered in Empire Township including the Summer Park
Adventure (SPA) program and puppet wagon performances that are available for residents from both
Empire Township and City of Farmington to attend
5. New Commercial and Residential Development
Farmington has recently completed platting and development contracts for the Regetta Fields,
Sapphire Lake and Fairhill Estate at North Creek residential developments
Kwik Trip has received approval to build a gas station and convenience store just north of the Stelzel
Fields but it is currently on hold until access issue is resolved with MN DOT
6. Recreation Programs and Event Information
The township would like to continue to have the city provide the puppet wagon performances and the
Summer Playground Adventure (SPA) program in 2020
7. Music/Entertainment in the Parks
Farmington Commission shared information about its free concerts in the parks and movies in the
parks programs and the sponsorships that are received from local businesses to offset the cost to hire
entertainment and hire a contractor to show movies
Empire Commission shared information about the mix of entertainment it provides for free to its
residents on Sunday evenings at Town Hall Park, which is offered the entire summer and on an every
other week basis
8. Future Program Collaborations and Partnerships
There wasn’t any specific program identified to collaborate on, but both commissions felt it was a
good idea to continue to be open at looking for new programs to collaborate on if possible to benefit
residents who live in Empire Township and the City of Farmington
9. City Bike Pedestrian Plan
Farmington Commission share background information about the process used to complete a bike
and pedestrian master plan in 2018-2019 and about what the plan hopes to accomplish
10. Empire Township Celebration Highlights
Empire Commission provided information about its annual township celebration in August that
features bouncy houses, activities, free food and free entertainment
It is geared for families
There were more than 700 people who attended the celebration in 2019
11. Miscellaneous/Other
Both Commission members favored having a driving parks, trails and facilities tour sometime in
2021, so both Commissions could see some of the parks and trails in the respective communities
The meeting adjourned at 8:00 p.m.
Submitted by
Randy Distad
Parks and Recreation Director and Recording Secretary
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Board and Commission Recepon A endance
DATE:November 13, 2019
B A C KG R O U N D
The C ity C ouncil in the pas t has provided a recepon for all city board and commission members .
The C ity C ouncil w ill be offering a board and commission member recepon on Thursday, D ecember 5,
2109 s tarng at 6:30 p.m. and it w ill be held at the Bourbon Butcher in Farmington. There w ill be free
appezers and a cas h bar available to those w ho a end. U nfortunately s pous es or s ignificant others are
not invited to the recepon. I t is for board and commission members only.
Because the appez ers w ill need to be ordered in advance of the recepon, C ommis s ion members should
idenfy during the dis cus s ion of this item if they w ill be or w ill not be a ending the recepon. The
number of members a ending the recepon needs to be provided on or before November 15.
I n addion, all boards and commis s ions are being as ked to provide a brief 5-10 minute presentaon
about what they w orked on and accomplished in 2019. I t is s uggested that C hair Laurie S uchanek share
the 2019 work plan during the presentaon and idenfy items that were completed and not completed in
2019.
Commission members are as ked to come to the meeng to share if they w ill be or w ill not be a ending
the recepon so this informaon can be provided to help determine the amount of appez ers to order
for the recepon.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:D ra Park Mas ter P lan Fairhill Estate at North Creek D evelopment
DATE:November 13, 2019
B A C KG R O U N D
The developer of the Fairhill Es tate at North C reek development provided to me a dra master plan for
the neighborhood park in the development. P roviding the dra park mas ter plan was a requirement in
the development agreement. I have a,ached the dra park master plan for you to review prior to the
meeng.
A s you can s ee, the park has playground equipment, a shelter, trails, ample green space, s hade trees,
benches and other site amenies. A s you review the mas ter plan, keep in mind there are site limitaons
due to grade issues that may prohibit other park facilies and amenies being added to the mas ter plan.
I n addion to reviewing the dra master plan the developer has als o s hared with me that they are open
to ideas for a park name. P leas e give this s ome thought as to the process you w ould like to use to name
the park. The last me the C ommis s ion named a park, they us ed a public input proces s through a park
naming contes t. There w ere a number of names provided. I t als o w as with a li,le bit of controversy that
the park name was s elected because the person who submi,ed the w inning park name lived outside the
boundary of Farmington. I f the C ommis s ion w ould like to again us e a park naming contest to name the
park, then it should review the previous set of rules it us ed during the last park naming contes t.
The C ommis s ion is being asked to do the two following things:
Review the a,ached dra master plan for the neighborhood park and come prepared to dis cus s it
at the meeng and then give feedback to the developer on the dra park mas ter plan
G ive some thought about what kind of process should be us ed to name the neighborhood park in
the development
AT TAC HMENT S :
Type Des cription
Backup Material Draft Park Master Plan Fairhill Estate at North Creek Development
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Review M eeng w ith Empire Township's Park and Recreaon Commission
DATE:November 13, 2019
B A C KG R O U N D
S ince this is the first regular Commission meeng a*er the O ctober 28, 2019 special meeng w ith Empire
Tow ns hip's Park and Recreaon C ommis s ion, and it has been pas t pracce to review this meeng when
it has been held in prior years , C ommis s ion members are asked to be prepared to provide some feedback
about their thoughts on the general content that w as discussed during the meeng.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:2019 Work P lan Review
DATE:November 13, 2019
B A C KG R O U N D
A$ached is an updated 2019 w ork plan. I tems that have been completed in the work plan during and/or
a+er the O ctober 9 Commission meeng are shown in bold red. I tems that w ere completed prior to the
O ctober 9 Commission meeng are shown in bold black. Commission members are as ked to review the
updated 2019 w ork plan and be prepared to dis cus s it during the meeng.
AT TAC HMENT S :
Type Des cription
Backup Material Updated 2019 Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
2019 WORK PLAN
Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five year
capital improvement projects for the park improvement fund that will include a list of parks,
costs and schedule to be completed in the years 2020 to 2024.
Status: Completed. Discussion occurred during the March 13 meeting.
2. By June 1, the Commission will finalize the five year capital improvement projects for the years
2020-2024 and make a recommendation to the City Council for approval.
Status: Completed. Final five year parks capital improvement projects were finalized and a
recommendation was made at the May 8 meeting to have the City Council approve it.
3. By September 15, the projects recommended for funding from 2020-2024 will be included in
the City Council approved 2020 preliminary budget.
Status: Completed. The 2020 preliminary budget was approved at the September 3, 2019
City Council meeting and included the 2020-2024 projects recommended by the Commission.
Goal #2: Participate in the process of making playground and shelter improvements in Marigold
Park.
Objectives:
1. By January 11, the Commission will have given input on the playground equipment and shelter
designs to be completed and incorporated into the Request for Proposal.
Status: Completed. Input was given during the December 10, 2018 meeting.
2. By March 1, the Commission will have reviewed and approved from the proposals submitted a
vendor to purchase and install the playground equipment, and picnic shelter and will make a
recommendation to the City Council to approve the vendor selected.
Status: Completed. Action was taken at the February 13, 2019 meeting.
3. By April 1, the City Council will have approved the purchase and installation of the new
playground equipment and shelter.
Status: Completed. City Council approved the purchase and installation at its March 4, 2019
meeting.
4. By September 30, installation of the new playground equipment and shelter will have been
completed.
Status: Partially completed. Playground equipment has been installed, but not the shelter
yet.
5. By October 31, 2018 a ribbon cutting will have been completed for the new playground
equipment.
Status: Completed. Ribbon cutting occurred during the parks and facilities tour with the
City Council on August 14, 2019.
Goal #3 Participate in the process of making playground and shelter improvements in Prairie
Pines Park.
Objectives:
1. By January 11, the Commission will have given input on the playground equipment and shelter
designs to be completed and incorporated into the Request for Proposal.
Status: Completed. Input was given during the December 10, 2018 meeting.
2. By March 1, the Commission will have reviewed and approved from the proposals submitted a
vendor to purchase and install the playground equipment, and picnic shelter and will make a
recommendation to the City Council to approve the vendor selected.
Status: Completed. Action was taken at the February 13, 2019 meeting.
3. By April 1, the City Council will have approved the purchase and installation of the new
playground equipment and shelter.
Status: Completed. The City Council approved the purchase and installation at its March 4,
2019 meeting.
4. By September 30, installation of the new playground equipment and shelter will have been
completed.
Status: Partially completed. The new playground equipment has been installed, but not the
shelter yet.
5. By October 31, 2018 a ribbon cutting will have been completed for the new playground
equipment.
Status: Completed. Ribbon cutting occurred during the parks and facilities tour with the
City Council on August 14, 2019.
Goal #4: Receive periodic presentations from each of the Parks and Recreation professional
staff members about programs, parks, facilities and trails.
Objectives:
1. By March 15, the Commission will have received a presentation by professional staff members
of the Department’s 2018 Annual Report.
Status: Completed. Park and Recreation Department staff members presented the 2018
annual report at the March 13, 2019 meeting.
2. By May 1, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s winter ice season.
Status: Was completed during the July 10 meeting when staff presented the winter ice
season rental information.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
Status: Completed. Presentation occurred during the September 11, 2019 meeting.
4. By October 1, Commission members will have received a presentation from staff on the results
of the summer programs offered.
Status: Completed. Presentation occurred during the September 11, 2019 meeting.
5. By November 1, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
Status: Completed. Presentation occurred during the September 11, 2019 meeting.
6. By November 1, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails
Status: Completed. Presentation occurred during the September 11, 2019 meeting.
Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By April 1, discuss and determine a date to have a joint meeting with ETPRC.
Status: Completed. October 28 was identified as a possible meeting date.
2. By June 1, a date will have been set to have a joint meeting with ETPRC.
Status: Completed. October 28 meeting date was approved by the ETPRC, so joint meeting
will be held on this date.
3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC and have both groups agree to the meeting topics.
Status: Completed. Commission created a final draft meeting agenda during the July 10
meeting and has been shared with the ETPRC for their input.
4. By December 1, a meeting will have been held with ETPRC.
Status: Completed. A meeting was held with ETPRC on October 28.
Goal #6: Participate in the development of an approved city Bike Pedestrian Plan.
Objectives:
1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee
will provide an update to the Commission.
Status: Completed. Update was provided by staff at the January 9, 2019 meeting.
2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee
will provide an update to the Commission.
Status: Completed. Update was provided by Suchanek at the February 13, 2019 meeting.
3. By March 31, Commission members will have been involved in the public input process by
either attending the Community Expo, one of the open houses or participated in the survey
monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan
Status: Completed. Commission members participated in the survey monkey questionnaire.
4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will
provide an update to the Commission.
Status: Completed. Updates about the plan were provided at the February, March and May
meetings.
5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the
draft plan and then forward a recommendation to the City Council to adopt the plan.
Status: Completed. Members attended a draft plan presentation to the City Council, Park and
Recreation Commission and Planning Commission on May 20, where an opportunity was
provided to give further input and feedback by those in attendance at the meeting.
Goal #7: Have a parks and facilities tour with the City Council.
Objectives:
1. By April 1, the Commission will have identified a possible date to have a parks and facilities
tour with the City Council.
Status: Completed. At the March 13 meeting, a date of August 14 was forwarded to the City
Council for a parks and facilities tour.
2. By July1, the Commission will have determined at tour date, which parks and facilities to tour
and a tour schedule.
Status: Was com pleted during the July 10 meeting.
3. By August 1, the Commission will determine what it wishes to discuss with the City Council
during the parks and facilities tour.
Status: Was completed during the July 10 meeting.
4. By September 15, the Commission will have toured parks, trails and recreational facilities with
the City Council.
Status: Completed. A parks and facilities tour occurred with the City Council on August
14, 2019.
Goal #8: Work with staff to develop a Parks and Events Passport Program (Program)
Objectives:
1. By February 1, will have received a presentation from staff about the Program.
Status: Completed. Presentation was given by Recreation Supervisor Ryan Hayes at the
January 9, 2019 meeting.
2. By March 15, will have provided feedback/input on the Program.
Status: Completed. Feedback was given by Commission members during the presentation
that occurred at the January 9, 2019 meeting.
3. By July 30, will have received a progress report from staff about participation in the Program.
Status: Was completed during the July 10 meeting. Recreation Supervisor Ryan Hayes
presented a report.
4. By October 31, will have received a second progress report from staff about participation in
the Program.
Status: Completed. A presentation occurred during the September 11, 2019 meeting.
5. By December 31, will have given feedback/input to staff on any refinements to the program and
continuation of the program.
Status: Completed. Feedback given at the September 9, 2011 meeting and the program will
be offered again in 2020 with some revisions made to encourage more participation.
Goal #9: Meet at least once with the Rambling River Center Advisory Board.
Objectives:
1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting.
Status: Completed. A date of May 8 was approved to meet with the Advisory Board.
2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission
and Advisory Board.
Status: Completed. Both the Commission and Advisory Board discuss possible agenda items
prior to the joint meeting.
3. By December 31, the Commission and Advisory Board will have met at least one time.
Status: Completed. A meeting was held on May 8.
Goal #10: Name the park in the Sapphire Lake development through a public park naming
contest.
Objectives:
1. By February 15 a decision will be made about what process will be used to name the park in
the Sapphire Lake Development.
Status: The naming of the park has been tabled until the development’s final phase is built
out, which is not expected to occur until 3-4 years at which time some of the park land will
become accessible.
2. By April 15, the process to collect park names will have been completed.
Status: See #1 above.
3. By June 15, a name for the park will have been selected and recommended to the City Council
for approval.
Status: See #1 above.
4. By August 15, the city council will have approved a park name.
Status: See #1 above.
Goal #11: Complete a review of the city’s Park and Recreation Commission Ordinance
(Ordinance) to determine if any amendment(s) should be made to the Ordinance.
Objectives:
1. By February 15, a review of the Ordinance will have occurred.
Status: Completed. A review of the Ordinance occurred at the January 9, 2019 meeting.
2. By April 15, a decision will be made about recommending any Ordinance amendment(s) to the
city council.
Status: Completed. At the March 13 meeting the Commission determined it would be better
to create by-laws that could address a number of items without having to revise the city’s
ordinance. The creation of the by-laws will be included as a goal in the 2020 work plan.
3. By July 15, and if a recommendation is made to revise the ordinance, the city council will have
received and made a decision about any recommended amendment(s) to the ordinance.
Status: No longer applicable. No revisions were suggested in the ordinance.
4. By August 15, and if the city council approves amending the Ordinance, the amended
Ordinance will have been published in the city’s official publication, so the amendment(s) to
the Ordinance have satisfied all legal requirements.
Status: No longer applicable. No revisions were suggested in the ordinance.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:2020 Work P lan I deas
DATE:November 13, 2019
B A C KG R O U N D
A nnually the C ommis s ion takes me to create a w ork plan for the coming year. The C ommis s ion
dis cus s ed 2020 work plan ideas during the pas t tw o meengs. Work plan ideas that were generated
during the pas t tw o meengs include:
S apphire L ake development park name
Work with the developer on a mas ter plan for the neighborhood park in the Fairhill Estate at North
Creek residenal development
Work with the developer on a name for the neighborhood park in the Fairhill Estate at North Creek
res idenal development
Create C ommis s ion by-law s
Meet with C ity C ouncil
Parks and facilies tour w ith the Rambling River C enter A dvis ory Board
I denfy w hat Bike Pedestrian P lan priories to work on
2021-2025 Park I mprovement F und capital improvement plan
H ave Communicaon S pecialist share informaon about city ’s social media posts
S taff pres entaons about programs, events, facilies, trails and parks
P romong volunteerism in the parks and recreaon department
The November meeng provides the Commission with an addional opportunity to generate possible
topics and ideas for the 2020 work plan. The w ork plan will be developed into a final dra6 plan at the
D ecember meeng with final approval of the work plan occurring at the J anuary 8, 2020 meeng.
Commission members are as ked to come to the meeng with possible addional topics/ideas that could
be included in the 2020 work plan.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:D ecember Meeng Format
DATE:November 13, 2019
B A C KG R O U N D
Past tradion has been to make the D ecember meeng more like a work ses s ion w ith the primary focus
being on review ing and refining a dra' w ork plan for the coming year so it can be formally approved
during the J anuary 8, 2020 meeng. G enerally the agenda is lighter due to s pending more me on the
development of next year's w ork plan.
Because past D ecember meengs have been a li/le les s formal and more like a work ses s ion, it has
featured a pot luck w here members volunteer to bring a dish to pas s . A discussion should occur if the
Commission want to connue this tradion or not. I f connuing this tradion, then C ommis s ion
members will be asked to idenfy a dis h that they would like to bring to the meeng that can be shared
w ith others .
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Round Table Format
DATE:November 13, 2019
B A C KG R O U N D
The Roundtable poron of the agenda allows C ommis s ion members to share informaon, make
announcements or as k ques ons of staff about items not on the agenda. This item is for informaonal
purposes only and no formal decis ions can be made during the Commission's roundtable.
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:I nformaonal I tems
DATE:November 13, 2019
B A C KG R O U N D
S taff w ill be providing a verbal update on the follow ing items:
1. Park projects
2. Trail projects
3. Facilies projects
4. Rambling River C enter fundraisers
TO :Farmington Parks and Recreaon Commission M embers
F R O M :Randy D is tad, Parks and Recreaon D irector
S U B J EC T:Topics for D ecember 11, 2019 Meeng A genda
DATE:November 13, 2019
B A C KG R O U N D
The following are possible topics for the D ecember 11, 2019 regular meeng agenda:
2019 Work P lan review
2020 D ra* Work P lan review
A pprove C ommis s ion 2019 meeng a+endance report
A pproved 2020 city budget