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HomeMy WebLinkAbout12.11.19 Parks and Rec Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 PA R K S A ND R E C R E AT I O N R E G U L A R M E E T I N G A G E N DA D ecember 11, 2019 7:00 PM 1.C all M eeng to O rder 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A pprove November 13, 2019 Meeng M inutes 4.B usiness I tems (a)A pprove 2019 M eeng Aendance Report 5.D iscussion I tems (a)City Council Board and C ommis s ion Recepon Review (b)2019 Work P lan F inal Review (c)Review D ra* 2020 Work P lan (d)Joint M eeng in 2020 w ith City Council 6.C ommission Roundtable (a)Round Table Format 7.S taff Report/Updates (a)I nformaon U pdates 8.M eeng A genda Topics (a)I tems for Next Commission M eeng 9.A djournment "The F armington Parks and Recreaon A dvisory C ommission's mission is to advise and make recommendaons to the F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove November 13, 2019 Meeng M inutes DATE:D ecember 11, 2019 B A C KG R O U N D A#ached are the dra% minutes from the Park and Recreaon C ommis s ion's November 13, 2019 meeng. Commission members are as ked to review the minutes and provide at the meeng any correcons or addions to the minutes that are needed. AT TAC HMENT S : Type Des cription Backup Material Draft November 13, 2019 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the November 13, 2019 Regular Meeting Members Present: David McMillen, Elizabeth Koss, Brian Tennant, and Ashley Crabtree Members Absent: Laurie Suchanek Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Vice-Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 13, 2019 Meeting Agenda Moved by Tennant and seconded by Crabtree to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 9, 2019 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Approval of October 28, 2019 Meeting Minutes from Joint Meeting with Empire Township Pa rk and Recreation Commission The meeting minutes were approved with no revisions identified. V. Presentations None V. Business Items A. Board and Commission Reception Attendance Director Distad shared the reception will occur on Thursday, December 5 at 6:30 p.m. and will be held at the Bourbon Butcher in Farmington. He asked for a show of hands who is planning on attending the reception so this information could be provided in the planning of ordering appetizers for the event. Members who are planning on attending were:  McMillen  Crabtree  Tennant  Koss Members not attending the reception included the following:  Suchanek Director Distad shared because Chair Suchanek will not be able to attend the reception, this means Vice-Chair McMillen will be providing information about what was accomplished by the Commission in 2019. He identified Vice-Chair McMillen could use the 2019 work plan for the presentation because it identifies the goals and objectives completed in 2019. B. Draft Master Plan for Neighborhood Park in the Fairhill Estate at North Creek Development Director Distad reviewed the master plan the developer submitted. He noted that the park complies with the neighborhood park standards that they city uses in order to create an equitable park system. He noted while it would have been nice to include some kind of a court in the park, the current grades of the park are not conducive for a court. He shared that staff feels the master plan should also include the following additional park amenities:  installation of two charcoal grills one on each side of the shelter  installation of two waste containers by the playground and one container by the shelter and additional waste containers wherever other park benches are located in the park  installation of a bike rack next to the trail by the playground  installation of an additional bench in the small park area west of Colonial Trail and have the bench face west since this will be a higher elevation and will provide a view from this location  installation of pet waste stations in the park areas wherever trails intersect one another  installation of a park sign by the parking lot, installation of one park sign by the intersection of Colonial Trail and Cloverleaf (NE area of the larger park area) and installation of one park sign where the park trail intersects with the MN TH 3 trail Moved by Crabtree and seconded by Koss to approve amending the park master plan to include the additional park amenities identified by staff. APIF. Motion carried. Director Distad informed Commission members he would communicate to the developer to add the additional park amenities in the master plan before the city council approves it. VI. Discussion Items A. Review Joint Meeting with the Empire Township Park and Recreation Commission Commission members provided the following comments about the meeting: McMillen thought it was a good meeting and that good information was shared back and forth between the two groups. Tennant said he learned a lot about what extra work the Empire Park and Recreation Commission does on an annual basis. Crabtree shared it was good to learn about the partnerships that have been formed and it is good to talk about these partnerships. Koss commented she was surprised by how much extra work the Empire Park and Recreation Commission does and that they have a bigger role in planning and facilitating programs and events than the Farmington Park and Recreation Commission does. She noted that this is due to the township not having park and recreation professional staff members to do this work like Farmington has. B. Review 2019 Work Plan Vice-Chair McMillen reviewed the work plan and identified that all goals and objectives that could be completed on the work plan, have been completed. The only goal not completed was due to lack of funding. C. 2020 Work Plan Ideas The following item was identified to be added to the list of ideas that were developed during previous meetings:  Work session early in 2020 with the city council to discuss timing of the development of Jim Bell Park and Preserve  D. December Meeting Format Vice-Chair McMillen shared that in the past the December meeting minute focused on preparing a final draft of next year’s work plan. He informed others who are new to the Commission that this has also been a meeting where Commission members each provide a food item to share during the meeting. He asked if the Commission would like to continue with this tradition. After some discussion, it was determined by consensus to just order pizza and split the cost between the Commission members and staff. If anyone wanted to bring cookies or other treats, it was okay to do so. Director Distad shared he would provide plates, napkins, eating utensils, cups and beverages to drink. VII. Commission Roundtable Tennant: Asked if the city had a skate park in the past. Director Distad said there was one at the hockey rink in Rambling River Park that included above ground attractions. He share because of the condition of the metal structures, they were removed a few years ago due to safety concerns. Crabtree: Asked if the city was building a second sheet of ice because she saw this on Facebook. Director Distad shared that the city is undertaking a site survey and wetland delineation study to determine if there is space for a second sheet of ice on the east side of the existing ice arena. There is currently no plan to construct a second sheet of ice. Koss: Didn’t have anything to share. McMillen: Reminded Commission members about the Trains and Treats event being held at the Rambling River Center on Saturday, November 30 from 9:00 a.m. to noon. He also informed Commission members about the Secret Holiday Shop event that will be occurring on Saturday, December 6 from 9:00 a.m. to noon at the Rambling River Center. This is an event that allows kids to shop for other family members and friends. VIII. Staff Report A. Park Projects  Marigold Park shelter concrete slab was poured and covered. Site grading around the shelter will have to wait until next year. B. Trail Projects  Survey work on the MN TH 3 trail is being completed by Bolton and Menk, which will then be used to design the trail. C. Facilities Projects  Rambling River Center ceiling was painted white, but the contractor painted some of the sprinkler heads which will need to be replaced at the contractor’s expense  New flooring materials have been purchased for the Rambling River Center banquet room, are currently being stored at city hall and will be installed this winter by city staff D. Rambling River Center Fundraisers  The Dad’s Belgian Waffle Breakfast and Silent Auction fundraiser was held on October 26 and it appears that a little more than $3,100 will be the final net profit from the fundraiser IX. December 11, 2019 Meeting Agenda Items The following items were tentatively identified by Commission members for its November 13, 2019 meeting agenda: 1. 2019 Work Plan review 2. Approve Park and Recreation Commission 2019 meeting attendance report 3. Review Draft 2020 Work Plan 4. 2020 approved city budget X. Adjournment Moved by Koss and seconded by Tennant to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:42 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:A pprove 2019 M eeng A endance Report DATE:D ecember 11, 2019 B A C KG R O U N D I ncluded in the meeng packet is an a endance report that is bas ed on the 2019 monthly meeng minutes that have been approved s o far this year, which idenfies Commission member a endance at monthly meengs and at any other special meengs . The final a endance report w ill be updated at the D ecember meeng, reflecng member a endance that occurs at the D ecember meeng. Then it will be formally approved by the Commission. The approved a endance report w ill then be s ubmi ed to the city's F inance D epartment for payment to Commission members . C ommis s ion members will receive a total payment of the meengs a ended bas ed on the current city ordinance of a $30 per meeng a ended. C ommis s ion members s hould receive payment for their a endance at the 2019 meengs in the form of a mailed check from the city in the next few w eeks. Commission members are as ked to review the a ached 2019 meeng a endance report, make any revisions if needed, and then approve the report a/er it has been updated at the D ecember meeng, so it can be s ubmi ed for payment. AT TAC HMENT S : Type Des cription Backup Material 2019 Meeting Attendance Report 2019 Park and Recreation Commission Member Attendance Report Name Jan Feb Mar Apr May May 13*June July August**Sept Oct Oct 28***Nov Dec Total Meetings Attended John Moore x 1 Dustin Johnson x meeting no 1 Laurie Suchanek x x cancelled x x meeting x x x Dave McMillen x x x due to x x in x x x x x x Brian Tennant x x snow x x June x x x x Elizabeth Koss x x storm x x x x x x x x Ashley Crabtree x x x x x x x x x *Special Joint Meeting with City Council and Planning Commission for Bike Pedestrian Plan presentation **August meeting was park and facilities tour with City Council ***October 28 meeting was a joint meeting with Empire Township's Park and Recreation Commission TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:City Council Board and C ommis s ion Recepon Review DATE:D ecember 11, 2019 B A C KG R O U N D A recepon w ill be held by the city council at the Bourbon Butcher in Farmington on D ecember 5, 2019 for all board and commission members . A brief dis cus s ion s hould occur by the C ommis s ion members who a(end the board and commission recepon. The purpose of the discussion is to have Commission members provide their thoughts and feedback on the recepon that w as provided by the city council. S taff w ill then tabulate the feedback in order to use it in the planning of future board and commis s ion recepons . TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:2019 Work P lan F inal Review DATE:D ecember 11, 2019 B A C KG R O U N D A"ached is the final updated C ommis s ion 2019 w ork plan showing w hat goals and objecves were and w ere not accomplished by the Commission. The C ommis s ion s hould review the a"ached document for any final revis ions , so it accurately reflects what w as and w as not accomplished in 2019. AT TAC HMENT S : Type Des cription Backup Material Updated 2019 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2019 WORK PLAN Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2020 to 2024. Status: Completed. Discussion occurred during the March 13 meeting. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2020-2024 and make a recommendation to the City Council for approval. Status: Completed. Final five year parks capital improvement projects were finalized and a recommendation was made at the May 8 meeting to have the City Council approve it. 3. By September 15, the projects recommended for funding from 2020-2024 will be included in the City Council approved 2020 preliminary budget. Status: Completed. The 2020 preliminary budget was approved at the September 3, 2019 City Council meeting and included the 2020-2024 projects recommended by the Commission. Goal #2: Participate in the process of making playground and shelter improvements in Marigold Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. Status: Partially completed. Playground equipment has been installed, but not the shelter yet. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment. Status: Completed. Ribbon cutting occurred during the parks and facilities tour with the City Council on August 14, 2019. Goal #3 Participate in the process of making playground and shelter improvements in Prairie Pines Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. The City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. Status: Partially completed. The new playground equipment has been installed, but not the shelter yet. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment. Status: Completed. Ribbon cutting occurred during the parks and facilities tour with the City Council on August 14, 2019. Goal #4: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2018 Annual Report. Status: Completed. Park and Recreation Department staff members presented the 2018 annual report at the March 13, 2019 meeting. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Was completed during the July 10 meeting when staff presented the winter ice season rental information. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Presentation occurred during the September 11, 2019 meeting. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. Status: Completed. Presentation occurred during the September 11, 2019 meeting. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. Status: Completed. Presentation occurred during the September 11, 2019 meeting. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Status: Completed. Presentation occurred during the September 11, 2019 meeting. Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. Status: Completed. October 28 was identified as a possible meeting date. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. Status: Completed. October 28 meeting date was approved by the ETPRC, so joint meeting will be held on this date. 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC and have both groups agree to the meeting topics. Status: Completed. Commission created a final draft meeting agenda during the July 10 meeting and has been shared with the ETPRC for their input. 4. By December 1, a meeting will have been held with ETPRC. Status: Completed. A meeting was held with ETPRC on October 28. Goal #6: Participate in the development of an approved city Bike Pedestrian Plan. Objectives: 1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by staff at the January 9, 2019 meeting. 2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by Suchanek at the February 13, 2019 meeting. 3. By March 31, Commission members will have been involved in the public input process by either attending the Community Expo, one of the open houses or participated in the survey monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan Status: Completed. Commission members participated in the survey monkey questionnaire. 4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Updates about the plan were provided at the February, March and May meetings. 5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the draft plan and then forward a recommendation to the City Council to adopt the plan. Status: Completed. Members attended a draft plan presentation to the City Council, Park and Recreation Commission and Planning Commission on May 20, where an opportunity was provided to give further input and feedback by those in attendance at the meeting. Goal #7: Have a parks and facilities tour with the City Council. Objectives: 1. By April 1, the Commission will have identified a possible date to have a parks and facilities tour with the City Council. Status: Completed. At the March 13 meeting, a date of August 14 was forwarded to the City Council for a parks and facilities tour. 2. By July1, the Commission will have determined at tour date, which parks and facilities to tour and a tour schedule. Status: Was completed during the July 10 meeting. 3. By August 1, the Commission will determine what it wishes to discuss with the City Council during the parks and facilities tour. Status: Was completed during the July 10 meeting. 4. By September 15, the Commission will have toured parks, trails and recreational facilities with the City Council. Status: Completed. A parks and facilities tour occurred with the City Council on August 14, 2019. Goal #8: Work with staff to develop a Parks and Events Passport Program (Program) Objectives: 1. By February 1, will have received a presentation from staff about the Program. Status: Completed. Presentation was given by Recreation Supervisor Ryan Hayes at the January 9, 2019 meeting. 2. By March 15, will have provided feedback/input on the Program. Status: Completed. Feedback was given by Commission members during the presentation that occurred at the January 9, 2019 meeting. 3. By July 30, will have received a progress report from staff about participation in the Program. Status: Was completed during the July 10 meeting. Recreation Supervisor Ryan Hayes presented a report. 4. By October 31, will have received a second progress report from staff about participation in the Program. Status: Completed. A presentation occurred during the September 11, 2019 meeting. 5. By December 31, will have given feedback/input to staff on any refinements to the program and continuation of the program. Status: Completed. Feedback given at the September 9, 2011 meeting and the program will be offered again in 2020 with some revisions made to encourage more participation. Goal #9: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. Status: Completed. A date of May 8 was approved to meet with the Advisory Board. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. Status: Completed. Both the Commission and Advisory Board discuss possible agenda items prior to the joint meeting. 3. By December 31, the Commission and Advisory Board will have met at least one time. Status: Completed. A meeting was held on May 8. Goal #10: Name the park in the Sapphire Lake development through a public park naming contest. Objectives: 1. By February 15 a decision will be made about what process will be used to name the park in the Sapphire Lake Development. Status: The naming of the park has been tabled until the development’s final phase is built out, which is not expected to occur until 3-4 years at which time some of the park land will become accessible. 2. By April 15, the process to collect park names will have been completed. Status: See #1 above. 3. By June 15, a name for the park will have been selected and recommended to the City Council for approval. Status: See #1 above. 4. By August 15, the city council will have approved a park name. Status: See #1 above. Goal #11: Complete a review of the city’s Park and Recreation Commission Ordinance (Ordinance) to determine if any amendment(s) should be made to the Ordinance. Objectives: 1. By February 15, a review of the Ordinance will have occurred. Status: Completed. A review of the Ordinance occurred at the January 9, 2019 meeting. 2. By April 15, a decision will be made about recommending any Ordinance amendment(s) to the city council. Status: Completed. At the March 13 meeting the Commission determined it would be better to create by-laws that could address a number of items without having to revise the city’s ordinance. The creation of the by-laws will be included as a goal in the 2020 work plan. 3. By July 15, and if a recommendation is made to revise the ordinance, the city council will have received and made a decision about any recommended amendment(s) to the ordinance. Status: No longer applicable. No revisions were suggested in the ordinance. 4. By August 15, and if the city council approves amending the Ordinance, the amended Ordinance will have been published in the city’s official publication, so the amendment(s) to the Ordinance have satisfied all legal requirements. Status: No longer applicable. No revisions were suggested in the ordinance. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Review D ra 2020 Work P lan DATE:D ecember 11, 2019 B A C KG R O U N D I ncluded in your packet is a dra 2020 work plan s taff generated for the Commission to consider. I t is based on Commission members input about possible w ork plan items that w ere provided at pas t meengs. Commission members s hould come prepared to the meeng to not only dis cus s the dra work plan, but also come with other possible ideas for addional w ork plan items they believe the Commission s hould w ork on in 2020. Then based on the input provided by the Commission during the meeng, s taff w ill revise and bring a final work plan to the C ommis s ion to approve at its J anuary 8, 2020 meeng. AT TAC HMENT S : Type Des cription Backup Material Draft 2020 Work Plan FARMINGTON PARK AND RECREATION COMMISSION DRAFT 2020 WORK PLAN Goal #1: Provide to the City Council a recommended 2021-2025 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five-year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2021 to 2025. 2. By June 1, the Commission will finalize the five-year capital improvement projects for the years 2021-2025 and make a recommendation to the City Council for approval. 3. By September 15, the improvement projects recommended for funding from 2021-2025 will be included in the City Council approved 2021 preliminary budget. Goal #2: Create Commission By-Laws. Objectives: 1. By March 1, a review of sample by-laws from other commission/boards will have occurred. 2. By May 31, a draft of the Commission’s by-laws will have been reviewed. 3. By July 31, a final draft of the Commission’s by-laws will be reviewed and approved. 4. By October 31, the Commissions by-laws will have been reviewed by the City Council and approved. Goal #3: Participate in a Parks and Facilities Tour with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a tour. 2. By May 1, a draft list of parks and facilities to tour will be reviewed by the Commission and Advisory Board. 3. By July 15 a final list of parks and facilities to tour will be approved by the Commission and Advisory Board. 4. By October 1, a parks and facilities tour will have occurred. Goal #4: Work with the Developer on Naming the Neighborhood Park in the Fairhill Estate at North Creek Development. Objectives: 1. By March1, the Commission will have discussed option with the developer on how to determine the name of the park. 2. By May1, the Commission will have implemented the option selected to name the park. 3. By September 1, possible park names will have been identified. 4. By October 31, a final name for the park will be selected by the Commission and the name forwarded to the city council for approval. 5. By December 31, the city council will approve the name of the neighborhood park in the development. Goal #5: Meet with the City Council. Objectives: 1. By February 1, the Commission and city council will have identified a date to meet. 2. By February 29, possible agenda items will be identified for the meeting. 3. By June 1, the Commission will have met with the City Council. Goal #6: Learn about the City’s Various Communication Tools and Process Used to Keep the Public Informed. Objectives: 1. By February 15, the Commission will develop a series of topics and questions about city communications, so they can be provided to the city’s Communication Specialist as an aid in the development of a future presentation to the Commission. 2. By March 31, a meeting date will be identified for the Communication Specialist to attend a Commission meeting and make a presentation about the city’s communication tools and process. 3. By July 31, a presentation to the Commission by the city’s Communication Specialist will have occurred. Goal #7: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2019 Annual Report. 2. By June1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #8: Identify Bike Pedestrian Plan Priorities to Accomplish in 2020 and 2021. Objectives: 1. By March 31, the Commission will review the priorities identified in the Bike Pedestrian Plan. 2. By June 1, a draft list of priorities to work on and accomplish in 2020 and 2021 will be developed by the Commission. 3. By August 31, Commission members will have identified and approved a recommended final list of priorities to accomplish in 2020 and 2021 and will have forwarded the recommended list to the City Council. 4. By November 1, the City Council will review and approve a final list of priorities to accomplish in the city’s Bike Pedestrian Plan. Goal #9: Promote and Encourage Volunteerism in the Parks and Recreation Department. Objectives: 1. By April 30, the Commission will have received a presentation on how volunteerism is structured and what opportunities are currently available in the Parks and Recreation Department. 2. By July 1, the Commission will have reviewed the volunteer opportunities available to the public and determined if there are other volunteer opportunities to offer to the public. 3. By August 31, the Commission will have discussed different ways and opportunities to promote volunteerism in the parks and recreation department. 4. By October 31, volunteer opportunities in the parks and recreation department will be promoted. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Joint M eeng in 2020 w ith City Council DATE:D ecember 11, 2019 B A C KG R O U N D At the November 13, 2019 C ommis s ion meeng a dis cus s ion occurred about pos s ible work plan items to accomplis h in 2020. O ne of the items discussed w as having the C ommis s ion meet with the City Council in 2020. A *er dis cus s ing this item with C ity A dminis trator D avid McKnight, it appears there w ill be me at either the February 10 or March 9 work ses s ion for the Commission to meet w ith the C ity C ouncil to dis cus s park and recreaon topics w ith them. A discussion should occur during your meeng about w hat item or items the Commission would like to dis cus s w ith the C ity C ouncil. Commission members s hould come to the meeng prepared with some possible topics to dis cus s w ith the C ity C ouncil in early 2020 and then narrow the lis t to one or tw o priority items. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:Round Table Format DATE:D ecember 11, 2019 B A C KG R O U N D The roundtable agenda item allows C ommis s ion members to share informaon, make announcements or ask quesons of s taff about items not on the agenda. This item is for informaonal purpos es only and no formal decis ions can be made during the Commission's roundtable. TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:I nformaon U pdates DATE:D ecember 11, 2019 B A C KG R O U N D S taff w ill provide an update at the meeng about the following items : outdoor rinks s now removal policy update arena projects 2020 approved city budget TO :Farmington Parks and Recreaon Commission M embers F R O M :Randy D is tad, Parks and Recreaon D irector S U B J EC T:I tems for Next Commission M eeng DATE:D ecember 11, 2019 B A C KG R O U N D The following are possible topics for the Commission to consider for its January 8, 2020 meeng agenda: A pprove 2020 work plan Chair and V ice C hair elecon discussion 2020 projects