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HomeMy WebLinkAbout01.09.19 Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us F armington P arks and Recreation Commission Wednesday, January 9, 2019 7:00 P M City Hall Council Chambers Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove December 12, 2018 Meeting Minutes I V.Presentations A.P assport P rogram B.Recognition of Outgoing Commission Members V.Business Items A.A pprove 2019 Work Plan V I.Discussion Items A.B ike Pedestrian P lan B.P ark and Recreation Commission Ordinance Review C.P ark Naming Contest S apphire L ake Development V I I.Commission Roundtable A.Round Table Format V I I I.Staff Report/Updates A.P rojects Update I X .M eeting Agenda Topics A.I tems for the F ebruary 13, 2019 Meeting Agenda X .Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve Dec ember 12, 2018 Meeting Minutes D AT E:January 9, 2019 B AC KG R OUN D Attached are the draft minutes from the Dec ember 12, 2018 regular meeting. C ommis s ion members are as ked to review the minutes and provide at the meeting any correc tions or additions to the minutes. AT TAC HMENT S : AT TAC HMENT S : Type Des cription Backup Material Draft December 12, 2018 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the December 12, 2018 Regular Meeting Members Present: David McMillen, Laurie Suchanek, and Dustin Johnson Members Absent: Neil Ramdhan and John Moore Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of December 12, 2018 Meeting Agenda Moved by McMillen and seconded by Suchanek to approve the amended meeting agenda to add Business Item Letter D. Sapphire Lake Park Reconfiguration. All persons in favor (APIF). Motion carried. III. Approval of November 14, 2018 Regular Meeting Minutes Moved by McMillen and seconded by Suchanek to approve amending the meeting minutes with the following revision: In Business Item Letter E fix typo so the word is “they”. APIF. Motion carried. IV. Presentations None V. Business Items A. Approve Completed 2018 Work Plan Chair Johnson reviewed the goals and objectives that were completed and not completed. Distad requested the Commission approve the final completed plan. Moved by McMillen and seconded by Suchanek to approve the completed 2019 Work Plan document. APIF. Motion carried. B. Approve 2018 Meeting Attendance Report Distad reviewed the meeting attendance report including updating the report to make it current through the December 12 meeting. It was noted that attendance fell off for Commission members Moore and Ramdhan the second half of the year. Commission members asked if there was an attendance rule or policy that existed that identified the minimum number of meetings to attend before consideration could be given to ask a member to resign. Distad shared the current city ordinance that pertains to the Commission. There is no attendance rule in the ordinance and only that the City Council may remove a member by 4/5’s vote. Commission members requested a review of the Commission’s ordinance to see if language could be added to the ordinance specifying a minimum number of meetings members are required to attend in order to be able to continue serving on the Commission. It was suggested this review of the ordinance be added to the 2019 work plan when it is discussed later in the meeting. Commission members asked Distad to contact Commission members Moore and Ramdhan to find out if they both are able to continue to attend meetings. Commission members were concerned that it has been falling on the same three members to attend a meeting in order to have a quorum and if one of these three members was not able to attend, then the meeting would have to be cancelled due to a lack of a quorum C. Park Dedication Credit Request Distad informed Commission members he met with Don Peterson who owns property south of CSAH 50 and west of the Dakota County Highway Department’s maintenance facility. He shared the following information about the meeting:  Mr. Peterson is interested in receiving park dedication credit on some land that he owns that South Creek runs through  Mr. Peterson is currently trying to either sell to Dakota County or allowing a conservation easement to be placed on land that is currently in the flood plain  The property also aligns with the future Lake Marion and South Creek Regional Greenway corridor  Mr Peterson would like to receive parkland dedication credit for two slivers of land that are not in the floodplain and are considered upland Distad shared the city has not given park dedication credit in advance of the a development plan and would recommend not setting a precedent and do so in this situation. He said it is still possible the land that Mr. Peterson wants to dedicate as parkland could be accepted by the city, but it should wait until the Commission can see how the parkland in the development fits with the overall development plan. Suchanek stated she doesn’t feel parkland dedication credit should be given before a development plan is known because she would like to see how the park fits with the entire development. McMillen shared he doesn’t want to set a precedent that would open it up for other property owners to ask for parkland dedication credit in advance of the property being developed. Moved by Suchanek and seconded by McMillen to deny the request to give parkland dedication credit in advance of a submitted development plan for the entire property. APIF. Motion carried. D. Sapphire Lake Development Park Reconfiguration Distad showed Commission members a reconfiguration of the parkland area to be dedicated in the southeast corner of the development. He shared the developer is interested in creating a wetland bank area also in the southeast area of the development that would require the park to be reconfigured. Distad stated staff would support the new park location because it will allow the park area to be contiguous to the undeveloped property to the south, so when this property is developed, the park land can be taken adjacent to the park area in the Sapphire Lake development allowing the park area to be enlarged and it could potentially serve as a community park with athletic fields with food future access off of Biscayne Avenue. McMillen thought the revised configuration of the park area works well for adding acreage to the park when the property to the south is developed. Suchanek and Johnson agreed with McMillen. Moved by McMillen and seconded by Suchanek to approve the new park configuration and location in the southeast area of the Sapphire Lake development. APIF. Motion carried. VI. Discussion Items A. Review Draft 2019 Work Plan Commission members reviewed the draft work plan and made the following revisions to the plan:  Add goal #10 to include naming the park in the Sapphire Lake development  Add goal #11 to include a review of the Park and Recreation Commission Ordinance Distad shared he would update the draft plan to include these two new goals and then the Commission would approve the final 2019 work plan at its January 9, 2019 meeting. VII. Commission Roundtable Suchanek: Didn’t have anything to share. McMillen: Thanked Recreation Supervisor Missie Kohlbeck and Program Assistant CeCe Rodgers for the work they did with the Trains and Treats event. He also thanked Kohlbeck and Rodgers for the work they did with the Secret Holiday Shop event Johnson: Wished everyone a happy holidays! He also informed other Commission members he was not going to be applying to be reappointed to another term on the Commission. VIII. Staff Report An update was provided by staff on the following topics:  Feely Fields Field #1 outfield fence project was finished and some photos of the finished project were shared.  An update on status of the Schmitz Maki Arena preliminary design and construction cost estimates was shared.  Bike Pedestrian Plan Committee has been formed and will have its first meeting on January 10, 2019. Public input process has started and he encouraged Commission members to participate in a survey monkey questionnaire and a social pinpoint exercise by going to the city’s website and following the links that are provided for both exercises.  Comprehensive Plan is not able to be approved yet because there were late comments provided about the plan by the Metropolitan Council that will need to be addressed first before the city council can approve the draft plan. One of the comments provided was about the concern with the transportation plan map not showing the Regional Bike Transportation Network in the City of Farmington.  Fairhill Estate at North Creek Development is starting to move forward with the developer now changing the way the development will be built out. The Commission was informed there will likely be a revised development plan brought to them at either the January or February meeting. IX. January 9, 2019 Meeting Agenda Items The following items were tentatively identified by Commission members for its January 9, 2019 meeting agenda: 1. 2019 Work Plan approval 2. Fairhill Estate at North Creek development plan 3. 2040 Comprehensive Plan update 4. Review Park and Recreation Commission Ordinance 5. Park and event passport program presentation X. Adjournment Moved by Suchanek and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:13 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P assport P rogram D AT E:January 9, 2019 B AC KG R OUN D O ne o f the goals the C o mmis s io n is wo rking o n with staff in 2019 is the d evelopment o f a pas s port program. T he o utc omes of this p ro gram are to have inc reas ed vis itatio n at parks and inc reas ed attend anc e in programs and/or at spec ial events . R ecreation S up ervisor Ryan Hayes , the P arks and R ec reation Dep artment s taff member who is taking the lead in d eveloping the passport p ro gram, will be in attend anc e to make a p res entation to C ommis s ion memb ers on the development of the program s o far. He will be seeking additio nal input and/or feedback on what he has c reated. C urrently he is c alling it a S ummer Ac tivities P as s port P rogram. A draft d es criptio n and req uirements of the program has been attached fo r C o mmis s io n members to review. A few items not addressed in the attac hed information are as follows: what kind of reward, if any, will be received for partic ipating in the passport program s hould there be a nominal fee or no fee charged W hile staff has s o me p o s s ib le ideas about how to address the ab o ve b ulleted items, it would like to have C ommis s ion memb ers c o me p rep ared to give further inp ut on the bulleted items . T he C o mmis s io n should als o provide input and a decision on a final name for the program. AT TAC HMENT S : Type Des cription Backup Material Passport Program Infomation 2019 Farmington Summer Activities Passport Program Description: In the summer of 2019 the Parks and Recreation Department will be introducing a summer activities passport program to promote visiting city parks, attending recreation programs and attending special events, which are offered throughout the spring and summer. This will be a free (???) or fee (???) program for anyone wanting to participate in it. Those who would like to participate will register through the city’s on-line registration system on ActiveNet, or send in a registration form from the City News and Recreation Guide to the department. Those who do so will have a passport mailed out to them. For every activity or park in which a participant attends they will be given a stamp, just like they would on a real passport. There are a total of 28 different parks and activities participants can attend. Program Participation Requirement: Participants must attend 6 of the following: (city staff will be at each of these events to stamp passports) -Pond and Park Cleanup/Earth and Arbor Day Celebration -Family Geocaching (Dew Days) -Kids Fishing Contest (Dew Days) -Dew Run (Dew Days) -Movie in the Park -Movie in the Park -Music in the Park -Music in the Park -Music in the Park -Music in the Park -Puppet Wagon Performance (Location to be determined) -Puppet Wagon Performance (Location to be determined) -Puppet Wagon Performance (Location to be determined) -Puppet Wagon Performance (Location to be determined) -Puppet Wagon Performance (Location to be determined) -Puppet Wagon Performance (Location to be determined) Participants must visit 6 of the following parks and answer a trivia question about the park: (These stamps will have to be obtained at City Hall) -North Creek -Lake Julia -Hill Dee -Fair Hills -Jim Bell Park Preserve -Farmington Preserve -Meadowview -Rambling River -Prairie View -Evergreen Knoll -Dakota Estates -Fair Hills 2019 Farmington Summer Activities Passport North Creek Lake Julia Hill Dee Fair Hills Jim Bell Park Meadowview Rambling River Prairie View Evergreen Knoll Dakota Estates Farmington Preserve Fair Hills Dew Days Dew Run Dew Days Fishing Contest Dew Days Geocaching Music in the Park Music in the Park Music in the Park Music in the Park Puppet Wagon Puppet Wagon Puppet Wagon Puppet Wagon Puppet Wagon Puppet Wagon Pond and Park Cleanup Movie in the Park Movie in the Park C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ec ognition of O utgoing C ommission Members D AT E:January 9, 2019 B AC KG R OUN D T he C ommission has a tradition of rec ognizing members who serve through the term they were appointed to s erve. C ommis s ion members Dus tin Johnson and John Moore have acc omplis hed this . Both have s erved for 3 year terms on the C ommis s ion. C ommissioner Johnson has also s erved as the chair for the past 2 years. T his is an opportunity for the C ommis s ion to recognize and thank Dus tin and John for their 3 years of service on the C ommission. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve 2019 Work P lan D AT E:January 9, 2019 B AC KG R OUN D Included in your meeting packet is a final 2019 Work P lan bas ed on the dis cus s ion that occ urred at the December 12, 2018 C ommission meeting. It's a very ambition plan, but one that s eems to have great promise to continue to guide the community's future parks and recreation s ystem. C ommis s ion members are being asked to review and come prepared to disc uss the final 2019 Work P lan and then formally approve it after the disc ussion. AT TAC HMENT S : Type Des cription Backup Material 2019 Final Draft Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2019 WORK PLAN Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2020 to 2024. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2020-2024 and make a recommendation to the City Council for approval. 3. By September 15, the projects recommended for funding from 2020-2024 will be included in the City Council approved 2020 preliminary budget. Goal #2: Participate in the process of making playground and shelter improvements in Marigold Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #3 Participate in the process of making playground and shelter improvements in Prairie Pines Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #4: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2018 Annual Report. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC and have both groups agree to the meeting topics. 4. By December 1, a meeting will have been held with ETPRC. Goal #6: Participate in the development of an approved city Bike Pedestrian Plan. Objectives: 1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 3. By March 31, Commission members will have been involved in the public input process by either attending the Community Expo, one of the open houses or participated in the survey monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan 4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the draft plan and then forward a recommendation to the City Council to adopt the plan. Goal #7: Have a parks and facilities tour with the City Council. Objectives: 1. By April 1, the Commission will have identified a possible date to have a parks and facilities tour with the City Council. 2. By July1, the Commission will have determined at tour date, which parks and facilities to tour and a tour schedule. 3. By August 1, the Commission will determine what it wishes to discuss with the City Council during the parks and facilities tour. 4. By September 15, the Commission will have toured parks, trails and recreational facilities with the City Council. Goal #8: Work with staff to develop a Parks and Events Passport Program (Program) Objectives: 1. By February 1, will have received a presentation from staff about the Program. 2. By March 15, will have provided feedback/input on the Program. 3. By July 30, will have received a progress report from staff about participation in the Program. 4. By October 31, will have received a second progress report from staff about participation in the Program. 5. By December 31, will have given feedback/input to staff on any refinements to the program and continuation of the program. Goal #9: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. 3. By December 31, the Commission and Advisory Board will have met at least one time. Goal #10: Name the park in the Sapphire Lake development through a public park naming contest. Objectives: 1. By February 15 a decision will be made about what process will be used to name the park in the Sapphire Lake Development. 2. By April 15, the process to collect park names will have been completed. 3. By June 15, a name for the park will have been selected and recommended to the City Council for approval. 4. By August 15, the city council will have approved a park name. Goal #11: Complete a review of the city’s Park and Recreation Commission Ordinance (Ordinance) to determine if any amendment(s) should be made to the Ordinance. Objectives: 1. By February 15, a review of the Ordinance will have occurred. 2. By April 15, a decision will be made about recommending any Ordinance amendment(s) to the city council. 3. By July 15, and if a recommendation is made to revise the ordinance, the city council will have received and made a decision about any recommended amendment(s) to the ordinance. 4. By August 15, and if the city council approves amending the Ordinance, the amended Ordinance will have been published in the city’s official publication, so the amendment(s) to the Ordinance have satisfied all legal requirements. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Bike P edes trian P lan D AT E:January 9, 2019 B AC KG R OUN D T he Bike P edes trian P lan is currently in the proc es s of being developed. It will be based on input both from the general public and from a Bike P edes trian P lan C ommittee (C ommittee). Laurie S uchanek was selec ted to repres ent the C ommis s ion on the C ommittee. T he first C ommittee meeting will occ ur on January 10, 2019, which is the day after the C ommis s ion's meeting. C ommis s ion members should provide s ome input/direc tion during this agenda item to C ommission member S uchanek about what they would like to see inc luded in the Bike P edes trian P lan, s o she c an give input during the C ommittee meeting that is bas ed on the C ommis s ion's input/direction given during the C ommis s ion meeting. T hen, at the F ebruary 13, 2019 C ommis s ion meeting, C ommission member S uc hanek and city s taff can provide an update to C ommission members about what was disc ussed during the C ommittee meeting. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P ark and R ec reation C ommission O rdinance R eview D AT E:January 9, 2019 B AC KG R OUN D During the Dec ember 12, 2018 meeting the C ommission determined it would like to add a review of the city's P ark and R ecreation C ommis s ion O rdinanc e as part of the 2019 Annual Work P lan. As a res ult of this , a copy of the c urrent city ordinance has been attached for the C ommission's review. T he C ommission disc ussed the possibility of amending the ordinance to inc lude language about C ommis s ion members needing to attend a minimum number of meetings annually in order to c ontinue to s erve on the C ommission. C ommission members s hould review the c urrent ordinance that is attac hed and then dis cus s if it s till wishes to rec ommend amending the ordinanc e to include a minimum number of meetings that a C ommission members s hould attend annually in order to c ontinue to serve on the C ommis s ion. AT TAC HMENT S : Type Des cription Backup Material City Park and Recreation Commission Ordinance Chapter 6 PARK AND RECREATION COMMISSION 2-6-1: COMMISSION ESTABLISHED: 2-6-2: INITIAL APPOINTMENTS: 2-6-3: CRITERIA ADOPTED: 2-6-4: EFFECTIVE DATE: 2-6-1: COMMISSION ESTABLISHED: Under authority of Minnesota Statutes Annotated 412.111 there is hereby established an advisory Park and Recreation Commission the purpose of which shall be to make recommendations to the City Council on all matters of broad policy relating to the acquisition, development, maintenance and operation of park and recreation facilities and programs. (Ord. 080-89, 4-7-1980) 2-6-2: INITIAL APPOINTMENTS: Initial appointments were made to accomplish the rotation of overlapping terms described in subsection 2-6-3(E) of this chapter. (Ord. 080-89, 4-7-1980) 2-6-3: CRITERIA ADOPTED: The following criteria are hereby adopted: (A) Members; Officers: The commission shall consist of five (5) members who shall choose from among themselves a Chairman and a Vice Chairman. (B) Designated Seats: All seats are undesignated. (C) Appointment: The members shall be appointed by the City Council. (D) Qualifications: Members shall be citizens of the United States and shall be residents of the City. (Ord. 080-89, 4-7-1980) (E) Terms: Terms shall be staggered so that there shall be continuity on the commission. Members shall be appointed for three (3) year terms each beginning on February 1, providing for a rotation of two (2) members one year, one member the next year and two (2) members the following year, et seq. Effective with this subsection and beginning with appointments in 2004, the following shall occur: One member shall be appointed for a two (2) year term and two (2) members shall be appointed for a three (3) year term. Each subsequent appointment to follow shall be for a three (3) year term, unless an appointment is made to fill a vacancy then the appointment shall be made for the unexpired term. (Ord. 003-500, 10-6-2003) (F) Compensation: Effective February 1, 2018, members shall receive thirty dollars ($30.00) per meeting attended in addition to reasonable personal expenses. (Ord. 018-738, 3-19-2018) (G) Removal: Members may be removed from office by a four-fifths (4/5) vote of the Council. (H) Vacancies: A vacancy shall be filled by the Council for the unexpired terms. (I) Oath Of Office: Prior to assuming the duties to which first appointed each member shall take an oath of office. (Ord. 080-89, 4-7-1980) 2-6-4: EFFECTIVE DATE: This chapter becomes effective upon adoption by the Council and upon subsequent publication in the official newspaper. (Ord. 080-89, 4-7-1980) C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P ark Naming C ontes t S apphire Lake Development D AT E:January 9, 2019 B AC KG R OUN D T he C ommission has respons ibility to provide to the F armington C ity C ouncil a rec ommendation on a name for eac h new c ity park. T he city is in the process of approving a final plat for the S apphire Lake Development, whic h inc ludes a neighborhood park. Attac hed is a C ity P roperty Naming P olic y for the C ommis s ion's review. Dis cus s ion s hould oc cur by the C ommis s ion about what proc es s it would like to use to s elect a name for the park in the development. T hen based on the proc es s selec ted, the C ommis s ion will decide when it will s elect a name for the park to recommend to the C ity C ounc il for approval. AT TAC HMENT S : Type Des cription Backup Material City Naming Policy CITY PROPERTY NAMING POLICY I. PURPOSE The purpose of this policy is to identify how a City of Farmington (the City) park, facility, trail or athletic field (collectively known as city property) will be named. Creating this policy will provide guidance to City staff members not only on naming property but also on how to address a naming request. II. DEFINITONS For the purposes of clarifying key words in this policy, the following definitions are being used: Park: Public green space used for recreational purposes. Facility: A structure that is built from materials and serves a particular public purpose Trail: A path either paved or unpaved that is constructed for purposes of recreational uses such as for biking or walking Athletic Field: A playing field or a piece of land prepared for playing a game or sport. Criteria: Certain requirements needing to be met before consideration is given to naming city property. Property Naming Request Form: A form used to submit a request to name a city property after an individual, a family, a former employee or an organization. III. POLICY Periodically there is a need to identify, by name, property that is either acquired or currently owned by the City. Additionally and occasionally the City receives a request to name a city property after a certain individual, a family, former city employee, organization, etc (collectively known as a “specific Party”). In order to more effectively review the naming process and address these requests, the City has created a policy on the naming of city property. This policy identifies the criteria upon which a city property will be named. It also identifies when consideration will be given and what criteria needs to be met in order for a city property to be named after a specific Party. Finally, the policy exists in order for city property to be named carefully and with permanent intent. City Property Naming Criteria It shall be the city’s policy to use one or more of the following criteria when naming a city property:  The neighborhood or subdivision name in which the city property is located  An adjacent street name that is identified with the park  The name of the nearest local point of interest or landmark  The name of an adjacent or nearest stream, creek or body of water  The name of some topographic feature that exists on the city property  The name of a historical occurrence associated with the area indigenous to Farmington  Based on an impression of the property such as vegetation, dominate feature or area ecology  Avoidance of similar names of existing property names (i.e. school names, park names, other building names) should be considered when naming a city property  The name can be associated with a specific Party but only after careful evaluation and deliberation is given and if one of the following is met a. City employee who has made a significant contribution to the community through their work as an employee b. A long-time resident of the community who has been elected and served on the City Council or has been appointed and served on either the Parks and Recreation Commission (PRC) or Rambling River Center Advisory Board (RRCAB) c. A long-time resident of the community who has made significant contributions to the City through their volunteerism d. A family who has resided in Farmington for at least one hundred years e. An individual, family or organization that supported the project financially Decision Making Process to Name a City Property When Not Naming it for a Specific Party In order to successfully handle, navigate the naming process and make decisions to name city properties, the following steps must be taken in order for city property to be named. 1. If no request is made to name a city property after a specific Party, a list of possible names is compiled by city staff members and should be compiled using the following possible methods:  Through separate brainstorming sessions by city staff, PRC and RRCAB  From surveys of residents living in the neighborhood where the park is located  Solicitation from students of the closest school  Public naming contest 2. Once a list of possible names is compiled, the PRC will narrow the list of possible names (the RRCAB will narrow names associated with the Rambling River Center and will forward the narrowed list to PRC) to no more than five but no less than three possible names. 3. At the next regularly scheduled meeting of PRC will select a name for the city property and make a recommendation to the City Council to officially approve the name. 4. The City Council will then either approve or deny the recommended name for the city property. City Property Naming Process When Naming after a Certain Party In order to successfully handle, navigate the naming process and make decisions to name a city property after a certain Party, the following steps must be taken in order for city property to be named after a certain Party: 1. Submit a City Property Naming Request Form to the Parks and Recreation Director at least one week prior to the regularly scheduled monthly PRC meeting (or one week before the RRCAB meeting if applicable). 2. If the name is applicable to the Rambling River Center, the Parks and Recreation Director and/or Recreation Supervisor will bring the naming request to the next regularly scheduled monthly meeting of the RRCAB and the RRCAB members will be requested to approve the name and forward a recommendation to the PRC for approval. 3. The Parks and Recreation Director will provide a recommended name for the property and request PRC at its regular monthly meeting to approve the name and forward a recommendation to the City Council for approval. 4. The PRC will then review the recommended name and either select the name that is recommended, or come up with its own name and forward it to the City Council for approval. 5. The City Council will then either approve or deny the name for the city property. Purchase and Installation of City Property Name Signage If the City initiates the process of naming city property, it will cover the cost of the purchase and installation of the necessary signage. When someone other than the City initiates the process to name a city property after a certain party, the City may require the individual or group making the request to pay for the cost to purchase and install the new signage. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ound Table F ormat D AT E:January 9, 2019 B AC KG R OUN D T he R oundtable portion of the agenda allows C ommission members to s hare information, make announcements or ask ques tions of s taff about items not on the agenda. T his item is for informational purposes only and no formal decisions c an be made during the C ommission's roundtable. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P rojec ts Update D AT E:January 9, 2019 B AC KG R OUN D S taff will be providing a verbal update on the following items: 1. P rairie P ines and Marigold P arks playground and s helter reques t for proposal process 2. Arena preliminary design 3. 2040 C omprehens ive P lan C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Items for the F ebruary 13, 2019 Meeting Agenda D AT E:January 9, 2019 B AC KG R OUN D T he following are pos s ible topics for the C ommis s ion to cons ider for its F ebruary 13, 2019 meeting agenda: Bike P edestrian P lan update R eview 2019 Work P lan P rairie P ines P ark playground and s helter rec ommendation Marigold P ark playground and s helter rec ommendation C hair and Vic e-C hair elections C ommis s ion members should come prepared to identify other items for the meeting agenda.