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HomeMy WebLinkAbout03.13.19 Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us F armington P arks and Recreation Commission Wednesday, March 13, 2019 7:00 P M City Hall Conference Room 170 Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove February 13, 2019 Meeting Minutes I V.Presentations A.P ark and Recreation Department's 2018 Annual Report V.Business Items A.Fairhill E state at North Creek Development B.Community Garden V I.Discussion Items A.Review P ark and Recreation Commission Ordinance B.2019 Work Plan Review C.City Council Parks and F acilities Tour Date D.I dentify Date(s) to Meet with the Rambling River Center Advisory B oard E.P ark I mprovement Fund F inancial Plan V I I.Commission Roundtable A.Roundtable F ormat V I I I.Staff Report/Updates A.I nformational Updates I X .M eeting Agenda Topics A.I tems for April 10, 2019 Meeting A genda X .Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve F ebruary 13, 2019 Meeting Minutes D AT E:March 13, 2019 B AC KG R OUN D Attached are the draft minutes from the F ebruary 13, 2019 regular meeting. C ommission members are asked to review the minutes and provide at the meeting any correc tions or additions to the minutes. AT TAC HMENT S : Type Des cription Backup Material Draft February 13, 2019 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the February 13, 2019 Regular Meeting Members Present: David McMillen, Laurie Suchanek, Brian Tennant, Ashley Crabtree and Elizabeth Koss Members Absent: None Other’s Present: Jennifer Lothert, Jody Peters Dakota County Tribune and Parks and Recreation Director Randy Distad I. Call Meeting To Order Vice-Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of February 13, 2019 Meeting Agenda Moved by Suchanek and seconded by Crabtree to approve the meeting agenda as written. All persons in favor (APIF). Motion carried. III. Approval of January 9, 2019 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations A. Introduction of New Members New Commission members Brian Tennant, Ashley Crabtree and Elizabeth Koss introduced themselves and provided some personal background information to Commission members. Current Commission members David McMillen and Laurie Suchanek did the same. B. Community Garden Jennifer Lothert spoke to the Commission about her interest in creating a community garden in a city park that people could come to and access different fruits and vegetables at no cost. Koss suggested she contact the Farmington Community Education Department about their community garden to see if it already serves the purpose that Ms. Lothert was envisioning. Koss said there is one garden plot that everyone helps take care of and the food grown on this plot is given to the local food shelf. Ms. Lothert said she would contact Community Education to see if this aligns with what she is envisioning for a community garden. V. Business Items A. Election of Officers Vice-Chair McMillen called three times for people to run for the chair position. Suchanek was the only member stating an interest in the chair position. Moved by Crabtree and seconded by Koss to close nominations. APIF. Motion carried. By a 5-0 vote, Suchanek was elected as chair of the Commission for the coming year. Vice-Chair McMillen called three times for people to run for the vice-chair position. McMillen was the only member stating an interest in the vice-chair position. Moved by Koss and seconded by Tennant to close nominations. APIF. Motion carried. By a 5-0 vote, McMillen was re-elected as the vice-chair of the Commission for the coming year. B. Recommend Purchase of Playground Equipment and Shelter for Marigold Park Commission members reviewed six playground proposals that were submitted to be installed in Marigold Park. After some discussion and using a process of elimination, it was determined that the playground equipment proposal from Northland Recreation best met the criteria. Commission members then reviewed four shelter proposals that were submitted for Marigold Park. After some discussion and using a process of elimination, it was determined that the shelter proposal from St. Croix Recreation Fun Playground, Inc provided the largest square foot shelter size while remaining at the budgeted amount. Moved by Tennant and seconded by McMillen to recommend the following to the city council:  purchase the playground equipment from Northland Recreation  enter into a contract with Clear Stream Construction to install the playground equipment  purchase the shelter from St. Croix Recreation Fun Playground, Inc  enter into a contract with Contracting Solutions, Inc to install the shelter APIF. Motion carried Commission members then reviewed the 10 different playground proposals that were submitted to be installed in Prairie Pines Park. There were five proposals showing traditional playground equipment and five proposals showing non- traditional playground equipment. After some discussion and using a process of elimination, it was determined that the traditional style playground equipment proposed by Northland Recreation best met the criteria. Commission members then reviewed four shelter proposals submitted for Prairie Pines Park. After some discussion and using a process of elimination, it was determined that while the shelter proposed by Midwest Playscape, Inc. offered the best warranty and it should be selected over the shelter proposed by Northland Recreation. Moved by Crabtree and seconded by Koss to recommend the following to the city council:  purchase the playground equipment from Northland Recreation  enter into a contract with Clear Stream Construction to install the playground equipment  purchase the shelter from Midwest Playscapes, Inc  enter into a contract with MW Playground Contractors, Inc to install the shelter APIF. Motion carried. C. Sapphire Lake Development Park Land Donation and Park Name Director Distad shared with Commission members he communicated the Commission’s proposal to have the land that Bart Winkler, the developer of the Sapphire Lake development, had wanted to sell to the city for additional park land. Distad further shared that Mr. Winkler is interested in donating additional land in the development to the city for park and open space purposes, but will depend on how the appraisal comes in on the property. He shared Mr. Winkler had two conditions he wants placed on the land if he donates it for city park and open space. The first is to have a restriction on the deed that requires the land to remain a park for at least 40 years. The second condition is to have the named Winkler Park. Distad requested the Commission formally recommend to the city council to accept the donation of land for park and open space and to further approve the two conditions place on the donation by Mr. Winkler. Moved by McMillen and seconded by Tennant to accept from Bart Winkler the donation of land for park and open space purposes in the Sapphire Lake development and that a restriction be placed on the deed to keep the land as park and open space for at least 40 years and to name the park in the development Winkler Park. APIF. Motion carried unanimously. VI. Discussion Items A. Bike Pedestrian Plan Update Chair Suchanek shared information with Commission members from the first Bike Pedestrian Plan Committee meeting that she attended in January. She was impressed with the input the members of the Committee provided during the meeting. Distad shared Jody Rader from Hoisington Koegler Group, Inc. joined him at the Community Expo and there was a booth that gathered input from people who attended the Community Expo who were willing to stop and provide feedback to staff and the consultant. He estimated around 50 people stopped to talk and give input on the bike pedestrian plan. He shared the next steps will be to have another staff meeting with the consultants and then a second committee meeting will occur on March 21, 2019. Chair Suchanek shared she is unable to attend the Committee meeting in March and asked if someone from the Commission could attend in her absence. Tennant said he would be willing to attend the Committee meeting. Chair Suchanek also asked if he could conduct a walk audit of the route she was assigned. Distad shared he would send the map showing the route location that Chair Suchankek was assigned to walk and the walk audit form. B. Review 2019 Work Plan Distad reviewed the work plan and identified the items that were completed since the January 2019 meeting. He shared there were a total of five objectives completed since the last meeting. VII. Commission Roundtable Tennant: Shared he will not be able to attend the April Commission meeting because he will be at a conference. Crabtree: Shared she appreciates the city developing a bike pedestrian plan. She said it is difficult to cross Minnesota TH 50 in the Executive Estates development to get to the trails in the Prairie Waterway. She would like to see more evening activities offered so parents who work during the day can attend the program with their kids. McMillen: Congratulated Johnson on his election as the Chair of the Commission. Koss: Shared she is interested in seeing more adult equipment/facilities in parks. She also would like to increase the resources for kids with disabilities. Suchanek: Said she is excited to work with the new Commission members. VIII. Staff Report A. Seasonal Staff Recruitment Made Commission members aware of the recruitment the Parks and Recreation Department is currently undertaking to hire summer seasonal staff in the areas of park maintenance, programs and events, facility maintenance and arena operations. Encouraged Commission members to direct any young adults they feel would be good employees to the city’s website to complete an application. B. New Staff Hire Update Shared the Parks and Recreation Department has hired two full-time building service workers and they are doing a gret job. Facility cleaning has improved because of this hire. Shared there was a new part time person hired at the Rambling River Center. Her name is Stacey Popp. She has experience and a background in fitness instruction and running recreational facilities. The department is looking to utilize her skills to offer some more fitness classes at the RRC. IX. March 13, 2019 Meeting Agenda Items The following items were identified by Commission members for its December 10, 2014 meeting agenda: 1. Review 2019 work plan 2. Discuss possible dates to meet with the Rambling River Center Advisory Board 3. Review Park Improvement Fund financial plan 4. 2018 department annual report 5. Review Park and Recreation Commission ordinance 6. Discuss possible dates to have a park tour with the city council 7. Take a group photo of Commission members X. Adjournment Moved by Koss and seconded by Tennant to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:02 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P ark and R ec reation Department's 2018 Annual R eport D AT E:March 13, 2019 B AC KG R OUN D Each year the P arks and R ecreation Department (Department) creates an annual report that c ontains information about the following: parks, trails and fac ilities projects c ompleted programs and events offered maintenance work performed in parks, on trails and in fac ilities Department s taff members have created an annual report for 2018. T his is the 16th c onsec utive year the Department has provided an annual report. T he 2018 Annual R eport is not included in the meeting packet becaus e the file is quite large due to the photos that are included in the annual report. O ther Department staff will be in attendance to help pres ent the information c ontained within the annual report. C ommission members are being as ked to lis ten to the 2018 Annual R eport pres entation and are enc ouraged to ask ques tion both during and after the annual report is given. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:F airhill Estate at North C reek Development D AT E:March 13, 2019 B AC KG R OUN D T he C ommission last reviewed the preliminary plat for the F airhill Es tate at North C reek development at its S eptember 13, 2017 meeting. S inc e then the development has undergone a change in the layout of the res idential lots and the removal of the agric ultural land that was propos ed. Inc luded in the meeting pac ket is the new plat for the development. T he following is a brief s ummary of the attac hment that is included: T he attac hment s hows the park re-configuration, which has been reduced in s ize from the previous plan, but s till will be a 3 acre neighborhood park, which meets the C ommis s ion's neighborhood park s tandard for park s ize. T he attac hment s hows the location of trails and sidewalks propos ed, which loc ations are highlighted. T here are a c ouple of trail c onnections s taff has been working through with the developer on and thes e are identified on the attac hment as additional trails to be c onstruc ted either at the time the development is initially built or at a future date when 190th S treet is expanded to four lanes , which at that point there is likely a trail will be provided on the south side of the right of way adjacent to the development. T he c urrent topography of the park site is at one of the highest points of the development and s taff has worked with the developer to flatten out the park to make it more us able and c onducive to building park facilities that are visible from the main road through the development. T he developer will be mas ter planning the park and providing the draft master plan to the C ommis s ion and C ity C ounc il for approval. T he neighborhood park will be c onstruc ted by the developer once the development is 50% built out, which is the standard the c ity us es to build a neighborhood park in a new development. T he C ommission is being asked to approve the following items: T he neighborhood park location, size and configuration T he trail and sidewalk plan inc luding additional new propos ed trail loc ations Allowing the developer to c reate a master plan for the neighborhood park, but requiring the park mas ter plan to meet the neighborhood park s tandards and be approved by the C ommission and the C ity C ounc il first before development of the park can oc cur R equire the developer to start making improvements to the park once the development is 50% built out P ermit the developer to build the park and waive the park development fee in lieu of the developer covering the entire c os t to make all park improvements approved in the park mas ter plan R equiring a future trail c onnection to be c onstruc ted by the developer from the development to 190th S treet when the roadway is expanded to four lanes , which would inc lude a trail being built on the s outh s ide of 190th S treet and adjac ent to the development AT TAC HMENT S : Type Des cription Backup Material Park, Trail and Sidewalk Concept Plan C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:C ommunity G arden D AT E:March 13, 2019 B AC KG R OUN D Jennifer Lothert spoke at the C ommis s ion's F ebruary 13, 2019 meeting about her interest in starting a community garden in the city. S he expres s ed an interest in c reating a c ommunity garden in a c ity park. S he was enc ouraged to c ontact the F armington C ommunity Educ ation Department about the c ommunity garden that is provided on the Meadowview Elementary S c hool s ite. S taff has s inc e followed up and spoken with Ms. Lothert after she spoke with the F armington C ommunity Educ ation Department. Ms . Lothert s aid that what c ommunity education provides for a community garden is not the same as what she envisioned for the c ommunity. S he would like to have a c ommunity garden that people in the community would volunteer to plant and maintain. T he anyone in the c ommunity c an come and pick the fruits and vegetables in the garden at no c os t. S he als o felt some of the produc e c ould als o be donated to the F armington food s helf. I have provided an attachment that c ontains an email I exchanged with Ms. Lothert where s he identified the purpose of the garden, s ome possible funding sources to cover operational and maintenanc e c os ts, how ongoing operation and maintenance res ponsibilities would be handled and who would have acc es s to the garden to harvest the fruits and vegetables grown. S taff reviewed all city park locations. Bec ause the majority of parks are neighborhood parks that do not lend thems elves well to a c ommunity garden, it was a challenge to c ome up with a location that met the one main requirement of having a water s ourc e Ms . Lothert felt was required for the community garden to be s uc cessful. However, staff have determined the area where the pool used to be loc ated in Evergreen Knoll P ark offers an ideal location with acc es s to the water. It als o provides good parking for the garden volunteers to us e. I have attached a map showing the loc ation outlined for where a 30 foot by 30 foot garden c ould be c reated. T he site offers an opportunity to enlarge the garden should it be succ es s ful and there is need to inc reas e its size. S taff would like to disc uss this site with the C ommis s ion members and then get s ome direc tion about whether or not to move forward with working with Ms. Lothert on a community garden site in Evergreen Knoll P ark. Ms. Lothert also requested to have the c ity c over the c os t of water for the garden and this request should als o be dis cus s ed and direc tion provided by the C ommis s ion. AT TAC HMENT S : Type Des cription Backup Material Email Exchange Location Map of Possible Evergreen Knoll Park Community Garden Backup Material Site Possible Evergreen Knoll Park Community Garden 30 feet by 30 feet Site Property Information March 5, 20 19 0 50 10025 ft 0 10 205 m 1:600 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R eview P ark and R ecreation C ommis s ion O rdinanc e D AT E:March 13, 2019 B AC KG R OUN D During the Dec ember 12, 2018 meeting the C ommission determined it would like to add a review of the city's P ark and R ecreation C ommis s ion O rdinanc e as part of the 2019 Annual Work P lan. As a res ult of this , a copy of the c urrent city ordinance has been attached for the C ommission's review. T he C ommission disc ussed the possibility of rec ommending amending the ordinanc e to include language about C ommission members needing to attend a minimum number of meetings annually in order to continue to s erve on the C ommission. S taff sugges ted to have the C ity Attorney c onsulted about amending the language in the current O rdinance to inc lude meeting attendance requirements to make s ure it would be acc eptable. S taff has s inc e spoken to the C ity Attorney. T he C ity Attorney shared with staff that basing meeting attendance only on numeric al c riteria, while ‘c lear’, does not always equate to ‘fair ’ since not all abs enc es are equal. As a res ult of this interpretation by the C ity Attorney, the C ommis s ion may want to recons ider including attendance language in the O rdinanc e. Instead it may be more appropriate for the C ommission to c onsider inc luding language in its by-laws about meeting attendanc e requirements . In advanc e of this meeting attendance requirementlanguage being added to the C ommission's by-laws, staff c onducted some res earch and could not find any evidenc e of by-laws exis ting for the C ommis s ion. S inc e there does n't appear to be C ommission by-laws, it would mean they would need to be created. T he C ommission should dis cus s during the meeting what direction it wants to pursue to c learly lay out expec tations for ac ceptable meeting attendanc e requirements for members . AT TAC HMENT S : Type Des cription Backup Material Park and Recreation Commission Ordinance Chapter 6 PARK AND RECREATION COMMISSION 2-6-1: COMMISSION ESTABLISHED: 2-6-2: INITIAL APPOINTMENTS: 2-6-3: CRITERIA ADOPTED: 2-6-4: EFFECTIVE DATE: 2-6-1: COMMISSION ESTABLISHED: Under authority of Minnesota Statutes Annotated 412.111 there is hereby established an advisory Park and Recreation Commission the purpose of which shall be to make recommendations to the City Council on all matters of broad policy relating to the acquisition, development, maintenance and operation of park and recreation facilities and programs. (Ord. 080-89, 4-7-1980) 2-6-2: INITIAL APPOINTMENTS: Initial appointments were made to accomplish the rotation of overlapping terms described in subsection 2-6-3(E) of this chapter. (Ord. 080-89, 4-7-1980) 2-6-3: CRITERIA ADOPTED: The following criteria are hereby adopted: (A) Members; Officers: The commission shall consist of five (5) members who shall choose from among themselves a Chairman and a Vice Chairman. (B) Designated Seats: All seats are undesignated. (C) Appointment: The members shall be appointed by the City Council. (D) Qualifications: Members shall be citizens of the United States and shall be residents of the City. (Ord. 080-89, 4-7-1980) (E) Terms: Terms shall be staggered so that there shall be continuity on the commission. Members shall be appointed for three (3) year terms each beginning on February 1, providing for a rotation of two (2) members one year, one member the next year and two (2) members the following year, et seq. Effective with this subsection and beginning with appointments in 2004, the following shall occur: One member shall be appointed for a two (2) year term and two (2) members shall be appointed for a three (3) year term. Each subsequent appointment to follow shall be for a three (3) year term, unless an appointment is made to fill a vacancy then the appointment shall be made for the unexpired term. (Ord. 003-500, 10-6-2003) (F) Compensation: Effective February 1, 2018, members shall receive thirty dollars ($30.00) per meeting attended in addition to reasonable personal expenses. (Ord. 018-738, 3-19-2018) (G) Removal: Members may be removed from office by a four-fifths (4/5) vote of the Council. (H) Vacancies: A vacancy shall be filled by the Council for the unexpired terms. (I) Oath Of Office: Prior to assuming the duties to which first appointed each member shall take an oath of office. (Ord. 080-89, 4-7-1980) 2-6-4: EFFECTIVE DATE: This chapter becomes effective upon adoption by the Council and upon subsequent publication in the official newspaper. (Ord. 080-89, 4-7-1980) C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019 Work P lan R eview D AT E:March 13, 2019 B AC KG R OUN D T he 2019 Work P lan has been included in the meeting packet. Items that have been completed are s hown in bold blac k. S hown in bold red are new work plan items completed since the last C ommission meeting. C ommis s ion members should come to the meeting to review the work plan to identify if any other additional items have been c ompleted and then dis cus s other work plan items it would like to work on at future meetings. AT TAC HMENT S : Type Des cription Backup Material Updated 2019 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2019 WORK PLAN Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2020 to 2024. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2020-2024 and make a recommendation to the City Council for approval. 3. By September 15, the projects recommended for funding from 2020-2024 will be included in the City Council approved 2020 preliminary budget. Goal #2: Participate in the process of making playground and shelter improvements in Marigold Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #3 Participate in the process of making playground and shelter improvements in Prairie Pines Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. The City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #4: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2018 Annual Report. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC and have both groups agree to the meeting topics. 4. By December 1, a meeting will have been held with ETPRC. Goal #6: Participate in the development of an approved city Bike Pedestrian Plan. Objectives: 1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by staff at the January 9, 2019 meeting. 2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by Suchanek at the February 13, 2019 meeting. 3. By March 31, Commission members will have been involved in the public input process by either attending the Community Expo, one of the open houses or participated in the survey monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan Status: Completed???? 4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the draft plan and then forward a recommendation to the City Council to adopt the plan. Goal #7: Have a parks and facilities tour with the City Council. Objectives: 1. By April 1, the Commission will have identified a possible date to have a parks and facilities tour with the City Council. 2. By July1, the Commission will have determined at tour date, which parks and facilities to tour and a tour schedule. 3. By August 1, the Commission will determine what it wishes to discuss with the City Council during the parks and facilities tour. 4. By September 15, the Commission will have toured parks, trails and recreational facilities with the City Council. Goal #8: Work with staff to develop a Parks and Events Passport Program (Program) Objectives: 1. By February 1, will have received a presentation from staff about the Program. Status: Completed. Presentation was given by Recreation Supervisor Ryan Hayes at the January 9, 2019 meeting. 2. By March 15, will have provided feedback/input on the Program. Status: Completed. Feedback was given by Commission members during the presentation that occurred at the January 9, 2019 meeting. 3. By July 30, will have received a progress report from staff about participation in the Program. 4. By October 31, will have received a second progress report from staff about participation in the Program. 5. By December 31, will have given feedback/input to staff on any refinements to the program and continuation of the program. Goal #9: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. 3. By December 31, the Commission and Advisory Board will have met at least one time. Goal #10: Name the park in the Sapphire Lake development through a public park naming contest. Objectives: 1. By February 15 a decision will be made about what process will be used to name the park in the Sapphire Lake Development. Status: Completed. A donation of land in the development will be occurring and a condition placed on the donation requires the park to be named Winkler Park. 2. By April 15, the process to collect park names will have been completed. Status: Not applicable. No park naming contest was needed to name the park. 3. By June 15, a name for the park will have been selected and recommended to the City Council for approval. Status: Completed. The Commission recommended to the Council to name the park Winkler Park. 4. By August 15, the city council will have approved a park name. Goal #11: Complete a review of the city’s Park and Recreation Commission Ordinance (Ordinance) to determine if any amendment(s) should be made to the Ordinance. Objectives: 1. By February 15, a review of the Ordinance will have occurred. Status: Completed. A review of the Ordinance occurred at the January 9, 2019 meeting. 2. By April 15, a decision will be made about recommending any Ordinance amendment(s) to the city council. 3. By July 15, and if a recommendation is made to revise the ordinance, the city council will have received and made a decision about any recommended amendment(s) to the ordinance. 4. By August 15, and if the city council approves amending the Ordinance, the amended Ordinance will have been published in the city’s official publication, so the amendment(s) to the Ordinance have satisfied all legal requirements. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:C ity C ouncil P arks and F acilities Tour Date D AT E:March 13, 2019 B AC KG R OUN D In odd number years , the C ommission and C ity C ouncil have jointly c onducted a tour of city parks and recreational facilities . T he tour involves using the park and rec bus and driving around to the various locations on the tour. In the pas t the C ommission has identified a date to have the tour and then this has been c ommunicated to the C ity C ounc il to see if the identified date works for them. In the past the tour has started at 6:00 p.m. and occ urred during the regularly sc heduled C ommission's August meeting, in order to allow enough daylight to be present during the entire tour. If the C ommission prefers to follow the same s chedule this year, the date of the meeting in 2019 would be Wednesday, August 14. O nce a date has been set, the C ommission will work with s taff to identify the loc ations to tour and s chedule for the tour. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:F armington P arks and R ec reation C ommission Members F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Identify Date(s ) to Meet with the R ambling R iver C enter Advisory Board D AT E:Marc h 13, 2019 B AC KG R OUN D O ne of the C ommission's 2019 Work P lan goals is to meet with the R ambling R iver C enter Advisory Board (R R C AB). In 2018, the firs t ever meeting occ urred on Wednes day, May 9, which was the date of the regular C ommission meeting. T he R ambling R iver C enter Advisory Board will be dis cus s ing at its March 11, 2019 meeting, a possible meeting date, or dates to meet with the C ommission. S taff will share with the C ommis s ion members what date or dates were identified by the Advisory Board to meet with the C ommis s ion. If the date or dates s elected by the Advis ory Board work in the C ommis s ion member's sc hedule, a meeting date will be locked in by the C ommission and then c ommunicated bac k to the Advisory Board members. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P ark Improvement F und F inanc ial P lan D AT E:March 13, 2019 B AC KG R OUN D S taff has worked on c reating a 2030 financial plan for the park improvement fund. T he financial plan identifies possible revenue s ourc es and projec ted cons truction costs for each year through 2030. Included in the meeting pac ket is a draft plan that has been c reated. T he financ ial plan is bas ed on a 20 year sc hedule for eac h park. T his means once every 20 years, the park would rec eive funding to make improvements to the park. As you can see in the financ ial plan, certain improvements are identified to be c ompleted. It is important to note that playground equipment is on a 20 year replac ement plan, s o when the park is up for funding, the replac ement of playground equipment is one of the items s hown to occ ur. T his does not however mean that all of the playground equipment will need to be replac ed, but the current equipment will be assessed and then determined if it is appropriate to be replaced. S helters are on a 40-50 year replacement s chedule, so that is why you do not s ee funding to replace s helters . S helter replacement will not be needed until at leas t the year 2043. T he C ommission is being asked to review the financ ial plan prior to the meeting. During the meeting C ommis s ion members are enc ouraged to ask ques tions of s taff and provide further input and feedback on the plan. S taff will then see what can be inc orporated in the plan based on the input and feedbac k received from the C ommis s ion. T he financ ial plan will then be brought bac k to the C ommission at a future meeting for approval. AT TAC HMENT S : Type Des cription Backup Material Draft 2030 Park Improvement Fund Financial Plan 2019-2030 Park Improvement Fund Financial Plan 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Total Projected Fund Balance Beginning of Year 454,859 256,859 356,859 461,859 546,859 219,359 (65,641)(495,641)(945,641)(1,420,641)(2,055,641)(2,030,641) Projected Additional Revenue Liquor Store Transfer 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 900,000 Estimated Combined Park Dedication and Park Development Fees 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 300,000 Estimated Jim Bell Park and Preserve Farm Lease 5,000 5,000 5,000 5,000 20,000 GO Bond Other i.e. general fund transfer, local government aid Improvement Projects by Park: Dakota County Estates Park 2027 Projects List: Replace existing playground equipment for 5-12 year old children and install new playground equipment for 2-5 year old children ($100,000), basketball court surface work ($10,000) and replace ballfield backstop ($40,000) 150,000 150,000 Daisy Knoll Park 2027 Projects List: Replace existing playground equipment for 5-12 year old children, install new playground equipment for 2-5 year old children ($100,000), replace basketball court ($30,000), replace backstop ($40,000), additional new paved trails ($100,000), and complete prairie restoration work ($30,000) 300,000 300,000 Depot Way Arts Park: 2026 Projects List: Replace concrete sidewalk from middle of park to southern boundary ($50,000) install new sculptures ($25,000), replace lighting $50,000) and additional new trail/sidewalk connections north and south of the park ($75,000) 200,000 200,000 Evergreen Knoll Park 2026 Projects List: Construct a new shelter ($40,000), replace playground equipment for 2-5 and 5-12 year old children ($125,000), bb court surface work ($10,000), parking lot reconstruct ($150,000) 325,000 325,000 Fair Hills Park: Improvements next scheduled in 2034 Farmington Preserve Park 2019 Project List: basketball court surface improvements ($5,000) 2028 Projects List: basketball court surface improvements ($10,000) replace replace playground equipment for 5-12 year old children ($75,000), install new playgorund equipment for 2-5 year old children ($25,000), replace paved trail ($50,000) and replace ballfield backstop ($40,000) 5,000 200,000 205,000 Flagstaff Meadow Park 2023 Project List: develop approved park master plan ($7,500) 2024 Projects List: install new separate playground equipment and concrete border for 2-5 year old and 5-12 year old children ($90,000) and install new shelter ($35,000) 7,500 125,000 132,500 2019-2030 Park Improvement Fund Financial Plan Hill Dee Park 2028 Projects List: replace spearate playground equipment structures that serve 2-5 year old and 5-12 year old children ($100,000) , basketball court surface improvement ($10,000), replace paved trail ($25,000) 135,000 135,000 Hillview Park Undeveloped park and no improvements planned until land is developed adjacent to exisitng park when additional park land will be acquired through the park dedication process Jim Bell Park and Preserve 2023 Projects List: Grading and site work for community park including turf seeding, street access and parking lot ($250,000) 2026 Projects List: Replace existing separate playground equipment for 2-5 and 5-12 year old children ($100,000), basketball court surface improvement ($10,000), replace paved trails ($100,000) and install new trail connections ($40,000) 250,000 250,000 Lake Julia Park Improvements next scheduled in 2031 Marigold Park 2019 Projects List: 2019 improvements include: playground equipment ($25,000), park shelter ($25,000), turf/landscaping/trees ($15,000) and site amenities i.e. grills, waste containers, benches, picnic tables, bike rack ($5,000) 70,000 70,000 Meadowview Park 2023 Projects List: Replace existing playground equipment for 5-12 year old children and add playground equipment for 2-5 year old children ($100,000) and replace sections of boardwalk ($25,000) 125,000 125,000 Middle Creek Park Park improvements will not occur until additional land is acquired adjacent to Eastview Avenue because this is where almost all park facilities and amenities are located in the park per the approved park master plan North Creek Park 2028 Projects List: New building to include a warming house area and shelter to be constructed, install a fishing dock, install a climbing boulder, replace existing playground equipment for 5-12 year old children and install new playground equipment for 2-5 year old children 400,000 400,000 Pine Knoll Park 2023 Project List: half court basketball court surface improvements Other Improvements next scheduled in 2033 5,000 5,000 Prairie Pines Park 2019 Projects List: install new playground equipment ($75,000), 5 foot wide sidewalk ($50,000), install shelter ($35,000), construct basketball court ($25,000), and site amenities i.e. benches, picnic tables, grills, waste containers and bike rack ($10,000) 195,000 195,000 2019-2030 Park Improvement Fund Financial Plan Prairieview Park Improvements next scheduled in 2037 Prairie Waterway 2019 Project List: replace existing asphalt shelter roof with new metal shelter roof 3,000 3,000 Rambling River Park 2019 Project List: replace backstop on Feely Fields Field #1 2021 Project List: Reconstruct Feely Fields parking lot as part of the Spruce street projcet 2022Project List: Replace outfield fence Feely Fields Field #2 2023 Project List: Replace backstop on Feely Fields Field #2 2024 Project List: Replace outfield fence Feely Fields Field #3 2025 Project List: Repalce paved trails ($150,000) and replace backstop on Feely Fields Field #3 ($45,000) 2029 Projects List: Replace the existing ship playground structure with new 2-5 year old play structure ($75,000) 30,000 20,000 40,000 25,000 195,000 75,000 310,000 Silver Springs Park 2026 Projects List: Replace concrete playground border and separate playground equipment for 2-5 year old and 5-12 year old children ($110,000) 100,000 100,000 Tamarack Park 2024 Projects List: replace existing playground equipment for 2-5 year old and 5-12 year old children ($100,000) and basketball court surface improvements ($10,000) 110,000 110,000 Troy Hill Park Improvements next scheduled in 2036 Vermillion Grove Park 2026 Projects List: replace current playground equipment with new playground equipment for 2-5 and 5-12 year old children ($100,000), replace sections of boardwalk ($25,000) 125,000 125,000 Vermillion River Crossing Town Square 2025 Project List: develop a master plan ($10,000) 10,000 Westview Park 2020 Project List: basketball court surface improvements 2027 Projects List: replace current playground equipment with new playground equipment for 2-5 and 5-12 year old children ($100,000) and replace paved trail ($25,000) 5,000 125,000 130,000 TOTAL ANNUAL EXPENDITURES 303,000 5,000 0 20,000 427,500 385,000 530,000 550,000 575,000 735,000 75,000 0 3,020,500 Projected Fund Balance at End of Year 256,859 356,859 461,859 546,859 219,359 (65,641)(495,641)(945,641)(1,420,641)(2,055,641)(2,030,641)(1,930,641) C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R oundtable F ormat D AT E:March 13, 2019 B AC KG R OUN D T he roundtable agenda item allows C ommis s ion members to share information or as k questions of staff about items not on the agenda. No formal decisions are made during this agenda item. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Informational Updates D AT E:March 13, 2019 B AC KG R OUN D Information will be s hared during the meeting with C ommission members about the following items: P rairie P ines P ark development Marigold P ark development Arena preliminary design cons truction cost estimates update Bike P edestrian P lan update C hristian Life S c hool S apphire Lake development C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Items for April 10, 2019 Meeting Agenda D AT E:March 13, 2019 B AC KG R OUN D T he following are pos s ible topics s taff has identified for the C ommission to c onsider inc luding on the next meeting agenda: 1. R eview 2019 Annual Work P lan 2. F inalize date to meet with the R ambling R iver C enter Advis ory Board and create draft meeting agenda 3. F inalize date for a park tour with the C ity C ouncil 4. S apphire Lake development update 5. F inalize any rec ommended changes to park and rec reation c ommis s ion ordinance T he C ommission should come to the meeting prepared to identify other possible items to inc lude on the April 10, 2019 meeting agenda.