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HomeMy WebLinkAbout09.11.19 Parks and Rec Packet M eeng Locaon : Farmin gton C ity H all 430 T hird Street Farmin gton, M N 55024 PA R K S AN D RE C R E AT I O N R E G U L A R M E E T I NG A G E NDA September 11, 2019 7:00 P M 1.C all M e e ng to O rde r 2.A pprove M eeng A genda 3.A pprove M eeng M inutes (a)A ppr ove July 10, 2019 M eeng M inutes 4.P re s e ntaons (a)Recreaon P rograms , Parks and Facilies Report 5.B us iness It e ms (a)F inaliz e A genda for O ctober 2 8 , 2019 M eeng w ith Empire Tow ns hip's Park and Recreaon Commission 6.D is cus s ion It e ms (a)Review Parks and Facilies Tour w ith City Council (b)Review 2 0 1 9 Work P lan (c)2020 Work P lan I deas (d)C ommis s ion Terms Expiring in 2 0 2 0 7.C ommis s ion Roundtable (a)Round Table Format 8.S taff Re port /Updates (a)I nformaonal I tems 9.M e e ng A ge nda Topics (a)O ctober 9, 2 0 19 Meeng A genda Topics 10.A djournme nt "The F armingt on Parks and Recreaon A dvisory C ommission's mission is t o advise and make recommendaons to t he F armington C ity C ouncil concerning the comprehensive planning of the C ity parks, trails, open space, recreaon facilies and recreaon programs." TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:A ppr ove July 10, 2019 M eeng M inutes DAT E:S eptember 11, 2019 B A C KG R O U N D A$ached are the dra& minutes from the Par k and Recr eaon C ommis s ion's J uly 10, 2 0 1 9 meeng. Commission members are asked to review the minutes and provide at the meeng any correcons or addions to the minutes that are needed. AT TAC HMENT S : Type Desc rip tion Backup Material Draft July 10, 2019 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the July 10, 2019 Regular Meeting Members Present: David McMillen, Brian Tennant, Ashley Crabtree and Elizabeth Koss Members Absent: Laurie Suchanek Other’s Present: Jennifer Lothert, Recreation Supervisor Ryan Hayes and Parks and Recreation Director Randy Distad I. Call Meeting To Order Vice-Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of July 10, 2019 Meeting Agenda Moved by Tennant and seconded by Koss to approve the meeting agenda as written. All persons in favor (APIF). Motion carried. III. Meeting Minutes Approval A. Approval of Minutes from the May 8, 2019 Special Meeting With Rambling River Center Advisory Board The meeting minutes were approved with no revisions identified. B. Approval of May 8 , 2019 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations A. Schmitz-Maki Arena Winter Ice Season and Spring Turf Season Report Director Distad presented a report that outlined the ice rentals, programs and events that occurred at the arena this past winter season. A report was also provided about the rental of the turn that occurred during the spring including two dry floor events. B. Summer Activities Passport Program Recreation Supervisor Hayes presented an update on the program. It was shared that only two people registered for the program. Hayes said that while the registration numbers were disappointing, he is planning on offering it again i n 2020 but would be looking to make some changes to the program to see if it would help receive more interest and registrations for the program. V. Business Items A. Approve Community Garden Memorandum of Understanding (MOU) Director Distad reviewed the history of creating a community garden. Jennifer Lothert who approached the Commission about a community garden was also in attendance at the meeting. She shared some ideas about how it would be run including:  Technically there is not currently a committee as it is only Lothert who is taking the initiative to do this but felt if it was successful a committee could be put in place  People can come and go either to pick weeds, help maintain the garden or pick fruits and vegetables from the garden  There will be no fee charged to pick fruits and vegetables  May also have a stand that would be self-serve with fruits and vegetables already pre-picked by the committee Tennant asked about how the garden and park would be maintained and Director Distad shared the garden would be maintained by the committee and the park would be maintained by the city. This is how we handle park maintenance in other parks Vice-Chair McMillen thought it was a good idea to try a community garden and see how it goes. Moved by Koss and seconded by Tennant to approve the MOU with the community garden committee and recommend to the City Council that it also approve the MOU. APIF. Motion carried. Lothert asked when the MOU would go before the City Council for approval. Director Distad said he will be asking the City Council to approve the MOU at its August 5, 2019 meeting. B. Recommend 2020 Park and Recreation Department Fees Director Distad shared information about the 2020 Rambling River Center fees that were approved by the Rambling River Center Advisory Board. These included increasing the damage deposit from $150.00 to $300.00, increasing the Banquet Room rental rate from $330.00 to $350.00 for a five hour rental, which includes set up and tear down time and increasing the per additional hour of rental beyond the five hour rental from $85.00 an hour to $90.00 an hour. He also reviewed the remaining 2020 Park and Recreation Department fees that staff is recommending to be approved. He highlighted the following fee increases being proposed in 2020 by staff: Schmitz-Maki Arena  Prime time ice rental increased from $225.00 an hour to $230.00 an hour on July 1, 2020  Non-prime time ice rental increased from $165.00 an hour to $170.00 an hour on July 1, 2020  Combine the separate fees for June and July and August ice rental and create a new category of summer ice rental fee for the period between June and August and increase this fee from $165.00 an hour to $170.00 an hour  Increase the skate rental fee from $3.00 a pair to $4.00 a pair Park Development Fee Increase the park development fee from $23,045.00 to $23,736.00, because the Construction Cost Index annual increase is projected to be 3%. Tennant asked how the Arena ice rental fees compared to other communities. Distad shared that Farmington’s fees are around the median of what other communities are charging. Moved by Crabtree and seconded by Koss to recommend approval to the City Council the 2020 Park and Recreation Department fees that are being recommended by staff and the Rambling River Center Advisory Board. APIF. Motion carried. C. Agenda Items for Joint Meeting with Empire Township’s Park and Recreation Commission Director Distad shared the meeting will be held on Monday, October 28 at 7:00 p.m. at the Empire Town Hall. By consensus, Commission members identified the following items to place on a draft meeting agenda that will be shared with the Empire Township’s Park and Recreation Commission:  provide park improvement project updates  provide trail project updates  provide new development updates containing parks and trails  rec program and event updates  music/entertainment in parks information sharing  partnership/collaboration opportunities  bike pedestrian plan Director Distad shared he will create a draft agenda and then send it to Empire Township’s Park and Recreation Commission chair, so it can be shared with other members of their commission. D. Approve Park and Facilities Tour Schedule with the City Council Commission members reviewed the draft tour schedule that was created at the May 8, 2019 meeting. There was some concern with not having enough time to visit all of the parks on the schedule and still have time to do the ribbon cutting. The tour schedule was amended to remove touring Farmington Preserve Park and if needed due to time constraints remove touring Flagstaff Meadow Park. Tennant moved and Crabtree seconded the amended park and facilities tour schedule to remove Farmington Preserve Park and Flagstaff Meadow Park if there was a time constraint during the tour. APIF. Motion carried. Director Distad shared he would provide the final parks and facilities tour schedule with the City Council, so they would be aware of what sites will be visited during the tour. E. Approve Park Improvement Fund’s 2030 Financial Plan Director Distad reviewed the revised financial plan with Commission members. He shared the financial plan aligns with the 5 year Capital Improvement Plan the Commission approved at the May 8, 2019 meeting. Vice-Chair McMillen asked if the financial plan had some flexibility with the parks and projects that occur in each year. Director Distad stated it doe s have flexibility should issues surface earlier in parks than when it is identified for new improvements to occur. Moved by Koss and seconded by Tennant to approve the 2030 Park Improvement Fund Financial Plan. APIF. Motion carried. VI. Discussion Items A. Review 2019 Work Plan Vice-Chair McMillen reviewed the work plan and the following updates were identified for the work plan since the last Commission meeting:  Goal #5 Objective #3 was partially completed  Goal #8 Objective #3 has been completed Director Distad informed Commission members the work plan will be updated prior to the next meeting identified which items on the work plan have been completed. B. Bike Pedestrian Plan Adoption Director Distad shared the plan was adopted by the City Council at its June 17 meeting. He shared the plan identifies possibly creating a bike and pedestrian committee to oversee implementation and ongoing monitoring of the plan. He asked if Commission members were comfortable with taking on this responsibility versus creating a separate committee to be responsible for the bike and pedestrian plan. Tennant share that he thought it made sense for the Commission to take on this role. He felt that if it becomes too onerous for the Commission to be responsible for the plan, then a recommendation could be made by the Commission to the City Council to create a Bike and Pedestrian Committee. This approach seemed to be acceptable to Commission members. VII. Commission Roundtable Tennant: Asked if the trails will be cracksealed this year. Director Distad responded the trails primarily along Dakota County roads will be cracksealed this summer. He shared the fog sealing of trails has been completed. Crabtree: Shared the trail in the Prairie Waterway in East Farmington was being pushed up by tree roots. She said she would get specific locations and share them with Director Distad. Vice-Chair McMillen: Asked when the Rambling River Center garage sale was going to be held. Director Distad shared it would be occurring on September 12 and 13. He made everyone aware that the world’s largest locomotive would be coming through Farmington this summer. Koss: Didn’t have anything to share. VIII. Staff Report A report was given by Director Distad on the following items:  Dew Days Kiss the Pig and Bike Auction events netted the Rambling River Center just under $3,500.00, which was a record amount  Prairie Pines and Marigold Park sites both have the playground equipment installed and the shelter contractor will be starting construction in Prairie Pines Park in the next week  Showed the park and trail locations that were approved in the Fairhill Estate at North Creek development final plat, which aligns with the recommendation the Commission made. IX. September 11, 2019 Meeting Agenda Items The following items were identified by Commission members for its next meeting agenda: 1. Review 2019 work plan 2. Finalize agenda for meeting with Empire Township’s Park and Recreation Commission 3. Review park and facilities tour with the City Council 4. Prairie Pines and Marigold Park development update 5. Rambling River Center 6 month report 6. Second report of the Summer Activities Passport Program 7. Presentation on summer recreation programs 8. 2020 budget update X. Adjournment Moved by Crabtree and seconded by Koss to adjourn the meeting. APIF. Motion carried. The meeting adjourned at 8:13 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:Recreaon P rograms , Par ks and Facilies Report DAT E:S eptember 11, 2019 B A C KG R O U N D Recreaon S uper vis or Missie Kohlbeck, Recr eaon S uperv is or Ryan H ayes and Park s and Facilies S upervisor Jer emy P ire w ill be in a'endance to pres ent informaon about pr ogr ams , facilies and parks . T he order of pr es entaons w ill occur as follow s : S ummer r ecr eaon programs parcipaon including summer acvies pas s port program Rambling R iver C enter six month review S ummer ice par cipaon and operaons S ummer park s oper aon and projects I ncluded in the meeng packet are s ummary reports for the Rambling Riv er C enter, s ummer recreaon programs and s ummer ice. S taff will be rev iew ing the documents as s ociated with thes e three items . S taff w ill also be pr oviding a v er bal report about par k operaons and projects that occur red this s ummer. Commission members are asked to review the a'ached reports and then a0 er the pr esentaons are made, ask ques ons they may hav e about the informaon that was provided. AT TAC HMENT S : Type Desc rip tion Backup Material 2019 Summer Recreation Programs Report Backup Material 2019 RRC Six Month Report Backup Material 2019 Summer Ice Financial Report Summer Recreation 2019 Update Program Targeted Audience 2019 2018 2017 Comments Footfire Soccer Youth 153 133 155 Tiger T-ball Youth 207 201 207 Golf Youth 54 38 34 Amazing Athletes Youth 23 25 NA Tennis Youth 23 23 42 Flag Football Camp Youth 18 26 26 Hip Hops Youth 0 20 12 Skateboard Camp Youth 1 2 2 Held @ City of Rosemount and included City of Lakeville Little Princess Party Youth 14 NA 8 Little Ballerina Youth 11 NA NA New in 2019 Little Ninja Youth 9 NA NA New in 2019 Little Dino Youth 9 NA NA New in 2019 Big Thrill Camp Youth 0 NA NA New in 2019 but cancelled due to low registration Summer Park Adventures Youth 40 50 33 Men’s Softball Adult 10 teams 15 teams 16 teams Mixed Softball Adult 6 teams 6 teams 5 teams Puppet Wagon Youth 1,395 573 1,272 Free event. CEEF and City of Farmington are sponsors Geocaching Event Family 26 families 28 families 24 families Free event. Empire Township & Dakota Co. Library Dew Run 1 and 4 mile only Family 306 248 301 Concerts in the Park Family 53, 75, 305, 58 150, 125, 125, 90 175, 90, 100, 200 Free program. Businesses and organizations sponsor this to help cover the concert costs. Movies in the Park Family 52 150 90, 175 Free program. Businesses and organizations sponsor this to help cover the movie cost. In 2019 first movie was started but had to end early because of rain. One movie left and will be offered on September 7. Party on the Park 1 Party in the Park 2 Family 406, 85 300, w/ movie 250 Businesses help sponsor this event. Men’s Softball Tourney Adult 7 teams 9 teams 11 Teams League teams participate and is included as part of the league fee Flag Football League Youth 278 335 284 SPA Swim Bus 12 14 NA Summer Activities Passport 2 NA NA New program in 2019 2019 Rambling River Center Six Month Report Program Participation Month 2019 2018 2017 January 1,128 1,280 1,058 February 1,104 1,293 1,217 March 2,050 1,403 1,362 April 1,592 1,384 1,829 May 2,292 1,470 1,369 June 1,921 1,360 1,200 Totals 10,087 8,190 8,034 Rambling River Rental Totals Month 2019 2018 2017 January 12 24 26 February 20 24 20 March 25 26 26 April 19 23 55 May 24 31 32 June 19 28 29 Totals 119 156 177 Memberships Month 2019 2018 2017 January 119 148 176 February 21 45 36 March 29 45 53 April 28 24 25 May 12 17 14 June 7 12 5 Totals 216 291 309 FIVE YEAR SUMMER ICE FINANCIAL REPORT Estimated Expenses 2015 2016 2017 2018 2019 Personnel Services 16,483 14,813 11,361 16,121 24,971 Equipment and Building Supplies 975 187 286 685 234 Electric 9,169 8,859 9,901 11,486 13,483 Natural Gas 1,170 1,174 1,102 2,103 2,193 Municipal Services 774 837 501 659 563 Fuel 355 0 0 0 0 Programming Expenses 0 0 303 136 398 Mileage 0 0 0 0 0 Total Expenses 28,926 25,870 23,454 31,190 41,842 Estimated Revenues Ice rental 33,382 25,657 23,495 29,467 32,111 Lessons 2,307 3,048 1,819 5,100 11,354 Open Skate 139 215 213 99 2,758 Skate Rental 31 77 121 136 184 Skate Sharp 160 134 125 150 289 Tape,mouth guards, laces 98 74 35 44 71 Miscellaneous 0 41 110 0 0 Total Revenue 36,117 29,246 25,918 34,996 46,767 Difference 7,191 3,376 2,464 3,806 4,925 TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:F inaliz e A genda for O ctober 2 8 , 2019 M eeng w ith Empire Tow ns hip's Park and Recreaon Commission DAT E:S eptember 11, 2019 B A C KG R O U N D A dra* O ctober 28, 2 0 1 9 meeng agenda that was created at the July 10, 2 0 1 9 Commission meeng w as emailed to the chair of the Empire Tow ns hip Par k and Recreaon C ommis s ion. T he Empire Tow ns hip Park and Recreaon Commission will be compleng a final rev iew of the dr a* agenda at its S eptember 9 meeng and w ill infor m s taff if there is anything they w is h to add or remove from the meeng agenda. I f there are any changes to the agenda, they w ill be s har ed at the C ommis s ion's meeng. A2ached is the dr a* O ctober 28, 2019 meeng agenda. I f the Empire Tow ns hips Park and Recreaon Commission has no r ev is ions it w is hes to make to the dra* agenda, then the C ommission should formally adopt the agenda for the joint meeng w ith the Empire Tow ns hip's Park and Recreaon Commission. AT TAC HMENT S : Type Desc rip tion Backup Material October 28 Draft Meeting Agenda with Empire Township Park and Recreation Commission Empire Township Park and Recreation Commission and City of Farmington Parks and Recreation Commission Meeting 7:00 p.m. Monday, October 28, 2019 Empire Township Town Hall AGENDA I. Call Meeting to Order II. Introductions III. Discussion Items A. Recent Park Improvement Project(s) B. Recent Trail Improvement Project(s) C. Current and Future Program Partnerships/Collaborations D. New Residential/Commercial Developments E. Recreation Program and Event Information F. Music/Entertainment in the Park Information G. Future Collaboration/Partnership H. City Bike Pedestrian Plan I. Miscellaneous/Other IV. Adjournment TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:Review Parks and Facilies Tour w ith City Council DAT E:S eptember 11, 2019 B A C KG R O U N D T he C ommis s ion and City Council had a par ks and facilies tour on Wednes day, A ugust 14. I n keeping w ith past pracce the C ommis s ion s hould dis cus s the parks and facilies tour s chedule and locaons . T hen a+er the dis cus s ion, some general guidelines s hould be provided for future tours with the C ity C ouncil in or der for it to connue being beneficial to both groups . TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:Review 2 0 19 Work P lan DAT E:S eptember 11, 2019 B A C KG R O U N D T he 2019 Wor k P lan is a%ached and has been updated to show objecves in bold r ed that hav e been completed, or par ally completed s ince the las t C ommission meeng. O bjecv es that hav e been completed enrely are s how n in bold black. O bjecv es not shown in bold red or black have not been completed. Commission members s hould come to the meeng to review the updated w ork plan, idenfy any further items completed and then dis cus s other w or k plan items it w ould like to w ork on for future meengs . AT TAC HMENT S : Type Desc rip tion Backup Material Updated 2019 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2019 WORK PLAN Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2020 to 2024. Status: Completed. Discussion occurred during the March 13 meeting. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2020-2024 and make a recommendation to the City Council for approval. Status: Completed. Final five year parks capital improvement projects were finalized and a recommendation was made at the May 8 meeting to have the City Council approve it. 3. By September 15, the projects recommended for funding from 2020-2024 will be included in the City Council approved 2020 preliminary budget. Status: Completed. The 2020 preliminary budget was approved at the September 3, 2019 City Council meeting and included the 2020-2024 projects recommended by the Commission. Goal #2: Participate in the process of making playground and shelter improvements in Marigold Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. Status: Partially completed. Playground equipment has been installed, but not the shelter yet. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment. Status: Completed. Ribbon cutting occurred during the parks and facilities tour with the City Council on August 14, 2019. Goal #3 Participate in the process of making playground and shelter improvements in Prairie Pines Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. Status: Completed. Input was given during the December 10, 2018 meeting. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. Status: Completed. Action was taken at the February 13, 2019 meeting. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. Status: Completed. The City Council approved the purchase and installation at its March 4, 2019 meeting. 4. By September 30, installation of the new playground equipment and shelter will have been completed. Status: Partially completed. The new playground equipment has been installed, but not the shelter yet. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment. Status: Completed. Ribbon cutting occurred during the parks and facilities tour with the City Council on August 14, 2019. Goal #4: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2018 Annual Report. Status: Completed. Park and Recreation Department staff members presented the 2018 annual report at the March 13, 2019 meeting. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. Status: Was completed during the July 10 meeting when staff presented the winter ice season rental information. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. Status: Completed. October 28 was identified as a possible meeting date. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. Status: Completed. October 28 meeting date was approved by the ETPRC, so joint meeting will be held on this date. 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC and have both groups agree to the meeting topics. Status: Completed. Commission created a final draft meeting agenda during the July 10 meeting and has been shared with the ETPRC for their input. 4. By December 1, a meeting will have been held with ETPRC. Goal #6: Participate in the development of an approved city Bike Pedestrian Plan. Objectives: 1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by staff at the January 9, 2019 meeting. 2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Update was provided by Suchanek at the February 13, 2019 meeting. 3. By March 31, Commission members will have been involved in the public input process by either attending the Community Expo, one of the open houses or participated in the survey monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan Status: Completed. Commission members participated in the survey monkey questionnaire. 4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. Status: Completed. Updates about the plan were provided at the February, March and May meetings. 5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the draft plan and then forward a recommendation to the City Council to adopt the plan. Status: Completed. Members attended a draft plan presentation to the City Council, Park and Recreation Commission and Planning Commission on May 20, where an opportunity was provided to give further input and feedback by those in attendance at the meeting. Goal #7: Have a parks and facilities tour with the City Council. Objectives: 1. By April 1, the Commission will have identified a possible date to have a parks and facilities tour with the City Council. Status: Completed. At the March 13 meeting, a date of August 14 was forwarded to the City Council for a parks and facilities tour. 2. By July1, the Commission will have determined at tour date, which parks and facilities to tour and a tour schedule. Status: Was completed during the July 10 meeting. 3. By August 1, the Commission will determine what it wishes to discuss with the City Council during the parks and facilities tour. Status: Was completed during the July 10 meeting. 4. By September 15, the Commission will have toured parks, trails and recreational facilities with the City Council. Status: Completed. A parks and facilities tour occurred with the City Council on August 14, 2019. Goal #8: Work with staff to develop a Parks and Events Passport Program (Program) Objectives: 1. By February 1, will have received a presentation from staff about the Program. Status: Completed. Presentation was given by Recreation Supervisor Ryan Hayes at the January 9, 2019 meeting. 2. By March 15, will have provided feedback/input on the Program. Status: Completed. Feedback was given by Commission mem bers during the presentation that occurred at the January 9, 2019 meeting. 3. By July 30, will have received a progress report from staff about participation in the Program. Status: Was completed during the July 10 meeting. Recreation Supervisor Ryan Hayes presented a report. 4. By October 31, will have received a second progress report from staff about participation in the Program. 5. By December 31, will have given feedback/input to staff on any refinements to the program and continuation of the program. Goal #9: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. Status: Completed. A date of May 8 was approved to meet with the Advisory Board. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. Status: Completed. Both the Commission and Advisory Board discuss possible agenda items prior to the joint meeting. 3. By December 31, the Commission and Advisory Board will have met at least one time. Status: Completed. A meeting was held on May 8. Goal #10: Name the park in the Sapphire Lake development through a public park naming contest. Objectives: 1. By February 15 a decision will be made about what process will be used to name the park in the Sapphire Lake Development. Status: The naming of the park has been tabled until the development’s final phase is built out, which is not expected to occur until 3-4 years at which time some of the park land will become accessible. 2. By April 15, the process to collect park names will have been completed. Status: See #1 above. 3. By June 15, a name for the park will have been selected and recommended to the City Council for approval. Status: See #1 above. 4. By August 15, the city council will have approved a park name. Status: See #1 above. Goal #11: Complete a review of the city’s Park and Recreation Commission Ordinance (Ordinance) to determine if any amendment(s) should be made to the Ordinance. Objectives: 1. By February 15, a review of the Ordinance will have occurred. Status: Completed. A review of the Ordinance occurred at the January 9, 2019 meeting. 2. By April 15, a decision will be made about recommending any Ordinance amendment(s) to the city council. Status: Completed. At the March 13 meeting the Commission determined it would be better to create by-laws that could address a number of items without having to revise the city’s ordinance. The creation of the by-laws will be included as a goal in the 2020 work plan. 3. By July 15, and if a recommendation is made to revise the ordinance, the city council will have received and made a decision about any recommended amendment(s) to the ordinance. Status: No longer applicable. No revisions were suggested in the ordinance. 4. By August 15, and if the city council approves amending the Ordinance, the amended Ordinance will have been published in the city’s official publication, so the amendment(s) to the Ordinance have satisfied all legal requirements. Status: No longer applicable. No revisions were suggested in the ordinance. TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:2020 Work P lan I deas DAT E:S eptember 11, 2019 B A C KG R O U N D Commission members s hould begin to start brains torming ideas and topics to cons ider for its 2020 w or k plan. This may or may not include items in the 2019 wor k plan that were not completed and the Commission w ould like to carry forw ard to the 2 0 2 0 w ork plan. Then at the O ctober and N ovember meengs addional items can be added to the lis t of work plan ideas I n the past, the D ecember meeng has been s pent refining a dra, w ork plan w ith final approv al of the w ork plan occurr ing in J anuary. Commission members are asked to come to the meeng with possible items that could be included in the C ommis s ion’s 2020 work plan. I f w ork plan items are idenfied at this meeng and at the O ctober and Nov ember meengs , then s taff can begin to prepar e a dra, of the 202 0 w ork plan for the D ecember meeng. TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:C ommis s ion Terms Expiring in 2 0 2 0 DAT E:S eptember 11, 2019 B A C KG R O U N D Commission member are appointed by the C ity C ouncil for a three year ter m. Ter ms are s taggered, so a majority of members do not have their terms expir e in the s ame year. Thr ee year ter ms normally expir e on January 31 . T his year Commis s ion members L aurie S uchanek and Bets y Koss will hav e their terms expiring on January 31, 2020. L aurie w as appointed for a three y ear term in 2017. Bets y was appointed in 2019 for a one year term to fill out a v acant s eat on the C ommis s ion. W hile this date is a ways off, s taff w anted to br ing this to C ommis s ion member s a3enon in order for both member s to be aw ar e of this and give cons ider aon to reapplying for a new thr ee year term. Both hav e been valuable members of the Commis s ion! TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:Round Table Format DAT E:S eptember 11, 2019 B A C KG R O U N D T he roundtable por on of the agenda allow s C ommis s ion members to s hare informaon, make announcements or as k quesons of s taff about items not on the agenda. This item is for informaonal purposes only and no for mal decisions can be made dur ing the Commission's roundtable. TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:I nformaonal I tems DAT E:S eptember 11, 2019 B A C KG R O U N D S taff w ill provide informaon at the meeng to C ommission members about the following items : Community G ar den M O U 2020/2 0 2 1 P r eliminary Budget P rairie P ines Par k and Marigold Park D evelopment Update Rambling R iver C enter M ail C himp M N D O T tr ail pr oject funding TO :Far mington Parks and Recreaon Commission M embers F R O M :R andy D istad, Parks and Recr eaon D irector S U B J EC T:O ctober 9, 2019 Meeng A genda Topics DAT E:S eptember 11, 2019 B A C KG R O U N D T he following are pos s ible agenda topics for the C ommission to consider for its O ctober 9, 2019 meeng: 2019 Work P lan Rev iew 2020 Work plan ideas F inal prepar aon for meeng w ith Empire Tow ns hip Park and Recreaon Commission Commission members s hould come prepar ed to idenfy other items for the agenda.