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HomeMy WebLinkAbout11.13.19 Parks and Rec MinutesFarmington Parks and Recreation Commission Minutes from the November 13, 2019 Regular Meeting Members Present: David McMillen, Elizabeth Koss, Brian Tennant, and Ashley Crabtree Members Absent: Laurie Suchanek Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Vice-Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 13, 2019 Meeting Agenda Moved by Tennant and seconded by Crabtree to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 9, 2019 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Approval of October 28, 2019 Meeting Minutes from Joint Meeting with Empire Township Pa rk and Recreation Commission The meeting minutes were approved with no revisions identified. V. Presentations None V. Business Items A. Board and Commission Reception Attendance Director Distad shared the reception will occur on Thursday, December 5 at 6:30 p.m. and will be held at the Bourbon Butcher in Farmington. He asked for a show of hands who is planning on attending the reception so this information could be provided in the planning of ordering appetizers for the event. Members who are planning on attending were:  McMillen  Crabtree  Tennant  Koss Members not attending the reception included the following:  Suchanek Director Distad shared because Chair Suchanek will not be able to attend the reception, this means Vice-Chair McMillen will be providing information about what was accomplished by the Commission in 2019. He identified Vice-Chair McMillen could use the 2019 work plan for the presentation because it identifies the goals and objectives completed in 2019. B. Draft Master Plan for Neighborhood Park in the Fairhill Estate at North Creek Development Director Distad reviewed the master plan the developer submitted. He noted that the park complies with the neighborhood park standards that they city uses in order to create an equitable park system. He noted while it would have been nice to include some kind of a court in the park, the current grades of the park are not conducive for a court. He shared that staff feels the master plan should also include the following additional park amenities:  installation of two charcoal grills one on each side of the shelter  installation of two waste containers by the playground and one container by the shelter and additional waste containers wherever other park benches are located in the park  installation of a bike rack next to the trail by the playground  installation of an additional bench in the small park area west of Colonial Trail and have the bench face west since this will be a higher elevation and will provide a view from this location  installation of pet waste stations in the park areas wherever trails intersect one another  installation of a park sign by the parking lot, installation of one park sign by the intersection of Colonial Trail and Cloverleaf (NE area of the larger park area) and installation of one park sign where the park trail intersects with the MN TH 3 trail Moved by Crabtree and seconded by Koss to approve amending the park master plan to include the additional park amenities identified by staff. APIF. Motion carried. Director Distad informed Commission members he would communicate to the developer to add the additional park amenities in the master plan before the city council approves it. VI. Discussion Items A. Review Joint Meeting with the Empire Township Park and Recreation Commission Commission members provided the following comments about the meeting: McMillen thought it was a good meeting and that good information was shared back and forth between the two groups. Tennant said he learned a lot about what extra work the Empire Park and Recreation Commission does on an annual basis. Crabtree shared it was good to learn about the partnerships that have been formed and it is good to talk about these partnerships. Koss commented she was surprised by how much extra work the Empire Park and Recreation Commission does and that they have a bigger role in planning and facilitating programs and events than the Farmington Park and Recreation Commission does. She noted that this is due to the township not having park and recreation professional staff members to do this work like Farmington has. B. Review 2019 Work Plan Vice-Chair McMillen reviewed the work plan and identified that all goals and objectives that could be completed on the work plan, have been completed. The only goal not completed was due to lack of funding. C. 2020 Work Plan Ideas The following item was identified to be added to the list of ideas that were developed during previous meetings:  Work session early in 2020 with the city council to discuss timing of the development of Jim Bell Park and Preserve  D. December Meeting Format Vice-Chair McMillen shared that in the past the December meeting minute focused on preparing a final draft of next year’s work plan. He informed others who are new to the Commission that this has also been a meeting where Commission members each provide a food item to share during the meeting. He asked if the Commission would like to continue with this tradition. After some discussion, it was determined by consensus to just order pizza and split the cost between the Commission members and staff. If anyone wanted to bring cookies or other treats, it was okay to do so. Director Distad shared he would provide plates, napkins, eating utensils, cups and beverages to drink. VII. Commission Roundtable Tennant: Asked if the city had a skate park in the past. Director Distad said there was one at the hockey rink in Rambling River Park that included above ground attractions. He share because of the condition of the metal structures, they were removed a few years ago due to safety concerns. Crabtree: Asked if the city was building a second sheet of ice because she saw this on Facebook. Director Distad shared that the city is undertaking a site survey and wetland delineation study to determine if there is space for a second sheet of ice on the east side of the existing ice arena. There is currently no plan to construct a second sheet of ice. Koss: Didn’t have anything to share. McMillen: Reminded Commission members about the Trains and Treats event being held at the Rambling River Center on Saturday, November 30 from 9:00 a.m. to noon. He also informed Commission members about the Secret Holiday Shop event that will be occurring on Saturday, December 6 from 9:00 a.m. to noon at the Rambling River Center. This is an event that allows kids to shop for other family members and friends. VIII. Staff Report A. Park Projects  Marigold Park shelter concrete slab was poured and covered. Site grading around the shelter will have to wait until next year. B. Trail Projects  Survey work on the MN TH 3 trail is being completed by Bolton and Menk, which will then be used to design the trail. C. Facilities Projects  Rambling River Center ceiling was painted white, but the contractor painted some of the sprinkler heads which will need to be replaced at the contractor’s expense  New flooring materials have been purchased for the Rambling River Center banquet room, are currently being stored at city hall and will be installed this winter by city staff D. Rambling River Center Fundraisers  The Dad’s Belgian Waffle Breakfast and Silent Auction fundraiser was held on October 26 and it appears that a little more than $3,100 will be the final net profit from the fundraiser IX. December 11, 2019 Meeting Agenda Items The following items were tentatively identified by Commission members for its November 13, 2019 meeting agenda: 1. 2019 Work Plan review 2. Approve Park and Recreation Commission 2019 meeting attendance report 3. Review Draft 2020 Work Plan 4. 2020 approved city budget X. Adjournment Moved by Koss and seconded by Tennant to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:42 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary