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HomeMy WebLinkAbout12.11.19 Parks and Rec MinutesFarmington Parks and Recreation Commission Minutes from the December 11, 2019 Regular Meeting Members Present: Laurie Suchanek, Elizabeth Koss, and Ashley Crabtree Members Absent: David McMillen and Brian Tennant Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Suchanek called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of December 11, 2019 Meeting Agenda Moved by Crabtree and seconded by Koss to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of November 13, 2019 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations None V. Business Items A. Approve 2019 Meeting Attendance Report Director Distad reviewed and updated the report to reflect attendance during the meeting. The following shows the number of total meetings attended by each Commission member  Moore - 1  Johnson - 1  Suchanek - 8  McMillen - 12  Crabtree - 11  Tennant - 8  Koss - 12 Moved by Koss and seconded by Crabtree to approve the 2019 meeting attendance report. APIF. Motion carried. Director Distad shared he would submit the attendance report, so Commission members should be paid by the end of December. VI. Discussion Items A. Review Board and Commission Reception Commission members provided the following comments about the reception:  Date and time were good  It was beneficial to hear what other city boards and commissions accomplished in 2019  Suggested to have some photos as part of each board and commission report so accomplishments could be visualized Director Distad shared he would provide these comments in order to aid in the planning of any future reception. B. Review 2019 Work Plan A final review of the work plan was completed. No revisions were made and formal acceptance of the completed work plan will occur at the January 2020 meeting. C. Review 2020 Draft Work Plan Commission members reviewed the draft plan especially the new goals identified. There were no revisions made to the 2020 draft work plan. It will be brought to the January 2020 Commission meeting for a final review and then approval. D. Meeting with City Council in 2020 Director Distad shared that since this was one of the goals identified in the draft 2020 work plan, he contacted the City Administrator about coordinating a meeting with the City Council. He made Commission members aware that a meeting will occur during the February 10, 2020 City Council work session. He asked if the Commission would have any issues with making this meeting that starts at 6:00 p.m. Commission members said the time would work and preferred to be the first item on the agenda if possible, so they could leave the work session once the discussion ended with the City Council. Commission members recommended having a discussion at its January 2020 meeting about what topic or topics it wishes to discuss with the City Council during the work session. VII. Commission Roundtable Crabtree: Didn’t have anything to share. Koss: Didn’t have anything to share. Suchanek: Didn’t have anything to share VIII. Staff Report Director Distad provided the following information on the following topics: A. Outdoor Rinks  Flooding started this week on the outdoor hockey rinks. The recent cold weather has allowed a good base to be created. Further flooding work will continue to occur, in order for the warming houses and outdoor rinks to open on Friday, December 20, which is date they are scheduled to open. B. Snow Removal Policy Update  City Council approved a snow removal policy. There was one minor tweak made to the outdoor rinks, trails and sidewalk snow removal priority map. Priorities were changed from 1-4 to highest, medium and lowest priorities, so the policy is consistent with how snow removal priorities are used within the street system. C. Arena Projects  Railing modification project will be completed at the end of this week. As a result of the project, the railings will comply with the building code and the American’s with Disabilities Act requirements.  Staff members have been working with Wold Architects and Engineers staff on the construction plans to relocate the Zamboni resurfacer. The concession stand will not be relocated during this project because of not having enough funds to relocate both the resurfacer and concession stand. The concession stand could be relocated when phase 2 of adding team/locker rooms is completed, which is tentatively planned to occur in 2021. D. 2020 Approved City Budget  Projects occurring and vehicles and equipment that will be purchased for the park and recreation department was shared. Information about other projects that will occur elsewhere in the city was also shared. IX. January 8, 2020 Meeting Agenda Items The following items were tentatively identified by Commission members for its January 8, 2020 meeting agenda: 1. 2019 work plan final review and acceptance of completeness 2. Approve Commission’s 2020 work plan 3. Review sample by-laws 4. 2020 projects update 5. City Council work session topic(s) discussion 6. Discuss February meeting’s chair and vice-chair election X. Adjournment Moved by Crabtree and seconded by Koss to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:25 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary