Loading...
HomeMy WebLinkAbout12.12.18 Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us F armington P arks and Recreation Commission Wednesday, December 12, 2018 7:00 P M City Hall Conference Room 170 Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove November 14, 2018 Meeting Minutes I V.Business Items A.A pprove Completed 2018 Work Plan B.A pprove 2018 Meeting Attendance Report C.P ark Dedication Credit Request V.Discussion Items A.Review Draft 2019 Work P lan V I.Commission Roundtable A.Round Table Format V I I.Staff Report/Updates A.Department I nformation and P roject Updates V I I I.M eeting Agenda Topics A.A genda I tems for J anuary 9, 2019 Meeting I X .Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve November 14, 2018 Meeting Minutes D AT E:Dec ember 12, 2018 B AC KG R OUN D Attached are the draft minutes from the November 14, 2018 regular meeting. C ommission members are as ked to review the minutes and provide at the meeting any correc tions or additions you think should be made to them. AT TAC HMENT S : Type Des cription Backup Material Draft November 14, 2018 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the November 14, 2018 Regular Meeting Members Present: David McMillen, John Moore, Laurie Suchanek and Dustin Johnson Members Absent: Neil Ramdhan Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 14, 2018 Meeting Agenda Moved by McMillen and seconded by Suchanek to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 9, 2018 Regular Meeting Minutes Moved by McMillen and seconded by Suchanek to approve the amended meeting minutes with the following revision: agenda item V. Discussion Items, Letter C. Trail Wayfinding Signage, change the word train to trail. APIF. Motion carried. IV. Presentations None V. Business Items None VI. Discussion Items A. 2040 Comprehensive Plan Update Distad informed Commission members the 6 month comment period will be closing on December 5. So far there have been very few comments shared from other adjacent jurisdictions about the plan. None of the comments that have been shared have been about the Park and Recreation Chapter. Suchanek asked what the next steps will be after the comment period ends. Distad shared the comments would be reviewed and incorporated into the plan if appropriate. Then the Planning Commission will hold a public hearing at its December 11 meeting. The City Council will then approve the plan at its December 17 meeting. Once approved by the City Council it is then sent to the Metropolitan Council for review. He shared it is possible the Metropolitan Council may provide comments that results in further revisions to the plan. If the comments are about the park and recreation chapter, he said they would be shared with Commission members at a future meeting. B. 2019 Work Plan Possible Ideas and Topics Moore suggested a possible work plan goal is to address the current condition of Depot Way Arts Park because some of the artwork has deteriorated and may want to look at either removal and/or refurbishment. Distad informed the Commission he will look at all of the items and topics identified by Commission members and then create a draft 2019 work plan to be reviewed at the December 12, 2019 meeting. C. 2018 Work Plan Review Chair Johnson reviewed the annual work plan and noted there were several more objectives completed since the last meeting. He also noted the remaining objectives associated with the Fairhill development will not be completed this year because of the development being on hold. He also identified that some of the wayfinding signage objectives will not be completed because of lack of funding in 2018 to expand the program to other locations. D. Bike Pedestrian Plan Distad shared the Bike Pedestrian Plan Committee is starting to take shape. Most of the positions have been filled. He is currently working on getting the “at large” positions filled on the Committee and there will be information posted on line and in the winter edition of the City News and Recreation Guide about the opportunity to serve on the Committee. He made members aware the first Committee meeting is tentatively planned for January 10 pending this date works for all Committee members. In addition to the Committee, he informed Commission members about the following opportunities for the public to give input on the plan:  survey monkey questionnaire (link to the questionnaire will be provided on the city’s website)  social pinpoint interaction (link to social pinpoint will be offered on the city’s website)  Community Expo on Saturday, January 26, 2019 at the parks and recreation booth  Two community open houses  Stakeholder listening sessions He shared that staff met with the consultant on Friday, November 2 to kick off the development of the plan and it was a very productive meeting. E. Marigold Park and Prairie Pines Park Playground and Shelter Design Themes Distad shared he is working on the specifications for the shelter and playground improvements planned to be completed in 2019 in Marigold and Prairie Pines Park. He asked if the Commission had any thoughts on developing a design theme for the playground equipment and if the y had any thoughts on the type of shelter design they would like to see in each park. McMillen suggested to have a farm theme at Marigold Park because of the name of the park and the connection the name has with Kemps. Commission members seemed to agree with this theme. Suchanek felt at Prairie Pines Park the playground should include a signature piece that is unique to other city playgrounds. She felt the vendors should be given an option to provide both a traditional deck and slide plan and a plan featuring non-traditional type playground and the Commission could determine which option they liked best. Johnson asked what kind of shelter designs the city has in its parks. Distad responded there are number of different designs. Primarily there are hexagon shaped shelters, but lately there have been either a square or rectangular shelter installed. He suggested a hexagon shelter with a dual pitch roof be installed because only Pine Knoll Park has this type of shelter. Distad shared he will be sending out the specifications after the City Council approves the 2019 budget. He will be asking to have the plans submitted in mid-January, so the Commission can review them at its February 13, 2019 meeting. VII. Commission Roundtable Suchanek: Asked how the Rambling River Center’s Waffle Breakfast and Silent Auction fundraiser went. Distad responded staff is still working through the numbers but it appeared the profit made in 2018 will exceed the 2017 amount. McMillen also shared the Silent Auction had lots of items to bid on. McMillen: Made everyone aware of the Trains and Treats event that will be held on Saturday, November 24 at the Rambling River Center. He also made Commission members aware of the Secret Holiday Shop activity that will be held on Saturday, December 1. He said it is a great program that allows kids to secretly shop for family members. Moore: Shared he did not see the Commission meeting notice on the calendar that is on the city’s website. Distad said he would research why it wasn’t on the city calendar. Shared Marshall Lines is selling some of its used buses and was wondering if the city was interested in looking at any of the smaller buses for the Rambling River Center to replace the current bus. Distad said he would talk with Recreation Supervisor Missie Kohlbeck and would contact Moore about meeting on site to look at the buses. Johnson: Congratulated the two newly elected City Council members. VIII. Staff Report An update was provided by staff on the following topics:  Rambling River Center Plaza schematic design and cost estimates were reviewed by the City Council and direction was provided to staff to develop a funding plan in 2019 to pay for the construction costs.  Rambling River Park Feely Fields outfield fence project was initiated with the old fence being removed and new fence poles were placed into the ground with the chain link fence to be installed once the concrete around the posts has a chance to set up.  Schmitz-Maki Arena preliminary design and cost estimates work has been progressing and has been shared with user groups to get feedback from them on the design and costs and is anticipated it will be shared with the City Council early in 2019.  Commission members were asked if they wanted to continue the tradition of doing a holiday pot luck for the December meeting and consensus was to have the pot luck with Distad contacting Commission members to find out what item they will bring to share with others.  Reminder was given about Moore and Johnson Commission terms expiring on January 31, 2019 and if they wished to reapply, the applications are due back on or before December 31, 2018. IX. December 12, 2018 Meeting Agenda Items The following items were tentatively identified by Commission members for its December 12, 2018 meeting agenda: 1. 2018 Annual Work Plan review 2. Draft 2019 Work Plan review 3. Bike Pedestrian Plan X. Adjournment Moved by McMillen and seconded by Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:52 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve C ompleted 2018 Work P lan D AT E:Dec ember 12, 2018 B AC KG R OUN D Attached is a final updated 2018 Work P lan s howing what goals and objec tives were ac complished by the C ommis s ion. T he C ommission should review the attached doc ument for any final revisions and then once comfortable with the final updated 2018 Work P lan vers ion, should approve it. O nce approved, it will be provided to the C ity C ouncil, so they can see what the C ommission ac complished this pas t year. AT TAC HMENT S : Type Des cription Backup Material Final Approved 2018 Work Plan Accomplishments FARMINGTON PARK AND RECREATION COMMISSION 2018 WORK PLAN Goal #1: Provide to the City Council a recommended 2019-2023 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2019 to 2023. Status: Completed. A discussion occurred at the January 10 meeting about a draft five year capital improvement plan of projects to be completed in the years 2019 to 2023. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2019-2023 and make a recommendation to the City Council for approval. Status: Completed. A five year capital improvement plan was approved and forwarded to be included in the 2019 and 2020 budget process. 3. By September 15, the projects recommended for funding from 2019-2023 will be included in the City Council approved 2019 preliminary budget. Status: Completed. The City Council adopted a preliminary budget at its September 4 meeting and it included the projects recommended by the Commission. Goal #2: Create names for the neighborhood parks in the Regetta Fields and Fairhill Estate at North Creek developments. Objectives: 1. By March 1, 2018, the Commission will have discussed the process it would like to use to name the two parks. Status: Completed. Commission decided at its January 10 meeting to have a public park naming contest for the neighborhood park in the Regetta Fields development. The naming process was kicked off at the Community Expo and the deadline to submit a park name is February 28, 2018. The Fairhill Estates at North Creek development park name decision was delayed until final plat approval is given. 2. By June 1, 2018 the process used will provide a possible list of names for the two parks. Status: Completed for the Regetta Fields development, but not completed for the Fairhill Estate at North Creek development. This is due to the development not receiving final plat and a development agreement approval yet by the City Council. Because of this the naming of the park in the Fairhill Estate at North Creek development was put on hold. There were 39 park names submitted for the Regetta Fields development. 3. By August 1, 2018 the Commission will have reviewed the list of possible park names and narrowed the list to no more than three names for each park. Status: Completed. The Commission reviewed the park names submitted for the Regetta Fields development and narrowed the list of names to five finalist during the March 14, 2018 meeting. 4. By October 1, 2018, the Commission will make a decision on a final name for each park and will have forwarded the name for each park to the City Council for approval. Status: Completed. The Commission selected Flagstaff Meadow as the name of the park in the Regetta Fields development. This park name was recommended to the City Council for approval. 5. By December 31, 2018, the City Council will have approved the names of each park in the two developments. Status: Completed for Regetta Fields Development, but not Fairhill Estates at North Creek Development. The City Council approved the park name Flagstaff Meadow for the Regetta Fields Development at its April 2, 2018 meeting. Goal #3: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1, the Commission will have received a presentation by professional staff members of the Department’s 2017 Annual Report. Status: Completed. The 2017 Annual Report was presented by staff at the March 14, 2018 meeting. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s ice season. Status: Completed. A report was presented on the 2017-2018 winter ice season during the June 13, 2018 meeting. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. A report was presented during the September 19, 2018 meeting. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. Status: Completed. A report was presented during the September 19, 2018 meeting. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. Status: Completed. A report was presented during the September 19, 2018 meeting. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Status: Completed. A report was presented during the September 19, 2018 meeting. Goal #4: Work with City staff to complete the city’s 2040 Comprehensive Plan Parks, Recreation and Open Space Systems Plan Executive Summary (2040 Comp Plan). Objectives: 1. By February 15, finalize the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP. Status: Completed. A five year plan was discussed and created for the comprehensive plan at the January 10 meeting. 2. By February 15, finalize park and trail maps to be included in the 2040 Comp Plan. Status: Completed. A draft park and trail map was approved at the January 10 meeting. 3. By February 15, review a draft executive summary. Status: Completed. A review of a draft executive summary was completed at the January 10 meeting. 4. By March 15, review and approve a final version of the executive summary and existing and proposed park, trail and open space plan map. Status: Completed. A review and approval was accomplished during the January 10 meeting. Goal #5: Work with city staff on a Bike Pedestrian Plan. Objectives: 1. By January 31, determine possible funding sources to cover the costs associated with developing a Bike Pedestrian Plan. Status: Completed. At the January 10 meeting a discussion occurred and the possible funding sources included applying for a grant from Dakota County and the grant matching requirements would come from in-kind labor and/or funds from the Park Improvement Fund. 2. By February 15, make a recommendation to the City Council to move forward with developing a Bike Pedestrian Plan including hiring a consulting firm to assist the city with this process and if viable funding sources are available. Status: Completed. At the January 10 meeting the Commission made a recommendation to the City Council to move forward with completing a plan and to fund it from a Dakota County grant and that the grant matching requirement would come from in-kind labor and/or Park Improvement Fund funding. 3. By September 30, identify which organizations should be represented on a committee to help create a Bike Pedestrian Plan. Status: Completed. Commission made final decision at the September meeting and forwarded a recommendation to the City Council about representation on the Committeet. 4. By November 1, work with staff in the selection process to hire a consultant to assist the city with developing the Bike Pedestrian Plan. Status: Completed. Commission made a decision and recommended a consulting firm to hire to the City Council at its September 19 meeting. 5. By November 1, work with the consultant and staff to begin the process of developing a Bike Pedestrian Plan for the city. Status: Completed. Initial kick-off meeting with staff was held on November 2, 2018. 6. By November 1, forward a recommended list of committee members from the community to help create a draft Bike Pedestrian Plan to the City Council for approval. Status: Completed. The Commission provided a list of community organizations and members to be represented on the Committee to the City Council, which was approved. 7. By December 31, work with staff and a consultant to begin the process of developing a Bike Pedestrian Plan schedule that allows the plan to be completed and approved by the summer of 2019. Status: Completed. A schedule was developed and shared with the Commission at its November 14, 2018 meeting. Goal #6: Review current business and organizational partnerships and cultivate other possible partnerships for the Parks and Recreation Department’s facilities, events and programs. Objectives: 1. By March 1, staff will review with the Commission existing partnerships/sponsorships that exist with businesses and organizations. Status: Completed. During the 2017 annual report information was provided about the various partners and sponsors the department works with to provide services to the community. 2. By April 1, the Commission will discuss possible opportunities, obstacles and priorities to increase partnerships/sponsorships in order to expand facilities, programs and/or events in city parks. Status: Completed. The Commission discussed and approved reaching out to local businesses to sponsor the park naming contest. 3. By May 1, staff will have mailed letters to businesses and organizations about existing and any new sponsorship opportunities with the city. Status: Completed. Commission member Suchanek reached out to local businesses to sponsor a park naming contest. 4. By August 1, staff will have reviewed with the Commission responses received from the letter. Status: Completed. Commission member Suchanek received responses from six Farmington businesses who agreed to sponsor and provide prizes for the park naming contest. 5. By September 1, and after discussing possible opportunities and obstacles, determine at least one possible partnership or sponsorship that would allow a park facility to be improved or a new program and/or event that could be held at a new park location in 2018. Status: Completed. Commission made a recommendation at its September 19 meeting for staff to work with the Farmington Baseball Association on developing an agreement to make ballfield improvements. 6. By December 31, staff will publicize in the City News and Recreation Guide the partnerships/sponsorship that will occur in 2019. Status: Not completed. Due to space limitations, the partnerships/sponsorships were not able to be publicized in the winter City News and Recreation Guide. Goal #7: Continue to develop and celebrate the trail wayfinding signage program. Objectives: 1. By April 1, determine additional trail loop location(s) and possible funding sources for the trail wayfinding signage program. Status: Completed. Additional trail loop locations were identified including North Creek Park, Rambling River Park and Vermillion Grove Park. 2. By May 1, hold a ribbon cutting for the trail wayfinding signs that were installed in 2017. Status: Not completed. 3. By June 1, work with a graphics design company on a cost estimate for the design and graphics of trail wayfinding signs that can be purchased and installed at trail heads. Status: Not completed due to lack of funding. 4. If funding is available to purchase additional trail wayfinding signs, then by November, city staff will have purchased and installed additional trail wayfinding signage in the locations determined by staff and the Commission and a ribbon cutting ceremony will have occurred. Status: Not completed due to lack of funding. Goal #8: Work with Fairhill Estate at North Creek developer to create a park master plan for the public park and to construct improvements in the park based on the master plan. Objectives: 1. By May 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the developer on any revisions to be made to the master plan. Status: Not completed due to a final plat not being approved for the development. 2. By July 1, a final master plan will have been reviewed by the Commission and a recommendation to approval being forwarded to the City Council. Status: Not completed due to a final plat not being approved for the development. 3. By September 1, the City Council will have approved a master plan for the park. Status: Not completed due to a final plat not being approved for the development. 4. By October 1, the developer will have started on making improvements to the park. Status: Not completed due to a final plat not being approved for the development. 5. By December 31, the developer will have completed all of the improvements that were identified to be completed in 2018. Status: Not completed due to a final plat not being approved for the development. Goal #9: Review the city’s communication policy and explore communication options in order to optimize as much as possible the publicizing of events and programs. Objectives: 1. By March 1, the Commission will have reviewed the city’s communication policy. Status: Completed. A review of the city’s communication guide was completed at the January 10 meeting. 2. By April 1, the Commission will have discussed possible communication options to use that fit within the city’s communication policy. Status: Completed. Commission discussed at its February 14 meeting to have staff continue to make videos when possible about programs, events and projects. The Commission will also find opportunities where it can share information with the public about programs, events and projects. 3. By May 1, the Commission will have finalized what communication methods/approaches to have staff use in order to optimize the publicizing of events and programs. Status: Completed. The Commission discussed at its February 14 meeting to have staff continue to make videos when possible about programs, events and projects. 4. By December 31, the Commission will evaluate with staff the communication methods/approaches that were used in 2018 and determine which of the methods/approaches should be used in 2019. Status: Completed. Goal #10: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. Status: Completed. At its February 14 meeting the Commission identified three possible dates to meet with the Advisory Board. The Advisory Board reviewed the dates at its March 12 meeting and selected a date of May 9 it would like to meet with the Commission. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. Status: Completed. Both the Commission and Advisory Board have suggested items for the meeting agenda. 3. By December 31, the Commission and Advisory Board will have met at least one time. Status: Completed. A special joint meeting occurred on May 9, 2015. In addition a second joint meeting in the format of a parks and facilities tour occurred on August 15, 2018. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve 2018 Meeting Attendance R eport D AT E:Dec ember 12, 2018 B AC KG R OUN D Included in your packet is an attendanc e report that is bas ed on the 2018 approved monthly meeting minutes identifying C ommis s ion member attendanc e at monthly meetings and at any other s pecial meetings in 2018. T he final attendanc e report will not be determined until the Dec ember meeting.It will be updated at the meeting to reflect attendanc e at the December meeting. C ommission members are being as ked to review the attendance report and then approve the report after it has been updated during the Dec ember meeting, s o there is documentation about attendance at the 2018 meetings. T he approved attendanc e report will then be used to determine payment to C ommission members at a $30 per meeting attended basis, whic h is bas ed on an approved c ity ordinanc e setting the attendanc e pay at $30 per meeting attended. C ommis s ion members will rec eive payment in the form of a mailed c hec k from the city in the next few weeks for attendanc e at 2018 meetings. AT TAC HMENT S : Type Des cription Backup Material 2018 Commission Member Meeting Attendance Report 2018 Park and Recreation Commission Member Attendance Report Name Jan Feb Mar Apr *May 2 **May 9 June July ***Aug Sept Oct Nov Dec Total Meetings Attended Neil Ramdhan x x John Moore x x x x x Laurie Suchanek x x x x x x x x x x x Dave McMillen x x x x x x x x x x x Dustin Johnson x x x x x x x x x x x x *Special Meeting Sapphire Lake Preliminary Plat ** Joint meeting with Rambling River Center Advisory Board *** Parks and facilities tour with Rambling River Center Advisory Board C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P ark Dedic ation C redit R eques t D AT E:Dec ember 12, 2018 B AC KG R OUN D Don P eterson owns property south of C S AH 50 and west of the Vermillion R iver C rossing. I have attached a map s howing the location of his property. Dakota C ounty has been working with Mr. P eters on over the past several years on ac quiring, through a cons ervation eas ement, a small portion of his property that exis ts in the floodplain of S outh C reek. T he parcel that Dakota C ounty is looking to ac quire is in the s outhern area of Mr. P eters on's property. T he area identified to be acquired through a cons ervation eas ement is als o the s ame area of the mas ter planned Lake Marion S outh C reek R egional G reenway, so this property in the future would inc lude a paved regional trail through and/or immediately adjacent to the property. Exhibit A is attached that shows the area where Dakota C ounty and Mr. P eters on have disc ussed a c onservation easement to occ ur. T he area of the c onservation eas ement is primarily s hown in Exhibit A as the green colored area between the two green lines. I met with Mr. P eterson last week, at his reques t, to disc uss the c ity giving park dedication credit for s ome additional property that would abut the area that Dakota C ounty is looking to ac quire through a c onservation eas ement. In Exhibit A this area is s hown in blue and red. In addition to the blue and red areas, there is also an eas ement jus t north of these areas that the Met C ounc il has a s ewer interceptor running through the eas ement. I informed Mr. P eters on I would bring his request to the C ommis s ion to have a dis cus s ion on and make a dec is ion about whether or not to give parkland dedication credit for the land he reques ted to receive the credit. It would be staff's rec ommendation to not give credit for parkland dedic ation before the land is platted, but instead wait until the property has been platted before the parkland dedication is determined. In the past the city has not given c redit for park dedic ation until the land to be developed is platted. T his is so the c ity c an s ee how the parkland fits with the development and c an determine where and how much land should be dedicated. In addition, the c ity has in the pas t not ac cepted narrow s livers of land for park dedication becaus e of its limited s ize, which limits the use of the park land. F inally the park dedic ation ordinanc e states the c ity does not ac cept land for park dedication that has eas ements over it bec ause of the company's res tric tions and/or limits on how the eas ement c an be us ed and also becaus e of the disruption it may c ause to the park property if there was cons truction work in the eas ement. T he C ommission is being asked to have a disc ussion about the parkland dedication credit reques t Mr. P eterson has made and then make a dec is ion about whether or not to acc ept the land as a park and allow a credit to be given to Mr. P eterson against any future parkland dedic ation requirement on his property when it is platted and developed. AT TAC HMENT S : Type Des cription Backup Material Peterson Property Location Map Backup Material Peterson Property Greenway Concept Land Options Peterson Property Map Property Information December 6 , 2018 0 0.65 1.30.325 mi 0 1 20.5 km 1:38,400 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R eview Draft 2019 Work P lan D AT E:Dec ember 12, 2018 B AC KG R OUN D Included in your packet is a draft 2019 work plan s taff generated for the C ommis s ion to cons ider. It is bas ed on C ommission members input about possible work plan items that were provided at past meetings. C ommission members s hould c ome prepared to the meeting to not only disc uss the draft work plan, but als o c ome with other pos s ible ideas for additional work plan items they believe the C ommis s ion s hould work on in 2019. T hen based on the input provided by the C ommis s ion during the meeting, s taff will revise and bring a final work plan to the C ommis s ion to approve at its January 9, 2019 meeting. AT TAC HMENT S : Type Des cription Backup Material Draft 2019 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2019 WORK PLAN Goal #1: Provide to the City Council a recommended 2020-2024 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2020 to 2024. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2020-2024 and make a recommendation to the City Council for approval. 3. By September 15, the projects recommended for funding from 2020-2024 will be included in the City Council approved 2020 preliminary budget. Goal #2: Participate in the process of making playground and shelter improvements in Marigold Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #3 Participate in the process of making playground and shelter improvements in Prairie Pines Park. Objectives: 1. By January 11, the Commission will have given input on the playground equipment and shelter designs to be completed and incorporated into the Request for Proposal. 2. By March 1, the Commission will have reviewed and approved from the proposals submitted a vendor to purchase and install the playground equipment, and picnic shelter and will make a recommendation to the City Council to approve the vendor selected. 3. By April 1, the City Council will have approved the purchase and installation of the new playground equipment and shelter. 4. By September 30, installation of the new playground equipment and shelter will have been completed. 5. By October 31, 2018 a ribbon cutting will have been completed for the new playground equipment and shelter. Goal #4: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 15, the Commission will have received a presentation by professional staff members of the Department’s 2018 Annual Report. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s winter ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #5: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC and have both groups agree to the meeting topics. 4. By December 1, a meeting will have been held with ETPRC. Goal #6: Participate in the development of an approved city Bike Pedestrian Plan. Objectives: 1. By January 31, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 2. By March 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 3. By March 31, Commission members will have been involved in the public input process by either attending the Community Expo, one of the open houses or participated in the survey monkey or social pinpoint exercises to give input on the Bike Pedestrian Plan 4. By May 15, a report by Commission representative on the Bike Pedestrian Plan Committee will provide an update to the Commission. 5. By June 30, Commission will review the draft Bike Pedestrian Plan, give further input on the draft plan and then forward a recommendation to the City Council to adopt the plan. Goal #7: Have a parks and facilities tour with the City Council. Objectives: 1. By April 1, the Commission will have identified a possible date to have a parks and facilities tour with the City Council. 2. By July1, the Commission will have determined at tour date, which parks and facilities to tour and a tour schedule. 3. By August 1, the Commission will determine what it wishes to discuss with the City Council during the parks and facilities tour. 4. By September 15, the Commission will have toured parks, trails and recreational facilities with the City Council. Goal #8: Work with staff to develop a Parks and Events Passport Program (Program) Objectives: 1. By February 1, will have received a presentation from staff about the Program. 2. By March 15, will have provided feedback/input on the Program. 3. By July 30, will have received a progress report from staff about participation in the Program. 4. By October 31, will have received a second progress report from staff about participation in the Program. 5. By December 31, will have given feedback/input to staff on any refinements to the program and continuation of the program. Goal #9: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. 3. By December 31, the Commission and Advisory Board will have met at least one time. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ound Table F ormat D AT E:Dec ember 12, 2018 B AC KG R OUN D T he R oundtable portion of the agenda allows C ommission members to s hare information, make announcements or ask ques tions of s taff about items not on the agenda. T his item is for informational purposes only and no formal decisions c an be made during the C ommission's roundtable. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Department Information and P roject Updates D AT E:Dec ember 12, 2018 B AC KG R OUN D S taff will provide an update at the meeting about the following items: 1. R ambling R iver P ark F eely F ields outfield fenc e projec t 2. S c hmitz Maki Arena sc hematic des ign projec t 3. Bike P edes trian P lan 4. O utdoor rinks 5. 2019 approved budget C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Agenda Items for January 9, 2019 Meeting D AT E:Dec ember 12, 2018 B AC KG R OUN D T he following are pos s ible topics for the C ommis s ion to cons ider for its January 9, 2019 meeting agenda: 2040 C omprehensive P lan update Approve 2019 Work P lan C ommis s ion members should come prepared to identify other items for the meeting agenda.