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HomeMy WebLinkAbout04.11.18 Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us F armington P arks and Recreation Commission Wednesday, April 11, 2018 7:00 P M City Hall Council Chambers Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove March 14, 2018 Meeting Minutes I V.Business Items A.2019-2023 Park I mprovement F und C I P B.2019-2028 Schmitz Maki Arena Capital I mprovement Program P lan C.Cancel May 9, 2018 Regular Meeting D.A genda J oint Meeting with Rambling River Center A dvisory Board V.Discussion Items A.P arks and Facilities Tour with Rambling River Center A dvisory Board B.2018 Commission Work Plan Review V I.Commission Roundtable A.Roundtable F ormat V I I.Staff Report/Updates A.P rojects Update V I I I.M eeting Agenda Topics A.I tems for J une 13, 2018 Meeting I X .Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve March 14, 2018 Meeting Minutes D AT E:April 11, 2018 B AC KG R OUN D Attached are the draft minutes from the March 14, 2018 C ommis s ion meeting. C ommis s ion members are as ked to review the minutes and provide at the meeting any correc tions or additions you think should be made to the minutes. AT TAC HMENT S : Type Des cription Backup Material Draft March 14, 2018 Meeting Minutes Farmington Parks and Recreation Commission Minutes from the March 14, 2018 Regular Meeting Members Present: John Moore, David McMillen, and Dustin Johnson Members Absent: Laurie Suchanek and Neil Ramdhan Other’s Present: Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of March 14, 2018 Meeting Agenda Moved by McMillen and seconded by Moore to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of February 14, 2018 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations A. 2017 Park and Recreation Department’s Annual Report Recreation Supervisor Kohlbeck and Parks and Recreation Director Distad made a power point presentation about the various accomplishments in 2017 in the areas of park improvements, park maintenance, trail maintenance, Schmitz- Maki Arena usage, Rambling River Center usage, general city building maintenance, recreation programs and events. V. Business Items A. Park Naming Contest Each Commission member first narrowed the list of the 39 park names submitted to five names they liked. Then they shared the names of the five parks they selected, which were tabulated based on the number of times a park name was identified. Based on the names identified most by Commission members, the final list was narrowed to five names. Based on the number of votes cast on the final list of park names, the name Flagstaff Meadow received the most votes. Moved by Moore and seconded by McMillen to recommend to the City Council the name of Flagstaff Meadow Park for the Regetta Fields development. APIF. Motion carried. B. Group Photo of Park and Recreation Commission Members Because there were two Commission members absent, it was decided by group consensus to postpone the photo of Commission members until the April 11, 2018 meeting. VI. Discussion Items A. 2018 Work Plan Review Chair Johnson reviewed the list of goals and objectives in the work plan. There were two objectives completed since the last Commission meeting. As a result of the presentation tonight and other decisions made, there were additional work plan items completed. Distad will update the 2017 work plan to reflect these accomplishments and will include the updated work plan in the April meeting packet. B. City Parks Tour Distad shared this idea was brought up at the February meeting and so he placed it on the Commission’s agenda as a discussion item. He reviewed that the Commission briefly discussed the possibility of having a parks tour just for Commission members because there is no park tours planned with the City Council or Empire Township’s Park and Recreation Commission. He felt a tour would be beneficial because there are several new members on the Commission who could benefit from seeing the city’s parks, trails and recreational facilities. Commission members agreed and felt it warranted a discussion at the April meeting to see how all Commission members felt about this and a possible date for the tour could be discussed that would allow all Commission members to attend. C. Draft Agenda Items for Joint Meeting with Rambling River Center Advisory Board (RRCAB) Distad shared the RRCAB would like to meet with the Commission on Wednesday, May 9 at 6:00 p.m. The RRCAB shared during its March 12 meeting it was interested in getting a tour of the city’s park, trails and recreational facilities and wanted to discuss this during the joint meeting. Discussion centered on possible items to include on the agenda. The discussed possible topics were as follows:  Introductions  Rambling River Center building tour  Parks tour for both groups  Initiatives both groups are working on  2040 Comprehensive Plan  Rambling River Center’s branding and logo Distad shared he would make the RRCAB aware that the meeting will be held on Wednesday, May 9 at 6:00 p.m. at the Rambling River Center. D. Farmington Youth Baseball Association (FYBA) Presentation Information Request Distad shared with Commission members that he would like to convey to the FYBA organization what information the Commission desires to receive from them during their presentation. The following areas were identified by Commission members that they desired to receive information about:  Organizations structure  Past and current participation numbers  A 5 year plan if they have one  Mission and values statements  Types of improvements they would like to make to the city ballfields and how these improvements would benefit the organization Distad shared he would provide this information to the FYBA, so they could provide this information during their presentation VII. Commission Roundtable Moore: Didn’t have anything to share. McMillen: Didn’t have anything to share. Johnson: Thanked the person who submitted the winning park name. VIII. Staff Report A. 2040 Comprehensive Plan Distad shared the Comprehensive Plan’s Existing and Proposed Parks, Trails and Open Space Plan Map was revised to show future trails aligning with future collector streets. In addition, there were a couple of new future neighborhood park locations added south of the Vermillion River Crossing because this area is identified as a future residential devel opment in the city. B. 2018 Park and Facilities Projects Distad provided a status report on the following project that will be occurring this spring and summer:  Pool demolition  Arena doors replacement  Feely Fields outfield fence replacement on Field #1  Build out of the City Hall space that the United States Department of Agriculture will be leasing from the city  Basketball court surface improvements in Evergreen Knoll Park and Dakota County Estates Park  Fire Station #1 concrete apron removal and replacement C. Bike Pedestrian Plan Shared the Department was notified that it was selected to receive $32,000 in funding from Dakota County’s Statewide Health Improvement Program funding to hire a consultant to lead the city through the development of a bike and pedestrian plan. He stated the city would not receive funding until November 1, 2018 and the plan would be developed and final approval give in the summer of 2019. Dakota County will be sending an agreement form for the City Council to approve. D. May and August Meeting Date Conflicts Shared he is unable to attend the May 9, 2018 and the August 8, 2018 meetings due to scheduling conflicts. He suggested that maybe the Commission could have the joint meeting with the RRCAB on May 9 and not have a regular meeting on this date, or change the date of May’s regular meeting. Johnson suggested the May meeting date should be discussed at the April Commission meeting and see if there are any pressing issues that would require holding the meeting. Distad shared he would still put the meeting packet together for the joint meeting with the RRCAB on May 9, but just wouldn’t be able to attend. He said he would check with other Department staff about attending the joint meeting to take minutes. E. FAA Traffic Control Center Utility Easement Shared staff met with a member of the FAA Traffic Control Center about a future project that will occur on the city parcel located east of the Schmitz-Maki Arena. This will be for an additional 5 foot wide easement that will allow another pipe to be laid, so ground water under the Traffic Control Center can be pumped through this new pipe because there is an issue with the current gravity flow pipe not removing water fast enough, which has caused some water to seep into the lower level of the building. The easement will not interfere with any future ice arena expansion or parking lot construction. He shared this was for informational purposes, so the Commission knew about this before any digging started. He informed the Commission this project will occur this summer. IX. April 11, 2018 Meeting Agenda Items The following items were identified by Commission members for its April 11, 2018 meeting agenda: 1. 2040 Comprehensive Plan 2. 2018 Work Plan review 3. Projects update 4. May meeting discussion 5. Agenda for joint meeting with the RRCAB 6. Farmington Youth Baseball Association’s presentation 7. Fairhill Estate at North Creek development update X. Adjournment Moved by McMillen and seconded by Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:22 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019-2023 P ark Improvement F und C I P D AT E:April 11, 2018 B AC KG R OUN D Each year the C ommis s ion reviews and makes a recommendation to the C ity C ounc il c onc erning a five year capital improvement plan for the P ark Improvement F und. Like in pas t years, this is a goal for the C ommis s ion to acc omplis h in its 2018 Work P lan. Included in your packet is a draft 2019-2023 P ark Improvement F und C apital Improvement P rogram (C I P ) P lan. T he city annually includes a five year C I P within the approved annual budget. T he C ommis s ion has previous ly viewed this document during its January 10, 2018 meeting. As you can see in the draft 2019-2023 C I P it shows over the next five years the city parks that will receive capital improvements . During the 2018 budget process, all improvement items that were es timated to c os t more than $5,000 were moved out of the c ity's general fund to the P ark Improvement F und becaus e this fund is where larger c apital items are paid from. T he 2019-2023 C I P reflec ts this c hange. You can see the C I P continues to s how no projec ts in 2021 and 2022 becaus e the plan was to allow the P ark Improvement F und balanc e to grow s o there is an adequate funding amount to c over the c os t of future capital improvements in parks . T hen beginning in 2023, the city would begin the next round of reviewing parks for redevelopment based on a 20 year replacement s chedule. Meadowview P ark would be first in line for review s inc e improvements in the park were las t made in 2003, or 20 years ago. A dis cus s ion s hould oc cur to make sure the C ommis s ion is still c omfortable with continuing to use this s trategy going forward. T he draft 2019-2023 C I P does not show the c os t to develop the new neighborhood park in the R egetta F ields development bec ause development of the park does not occ ur until over 50% of the development is cons tructed. W hen the development is c los e to being 50% built out, then it will be shown in the five year C I P. Bec ause the proc es s to begin to prepare the 2019 and 2020 requested budgets will oc cur in the near future, there is time now for the c ommis s ion to dis cus s and approve a recommended park improvement projec t s chedule to complete in the years 2019-2023. T he C ommission should come prepared to disc uss the 2019-2023 C I P plan and after the dis cus s ion has concluded and revis ions are made to the plan, then the C ommission should approve by motion the recommended C I P plan to the C ity C ouncil. AT TAC HMENT S : Type Des cription Backup Material draft 2019-2023 Park Improvement Fund CIP 2019-2023 Park Improvement Fund CIP Plan 2019 2020 2021 2022 2023 Total Projected Fund Balance Beginning of Year 250,000 105,000 180,000 275,000 370,000 * Projected Additional Revenues 95,000 95,000 95,000 95,000 95,000 475,000 Improvement Projects by Park: Marigold Park Projects List: 2019 improvements include: playground equipment ($25,000), park shelter ($25,000), turf/landscaping/trees ($15,000) and site amenities i.e. grills, waste containers, benches, picnic tables, bike rack ($5,000) 70,000 70,000 Rambling River Park Feely Fields Projects List: replace outfield fence on field #2 15,000 15,000 Prairie Pines Park Projects List: install new playground equipment ($75,000), 5 foot wide sidewalk ($50,000), install shelter ($35,000), construct basketball court ($25,000), and site amenities i.e. benches, picnic tables, grills, waste containers and bike rack ($10,000) 150,000 150,000 Town Square Park Projects List: 2020 improvements include: master plan development ($7,500) and park signage ($7,500) 15,000 15,000 Westview Park Project List: basketball court surface improvements 5,000 5,000 Farmington Preserve Park Project List: basketball court surface improvements 5,000 5,000 Meadowview Park Project List: Replace existing playground equipment for 5-12 year old children and add playground equipment for 2-5 year old children 80,000 80,000 240,000 20,000 0 0 80,000 340,000 Projected Fund Balance at End of Year 105,000 180,000 275,000 370,000 385,000 *assumes transfers in from other source(s) and funding through park dedication from new residential, industrial, and/or commercial development C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:F armington P arks and R ec reation C ommission Members F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:2019-2028 S c hmitz Maki Arena C apital Improvement P rogram P lan D AT E:April 11, 2018 B AC KG R OUN D Included in the meeting packet is a draft 2019-2028 S c hmitz-Maki Arena (Arena) C apital Improvement P rogram (C I P ) P lan. O ne of the goals in the C ommis s ion's 2018 Annual Work P lan is to create and approve a C I P plan for the Arena. As you can see in the draft Arena C I P plan it shows over the next 10 years the types of c apital improvements the Arena s hould rec eive. T hes e improvements were identified in a fac ility analysis s tudy that was completed in 2017 by Wold Arc hitects and Engineers . T he facility analys is study prioritized improvements to be c ompleted over a 10 year period and these priorities are reflec ted in how the C I P is laid out. A dis cus s ion s hould oc cur by the C ommis s ion about the C I P plan in order to determine if the improvements identified are in the c orrect order. Bec ause the proc es s to begin to prepare the 2019 and 2020 requested budgets will oc cur in the near future, there is time now for the C ommission to disc uss and approve a rec ommended Arena improvement projec t s chedule to complete in the years 2019-2028. T he C ommission should come prepared to disc uss the 2019-2028 C I P plan and after the dis cus s ion has concluded and revis ions are made to the plan, then the C ommission should approve by motion the recommended Arena 10 year C I P plan to the C ity C ouncil. AT TAC HMENT S : Type Des cription Backup Material Draft 2019-2028 Schmitz Maki Arena CIP Plan 2019-2028 Schmitz-Maki Arena 10-Year Capital Projects Plan Project 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 TOTAL Relocate Resurfacer 50,000$ 50,000$ Construct Two Dedicated High School Locker Rooms 250,000$ 250,000$ Rubber Flooring (15 years)10,000$ 10,000$ Remove and Replace West Parking Lot and Concrete Sidewalks 50,000$ 50,000$ Construct New East Parking Lot and Concrete Apron on Spruce Street 150,000$ 150,000$ Relocate Concessions 10,000$ 10,000$ Replace Bleacher Seat Backs 20,000$ 20,000$ Replace Skater Sharpener (10 Years)7,500$ 7,500$ Replace HVAC System Team Room 5 and 6 (25 Years)15,000$ 15,000$ Replace Electrical Resurfacer (12 years)150,000$ 150,000$ Replace Resurfacer Batteries (6 Yrs) 7,500$ 7,500$ Replace Evaporative Condenser (15 Yrs)55,000$ 55,000$ Replace CoRayVac Bleacher Heater (15 Years) 25,000$ 25,000$ Preventative Maintenance Complete Overhaul Compressors/Chiller (every 5 Years)7,500$ 7,500$ 15,000$ Ice Edger (20 Years) 5,000$ 5,000$ Floor Scrubber (20 Years)5,000$ 5,000$ Remove and Replace Roof 900,000$ 900,000$ Remove and Replace Carpet 12,000$ 12,000$ Remove and Replace Ceiling Tiles 10,000$ 10,000$ Re-Caulk Precast Concrete Panel Joints 55,000$ 55,000$ Remove/Replace Sealant Int. Wall Joint $ 5,000 5,000$ Interior Door Replacement $ 10,000 10,000$ Remodel Existing Restrooms $ 200,000 200,000$ Replace Exhaust Fans Team Rooms and Public Restrooms $ 145,000 145,000$ Replace Fluorescent Light Fixtures with LED Fixtures $ 40,000 40,000$ Replace Railings in Bleacher Areas and Install Exterior Railings $ 40,000 40,000$ TOTAL $ 250,000 $ 267,500 $ 55,000 $ 117,500 $ 920,000 $ 210,000 $ 207,500 $ 25,000 0 $ 189,500 2,242,000$ C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:C ancel May 9, 2018 R egular Meeting D AT E:April 11, 2018 B AC KG R OUN D Bec ause of a s taff s chedule conflict, the C ommission disc ussed at its Marc h 14 meeting the pos s ibility of c anc elling the May 9, 2018 regular meeting. T he C ommission would s till have a meeting with the R ambling R iver C enter Advisory Board on May 9, 2018 at 6:00 p.m. If the C ommission c ontinues to want to cancel its May 9 meeting, it s hould formally approve this by motion. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:F armington P arks and R ec reation C ommission Members F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Agenda Joint Meeting with R ambling R iver C enter Advisory Board D AT E:April 11, 2018 B AC KG R OUN D Both the R ambling R iver C enter Advisory Board (Advis ory Board) and P ark and R ecreation C ommis s ion (C ommis s ion) members agreed to have a joint meeting at 6:00 p.m. on Wednesday, May 9, 2018 at the R ambling R iver C enter. As a res ult of this , an agenda will need to be created for the meeting. Both the C ommission and the Advis ory Board have disc ussed pos s ible agenda items. T he following items have been identified s o far for the meeting agenda: Introduction of members Joint parks tour S hare information about initiatives both groups are working on Tour of R ambling R iver C enter building Branding and logo work for the R ambling R iver C enter I als o wanted to make C ommission members aware that I will be unable to attend the joint meeting due to a s chedule conflict. In my abs enc e, R ecreation S upervis or Mis s ie Kohlbeck has agreed to attend the meeting and take minutes . C ommis s ion members are as ked to review the agenda meeting items that have been identified so far and then determine if any additional items s hould be added to the agenda. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:F armington P arks and R ec reation C ommission Members F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:P arks and F acilities Tour with R ambling R iver C enter Advis ory Board D AT E:April 11, 2018 B AC KG R OUN D T he C ommission and R ambling R iver C enter Advisory Board (Advis ory Board) are interested in having a park and facilities tour together this s ummer. In the pas t the C ommission has us ed the Augus t meeting date to tour c ity parks and fac ilities with the C ity C ouncil and may want to cons ider us ing the s ame strategy for a parks and facilities tour with the Advisory Board. Augus t s eems to be a good month bec ause of having longer daylight available during the tour. An additional s trategy might be to have the tour start at 6:00 p.m. T he c ity park and rec reation bus will ac commodate both the C ommission and Advisory Board members. T he parks and fac ilities tour is one of the agenda items for the May 9 meeting with the Advisory Board. It is good planning for the C ommission to disc uss pos s ible dates and times for the tour, s o they c an be shared with the Advisory Board during the joint meeting and a date and time can be firmed up for the tour. In addition, the disc ussion should inc lude the possible parks and facilities the C ommis s ion feels should be toured and then this too can be s hared with the Advisory Board during the joint meeting. T he parks and facilities tour s hould included sites that benefits both groups to s ee. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2018 C ommis s ion Work P lan R eview D AT E:April 11, 2018 B AC KG R OUN D Attached is an updated 2018 Work P lan. Items that have been c ompleted in the work plan either at or after the March 14 meeting are s hown in bold red. Items that were completed prior to the March 14 meeting are s hown in bold blac k. C ommission members are asked to review the updated 2018 Work P lan and be prepared to disc uss it during the meeting. AT TAC HMENT S : Type Des cription Backup Material Updated 2018 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2018 WORK PLAN Goal #1: Provide to the City Council a recommended 2019-2023 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2019 to 2023. Status: Completed. A discussion occurred at the January 10 meeting about a draft five year capital improvement plan of projects to be completed in the years 2019 to 2023. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2019-2023 and make a recommendation to the City Council for approval. 3. By September 15, the projects recommended for funding from 2019-2023 will be included in the City Council approved 2019 preliminary budget. Goal #2: Create names for the neighborhood parks in the Regetta Fields and Fairhill Estate at North Creek developments. Objectives: 1. By March 1, 2018, the Commission will have discussed the process it would like to use to name the two parks. Status: Completed. Commission decided at its January 10 meeting to have a public park naming contest for the neighborhood park in the Regetta Fields development. The naming process was kicked off at the Community Expo and the deadline to submit a park name is February 28, 2018. The Fairhill Estates at North Creek development park name decision was delayed until final plat approval is given. 2. By June 1, 2018 the process used will provide a possible list of names for the two parks. Status: Completed for the Regetta Fields development, but not completed for the Fairhill Estate at North Creek development. This is due to the development not receiving final plat and a development agreement approval yet by the City Council. Because of this the naming of the park in the Fairhill Estate at North Creek development was put on hold. There were 39 park names submitted for the Regetta Fields development. 3. By August 1, 2018 the Commission will have reviewed the list of possible park names and narrowed the list to no more than three names for each park. Status: Completed. The Commission reviewed the park names submitted for the Regetta Fields development and narrowed the list of names to five finalist during the March 14, 2018 meeting. 4. By October 1, 2018, the Commission will make a decision on a final name for each park and will have forwarded the name for each park to the City Council for approval. Status: Completed. The Commission selected Flagstaff Meadow as the name of the park in the Regetta Fields development. This park name was recommended to the City Council for approval. 5. By December 31, 2018, the City Council will have approved the names of each park in the two developments. Status: Completed for Regetta Fields Development, but not Fairhill Estates at North Creek Development. The City Council approved the park name Flagstaff Meadow for the Regetta Fields Development at its April 2, 2018 meeting. Goal #3: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1, the Commission will have received a presentation by professional staff members of the Department’s 2017 Annual Report. Status: Completed. The 2017 Annual Report was presented by staff at the March 14, 2018 meeting. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s ice season. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #4: Work with City staff to complete the city’s 2040 Comprehensive Plan Parks, Recreation and Open Space Systems Plan Executive Summary (2040 Comp Plan). Objectives: 1. By February 15, finalize the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP. Status: Completed. A five year plan was discussed and created for the comprehensive plan at the January 10 meeting. 2. By February 15, finalize park and trail maps to be included in the 2040 Comp Plan. Status: Completed. A draft park and trail map was approved at the January 10 meeting. 3. By February 15, review a draft executive summary. Status: Completed. A review of a draft executive summary was completed at the January 10 meeting. 4. By March 15, review and approve a final version of the executive summary and existing and proposed park, trail and open space plan map. Status: Completed. A review and approval was accomplished during the January 10 meeting. Goal #5: Work with city staff on a Bike Pedestrian Plan. Objectives: 1. By January 31, determine possible funding sources to cover the costs associated with developing a Bike Pedestrian Plan. Status: Completed. At the January 10 meeting a discussion occurred and the possible funding sources included applying for a grant from Dakota County and the grant matching requirements would come from in-kind labor and/or funds from the Park Improvement Fund. 2. By February 15, make a recommendation to the City Council to move forward with developing a Bike Pedestrian Plan including hiring a consulting firm to assist the city with this process and if viable funding sources are available. Status: Completed. At the January 10 meeting the Commission made a recommendation to the City Council to move forward with completing a plan and to fund it from a Dakota County grant and that the grant matching requirement would com e from in-kind labor and/or Park Improvement Fund funding. 3. By November 1, work with staff in the selection process to hire a consultant to assist the city with developing the Bike Pedestrian Plan. 4. By November 1, work with the consultant and staff to begin the process of developing a Bike Pedestrian Plan for the city. 5. By December 31, work with staff and a consultant to develop a Bike Pedestrian Plan schedule that allows the plan to be completed and approved by the summer of 2019. Goal #6: Review current business and organizational partnerships and cultivate other possible partnerships for the Parks and Recreation Department’s facilities, events and programs. Objectives: 1. By March 1, staff will review with the Commission existing partnerships/sponsorships that exist with businesses and organizations. Status: Completed. During the 2017 annual report information was provided about the various partners and sponsors the department works with to provide services to the community. 2. By April 1, the Commission will discuss possible opportunities, obstacles and priorities to increase partnerships/sponsorships in order to expand facilities, programs and/or events in city parks. Status: Completed. The Commission discussed and approved reaching out to local businesses to sponsor the park naming contest. 3. By May 1, staff will have mailed letters to businesses and organizations about existing and any new sponsorship opportunities with the city. Status: Completed. Commission member Suchanek reached out to local businesses to sponsor a park naming contest. 4. By August 1, staff will have reviewed with the Commission responses received from the letter. Status: Completed. Commission member Suchanek received responses from six Farmington businesses who agreed to sponsor and provide prizes for the park naming contest. 5. By September 1, and after discussing possible opportunities and obstacles, determine at least one possible partnership or sponsorship that would allow a park facility to be improved or a new program and/or event that could be held at a new park location in 2018. 6. By December 31, staff will publicize in the City News and Recreation Guide the partnerships/sponsorship that will occur in 2019. Goal #7: Continue to develop and celebrate the trail wayfinding signage program. Objectives: 1. By April 1, determine additional trail loop location(s) and possible funding sources for the trail wayfinding signage program. 2. By May 1, hold a ribbon cutting for the trail wayfinding signs that were installed in 2017. 3. By June 1, work with a graphics design company on a cost estimate for the design and graphics of trail wayfinding signs that can be purchased and installed at trail heads. 4. If funding is available to purchase additional trail wayfinding signs, then by November, city staff will have purchased and installed additional trail wayfinding signage in the locations determined by staff and the Commission and a ribbon cutting ceremony will have occurred. Goal #8: Work with Fairhill Estate at North Creek developer to create a park master plan for the public park and to construct improvements in the park based on the master plan. Objectives: 1. By May 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the developer on any revisions to be made to the master plan. 2. By July 1, a final master plan will have been reviewed by the Commission and a recommendation to approval being forwarded to the City council. 3. By September 1, the City Council will have approved a master plan for the park. 4. By October 1, the developer will have started on making improvements to the park. 5. By December 31, the developer will have completed all of the improvements that were identified to be completed in 2018. Goal #9: Review the city’s communication policy and explore communication options in order to optimize as much as possible the publicizing of events and programs. Objectives: 1. By March 1, the Commission will have reviewed the city’s communication policy. Status: Completed. A review of the city’s communication guide was completed at the January 10 meeting. 2. By April 1, the Commission will have discussed possible communication options to use that fit within the city’s communication policy. Status: Completed. Commission discussed at its February 14 meeting to have staff continue to make videos when possible about programs, events and projects. The Commission will also find opportunities where it can share information with the public about programs, events and projects. 3. By May 1, the Commission will have finalized what communication methods/approaches to have staff use in order to optimize the publicizing of events and programs. Status: Completed. The Commission discussed at its February 14 meeting to have staff continue to make videos when possible about programs, events and projects. 4. By December 31, the Commission will evaluate with staff the communication methods/approaches that were used in 2018 and determine which of the methods/approaches should be used in 2019. Goal #10: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. Status: Completed. At its February 14 meeting the Commission identified three possible dates to meet with the Advisory Board. The Advisory Board reviewed the dates at its March 12 meeting and selected a date of May 9 it would like to meet with the Commission. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. Status: Completed. Both the Commission and Advisory Board have suggested items for the meeting agenda. 3. By December 31, the Commission and Advisory Board will have met at least one time. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R oundtable F ormat D AT E:April 11, 2018 B AC KG R OUN D T he R oundtable portion of the agenda allows C ommission members to s hare information, make announcements or ask ques tions of s taff about items not on the agenda. T his item is for informational purposes only and no formal decisions c an be made during the C ommission's roundtable. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:P rojec ts Update D AT E:April 11, 2018 B AC KG R OUN D S taff will provide an update on the following projects : 1. F eely F ields F ield #1 O utfield F enc e R eplac ement P rojec t 2. S chmitz-Maki Arena Exterior Doors R eplac ement P rojec t 3. Basketball C ourt S urface Improvement P rojec t 4. P rairie P ines P ark site improvements 5. R ambling R iver C enter plaza C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Items for June 13, 2018 Meeting D AT E:April 11, 2018 B AC KG R OUN D Earlier in the meeting there will be a disc ussion and a decision made regarding the c anc ellation of the regular meeting of the C ommis s ion on May 9, 2018. If the meeting is cancelled, then the C ommis s ion s hould identify pos s ible items for the June 13, 2018 meeting agenda. T he following are possible topic s staff has identified for the C ommission to c onsider for the June 13, 2018 meeting agenda, if the May 9, 2018 regular meeting is c anc elled: F armington Youth Baseball Assoc iation presentation R eview 2018 Work P lan P ark tour with R ambling R iver C enter Advisory Board C ommis s ion members should come prepared to identify other items for the meeting agenda.