HomeMy WebLinkAbout07.18.18 Parks and Rec Packet
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
F armington P arks and Recreation Commission
Wednesday, July 18, 2018
7:00 P M City Hall Council Chambers
Agenda
I.Call M eeting to Order
I I.Approve M eeting Agenda
I I I.Approve M eeting M inutes
A.A pprove May 2, 2018 S pecial Meeting Minutes and A pprove J une 13, 2018
Regular Meeting Minutes
I V.Business Items
A.Recommend 2019 Park and Recreation F ees and Charges
V.Discussion Items
A.2018 A nnual Work Plan Review
B.P arks and Facilities Tour with Rambling River Center A dvisory Board
C.B ike Pedestrian P lan Committee Members
D.Farmington Baseball Association Presentation Review
V I.Commission Roundtable
A.Round Table Format
V I I.Staff Report/Updates
A.I nformational Updates
V I I I.M eeting Agenda Topics
A.A genda I tems for S eptember 12, 2018 Meeting
I X .Adjournment
"T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make
recom m endations to the Farm ington City Council concerning the com prehensive planning of the City
parks, trails, open space, recreation facilities and recreation programs."
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.c i.farmingto n.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:Approve May 2, 2018 S pecial Meeting Minutes and Approve June 13, 2018 R egular
Meeting Minutes
D AT E:July 18, 2018
B AC KG R OUN D
Attached are the draft minutes from the May 2, 2018 s pecial meeting and the June 13, 2018 regular meeting.
C ommis s ion members are as ked to review both minutes and provide at the meeting any correc tions or
additions you think should be made to them.
AT TAC HMENT S :
Type Des cription
Backup Material Draft May 2, 2018 Special Meeting Minutes
Backup Material Draft June 13, 2018 Meeting Minutes
Farmington Parks and Recreation Advisory Commission
Minutes from the May 2, 2018 Special Meeting
Members Present: John Moore, David McMillen, Laurie Suchanek and Dustin Johnson
Members Absent: Neil Ramdhan
Other’s Present: John Anderson, Winkler Land Company, LLC; Bart Winkler, Winkler Land Company, LLC; Jody
Peters; SunThisWeek Newspaper and Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of May 2, 2018 Meeting Agenda
Moved by McMillen and seconded by Moore to approve the meeting agenda. All persons in favor (APIF). Motion
carried.
III. Approval of April 11, 2018 Regular Meeting Minutes
The meeting minutes were approved with no revisions noted.
IV. Presentations
There were no presentations.
V. Business Items
A. Approve Sapphire Lake Development Preliminary Plat
Distad shared information about the discussions that city staff have had in several meeting with the Winkler Land
Company, LLC (Developer). He informed Commission members that the meeting tonight is to determine a park location
and how much land should be dedicated for a park in the development. He made the Commission aware that the
Developer has only identified the green way as the area to be dedicated as a park. He shared flood plain and wetlands are
not accepted as park land. He made the Commission members in the past that city has given park dedication only for a 10
foot wide area where the trail is located and not the green space around the trail because it does not provide an opportunity
to build amenities in these areas and could be perceived as left over land the developer could not build on, which the city
wants to avoid. He reviewed the staff proposed park location and that staff is recommending additional land be dedicated
as a park in the southeast area of the development that abuts the flood plain and wetland area where a greenway with a
proposed trail is shown. He shared there are two main criteria the Commission has used to determine a neighborhood
park location. The first is to have street frontage so the park is visible and not hidden behind homes. The second is that
neighborhood parks should be 5 acres in size in order to allow a diversity of amenities to be built in the park along with
providing space for natural areas.
Anderson shared the Developer is planning to deed the flood plain, wetland and green space where the trail is located as
part of the park. He said the green space around the trail could be used as a park and some amenities could be built in the
green space.
Suchanek stated that she doesn’t think the green space around the trail should be given park dedication credit. She felt it
was left over land the developer could not build on. She further felt it would not function as a neighborhood park because
there is not enough space to build typical neighborhood park amenities.
McMillen felt locating the park in the northeast corner may pose some issues with the traffic that will occur at the
intersection of Spruce and the future Biscayne Avenue and especially the traffic speed that will occur on Biscayne Avenue
if it is going to be a Dakota County road.
Johnson shared he would like to see the park moved more west towards the area of where the trail shown between the lots
is located. He felt it would align and connect better with the park area to be dedicated in the southeast area of the
development.
Moore felt the park should be located on the three lots that have the largest green space behind it where the trail is shown
and this way, the neighborhood park can become larger than it is being proposed by staff. He felt it would still be a good
alignment and connection to additional parkland being taken in the southeast area of the development.
Winkler thought the three lots that Moore proposed would work best because it does allow for a larger park when
combining it with the green space behind the three lots.
The Commission determined it would make separate motions for each of the recommendations it makes for the sidewalk
locations, trail locations, park location, the acceptance of park land and the additional land to be dedicated as a park.
Moved by Suchanek and seconded by McMillen to recommend moving the sidewalk on Street A to the other side so there
isn’t double frontage of the lots on the west side of Street A and keep the remaining sidewalk locations as shown on the
preliminary plat. APIF. Motion carried.
Moved by McMillen and seconded by Suchanek to approve the location of the trail as proposed by the Developer on the
preliminary plat. APIF. Motion carried.
Moved by Suchanek and seconded by Moore to recommend a short trail connection be added by Street D in order to keep
the trail in the Prairie Waterway connection to future development to the north. APIF. Motion carried.
Moved by McMillen and seconded by Suchanek to show a short trail connection across the floodplain and wetland area to
connect to additional park land to the southeast of the development, so it can be built sometime in the future. APIF.
Motion carried.
Moved by Moore and seconded by McMillen to approve the following:
accept 5 acres of parkland in the development as a neighborhood park and take any remaining park land as cash
in lieu
dedicate lots 37-39 as park land and combine these three lots with the green space behind them and give park
dedication credit for the entire area
APIF. Motion carried.
Developer thanked the Commission for their work and shared the preliminary plat will be revised to reflect the
recommendations made by the Commission.
VI. Adjournment
Moved by McMillen and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was
adjourned at 8:37 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
Farmington Parks and Recreation Advisory Commission (Commission)
Minutes from the June 13, 2018 Regular Meeting
Members Present: John Moore, Laurie Suchanek, Neil Ramdhan and Dustin Johnson
Members Absent: David McMillen
Other’s Present: John Anderson, Winkler Land Company, LLC.; Bart Winkler, Winkler Land Company, LLC.; Brian
Stender, President Farmington Baseball Association; and Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of June 13 Meeting Agenda
Moved by Suchanek and seconded by Ramdhan to approve the amended meeting agenda moving the Sapphire Lake
Development Preliminary Plat Park Reconsideration item to right after the Farmington Baseball Association presentation.
All persons in favor (APIF). Motion carried.
III. Approval of May 9, 2018 Special Joint Meeting Minutes with the Rambling River Center Advisory Board
The meeting minutes were approved with no revisions noted.
IV. Presentations
A. Farmington Baseball Association (FBA)
Brian Stender, President of the FBA provided information about the history of the organization, participation numbers,
and projects they have completed on city and school district ballfields. He is also here to request FBA be allowed to make
the following improvements to city ballfields:
install grass infields on the Prairieview Park and Feely Field Field #3 fields
irrigation system installation on Prairieview Park and Feely Field Field #3 fields
install batting cages at Prairieview Park
replacement of netting on Feely Fields Field #3.
Stender shared these improvements have previously been discussed with staff and the recommendation was made to have
FBA bring the requested field improvements to the Commission. He said there is no current timetable and they are still
determine what the final costs will be to make these improvements. They may all be done at once or they may be separate
projects. It will all depend on what funds they have available to complete these projects.
Suchanek asked how the FBA does fundraising. Stender answered through hosting tournaments and concession sales. H
shared they also charge a facility fee that goes into a reserve fund, so it can be used for future facility improvements. They
have also approached corporations for sponsorships.
Ramdhan asked how the organization was doing with sustaining participation in the organization. Stender replied the
organization tries to keep fees low to maintain and grow participation, but they have had to raise fees lately in order to
cover umpire costs. They have difficulty hiring umpires because of parent’s behavior towards umpires. He said the FBA
has been working hard on getting parents to show better sportsmanship towards umpires. It seems to be working and the
Farmington parents have become better about their behavior and respect shown towards umpires.
Distad agreed with Stender about parks and recreation staff meeting with the FBA previously and felt the improvements
outlined in the presentation are reasonable. Distad said a discussion should occur by the Commission, at a future meeting,
about the requests FBA presented about city field improvements they would like to make. If the Commission is in support
of the field improvements after its discussion, then an agreement with the FBA to complete the improvements would be
brought to the Commission at a future meeting to approve. The City Council would also need to approve the agreement
with FBA before any field improvements could be made.
V. Business Items
A. Reconsideration Park Land Location Sapphire Lake Development
Distad provided the following background information to the Commission members about the Winkler Land Company,
LLC (Developer) requesting to have the park location in the Sapphire Lake Development be reconsidered by the
Commission from what was approved at the May 2, 2018 meeting because of some issues that surfaced since then:
The Developer met with city staff on June 7, 2018 about issues pertaining to the coverage of the sanitary sewer and
elevation of the future Biscayne Avenue. In short, the area in the northeast corner of the development would have to
receive considerable fill to provide the proper coverage for the sanitary sewer, which would require the future Biscayne
Avenue to receive considerable fill in order for it to be at the proper elevation to match the future Spruce Street
elevation. As a result, the Developer is requesting the Park and Recreation Commission reconsider the location of the
park to be dedicated in the development. Specifically the developer is requesting the Commission consider allowing the
park land dedication to occur over the last four residential lots in the northeast corner of the development, which was
originally recommended by staff to the Commission. This would allow the future Spruce Street elevation to be lowered
adjacent to the current proposed four residential lots. Because of this, it would allow a better transition of the future
Spruce Street elevation to the future Biscayne Avenue elevation. It would also reduce the need for a large amount of fill
for the future Biscayne Avenue.
John Anderson spoke on behalf of the Developer about the request. He highlighted the amount of park and open space
that would be provided along the greenway in the development. There would be approximately 1.335 acres of park
dedication being satisfied by having the park located on the four lots in the northeast corner of the development and for
the area of the trail. There would be an additional 4 acres of floodplain and wetlands that would be combined with the
park land to make the overall park and open space area about. This would make the total area a little more than 5 acres .
Ramdhan asked if the entire site would have to be filled. Anderson said the excavated material from the ponds would be
used to fill the site and is needed because the ground water is so high in this area. He shared the Developer wants to build
walkout homes and this requires that the building pads be built up to allow this type of house design.
Ramdhan asked if the city would receive floodplain as part of the park. Anderson said no that park dedication would not
be given for the floodplain, but the city would be deeded the floodplain that abuts the park.
Winkler, the Developer, showed the dimensions of the park.
Distad shared that the area shown in brown and tan would be the areas the city would allow the Developer to receive park
dedication for. He suggested the Commission make a motion to do the following:
Approve the areas shown in tan and brown be accepted as part of the park dedication for the development
Require the developer to dedicate the remaining required park land in the development in the southeast area of the
development that abuts the floodplain and wetland areas.
Moved by Suchaneka and seconded by Ramdhan to accept the four lots in the northeast area shown in brown and the tan
area where the proposed trail is be accepted as park land dedication and any remaining park dedication owed to be in the
form of land in the southeast area of the development that abuts the floodplain and wetland area. APIF. Motion carried.
IV. Presentations
B. Schmitz-Maki Arena
Distad highlighted the following information about the 2017-2018 winter ice season:
Ice rental hours increased by 109 hours from the previous season
Ice rental revenue increased by about $18,000 from the previous season
The Halloween Skate and Skate with Santa events had a total of 350 participants and both events provided a total
of 378 pounds of food and $25.25 in cash to the Farmington Food Shelf
There were 203 participants in the Learn to Skate sessions
V. Business Items
B. Approve Park and Facilities Tour Schedule with Rambling River Center Advisory Board
Commission members reviewed the draft parks and facilities tour schedule that was created during the May 9, 2018 joint
meeting with the Rambling River Center Advisory Board. There were no revisions made to the draft schedule. Moved by
Moore and seconded by Ramdhan to approve the schedule and locations of the parks and facilities tour with the Rambling
River Center Advisory Board. APIF. Motion carried.
VI. Discussion Items
A. Review 2018 Annual Work Plan
Chair Johnson reviewed the 2018 Annual Work Plan and noted there was one objective completed since the last
Commission meeting. Distad shared he would update the work plan to reflect completed items at the meeting tonight.
B. 2019 Park and Recreation Fees and Charges
Distad shared with Commission members the staff recommended revisions to the fees and charges. He informed
Commission members that no decision would be made during the meeting because the Rambling River Center Advisory
Board first needs to review and make a recommendation to the Commission concerning the 2019 fees and charges for the
Rambling River Center. He made the Commission members aware that this won’t be completed until the July 9, 2018
Rambling River Center Advisory Board meeting. Then the recommended Rambling River Center fees and charges will
be brought to the Commission for consideration at its July 11, 2018 meeting.
VII. Commission Roundtable
Johnson: Encouraged everyone to enjoy the Dew Days celebration this week in downtown Farmington.
Moore: Shared he has heard from some residents about their concern with trying to cross the roundabouts and that drivers
don’t seem to be aware of pedestrians because they are watching for other vehicles. He asked if more pedestrian signage
could be installed making drivers more aware of pedestrian’s crossing in the roundabouts. Distad shared he would make
the City Engineer/Public Works Director aware of this.
Suchanek: Shared she will not be in attendance at the July 11, 2018 meeting.
Ramdhan: Thanked Commission members for clarifying some of the park location and dedication issues that occurred
earlier in the meeting during the Sapphire Lake Development discussion. Shared he will not be able to attend the parks
and facilities tour in August. He asked if staff could look at the fishing dock in Lake Julia Park. It seems to need repair.
VIII. Staff Report
A. MRPA Award of Excellence
Made the Commission aware the Parks and Recreation Department was recognized with this award for the Vermillion
River bank stabilization, habitat restoration and trail replacement project that occurred in 2017. The plaque was placed
in the display case located by the doors that exit to the city hall parking lot.
B. Schmitz Maki Arena Door Replacement Project
Made Commission members aware four exterior door frames and 8 exterior doors have been replaced and staff will be
painting the new doors in the coming weeks.
C. Trail Maintenance
Informed Commission members trail crack sealing occurred a few weeks ago and fog sealing of trails will occur in July.
D. Schmitz-Maki Arena Preliminary Design and Construction Cost Estimates
Provided information about the city hiring an architectural firm to work with staff and user groups on the preliminary
design of the following:
move the resurfacer room to the northeast area of the building
move concessions area from the mezzanine to the current resurfacer room
add two dedicated high school locker rooms to the east of the arena
address issue of exterior concrete wall deterioration
correct ADA issues
As part of the preliminary design work, construction cost estimates will also be prepared so the city can use the estimates
for budgeting and funding purposes.
IX. July 11, 2018 Meeting Agenda Possible Items
The following items were tentatively identified by Commission members for its July 11, 2018 meeting agenda:
1. 2018 Annual Work Plan review
2. Recommend 2019 Park and Recreation Fees and Charges
3. Parks and Facilities Tour with Rambling River Center Advisory Board
4. Bike Pedestrian Plan Committee Makeup
X. Adjournment
Moved by Suchanek and seconded by Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned
at 8:11 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:R ec ommend 2019 P ark and R ec reation F ees and C harges
D AT E:July 18, 2018
B AC KG R OUN D
Attached is the staff rec ommended 2019 P ark and R ec reation fees and charges. T he attac hment inc ludes
the 2019 R ambling R iver C enter (R R C ) fees and charges that are being recommended by staff to the
R ambling R iver C enter Advis ory Board (Advisory Board). T he Advis ory Board will be reviewing and
recommending to the C ommis s ion at its July 9 meeting the 2019 fees and charges for the R R C . S taff will
provide verbally at the C ommis s ion meeting, the Advis ory Board's recommended 2019 R R C fees and
charges.
T he C ommission is being asked to review the staff rec ommended 2019 P ark and R ec fees prior to the
meeting. T hen C ommis s ion members should come prepared to disc uss them during the meeting in order
to determine if it wishes to revis e any fees and c harges , s o it c an make a rec ommendation to the C ity
C ouncil.
AT TAC HMENT S :
Type Des cription
Backup Material draft 2019 Park and Recreation Fees and Charges
1
2019 Parks and Recreation Fees............................................................................
Parkland Contribution
Parkland and Trail Fees - All Residential Zones See Parkland Dedication Ordinance
Parkland and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance
2018 2019
Park Development Fee – Residential, Commercial/ $22,592.00/acre $23,045.00/acre
Industrial Zones (2.5% increase)
Recreational Program Fees
Programs, Lessons, Activities Cover all direct costs same
Special Event Minimum or no fee charged same
City News & Recreation Guide
Advertising Rates (Full Color Advertising)
Government Agencies/ Non-Profits*
Half Page per Publication Rate: $325.00 same
(H) 7.5 wide x 4.5 high
(V) 3.667 wide x 9.25 high
Half Page 1-year Rate (4 issues per year): $1,040.00/year same
Quarter Page per Publication Rate: $225.00 same
3.667 wide x 4.5 high
Quarter Page 1 Year Rate (4 issues per year) $720.00/year same
*To qualify for non-profit status a 501c3 tax exempt status is required.
Commercial/For Profits:
Half Page per Publication Rate: $375.00 same
(H) 7.5 wide x 4.5 high
(V) 3.667 wide x 9.25 high
Half Page 1-year Rate (4 issues per year): $1,200.00/year same
Quarter Page per Publication Rate: $250.00 same
3.667 wide x 4.5 high
Quarter Page 1 Year Rate (4 issues per year) $800.00/year same
Schmitz-Maki Arena Fees 7/1/18-6/30/19 7/1/19-6/30/20
Winter Ice Time (Sept – Mid-March)
Prime Time $220.00/hr + tax $225.00/hr + tax
Saturday and Sunday (7:00 a.m. – 10:00 p.m.)
Monday – Friday (2:00 p.m..–10:00 p.m.)
Non-Prime Time $160.00/hr + tax $165.00/hr + tax
Saturday and Sunday (10:15 p.m. – 6:45 a.m.)
Monday – Friday (10:15 p.m. – 1:45 p.m.)
June and July Summer Ice $160.00/hr + tax $165.00/hr + tax
Turf Rental (April-May) $80.00/hr +tax Same
2
August Ice $150.00/hr + tax $155.00 hr + tax
Dry Floor Rental $500.00/day + tax Same
Dry Floor Rental Set Up Tear Down Day $150.00/day + tax Same
Open Skating $5.00/person (inc. tax) Same
Open Skating Free Style $10.00 (inc. tax) Same
Open Hockey $10.00 (inc. tax) Same
Open Skating Punch Card 10 punches $45.00 (inc. tax) Same
(expires at end of Winter Ice Time each year)
Skate Rental $3.00/pair (inc. tax) Same
Skate Sharpening
Civic Arena Advertising Rates
Full Wall 4 x 8 Sheet
One Year $430.00/year (inc. tax) Same
Three Years $375.00/year (inc. tax) Same
Half Wall 4 x 4 Sheet
One Year $270.00/year (inc. tax) Same
Three Years $240.00/year (inc. tax) Same
Ice Resurfacer
One Year $725.00/year (inc. tax) Same
Three Years $640.00/year (inc tax) Same
Dasher Boards
One Year $535.00/year (inc. tax) Same
Three Years $480.00/year (inc. tax) Same
Rambling River Center Fees 2018 Rate 2019 Rate
Annual Membership $35.00/individual $37.00/individual
(to include regular and fitness center membership) (includes tax) (includes tax)
Member Incentive Program 30 day money-back same
guarantee (Financial
Support Program
funded memberships
excluded)
Rambling River Center Room Rental Rates See Schedule G
Rambling River Center Damage Deposit Banquet Room $150.00 same
Rambling River Center Damage Deposit Meeting Rooms $75.00 same
Fitness Room Non-Member One-Time Visitor Pass $6.00 (includes tax) $7.00 (includes tax)
3
Rambling River Center Non-Member User Fee $3.00 (includes tax) $4.00 (includes tax)
Rambling River Center Newsletter Advertisement $90.00 (includes tax) same
(2 inch x 1 inch ad space for one year)
VCR Rental included with rental remove
fee if requested
DVD Rental included with rental remove
fee if requested
Sound System Rental $150.00 (includes tax) Same
Park Facilities Rental Fees 2017 2018 Rate
Shelter Half-Day (7:00 a.m.-2:45 p.m. or 3:15-11:00 p.m.) $60.00 (includes tax) $65.00 (includes tax)
Shelter Full-Day (7:00 a.m. to 11:00 p.m.) $85.00 (includes tax) $90.00 (includes tax)
Event Application Fee $55.00 (includes tax) $60.00 (includes tax)
Events in Parks (150 or more people) $280.00 (includes tax) $285.00 (includes tax)
(requires Insurance Certificate and separate fees for
portable toilet and garbage service)
Weddings $280.00 (includes tax) $285.00 (includes tax)
Warming House Rental Rate
Private Skating Party $35.00 (includes tax) $40.00 (includes tax)
(8:00 a.m. to Noon only with minimum two hour charge)
Outdoor Fields Rental Rates
Baseball fields See Schedule H
Soccer fields See Schedule H
4
SCHEDULE G
RAMBLING RIVER CENTER ROOM RENTAL RATES*
Room Name: 2018 Rate 2019 Rate
Banquet Room $325.00 for four blocks of time, $330.00 includes four hour rental
(capacity 130 people which includes set up time, clean up and one hour for set up and clean
up includes use of time, use of up to 12 round tables and time (5 hours total); use of up
and includes use of chairs, mandatory cleaning fee for to 12 round tables and 130 chairs;
Kitchenette) cleaning after rental ends, garbage and a mandatory fee for cleaning
removal and tear down. If cleaning after rental ends, which includes
takes more than 2 hours, then billing garbage removal and tear down of
for additional cleaning time beyond the tables and chairs in the room.
the two hours will be at a rate of If cleaning takes more than two
of $35.00 per additional hour hours, then any additional cleaning
time beyond two hours will be
billed at a rate of $55.00 per hour
$80.00 for each additional hour $85.00 for each additional hour
rented beyond the original four hour rented beyond the original four
block hour block of time
Empire Room $75.00 for two hour time block $80 for two hour block of time
(capacity 57 people) $37.00 each additional hour $40.00 each additional hour
Two Small Conference Rooms $20.00 for two hour time block and Same
(capacity 15 people) $10.00 each additional hour Same
Harry and Louise Ross Room $60.00 for two hour time block and $65.00 for two hour time block
(capacity 30 people) $30.00 for each additional hour $32.50 for each additional hour
Garage $55 per stall or $60.00 per stall per day or
$185 entire garage per day $200.00 entire garage per day
Garage Set Up/Tear Down $65 per day $70.00 per day
*Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous
year.
5
SCHEDULE H
OUTDOOR FIELD USE FEE SCHEDULE
Non-Tournament Outdoor Field Use Charges:
2017 2018
$4.00 per registered participant (as of the first day of regular practice) Summer Outdoor Use Fee – Groups primarily
serving local youth under 18 years of age.
Calculated based on the number of registered
participants as of the first day of scheduled
practice
$13.00 per participant $14.00 per participant
Youth Groups not qualifying or choosing not to pay
the Seasonal Use Fee
$45 (includes tax) $50.00 (includes tax)
Adult Groups
$50 (includes tax) $55.00 (includes tax)
Tournaments Outdoor Field Use Charges:
Baseball and Softball Fields
(Fee includes use plus initial dragging, setting
of the base path and pitching, and painting of
foul and fence lines once each tournament)
$60 (includes tax) per field $65.00 (inc. tax)
per day (fee does not include per field per day
garbage fee) (fee does not
include garbage
fee)
Soccer Fields
(Full size soccer fields may be sub-divided into
small fields but are only charged per full size
field. Any portion of a full size field constitutes
use of that full size field.)
$60 (includes tax) per field $65.00 (inc. tax)
per day (fee does not include per field per day
garbage fee) (fee does not
include garbage
fee)
Other Services and Fees
Additional dragging baseball or softball fields $16 (includes tax) per field per $17 (inc. tax)
Dragging per field per
dragging
Soccer field lining $50 (includes tax) per hour $55.00 (inc. tax)
for labor + tax for labor + tax
$25 (includes tax) per hour $30.00 (inc. tax)
for painting per hour for
painting
Additional labor or materials requested by group At prevailing rates Same
Portable Toilets If use is requested by user group, Same
Then entire cost paid by user group.
6
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:2018 Annual Work P lan R eview
D AT E:July 18, 2018
B AC KG R OUN D
Attached is an updated 2018 Work P lan. Items completed in the work plan since the last meeting are shown
in bold red. Items completed overall are s hown in bold blac k. C ommission members are asked to review the
updated 2018 Work P lan and be prepared to disc uss and make any revis ions to it during the meeting.
AT TAC HMENT S :
Type Des cription
Backup Material Updated Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
2018 WORK PLAN
Goal #1: Provide to the City Council a recommended 2019-2023 capital improvement plan for
the park improvement fund.
Objectives:
1. By April 1, the Commission will have discussed and identified a preliminary list of five year
capital improvement projects for the park improvement fund that will include a list of parks,
costs and schedule to be completed in the years 2019 to 2023.
Status: Completed. A discussion occurred at the January 10 meeting about a draft five year
capital improvement plan of projects to be completed in the years 2019 to 2023.
2. By June 1, the Commission will finalize the five year capital improvement projects for the years
2019-2023 and make a recommendation to the City Council for approval.
Status: Completed. A five year capital improvement plan was approved and forwarded to be
included in the 2019 and 2020 budget process.
3. By September 15, the projects recommended for funding from 2019-2023 will be included in
the City Council approved 2019 preliminary budget.
Goal #2: Create names for the neighborhood parks in the Regetta Fields and Fairhill Estate at
North Creek developments.
Objectives:
1. By March 1, 2018, the Commission will have discussed the process it would like to use to name the two
parks.
Status: Completed. Commission decided at its January 10 meeting to have a public park naming
contest for the neighborhood park in the Regetta Fields development. The naming process was kicked
off at the Community Expo and the deadline to submit a park name is February 28, 2018. The
Fairhill Estates at North Creek development park name decision was delayed until final plat approval
is given.
2. By June 1, 2018 the process used will provide a possible list of names for the two parks.
Status: Completed for the Regetta Fields development, but not completed for the Fairhill Estate at
North Creek development. This is due to the development not receiving final plat and a development
agreement approval yet by the City Council. Because of this the naming of the park in the Fairhill
Estate at North Creek development was put on hold. There were 39 park names submitted for the
Regetta Fields development.
3. By August 1, 2018 the Commission will have reviewed the list of possible park names and narrowed the
list to no more than three names for each park.
Status: Completed. The Commission reviewed the park names submitted for the Regetta Fields
development and narrowed the list of names to five finalist during the March 14, 2018 meeting.
4. By October 1, 2018, the Commission will make a decision on a final name for each park and will have
forwarded the name for each park to the City Council for approval.
Status: Completed. The Commission selected Flagstaff Meadow as the name of the park in the
Regetta Fields development. This park name was recommended to the City Council for approval.
5. By December 31, 2018, the City Council will have approved the names of each park in the two
developments.
Status: Completed for Regetta Fields Development, but not Fairhill Estates at North Creek
Development. The City Council approved the park name Flagstaff Meadow for the Regetta Fields
Development at its April 2, 2018 meeting.
Goal #3: Receive periodic presentations from each of the Parks and Recreation professional
staff members about programs, parks, facilities and trails.
Objectives:
1. By March 1, the Commission will have received a presentation by professional staff members
of the Department’s 2017 Annual Report.
Status: Completed. The 2017 Annual Report was presented by staff at the March 14, 2018
meeting.
2. By May 1, Commission members will have received a presentation from staff on the results of
the Schmitz-Maki Arena’s ice season.
Status: Completed. A report was presented on the 2017-2018 winter ice season during the
June 13, 2018 meeting.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1, Commission members will have received a presentation from staff on the results
of the summer programs offered.
5. By November 1, Commission members will have received a presentation from staff about the
spring turf season and summer ice season.
6. By November 1, the Commission will have received a presentation from staff about
maintenance and improvements to parks and trails
Goal #4: Work with City staff to complete the city’s 2040 Comprehensive Plan Parks,
Recreation and Open Space Systems Plan Executive Summary (2040 Comp Plan).
Objectives:
1. By February 15, finalize the five-year Park Improvement Fund’s Capital Improvement Plan
(CIP) to include parks that have been recently acquired and to also rotate existing parks into
the five year CIP.
Status: Completed. A five year plan was discussed and created for the comprehensive plan
at the January 10 meeting.
2. By February 15, finalize park and trail maps to be included in the 2040 Comp Plan.
Status: Completed. A draft park and trail map was approved at the January 10 meeting.
3. By February 15, review a draft executive summary.
Status: Completed. A review of a draft executive summary was completed at the January 10
meeting.
4. By March 15, review and approve a final version of the executive summary and existing and
proposed park, trail and open space plan map.
Status: Completed. A review and approval was accomplished during the January 10
meeting.
Goal #5: Work with city staff on a Bike Pedestrian Plan.
Objectives:
1. By January 31, determine possible funding sources to cover the costs associated with
developing a Bike Pedestrian Plan.
Status: Completed. At the January 10 meeting a discussion occurred and the possible
funding sources included applying for a grant from Dakota County and the grant matching
requirements would come from in-kind labor and/or funds from the Park Improvement
Fund.
2. By February 15, make a recommendation to the City Council to move forward with developing
a Bike Pedestrian Plan including hiring a consulting firm to assist the city with this process
and if viable funding sources are available.
Status: Completed. At the January 10 meeting the Commission made a recommendation to
the City Council to move forward with completing a plan and to fund it from a Dakota
County grant and that the grant matching requirement would come from in-kind labor
and/or Park Improvement Fund funding.
3. By September 30, identify which organizations should be represented on a committee to help
create a Bike Pedestrian Plan.
4. By November 1, work with staff in the selection process to hire a consultant to assist the city
with developing the Bike Pedestrian Plan.
5. By November 1, work with the consultant and staff to begin the process of developing a Bike
Pedestrian Plan for the city.
6. By November 1, forward a recommended list of committee members from the community to
help create a draft Bike Pedestrian Plan to the City Council for approval.
7. By December 31, work with staff and a consultant to begin the process of developing a Bike
Pedestrian Plan schedule that allows the plan to be completed and approved by the summer of
2019.
Goal #6: Review current business and organizational partnerships and cultivate other possible
partnerships for the Parks and Recreation Department’s facilities, events and programs.
Objectives:
1. By March 1, staff will review with the Commission existing partnerships/sponsorships that exist
with businesses and organizations.
Status: Completed. During the 2017 annual report information was provided about the
various partners and sponsors the department works with to provide services to the
community.
2. By April 1, the Commission will discuss possible opportunities, obstacles and priorities to
increase partnerships/sponsorships in order to expand facilities, programs and/or events in city
parks.
Status: Completed. The Commission discussed and approved reaching out to local
businesses to sponsor the park naming contest.
3. By May 1, staff will have mailed letters to businesses and organizations about existing and any
new sponsorship opportunities with the city.
Status: Completed. Commission member Suchanek reached out to local businesses to
sponsor a park naming contest.
4. By August 1, staff will have reviewed with the Commission responses received from the letter.
Status: Completed. Commission member Suchanek received responses from six Farmington
businesses who agreed to sponsor and provide prizes for the park naming contest.
5. By September 1, and after discussing possible opportunities and obstacles, determine at least
one possible partnership or sponsorship that would allow a park facility to be improved or a
new program and/or event that could be held at a new park location in 2018.
6. By December 31, staff will publicize in the City News and Recreation Guide the
partnerships/sponsorship that will occur in 2019.
Goal #7: Continue to develop and celebrate the trail wayfinding signage program.
Objectives:
1. By April 1, determine additional trail loop location(s) and possible funding sources for the trail
wayfinding signage program.
2. By May 1, hold a ribbon cutting for the trail wayfinding signs that were installed in 2017.
3. By June 1, work with a graphics design company on a cost estimate for the design and graphics
of trail wayfinding signs that can be purchased and installed at trail heads.
4. If funding is available to purchase additional trail wayfinding signs, then by November, city
staff will have purchased and installed additional trail wayfinding signage in the locations
determined by staff and the Commission and a ribbon cutting ceremony will have occurred.
Goal #8: Work with Fairhill Estate at North Creek developer to create a park master plan for the public
park and to construct improvements in the park based on the master plan.
Objectives:
1. By May 1, a preliminary draft master plan for the park will be reviewed by the Commission and
feedback given to the developer on any revisions to be made to the master plan.
2. By July 1, a final master plan will have been reviewed by the Commission and a recommendation to
approval being forwarded to the City council.
3. By September 1, the City Council will have approved a master plan for the park.
4. By October 1, the developer will have started on making improvements to the park.
5. By December 31, the developer will have completed all of the improvements that were identified to be
completed in 2018.
Goal #9: Review the city’s communication policy and explore communication options in order to
optimize as much as possible the publicizing of events and programs.
Objectives:
1. By March 1, the Commission will have reviewed the city’s communication policy.
Status: Completed. A review of the city’s communication guide was completed at the
January 10 meeting.
2. By April 1, the Commission will have discussed possible communication options to use that fit
within the city’s communication policy.
Status: Completed. Commission discussed at its February 14 meeting to have staff continue
to make videos when possible about programs, events and projects. The Commission will also
find opportunities where it can share information with the public about programs, events and
projects.
3. By May 1, the Commission will have finalized what communication methods/approaches to
have staff use in order to optimize the publicizing of events and programs.
Status: Completed. The Commission discussed at its February 14 meeting to have staff
continue to make videos when possible about programs, events and projects.
4. By December 31, the Commission will evaluate with staff the communication
methods/approaches that were used in 2018 and determine which of the methods/approaches
should be used in 2019.
Goal #10: Meet at least once with the Rambling River Center Advisory Board.
Objectives:
1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting.
Status: Completed. At its February 14 meeting the Commission identified three possible
dates to meet with the Advisory Board. The Advisory Board reviewed the dates at its March
12 meeting and selected a date of May 9 it would like to meet with the Commission.
2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission
and Advisory Board.
Status: Completed. Both the Commission and Advisory Board have suggested items for the
meeting agenda.
3. By December 31, the Commission and Advisory Board will have met at least one time.
Status: Completed. A meeting occurred on May 9, 2015. In addition a second meeting will
occur as a parks and facilities tour on August 15, 2018.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.c i.farmingto n.mn.us
TO:F armington P arks and R ec reation C ommission Members
F R O M:R andy Distad, P arks and R ecreation Director
S UB J E C T:P arks and F acilities Tour with R ambling R iver C enter Advis ory Board
D AT E:July 18, 2018
B AC KG R OUN D
Attached is the sc hedule and loc ation of the parks and fac ilities that will be toured with the R ambling R iver
C enter on Wednesday, August 15, 2018 s tarting at 6:00 p.m. T his item is only on the agenda s o it c an be
viewed one last time as a reminder to C ommission members about the tour.
AT TAC HMENT S :
Type Des cription
Backup Material 2019 Parks and Facilities Tour Schedule
Rambling River Center Advisory Board and Park and
Recreation Commission Parks and Facilities Tour
August 15, 2018
Schedule
Time Location Action
6:00 p.m. Rambling River
Center
Tour starts
6:05-6:15 p.m. Schmitz-Maki Arena Walk through building
6:15-6:30 p.m. Rambling River Park
Vermillion River and
Trail Improvement
Walk from Arena to the site and then
walk back to Arena to get back on the bus
6:35-6:45 p.m. Veteran’s Memorial
in Rambling River
Park
Walk through and look at Veteran’s
Memorial
6:55-7:05 p.m. Flagstaff Meadows
Park in new Regetta
Field development
Drive into development to park location if
possible, or if not possible, then drive by
development on Flagstaff Avenue
7:10-7:25 p.m. Jim Bell Park and
Preserve
Stop and look at trail wayfinding signs
and drive past area of park to be
developed in the future
7:35-7:45 p.m. Prairieview Park Look at playground, basketball court and
shelter improvements
7:50-7:55 p.m. Evergreen Knoll Park Stop and walk the former outdoor pool
site
8:00 p.m. Rambling River
Center
Tour ends
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:Bike P edes trian P lan C ommittee Members
D AT E:July 18, 2018
B AC KG R OUN D
At the June 13, 2018 meeting the C ommis s ion requested a dis cus s ion occ ur on the makeup of a Bike
P edes trian P lan C ommittee (C ommittee) that will be res ponsible for c reating a c ity Bike P edes trian P lan.
C ommis s ion members should come prepared to disc uss which organizations could possibly be inc luded on
the C ommittee. Keep in mind the C ommittee should not be too large otherwise the meetings c an get bogged
down in disc ussion resulting in little or no progress being made on the development of the plan.
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:F armington Baseball Assoc iation P resentation R eview
D AT E:July 18, 2018
B AC KG R OUN D
Brian S tender, pres ident of the F armington Baseball Assoc iation, made a pres entation to the C ommis s ion at
its June 13, 2018 meeting. During the presentation there were several reques ts made about F BA being
allowed to make field improvements to a couple of city fields . As a follow up to this presentation, the
commission should dis cus s the requests that were made. I have attac hed the presentation material, so you
can review the information provided and reques ts made during the F BA presentation. T his item is for
dis cus s ion purposes only.
AT TAC HMENT S :
Type Des cription
Backup Material FBA Presentation
FBA Mission
•Farmington Travel Baseball Association (FTBA) was established as an entity in 2005, which
included a travel baseball program for youth against other teams in the metro area.
•In 2010, Farmington Travel Baseball became a registered 501(c)(3) charity. FTBA Board
Members and our many volunteers work countless hours for no compensation to help keep
costs low. We count on donations and fundraising to improve our fields, perform
maintenance when needed and offer development programs to our players and coaches.
•In the Fall of 2017, FTBA established the community/recreational program – Farmington
Youth Baseball Association previously provided an “in-house” program.
•With a travel program and also a community/recreational program, FTBA rebranded itself
in the Fall of 2017 as Farmington Baseball Association (FBA).
•FBA’s primary purpose is teach youth in the Farmington Community the fundamentals of
baseball in a competitive environment. Beneath this umbrella, FBA believes that players
should be learning and playing the game in a way that is safe, fun, leads to a lifetime
interest in the sport, and instills the principles of sportsmanship, honesty, loyalty, courage
and respect for others (opposing players, coaches, umpires, etc.).
FTBA Board of Directors
• Brian L. Stender – Director of Baseball
• Kristi Israelson – Assistant Director
• Dan Ross – Community Director
• Tom Terry – Treasurer
• Andy Gibart – Registrations
• Rod Frost – Travel Player & Coach
• Brian Laabs – Community Player & Coach
• Tony Carlson – Tryouts
• Brian Boyles – Equipment/Field Supplies
•Jessica Berreth – Tournament Scheduling
•Erin Denet – Hosted Travel Tournaments
•Brandon Chant – Community Tournaments
•Lisa Freier – Volunteers
•Nikki Sickmann – Concessions
•Jade Giesen – Uniforms
•Tanya Kesti – Apparel
•Bill Shafer – Umpires
•Bill McClure – Fundraising/Marketing
•James Brewer – Scheduling
Email addresses available on NEW website: farmingtonbaseballassociation.com
FTBA Successful Program
•2017 League Record: 230-102-3 (692 winning percentage) for 21 teams
•Overall winning percentage much higher including tournaments & playoffs
•9U – 78-43-2 overall
•10U- 127-19 overall
•11U – 108-23 overall
•12U – 71-54 overall
•13U – 120-69-2 overall
•14-15U: 45-31 in league (*don’t have all tourney results)
•Dozens of 1st, 2nd and 3rd Place tournament finishes
•MBT, Gopher and MSF State Champions, Numerous 2nd-4th Place finishes at MBT
and Gopher State ; Numerous Playoff Champions and Runner-Ups
2018 FBA Teams
•Travel Program – 2018 (261 Players)
–9U (3), 10U (3), 11U (4), 12U (3), 13U (3), 14U (4) and 15U (2)
–22 Teams with 261 Farmington Youth
–2017: 21 Teams with 252 Farmington Youth
–2016-2018, seen an average increase of 4-5% kids registering to play
•Community Program – 2018 (543 Players)
–K (92), 1st (96), 2nd (82), 3rd (46), 4/5th (100), 6/7th (57), 8/9th (44), 10/11th (26)
–K-2nd (In-House Recreational Only)
–3rd & 4/5th (Community based with Lakeville – mid and end of season tournaments)
–6/7th (Community based with Lakeville & Northfield – mid/end season tournaments)
–8/9th (Community w/ Prior Lake, Apple Valley, Lakeville, Burnsville, Eagan & Eastview)
–10/11th (Community w/ Lakeville, Burnsville and others)
FBA Ball Fields
•Rambling River (9’s 10’s and 11’s) Akin and Hwy 50 (next to adult softball fields)
•Dodge Middle School #3 (9’s, 10’s and 11’s & K-5th)
•Empire Fields (M/W) (9’s, 10’s and 11’s) Hwy 3 – East of Farmington
•Prairieview (12’s and 13’s) Hwy 3 – East of Farmington
•Riverview Elementary (12’s and 13’s & 6/7th)
•Tiger Fields #1 & #2 (14’s and 15’s & 8-11th) Corner of Akin and Hwy 50
•FHS Field #1 & #2 (14’s and 15’s & 8-11th) Farmington High School
•Additional Practice/Game Fields
–Batting cage and Cut infield at Akin and Hwy 50
–Batting cages at Dodge, Riverview and the High School
–North Trail, Greenridge
–Meadowview & Akin Elementary
–Dakota Estates, Lake Julia, Tamarack Ridge, Hill Dee
Field Improvements
•2017 Field Improvements (Joint between FTBA/FYBA):
•Two double-sized batting cages installed at Dodge fields
•One double-sized batting cage installed at Riverview fields
•Dugout covers installed at high school fields – part of Twins Grant
•Irrigation and first-stage of walking path installed at Dodge field
•Donation to high school for Tiger 1 infield, batter’s box and mound
2018 FBA Investments
•2018 Field Improvements:
•One double-sized batting cage installed at FHS
•2018 - Two FHS Coaches Summer 15U Travel Coaches
•Numerous Scholarships between Travel & Community Programs
•Senior Class Donation
•FHS Varsity Senior Night Donation
Future Improvements
•Prairieview
o Irrigation with In-Field Grass
o Batting Cage
o In-Field Cut
•Rambling River #3 (Lost Ball)
o Covered Dugouts
o In-Field Grass – Irrigation
o Netting – Eventual Replacement
•Other City Fields (Dakota Estates, Lake Julia, Tamarack Ridge, Hill Dee)
Thank You!
Questions/Comments
Director@farmingtontravelbaseball.com
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:R ound Table F ormat
D AT E:July 18, 2018
B AC KG R OUN D
T he R oundtable portion of the agenda allows C ommission members to s hare information, make
announcements or ask ques tions of s taff about items not on the agenda. T his item is for informational
purposes only and no formal decisions c an be made during the C ommission's roundtable.
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:Informational Updates
D AT E:July 18, 2018
B AC KG R OUN D
S taff will provide information at the meeting to C ommission members about the following items:
project updates
2019 and 2020 budget update
R ambling R iver C enter P laza
C ity of F armington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ecreation C ommis s ion Members
F R O M:R andy Dis tad, P arks and R ec reation Direc tor
S UB J E C T:Agenda Items for S eptember 12, 2018 Meeting
D AT E:July 18, 2018
B AC KG R OUN D
T here will not be a regular C ommission meeting in August and ins tead there will be a park and fac ilities tour
with the R ambling R iver C enter Advisory Board on Wednesday, August 15, 2018 at 6:00 p.m. As a result
of this s chedule change, the following are pos s ible items that c an be plac ed on the S eptember 12, 2018
regular meeting agenda:
F irs t half of year R ambling R iver C enter presentation
Bike P edestrian P lan update
2019 and 2020 budget update