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HomeMy WebLinkAbout09.19.18 Parks and Rec Packet C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us F armington P arks and Recreation Commission Wednesday, September 19, 2018 7:00 P M City Hall Conference Room 170 Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove J uly 18, 2018 Meeting Minutes I V.Presentations A.S ummer P rograms, Facilities and P arks P resentations V.Business Items A.B allfield I mprovements Request by the F armington B aseball A ssociation B.B ike Pedestrian P lan Proposals and Committee C.Commission Member Group Photo D.October Meeting Date Change V I.Discussion Items A.2018 A nnual Work Plan Review B.2019 A nnual Work Plan I deas/Topics C.Review August 15, 2018 Parks and F acilities Tour with the Rambling River Center A dvisory Board V I I.Commission Roundtable A.Round Table Format V I I I.Staff Report/Updates A.I nformational and Project Updates I X .M eeting Agenda Topics A.October 2018 Meeting A genda I tems X .Adjournment "T he Farm ington P arks and Recreation Advisory Commission's m ission is to advise and make recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Approve July 18, 2018 Meeting Minutes D AT E:S eptember 19, 2018 B AC KG R OUN D Attached are the draft minutes from the July 18, 2018 regular meeting. C ommis s ion members are as ked to review the minutes and provide at the meeting any correc tions or additions you think should be made to them. AT TAC HMENT S : Type Des cription Backup Material Draft July 18, 2018 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the July 18, 2018 Regular Meeting Members Present: Laurie Suchanek, David McMillen and Dustin Johnson Members Absent: John Moore and Neil Ramdhan Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of July 11, 2018 Meeting Agenda Moved by Suchanek and seconded by McMillen to approve the amended meeting agenda with the following additions to the agenda: adding Letter E. Depot Way Arts Park and Letter F. September Meeting Date Change. All persons in favor (APIF). Motion carried. III. Approval of May 2, 2018 Special Meeting Minutes and June 13, 2019 Regular Meeting Minutes The meeting minutes from May 2, 2018 were approved with no revisions identified. McMillen moved to revise the June 13, 2018 meeting minutes by correcting a typo to change the letter “H” to “He” that was in the fourth paragraph under IV. Presentations, Letter A, Farmington Baseball Association. The motion was seconded by Suchanek. APIF. Motion carried. IV. Presentations None V. Business Items A. Recommend 2019 Parks and Recreation Fees and Charges Distad presented the staff recommended 2019 fees and charges. He shared the Rambling River Center Advisory Board is recommending approval of the staff recommended 2019 fees and charges for the Rambling River Center. McMillen asked if the VCR and DVD player were no longer available to rent. Distad shared that they are rarely ever used and they will just be included with the rental if the renting groups requests to use either one. Chair Johnson suggested the Financial Support Program be adjusted so up to $37.00 can be annually used so it allows a Rambling River Center membership to be fully funded through the FSP program. Distad said he would bring this to the Rambling River Center Advisory Board to make this change should the membership fee be increased to $37.00. McMillen moved to approve the 2019 parks and recreation fees and charges as recommended by staff and the Rambling River Center Advisory Board and recommended they be approved by the City Council. Suchanek seconded the motion. APIF. Motion carried. VI. Discussion Items A. Review 2018 Annual Work Plan Chair Johnson reviewed the 2018 Annual Work Plan and identified items completed since the review that occurred at the June meeting. Director Distad shared he would update the document to show which items were completed based on the discussion that occurred and will include the updated document in the next meeting packet. B. Park and Facilities Tour with the Rambling River Center Advisory Board Distad stated this item was more of a reminder than actual discussion. He asked if McMillen would be able to drive the bus. McMillen shared he could drive. Chair Johnson reminded everyone that the tour starts at 6:00 p.m. and it is on August 15, which is both a different time and date from the regular August meeting date and time. It was also noted the tour will start from the Rambling River Center. C. Bike Pedestrian Plan Committee Commission members discussed a possible list of organizations that could be represented on the committee. Chair Johnson suggested the following possible organizations be targeted to be invited to serve on the committee based on his review of the representatives that served on the city of Apple Valley’s committee:  Park and Recreation Commission  Planning Commission  Farmington School District  Police or Fire Department  Rambling River Center Advisory Board  Two residents not affiliated with a community organization  Biking Advocacy organization that doesn’t need to be from Farmington  Farmington Business Association  Farmington Youth Sports organization Suchanek said she was interested in being the commission’s representative, but since two members were not present was willing to wait until the other two members were in attendance to determine who the commission representative should be. Distad asked if the commission favored one of the youth sports organizations over another. He suggested the commission focus on a youth sports organization that practices and plays outdoors during the spring, summer and fall because they would likely benefit from the plan. It was suggested that Farmington Baseball Association be the first priority to be asked to serve on the committee. It was determined the discussion on the committee members be finalized at the September meeting and a recommendation be forwarded at that time about which organizations should serve on the committee. D. Farmington Baseball Association (FBA) Presentation Review Commission members reviewed the presentation made by the FBA. Director Distad reviewed the requested improvements that the FBA would like to make to some city ballfields. McMillen asked if the city would pay for these improvements. Director Distad shared while the FBA would like the city to be a financial partner in the improvements, FBA would still like to make the improvements even if the city does not financially contribute to the improvements. Suchanek asked when the ballfield improvements would be made. Director Distad shared there wasn’t any set timeline and that the FBA was more interested in having the city make a commitment to allow the improvements t o be made. He said he would recommend a written agreement be approved by both the city and the FBA that would identify the improvements to be made and the terms and conditions upon which the improvements would be made such as what the city’s responsibilities would be and what the FBA responsibilities would be. He recommended that a discussion continue at the September meeting when hopefully all Commission members can be present to participate. E. Depot Way Arts Park McMillen asked if Director Distad could reach out to a resident to discuss some concerns the resident has with the current condition of Depot Way Arts Park. Distad shared he was aware of the resident who has the concerns and he would contact the resident to meet in the park to learn more about the resident’s issues. F. September Meeting Date Change Director Distad shared that he is not available to attend the September 12 Commission meeting and asked if the Commission would be supportive of moving the meeting to September 19. Commission members were in support of rescheduling the meeting to September 19. VII. Commission Roundtable Johnson: Didn’t have anything to share. Suchanek: Shared her niece is planning on visiting all of the city’s parks this summer with her children. She will be making a collage of the parks visited. Distad this sounded familiar with what a few communities have started called a Passport to Parks program that provides a passport with a listing of all the parks in the community and then as each park is visited, a stamp is put on the passport showing the person has visited the park. Commission members felt this would be a good program to try and implement in order to encourage residents to visit more of the city parks. Distad said he would discuss the program idea with department staff to see if this is a program someone would be interested in creating. He will bring back information at the next regular Commission meeting about a possible park passport program. McMillen: Didn’t have anything to share. VIII. Staff Report Distad provided an update on the following items: A. Pool Demolition Update Informed Commission members that the outdoor pool demolition project has been completed. The building’s external restrooms are now working and all of the electrical work has been completed. B. Arena Door Replacement Project Informed Commission members the old doors and metal frames have been removed and the new metal door frames and doors have been installed. Staff will be painting the door after summer ice season concludes. C. Feely Fields Fence Replacement Project Made Commission members aware the current plan is to remove the existing fence after the summer adult softball program has ended in late-July and to have the new fence installed prior to the fall adult softball program starts in mid- August. D. Willow and Buckthorn Tree Removal Informed members the Dakota County Sentence to Service crews have been removing willows along trails and ponds and will be moving on to removing buckthorn in the Farmington Preserve area next. E. 2019 and 2020 Budget Update Made members aware the City Council has discussed the budget twice in work sessions. The levy increase for the preliminary budget is getting closer to what the City Council desires. F. RRC Plaza Update Shared that the City Council is moving forward with the next phase of the plaza by hiring Hoisington Koegler Group, Inc. to complete preliminary design, site survey and construction cost estimates for the project. IX. Next Meeting Agenda Possible Items The following items were tentatively identified by Commission members for its September 19, 2018 meeting agenda (there will not be a regular meeting in August due to the park and facility tour with the Rambling River Center Advisory Board): 1. 2018 Annual Work Plan review 2. Bike Pedestrian Plan 3. 2019 and 2020 budget 4. Review Park and Facilities Tour with Rambling River Center Advisory Board 5. Summer program, Rambling River Center and summer ice presentations 6. Park Passport Program X. Adjournment Moved by Suchanek and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:42 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:S ummer P rograms , F acilities and P arks P resentations D AT E:S eptember 19, 2018 B AC KG R OUN D R ecreation S upervis or Mis s ie Kohlbeck, R ecreation S upervis or Ryan Hayes and P arks and F ac ilities S upervis or Jeremy P ire will be in attendanc e to present information about programs , facilities and parks . T he order of pres entations will oc cur as follows: R ambling R iver C enter s ix month review S ummer recreation programs S ummer ice partic ipation and operations S ummer parks operation and projec ts Included in the meeting packet are summary reports for the R ambling R iver C enter, s ummer recreation programs and s ummer ice. S taff will be reviewing the doc uments as s ociated with these three items . S taff will als o be providing a verbal report about park operations and projec ts that occ urred this summer. C ommis s ion members are as ked to review the attached reports and then after the pres entations are made, as k questions they may have about the information that was provided. AT TAC HMENT S : Type Des cription Backup Material Six Month RRC Report Backup Material Summer Recreation Programs and Events Participation Report Backup Material Summer Ice Expense and Revenue Report 2018 Rambling River Center Six Month Report Program Participation Month 2018 2017 January 1280 1058 February 1293 1217 March 1403 1362 April 1384*Art/Craft cancelled 1829 May 1470 1368 June 1360 1200 Total 8190 8034 Rambling River Center Rentals Month 2018 2017 January 24 26 February 24 20 March 26 26 April 23 44 May 31 32 June 28 29 Total 156 177 Memberships Month 2018 Membership Paid by Month 2017 Membership Paid by Month January 148 176 February 45 36 March 45 53 April 24 25 May 17 14 June 12 5 Total 291 309 Summer Recreation 2018 Participation Report Program Fee Based Youth/Adult Family 2018 2017 2016 Comments Footfire Soccer x Youth 133 155 187 Tiger T-ball x Youth 201 207 214 Golf x Youth 38 34 68 Amazing Athletes x Youth 25 NA 40 Brought AA back for 2018 Tennis x Youth 23 42 45 No Jr. Tennis Team and tried using USTA to create Youth Tennis team, few registered. Volleyball Camp x Youth 22 38 47 Tiger Sumer BB Camp x Youth N/A 0 37 Flag Football Camp x Youth 26 26 41 Hip Hops X Youth 20 12 10 Skateboard Camp x Youth 2 2 3 Little Princess Party x Youth NA 8 17 Summer Park Adventures x Youth 50 33 36 Men’s Softball x Adult 15 16 16 Numbers dropping statewide Mixed Softball x Adult 6 5 9 Puppet Wagon CEEF/City Sponsors Youth 573 1272 787 Geocaching Event Empire & Dakota Co. Family 28 families 24 families 35 families Dew Run 1 and 4 mile only x All 248 301 373 Rain and thunderstorms the morning of race, and throughout the entire run Concerts in the Park Business Sponsors Family 150, 125, 125, 1 left 175, 90, 100, 200 200, 90,75, 200 Movies in the Park Business Sponsors Family 150 90, 175 450 (2 movies) Party in the Park 1 Party in the Park 2 Business Sponsors Family 300, w/ movie 250 250 Men’s Softball Tourney Included in league fee Adult 9 Teams 11 Teams 12 teams Flag Football League X Youth 335 284 238 Added 8th Grade, and a 4th sessions, high school coaches ran coaching clinic for volunteer coaches 5 Year Summer Ice Expense and Revenue Report Estimated Expenses 2014 2015 2016 2017 2018 Personnel Services 8,969 16,483 14,813 11,361 16,121 Equipment and Building Supplies 269 975 187 286 685 Electric 4,663 9,169 8,859 9,901 11,486 Natural Gas 961 1,170 1,174 1,102 2,103 Municipal Services 500 774 837 501 659 Fuel 144 355 0 0 0 Programming Expenses 158 0 0 303 136 Mileage 46 0 0 0 0 Sub-Total Expenses 15,710 28,926 25,869 25,471 33,208 5% Contingency for Repairs 681 1,292 Total Expenses 29,607 27,161 25,471 33,208 Estimated Revenues Ice rental 12,737 33,382 25,657 23,495 29,467 Lessons 1,710 2,307 3,048 1,819 5,100 Open Skate 274 139 215 213 99 Skate Rental 64 31 77 121 136 Skate Sharp 92 160 134 125 150 Tape,mouth guards, laces 73 98 74 35 44 Miscellaneous 20 0 41 110 Total Revenue 14,970 36,117 29,246 25,918 34,996 Difference (740)6,510 2,084 447 1,788 C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:F armington P arks and R ec reation C ommission Members F R O M:R andy Distad, P arks and R ecreation Director S UB J E C T:Ballfield Improvements R eques t by the F armington Baseball Assoc iation D AT E:S eptember 19, 2018 B AC KG R OUN D T he F armington Baseball Assoc iation (F BA) made a presentation to the C ommission during the June 13, 2018 meeting. During the presentation, the F BA made a reques t to be allowed to c omplete the following improvements on city ballfields : P rairieview P ark install gras s on the infield install in-ground irrigation on the infield and outfield grass areas install batting cages R ambling R iver P ark F eely F ields F ield #3 covered dugouts infield grass in-ground irrigation in gras s areas replace netting to keep balls from flying into the Xcel Energy s ubstation area T he c ity has a history of working in partners hip with the F BA. T here have been pas t agreements approved res ulting in c ity ballfield improvements being c ompleted by the F BA s uc h as fencing and a pitching mound being ins talled at P rairieview P ark. T he C ommission had a brief disc ussion during its July 18 meeting, but took no action. Ins tead it des ired to have all C ommis s ion members in attendanc e when disc ussion oc curred about the field improvement requests that the F BA made. T he C ommission is being asked to disc uss the reques ts made by the F BA and then provide direc tion to s taff about the next s teps it des ires to take, such as working with the F BA on an agreement for the ballfield improvements the F BA des ires , or not approving the reques ts that were made by the F BA. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Bike P edes trian P lan P roposals and C ommittee D AT E:S eptember 19, 2018 B AC KG R OUN D T he P ark and R ec reation C ommission was asked to review and s core the three propos als submitted by cons ulting firms to develop a Bike P edes trian P lan for the c ity. T he s taff and C ommis s ion s cores have been tabulated and the results of the s cores will be shared during the meeting. In addition, at its July 18, 2018 meeting the C ommis s ion dis cus s ed c reating a Bike P edes trian P lan C ommittee (C ommittee) that would assist with c reating a Bike P edes trian P lan for the c ity. During the dis cus s ion, C ommission members identified the following pos s ible organizations and community members be represented on the C ommittee: P ark and R ecreation C ommis s ion P lanning C ommission F armington S c hool Dis tric t P olice or F ire Department R ambling R iver C enter Advis ory Board Two residents not affiliated with a community organization Biking Advoc acy organization (not required to be from F armington) F armington Busines s As s ociation F armington Youth S ports organization During the meeting no dec is ion was made on the pos s ible representation on the C ommittee. Ins tead, It was determined that a decision would wait and be made during the S eptember C ommis s ion meeting on the final makeup of the C ommittee. C ommis s ion members are as ked to do the following: during the meeting review the tabulation of sc ores for the c onsulting firms who s ubmitted propos als to develop a Bike P edes trian P lan for the c ity bas ed on the tabulated s cores, make a recommendation to the C ity C ounc il about which spec ific firm to hire to complete the Bike P edestrian P lan review the lis t of possible organizations and c ommunity members to determine a final lis t of repres entation on the C ommittee recommend for approval to the C ity C ouncil a final list of organizations to be repres ented on the C ommittee C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:C ommission Member G roup P hoto D AT E:S eptember 19, 2018 B AC KG R OUN D Annually a group photos is taken of the C ommission so it can be pos ted on the c ity's webs ite. T his photo is long overdue. As s uming everyone from the C ommis s ion is able to attend the meeting, s taff would like to take a group photo of C ommis s ion members and then post it on the city’s website. P lease come to the meeting photo-ready!! C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:O ctober Meeting Date C hange D AT E:S eptember 19, 2018 B AC KG R OUN D S taff would like to reques t the C ommission c onsider s cheduling the regular O c tober 10, 2018 meeting to a different date in O ctober. T his is due to staff attending the Minnesota R ec reation and P ark As s ociation Annual S tate C onferenc e on the dates of O ctober 10 to 12 in R oc hester, Minnes ota, whic h res ults in a conflict with the regular O ctober 10 meeting date. P leas e c ome prepared to dis cus s c hanging the O ctober meeting date and also to be able to identify other alternative dates in O c tober that will work in C ommission member's s chedules. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2018 Annual Work P lan R eview D AT E:S eptember 19, 2018 B AC KG R OUN D Attached is an updated 2018 Work P lan. Items that have been c ompleted in the work plan either at or after the July 18, 2018 meeting are shown in bold red. Items that were c ompleted prior to the July 18 meeting are s hown in bold blac k. Items not c ompleted in the work plan are only italic ized. C ommis s ion members are as ked to review the updated 2018 Work P lan and be prepared to disc uss it during the meeting. AT TAC HMENT S : Type Des cription Backup Material Updated 2018 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2018 WORK PLAN Goal #1: Provide to the City Council a recommended 2019-2023 capital improvement plan for the park improvement fund. Objectives: 1. By April 1, the Commission will have discussed and identified a preliminary list of five year capital improvement projects for the park improvement fund that will include a list of parks, costs and schedule to be completed in the years 2019 to 2023. Status: Completed. A discussion occurred at the January 10 meeting about a draft five year capital improvement plan of projects to be completed in the years 2019 to 2023. 2. By June 1, the Commission will finalize the five year capital improvement projects for the years 2019-2023 and make a recommendation to the City Council for approval. Status: Completed. A five year capital improvement plan was approved and forwarded to be included in the 2019 and 2020 budget process. 3. By September 15, the projects recommended for funding from 2019-2023 will be included in the City Council approved 2019 preliminary budget. Status: Completed. The City Council adopted a preliminary budget at its September 4 meeting and it included the projects recommended by the Commission. Goal #2: Create names for the neighborhood parks in the Regetta Fields and Fairhill Estate at North Creek developments. Objectives: 1. By March 1, 2018, the Commission will have discussed the process it would like to use to name the two parks. Status: Completed. Commission decided at its January 10 meeting to have a public park naming contest for the neighborhood park in the Regetta Fields development. The naming process was kicked off at the Community Expo and the deadline to submit a park name is February 28, 2018. The Fairhill Estates at North Creek development park name decision was delayed until final plat approval is given. 2. By June 1, 2018 the process used will provide a possible list of names for the two parks. Status: Completed for the Regetta Fields development, but not completed for the Fairhill Estate at North Creek development. This is due to the development not receiving final plat and a development agreement approval yet by the City Council. Because of this the naming of the park in the Fairhill Estate at North Creek development was put on hold. There were 39 park names submitted for the Regetta Fields development. 3. By August 1, 2018 the Commission will have reviewed the list of possible park names and narrowed the list to no more than three names for each park. Status: Completed. The Commission reviewed the park names submitted for the Regetta Fields development and narrowed the list of names to five finalist during the March 14, 2018 meeting. 4. By October 1, 2018, the Commission will make a decision on a final name for each park and will have forwarded the name for each park to the City Council for approval. Status: Completed. The Commission selected Flagstaff Meadow as the name of the park in the Regetta Fields development. This park name was recommended to the City Council for approval. 5. By December 31, 2018, the City Council will have approved the names of each park in the two developments. Status: Completed for Regetta Fields Development, but not Fairhill Estates at North Creek Development. The City Council approved the park name Flagstaff Meadow for the Regetta Fields Development at its April 2, 2018 meeting. Goal #3: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1, the Commission will have received a presentation by professional staff members of the Department’s 2017 Annual Report. Status: Completed. The 2017 Annual Report was presented by staff at the March 14, 2018 meeting. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s ice season. Status: Completed. A report was presented on the 2017-2018 winter ice season during the June 13, 2018 meeting. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 6. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #4: Work with City staff to complete the city’s 2040 Comprehensive Plan Parks, Recreation and Open Space Systems Plan Executive Summary (2040 Comp Plan). Objectives: 1. By February 15, finalize the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP. Status: Completed. A five year plan was discussed and created for the comprehensive plan at the January 10 meeting. 2. By February 15, finalize park and trail maps to be included in the 2040 Comp Plan. Status: Completed. A draft park and trail map was approved at the January 10 meeting. 3. By February 15, review a draft executive summary. Status: Completed. A review of a draft executive summary was completed at the January 10 meeting. 4. By March 15, review and approve a final version of the executive summary and existing and proposed park, trail and open space plan map. Status: Completed. A review and approval was accomplished during the January 10 meeting. Goal #5: Work with city staff on a Bike Pedestrian Plan. Objectives: 1. By January 31, determine possible funding sources to cover the costs associated with developing a Bike Pedestrian Plan. Status: Completed. At the January 10 meeting a discussion occurred and the possible funding sources included applying for a grant from Dakota County and the grant matching requirements would come from in-kind labor and/or funds from the Park Improvement Fund. 2. By February 15, make a recommendation to the City Council to move forward with developing a Bike Pedestrian Plan including hiring a consulting firm to assist the city with this process and if viable funding sources are available. Status: Completed. At the January 10 meeting the Commission made a recommendation to the City Council to move forward with completing a plan and to fund it from a Dakota County grant and that the grant matching requirement would come from in-kind labor and/or Park Improvement Fund funding. 3. By September 30, identify which organizations should be represented on a committee to help create a Bike Pedestrian Plan. Status: Partially completed. Organizations have been discussed, but no final decision made yet. 4. By November 1, work with staff in the selection process to hire a consultant to assist the city with developing the Bike Pedestrian Plan. Status: In progress. Commission will be discussing and recommending, at its September 19 meeting, a consultant to hire 5. By November 1, work with the consultant and staff to begin the process of developing a Bike Pedestrian Plan for the city. 6. By November 1, forward a recommended list of committee members from the community to help create a draft Bike Pedestrian Plan to the City Council for approval. 7. By December 31, work with staff and a consultant to begin the process of developing a Bike Pedestrian Plan schedule that allows the plan to be completed and approved by the summer of 2019. Goal #6: Review current business and organizational partnerships and cultivate other possible partnerships for the Parks and Recreation Department’s facilities, events and programs. Objectives: 1. By March 1, staff will review with the Commission existing partnerships/sponsorships that exist with businesses and organizations. Status: Completed. During the 2017 annual report information was provided about the various partners and sponsors the department works with to provide services to the community. 2. By April 1, the Commission will discuss possible opportunities, obstacles and priorities to increase partnerships/sponsorships in order to expand facilities, programs and/or events in city parks. Status: Completed. The Commission discussed and approved reaching out to local businesses to sponsor the park naming contest. 3. By May 1, staff will have mailed letters to businesses and organizations about existing and any new sponsorship opportunities with the city. Status: Completed. Commission member Suchanek reached out to local businesses to sponsor a park naming contest. 4. By August 1, staff will have reviewed with the Commission responses received from the letter. Status: Completed. Commission member Suchanek received responses from six Farmington businesses who agreed to sponsor and provide prizes for the park naming contest. 5. By September 1, and after discussing possible opportunities and obstacles, determine at least one possible partnership or sponsorship that would allow a park facility to be improved or a new program and/or event that could be held at a new park location in 2018. Status: In progress. Commission will be discussing at its September 19 meeting a possible partnership with the Farmington Baseball Association about some ballfield improvements. 6. By December 31, staff will publicize in the City News and Recreation Guide the partnerships/sponsorship that will occur in 2019. Goal #7: Continue to develop and celebrate the trail wayfinding signage program. Objectives: 1. By April 1, determine additional trail loop location(s) and possible funding sources for the trail wayfinding signage program. 2. By May 1, hold a ribbon cutting for the trail wayfinding signs that were installed in 2017. 3. By June 1, work with a graphics design company on a cost estimate for the design and graphics of trail wayfinding signs that can be purchased and installed at trail heads. 4. If funding is available to purchase additional trail wayfinding signs, then by November, city staff will have purchased and installed additional trail wayfinding signage in the locations determined by staff and the Commission and a ribbon cutting ceremony will have occurred. Goal #8: Work with Fairhill Estate at North Creek developer to create a park master plan for the public park and to construct improvements in the park based on the master plan. Objectives: 1. By May 1, a preliminary draft master plan for the park will be reviewed by the Commission and feedback given to the developer on any revisions to be made to the master plan. 2. By July 1, a final master plan will have been reviewed by the Commission and a recommendation to approval being forwarded to the City council. 3. By September 1, the City Council will have approved a master plan for the park. 4. By October 1, the developer will have started on making improvements to the park. 5. By December 31, the developer will have completed all of the improvements that were identified to be completed in 2018. Goal #9: Review the city’s communication policy and explore communication options in order to optimize as much as possible the publicizing of events and programs. Objectives: 1. By March 1, the Commission will have reviewed the city’s communication policy. Status: Completed. A review of the city’s communication guide was completed at the January 10 meeting. 2. By April 1, the Commission will have discussed possible communication options to use that fit within the city’s communication policy. Status: Completed. Commission discussed at its February 14 meeting to have staff continue to make videos when possible about programs, events and projects. The Commission will also find opportunities where it can share information with the public about programs, events and projects. 3. By May 1, the Commission will have finalized what communication methods/approaches to have staff use in order to optimize the publicizing of events and programs. Status: Completed. The Commission discussed at its February 14 meeting to have staff continue to make videos when possible about programs, events and projects. 4. By December 31, the Commission will evaluate with staff the communication methods/approaches that were used in 2018 and determine which of the methods/approaches should be used in 2019. Status: Completed. Goal #10: Meet at least once with the Rambling River Center Advisory Board. Objectives: 1. By April 1, the Commission and Advisory Board will have identified a date to have a meeting. Status: Completed. At its February 14 meeting the Commission identified three possible dates to meet with the Advisory Board. The Advisory Board reviewed the dates at its March 12 meeting and selected a date of May 9 it would like to meet with the Commission. 2. By May 1, an agenda for the meeting will have been reviewed and approved by the Commission and Advisory Board. Status: Completed. Both the Commission and Advisory Board have suggested items for the meeting agenda. 3. By December 31, the Commission and Advisory Board will have met at least one time. Status: Completed. A special joint meeting occurred on May 9, 2015. In addition a second joint meeting in the format of a parks and facilities tour occurred on August 15, 2018. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:2019 Annual Work P lan Ideas/Topic s D AT E:S eptember 19, 2018 B AC KG R OUN D Annually the C ommis s ion takes time to c reate a work plan for the coming year. C ommis s ion members should begin the process of brains torming pos s ible topics/ideas to c onsider for its 2019 work plan, so there is time to develop the plan before the start of next year. G enerally s peaking from past years , the C ommission has worked on drafting an annual work plan through the Dec ember meeting and then approved the annual work plan at the January meeting. S taff would like to sugges t the C ommission may want to first start with the items not completed on the 2018 work plan to see if they would like to carry over any of the uncompleted items to the 2019 work plan. S tarting this process at the S eptember meeting allows the time needed to fully develop a plan. T he meetings in O c tober and November will als o provide an opportunity for additional topics and ideas . T he work plan is the developed into a final draft plan at the December meeting with final approval of the work plan oc curring at the January meeting. C ommis s ion members are as ked to come to the meeting with possible topic s and ideas that could be inc luded in the 2019 work plan. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R eview Augus t 15, 2018 P arks and F ac ilities Tour with the R ambling R iver C enter Advis ory Board D AT E:S eptember 19, 2018 B AC KG R OUN D T he C ommission and R ambling R iver C enter Advisory Board went on a parks and facilities tour on Augus t 15, 2018. A brief disc ussion should occ ur about the tour, so feedback c an be provided to staff about any pos itive outc omes from the tour and direction can be provided to s taff about any future tours the C ommis s ion may want to s chedule with the Advisory Board. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:R ound Table F ormat D AT E:S eptember 19, 2018 B AC KG R OUN D T he roundtable portion of the agenda allows C ommission members to s hare information, make announcements or ask ques tions of s taff about items not on the agenda. T his item is for informational purposes only and no formal decisions c an be made during the C ommission's roundtable. C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:Informational and P roject Updates D AT E:S eptember 19, 2018 B AC KG R OUN D S taff will provide an update on the following items: 1. S chmitz-Maki Arena preliminary des ign 2. S apphire Lake development 3. 2019 budget update 4. P ark P as s port P rogram C ity of F armington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ecreation C ommis s ion Members F R O M:R andy Dis tad, P arks and R ec reation Direc tor S UB J E C T:O ctober 2018 Meeting Agenda Items D AT E:S eptember 19, 2018 B AC KG R OUN D T he following are pos s ible topics for the O c tober 2018 regular meeting agenda: 2018 Work P lan R eview Bike P edestrian P lan 2019 Work P lan Ideas