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HomeMy WebLinkAbout10.09.18 Parks and Rec MinutesFarmington Parks and Recreation Commission Minutes from the October 9, 2018 Regular Meeting Members Present: David McMillen, Laurie Suchanek and Dustin Johnson Members Absent: Neil Ramdhan and John Moore Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:03 p.m. Quorum was present. II. Approval of October 9, 2018 Meeting Agenda Moved by Suchanek and seconded by McMillen to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of September 19, 2018 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations None V. Business Items A. Bike Pedestrian Plan Committee (Committee) Distad informed the Commission that the City Council approved the list of organizations to serve on the Committee. He asked for input from Commission members about the process to use to solicit organizations for a representative to serve on the Committee. He also shared there should be formal approval at tonight’s meeting of one Commission member being selected to serve on the Committee, so a list of Committee members can be created. McMillen suggested advertising on the city’s website and through a press release for the two at-large members. Johnson suggested staff be responsible for contacting the identified organizations and soliciting a person from the organization to serve on the Committee. Johnson moved to have Suchanek be designated as the Commission representative on the Bike Pedestrian Plan Committee. The motion was seconded by McMillen. APIF. Motion carried. VI. Discussion Items A. Review 2018 Annual Work Plan Chair Johnson reviewed what has been accomplished in the 2018 Annual Work Plan. Suchanek asked what the status is on the Fairhill Estates at North Creek development. Distad provided an update about what issues are being worked through yet and as a result the development is on hold. Distad shared he would update the work plan to reflect any recent accomplishments and this would be reflected in the updated work plan that would be provided to Commission members at the November meeting. B. 2019 Annual Work Plan Ideas/Topics Commission members reviewed the possible topics that were discussed at the last meeting for 2019 work plan consideration. There were no additional topics provided. C. Trail Wayfinding Signage Distad reviewed the current trail wayfinding signs are located in Meadowview Park, Prairie Waterway and Jim Bell Park and Preserve. He informed Commission members because there was no funding earmarked for additional signage, there have not been any additional signs installed. He suggested Commission members should identify a couple of locations for future trail wayfinding signs to be installed, so when there is funding available staff can move forward with having the signs made and installed. Commission members identified the following locations as the next priorities for trail wayfinding signage to be installed:  North Creek Park  Vermillion Grove Park  Rambling River Park VII. Commission Roundtable Suchanek: Didn’t have anything to share. McMillen: Reminded Commission members about the Waffle Breakfast and Silent Auction fundraiser that will be occurring at the Rambling River Center on Saturday, October 27 from 8:30-11:30 a.m. He also shared there is going to be a meet and greet with the police department and the city’s new K9 officer on October 19 at the downtown liquor store. All profits from the fundraiser will go to the K9 program. Johnson: Thanked the City Council for approving the Bike Pedestrian Plan contract with Hoisington Koegler Group, Inc. VIII. Staff Report A. Arena Preliminary Design Shared information about the progress being made on a schematic design to move both the Zamboni and concession stand and to construct additional team rooms. There were also construction costs estimates that go along with the draft schematic design. The schematic design was based on the input received from the various arena user groups. The schematic design and construction cost estimates will be brought to the Commission at a future meeting for review. B. Feely Fields Field #1 Outfield Fence Shared this project will start at the end of October due to letting the adult softball lea gues and youth flag football leagues finish play first. The project should take about two weeks to finish if the weather cooperates. C. Rambling River Center Plaza An update was provided about the progress staff members and consultant have been making on the plaza schematic design and construction cost estimates. He shared this information will be brought to the commission at a future meeting. D. Downtown and Vermillion River Crossing Sidewalks Condition Shared that due to the conditions of the sidewalks in these locations becoming very poor, there has been some initially planning on what work needs to be completed on replacing the sidewalks that contain brick pavers. He informed Commission members that the design of the new sidewalk would be concrete only and would be scored in different patterns in order to break up the concrete. IX. November 14, 2018 Meeting Agenda Items The following items were tentatively identified by Commission members for its November 14, 2018 meeting agenda: 1. 2018 Work Plan review 2. Bike Pedestrian Plan 3. 2019 Work Plan ideas/topics 4. Playground and Shelter Designs for Marigold and Prairie Pines Parks X. Adjournment Moved by McMillen and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:41 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary