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HomeMy WebLinkAbout11.14.18 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the November 14, 2018 Regular Meeting Members Present: David McMillen, John Moore, Laurie Suchanek and Dustin Johnson Members Absent: Neil Ramdhan Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 14, 2018 Meeting Agenda Moved by McMillen and seconded by Suchanek to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 9, 2018 Regular Meeting Minutes Moved by McMillen and seconded by Suchanek to approve the amended meeting minutes with the following revision: agenda item V. Discussion Items, Letter C. Trail Wayfinding Signage, change the word train to trail. APIF. Motion carried. IV. Presentations None V. Business Items None VI. Discussion Items A. 2040 Comprehensive Plan Update Distad informed Commission members the 6 month comment period will be closing on December 5. So far there have been very few comments shared from other adjacent jurisdictions about the plan. None of the comments that have been shared have been about the Park and Recreation Chapter. Suchanek asked what the next steps will be after the comment period ends. Distad shared the comments would be reviewed and incorporated into the plan if appropriate. Then the Planning Commission will hold a public hearing at its December 11 meeting. The City Council will then approve the plan at its December 17 meeting. Once approved by the City Council it is then sent to the Metropolitan Council for review. He shared it is possible the Metropolitan Council may provide comments that results in further revisions to the plan. If the comments are about the park and recreation chapter, he said they would be shared with Commission members at a future meeting. B. 2019 Work Plan Possible Ideas and Topics Moore suggested a possible work plan goal is to address the current condition of Depot Way Arts Park because some of the artwork has deteriorated and may want to look at either removal and/or refurbishment. Distad informed the Commission he will look at all of the items and topics identified by Commission members and then create a draft 2019 work plan to be reviewed at the December 12, 2019 meeting. C. 2018 Work Plan Review Chair Johnson reviewed the annual work plan and noted there were several more objectives completed since the last meeting. He also noted the remaining objectives associated with the Fairhill development will not be completed this year because of the development being on hold. He also identified that some of the wayfinding signage objectives will not be completed because of lack of funding in 2018 to expand the program to other locations. D. Bike Pedestrian Plan Distad shared the Bike Pedestrian Plan Committee is starting to take shape. Most of the positions have been filled. He is currently working on getting the “at large” positions filled on the Committee and there will be information posted on line and in the winter edition of the City News and Recreation Guide about the opportunity to serve on the Committee. He made members aware the first Committee meeting is tentatively planned for January 10 pending this date works for all Committee members. In addition to the Committee, he informed Commission members about the following opportunities for the public to give input on the plan:  survey monkey questionnaire (link to the questionnaire will be provided on the city’s website)  social pinpoint interaction (link to social pinpoint will be offered on the city’s website)  Community Expo on Saturday, January 26, 2019 at the parks and recreation booth  Two community open houses  Stakeholder listening sessions He shared that staff met with the consultant on Friday, November 2 to kick off the development of the plan and it was a very productive meeting. E. Marigold Park and Prairie Pines Park Playground and Shelter Design Themes Distad shared he is working on the specifications for the shelter and playground improvements planned to be completed in 2019 in Marigold and Prairie Pines Park. He asked if the Commission had any thoughts on developing a design theme for the playground equipment and if they had any thoughts on the type of shelter design they would like to see in each park. McMillen suggested to have a farm theme at Marigold Park because of the name of the park and the connection the name has with Kemps. Commission members seemed to agree with this theme. Suchanek felt at Prairie Pines Park the playground should include a signature piece that is unique to other city playgrounds. She felt the vendors should be given an option to provide both a traditional deck and slide plan and a plan featuring non-traditional type playground and the Commission could determine which option they liked best. Johnson asked what kind of shelter designs the city has in its parks. Distad responded there are number of different designs. Primarily there are hexagon shaped shelters, but lately there have been either a square or rectangular shelter installed. He suggested a hexagon shelter with a dual pitch roof be installed because only Pine Knoll Park has this type of shelter. Distad shared he will be sending out the specifications after the City Council approves the 2019 budget. He will be asking to have the plans submitted in mid-January, so the Commission can review them at its February 13, 2019 meeting. VII. Commission Roundtable Suchanek: Asked how the Rambling River Center’s Waffle Breakfast and Silent Auction fundraiser went. Distad responded staff is still working through the numbers but it appeared the profit made in 2018 will exceed the 2017 amount. McMillen also shared the Silent Auction had lots of items to bid on. McMillen: Made everyone aware of the Trains and Treats event that will be held on Saturday, November 24 at the Rambling River Center. He also made Commission members aware of the Secret Holiday Shop activity that will be held on Saturday, December 1. He said it is a great program that allows kids to secretly shop for family members. Moore: Shared he did not see the Commission meeting notice on the calendar that is on the city’s website. Distad said he would research why it wasn’t on the city calendar. Shared Marshall Lines is selling some of its used buses and was wondering if the city was interested in looking at any of the smaller buses for the Rambling River Center to replace the current bus. Distad said he would talk with Recreation Supervisor Missie Kohlbeck and would cont act Moore about meeting on site to look at the buses. Johnson: Congratulated the two newly elected City Council members. VIII. Staff Report An update was provided by staff on the following topics:  Rambling River Center Plaza schematic design and cost estimates were reviewed by the City Council and direction was provided to staff to develop a funding plan in 2019 to pay for the construction costs.  Rambling River Park Feely Fields outfield fence project was initiated with the old fence being removed and new fence poles were placed into the ground with the chain link fence to be installed once the concrete around the posts has a chance to set up.  Schmitz-Maki Arena preliminary design and cost estimates work has been progressing and has been shared with user groups to get feedback from them on the design and costs and is anticipated it will be shared with the City Council early in 2019.  Commission members were asked if they wanted to continue the tradition of doing a holiday pot luck for the December meeting and consensus was to have the pot luck with Distad contacting Commission members to find out what item they will bring to share with others.  Reminder was given about Moore and Johnson Commission terms expiring on January 31, 2019 and if they wished to reapply, the applications are due back on or before December 31, 2018. IX. December 12, 2018 Meeting Agenda Items The following items were tentatively identified by Commission members for its December 12, 2018 meeting agenda: 1. 2018 Annual Work Plan review 2. Draft 2019 Work Plan review 3. Bike Pedestrian Plan X. Adjournment Moved by McMillen and seconded by Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:52 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary