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HomeMy WebLinkAbout02.14.18 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the February 14, 2018 Regular Meeting Members Present: Laurie Suchanek, David McMillen, and Dustin Johnson Members Absent: John Moore Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of February 14, 2018 Meeting Agenda Moved by McMillen and seconded by Suchanek to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of January 10, 2018 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations A. Introduction of New Commission Member Introductions were made between existing Commission members and new Commission member Neil Ramdhan. V. Business Items A. Chair and Vice-Chair Elections Johnson volunteered to run for the Chair position and no one else expressed an interest in running for the position. Moved by Suchanek and seconded by Ramdhan to close nominations. APIF. Motion carried. By a 4-0 vote, Johnson was re- elected as the Chair of the Commission. Johnson and McMillen encouraged Suchanek to run for the Vice-Chair position and she accepted. No one else expressed an interest in running for the Vice-Chair position. Moved by McMillen and seconded by Ramdhan to close nominations. APIF. Motion carried. By a 4-0 vote, Suchanek was elected as the Vice-Chair of the Commission. VI. Discussion Items A. 2040 Comprehensive Plan Update Director Distad shared with Commission members the Existing and Proposed Parks, Trails and Open Space Plan Map would be updated so it shows future trail locations aligning with future street corridors. This is in keeping with the city ordinance requiring trails and/or sidewalks on collector and arterial streets. He shared the map showing the proposed future locations of collector and arterial streets in the city. B. Communication with the Public Director Distad shared this item was meant to have further discussion on ways to communicate information to the public about programs, events and projects. Chair Johnson felt the current ways that staff members deliver a message to the public was appropriate. He felt Commission members could post information on the Next Door site if they wanted to. Suchanek liked the videos that have involved Parks and Recreation staff and encouraged staff to continue doing this as a way of communicating with the public. C. Meeting Date with Rambling River Center Advisory Board Discussion centered on when the best date and time would be to meet with the Advisory Board members. It was suggested to offer the following three meeting options to the Advisory Board: April 11 at 6:00 p.m. May 9 at 6:00 p.m. June 13 at 6:00 p.m. It was suggested the joint meeting with the Advisory Board could be held at the Rambling River Center. Then the Commission would have their regular meeting at 7:00 p.m. at the Rambling River Center following the meeting with the Advisory Board. Director Distad will discuss the possible meeting dates with the Advisory Board at its March 12 meeting. Once the preferred date is known, he would make the Commission aware at the March 14 meeting, which date or dates worked best for the Advisory Board. Then action could be taken at the March 14 Commission meeting to approve the joint meeting date and time. D. Update on Regetta Field Development Park Naming Contest Director Distad shared the contest is being promoted a number of ways including:  Community Expo  City’s web site  YouTube video  City Hall front desk display  Social media postings  Announcements at City Council meetings He shared the City Council will be accepting the donated prizes from various businesses during its February 20, 2018 meeting, which will provide another opportunity to promote the contest to the public. E. Review 2018 Annual Work Plan Chair Johnson reminded the Commission what the basis is for the Commission’s annual work plan. He reviewed the goals and objectives and noted the objectives that have been completed so far. VII. Commission Roundtable Suchanek: Didn’t have anything to share. McMillen: Congratulated Suchanek on her election into the Commission’s Vice-Chair position. Johnson: Welcomed Ramdhan to the Commission. Congratulated Suchanek on her election into the Commission’s Vice- Chair position. Ramdhan: Asked if events and programs were moved around city and into neighborhood parks to encourage neighbors to meet and get to know one another. He was informed there are a number of programs and events that are offered in neighborhood parks promoting the gathering of neighbors in the city park. He also asked how the city ensures that parks are designed correctly and what is the design based on. He was informed the city uses a public input process during the master planning of city parks that provides residents an opportunity to have a say in how the park is designed. He was also made aware that neighborhood parks also have design standards, so there is equity in the entire park system. Director Distad suggested that he and Ramdhan meet for an orientation about his role as a Commission member. VIII. Staff Report A. Rambling River Center Replacement Project Distad shared the roof project has been completed, but are waiting on a final inspection by the city’s building official before the city accepts the project. The city is also waiting on the roof membrane warranty certificate from the manufacturer, which is a 15 year warranty. B. Outdoor Rinks The rinks have been closed six days so far this year due to the weather. The warming house season will be extended through Sunday, February 26 because it appears temperatures will be favorable for ice to be maintained. C. Project Updates Shared the department has been busy soliciting quotes from contractors for a number of projects including: 1. Outdoor basketball courts resurfaced at Evergreen Knoll Park and Dakota County Estates Park. 2. Fire Station #1 will have its existing concrete apron on the back of the fire station removed and a new concrete apron poured. 3. Outfield fence on Field #1 at Feely Fields will be removed and replaced. 4. Pool demolition will occur sometime in the spring. 5. All exterior entrance doors at the arena will be replaced 6. Portable toilet 5 year contract D. Foot Golf Course Made the Commission aware that this project has been postponed by the Farmington School District due to grant funding not coming through for the project. E. Bike Pedestrian Plan Made the Commission aware that an application for funding the Bike Pedestrian Plan was submitted to Dakota County and the city should hear in a few weeks if it will be funded. IX. April 14, 2018 Meeting Agenda Items The following items were identified by Commission members for its April 11, 2018 meeting agenda: 1. Review 2018 Work Plan 2. 2017 Annual Report 3. Projects update 4. Date and agenda items for joint meeting with Rambling River Center Advisory Board 5. Regetta Fields development park names review and selection 6. Information provided during Farmington Youth Baseball Association’s presentation X. Adjournment Moved by Ramdhan and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:07 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary