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HomeMy WebLinkAbout03.14.18 Parks and Rec MinutesFarmington Parks and Recreation Commission Minutes from the March 14, 2018 Regular Meeting Members Present: John Moore, David McMillen, and Dustin Johnson Members Absent: Laurie Suchanek and Neil Ramdhan Other’s Present: Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of March 14, 2018 Meeting Agenda Moved by McMillen and seconded by Moore to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of February 14, 2018 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations A. 2017 Park and Recreation Department’s Annual Report Recreation Supervisor Kohlbeck and Parks and Recreation Director Distad made a power point presentation about the various accomplishments in 2017 in the areas of park improvements, park maintenance, trail maintenance, Schmitz- Maki Arena usage, Rambling River Center usage, general city building maintenance, recreation programs and events. V. Business Items A. Park Naming Contest Each Commission member first narrowed the list of the 39 park names submitted to five names they liked. Then they shared the names of the five parks they selected, which were tabulated based on the number of times a park name was identified. Based on the names identified most by Commission members, the final list was narrowed to five names. Based on the number of votes cast on the final list of park names, the name Flagstaff Meadow received the most votes. Moved by Moore and seconded by McMillen to recommend to the City Council the name of Flagstaff Meadow Park for the Regetta Fields development. APIF. Motion carried. B. Group Photo of Park and Recreation Commission Members Because there were two Commission members absent, it was decided by group consensus to postpone the photo of Commission members until the April 11, 2018 meeting. VI. Discussion Items A. 2018 Work Plan Review Chair Johnson reviewed the list of goals and objectives in the work plan. There were two objectives completed since the last Commission meeting. As a result of the presentation tonight and other decisions made, there were additional work plan items completed. Distad will update the 2017 work plan to reflect these accomplishments and will include the updated work plan in the April meeting packet. B. City Parks Tour Distad shared this idea was brought up at the February meeting and so he placed it on the Commission’s agenda as a discussion item. He reviewed that the Commission briefly discussed the possibility of having a parks tour just for Commission members because there is no park tours planned with the City Council or Empire Township’s Park and Recreation Commission. He felt a tour would be beneficial because there are several new members on the Commission who could benefit from seeing the city’s parks, trails and recreational facilities. Commission members agreed and felt it warranted a discussion at the April meeting to see how all Commission members felt about this and a possible date for the tour could be discussed that would allow all Commission members to attend. C. Draft Agenda Items for Joint Meeting with Rambling River Center Advisory Board (RRCAB) Distad shared the RRCAB would like to meet with the Commission on Wednesday, May 9 at 6:00 p.m. The RRCAB shared during its March 12 meeting it was interested in getting a tour of the city’s park, trails and recreational facilities and wanted to discuss this during the joint meeting. Discussion centered on possible items to include on the agenda. The discussed possible topics were as follows:  Introductions  Rambling River Center building tour  Parks tour for both groups  Initiatives both groups are working on  2040 Comprehensive Plan  Rambling River Center’s branding and logo Distad shared he would make the RRCAB aware that the meeting will be held on Wednesday, May 9 at 6:00 p.m. at the Rambling River Center. D. Farmington Youth Baseball Association (FYBA) Presentation Information Request Distad shared with Commission members that he would like to convey to the FYBA organization what information the Commission desires to receive from them during their presentation. The following areas were identified by Commission members that they desired to receive information about:  Organizations structure  Past and current participation numbers  A 5 year plan if they have one  Mission and values statements  Types of improvements they would like to make to the city ballfields and how these improvements would benefit the organization Distad shared he would provide this information to the FYBA, so they could provide this information during their presentation VII. Commission Roundtable Moore: Didn’t have anything to share. McMillen: Didn’t have anything to share. Johnson: Thanked the person who submitted the winning park name. VIII. Staff Report A. 2040 Comprehensive Plan Distad shared the Comprehensive Plan’s Existing and Proposed Parks, Trails and Open Space Plan Map was revised to show future trails aligning with future collector streets. In addition, there were a couple of new future neighborhood park locations added south of the Vermillion River Crossing because this area is identified as a future residential devel opment in the city. B. 2018 Park and Facilities Projects Distad provided a status report on the following project that will be occurring this spring and summer:  Pool demolition  Arena doors replacement  Feely Fields outfield fence replacement on Field #1  Build out of the City Hall space that the United States Department of Agriculture will be leasing from the city  Basketball court surface improvements in Evergreen Knoll Park and Dakota County Estates Park  Fire Station #1 concrete apron removal and replacement C. Bike Pedestrian Plan Shared the Department was notified that it was selected to receive $32,000 in funding from Dakota County’s Statewide Health Improvement Program funding to hire a consultant to lead the city through the development of a bike and pedestrian plan. He stated the city would not receive funding until November 1, 2018 and the plan would be developed and final approval give in the summer of 2019. Dakota County will be sending an agreement form for the City Council to approve. D. May and August Meeting Date Conflicts Shared he is unable to attend the May 9, 2018 and the August 8, 2018 meetings due to scheduling conflicts. He suggested that maybe the Commission could have the joint meeting with the RRCAB on May 9 and not have a regular meeting on this date, or change the date of May’s regular meeting. Johnson suggested the May meeting date should be discussed at the April Commission meeting and see if there are any pressing issues that would require holding the meeting. Distad shared he would still put the meeting packet together for the joint meeting with the RRCAB on May 9, but just wouldn’t be able to attend. He said he would check with other Department staff about attending the joint meeting to take minutes. E. FAA Traffic Control Center Utility Easement Shared staff met with a member of the FAA Traffic Control Center about a future project that will occur on the city parcel located east of the Schmitz-Maki Arena. This will be for an additional 5 foot wide easement that will allow another pipe to be laid, so ground water under the Traffic Control Center can be pumped through this new pipe because there is an issue with the current gravity flow pipe not removing water fast enough, which has caused some water to seep into the lower level of the building. The easement will not interfere with any future ice arena expansion or parking lot construction. He shared this was for informational purposes, so the Commission knew about this before any digging started. He informed the Commission this project will occur this summer. IX. April 11, 2018 Meeting Agenda Items The following items were identified by Commission members for its April 11, 2018 meeting agenda: 1. 2040 Comprehensive Plan 2. 2018 Work Plan review 3. Projects update 4. May meeting discussion 5. Agenda for joint meeting with the RRCAB 6. Farmington Youth Baseball Association’s presentation 7. Fairhill Estate at North Creek development update X. Adjournment Moved by McMillen and seconded by Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:22 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary