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HomeMy WebLinkAbout04.11.18 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the April 11, 2018 Regular Meeting Members Present: Neil Ramdhan, David McMillen, Laurie Suchanek and Dustin Johnson Members Absent: John Moore Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of April 11, 2018 Meeting Agenda Moved by Suchanek and seconded by Ramdhan to approve the amended meeting agenda to include adding discussion item #3 Park Naming Contest. All persons in favor (APIF). Motion carried. III. Approval of March 14, 2018 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations There were no presentations. V. Business Items A. 2019-2023 Park Improvement Fund Capital Improvement Plan (CIP) Distad shared information about what was included in the 5 year CIP plan. He highlighted in 2021 and 2022 there were no projects planned in order to allow the fund balance to build. Then in 2023, improvements in Meadowview Park would occur, since this would be year 20 since the improvements were last completed in Meadowview Park. Moved by McMillen and seconded by Ramdhan to approve the CIP plan as presented. APIF. Motion carried. B. 2019-2028 Schmitz-Maki Arena (Arena) Capital Improvement Plan (CIP) Distad presented a 10 year CIP of improvements to occur at the Arena. The schedule of improvements was based on a facility analysis study that was completed in 2017 of all city buildings. The study assessed the current condition of each building and the likely schedule of improvements that need to be completed on a prioritized basis. He reviewed the prioritized projects for the next few years. Moved by Suchanek and seconded by Ramdhan to approve the CIP plan as presented. APIF. Motion carried. C. Cancel May 9, 2018 Regular Meeting Distad shared he is unavailable to attend the regular meeting and the Commission had some options to consider concerning holding a meeting in May and they included:  Reschedule the meeting to a different date in May  Cancel the meeting  Have the meeting without Distad being present Johnson asked if there were any decisions and/or discussion of items that needed to occur in May. Distad shared there currently isn’t any pressing issues that would require the Commission to make a decision and/or discuss. He also shared that if something surfaced, a special Commission meeting could be called in May. He shared the Commission could still meet jointly with the Rambling River Center Advisory Board (Advisory Board) at 6:00 p.m. and just wouldn’t have their regular meeting after the joint meeting with the Advisory Board. Moved by Suchanek and seconded by Ramdhan to cancel the May 9, 2018 regular meeting. APIF. Motion carried. D. Agenda for Joint Meeting with Advisory Board Commission members discussed the draft agenda items for the joint meeting. Distad shared both the Commission and Advisory Board had input on the agenda. Moved by McMillen and seconded by Suchanek to approve the agenda for the May 9 joint meeting with the Advisory Board with the following order of items:  introductions  park and facility tour locations  share annual work plan and other initiatives  Rambling River Center branding and logo work  Tour of Rambling River Center APIF. Motion carried. VI. Discussion Items A. Park and Facility Tour Locations Distad shared it would be a good for the Commission to have a discussion about what parks and facilities it would like to tour with the Advisory Board, so when this item is discussed during the joint meeting, there is some information that can be shared during the meeting about some possible locations for the parks and facilities tour. The following locations were tentatively identified as an opener for discussion with the Advisory Board during the joint meeting:  Schmitz-Maki Arena  Jim Bell Park and Preserve including showing the new trail signs  Prairieview Park  Evergreen Knoll Park  Regetta Fields park location  Rambling River Park’s Vermillion River Project  Veteran’s Memorial Distad made Commission members aware that a date will also need to be selected for the tour and in past tours have occurred with the City Council on the Commission’s regular meeting date in August. However he shared that he would not be available if the tour is held on the August 8 regular meeting date, so there should be some discussion about picking a different date in August, if the Commission wanted him to participate in the tour. B. 2018 Work Plan Review Chair Johnson reviewed the list of goals and objectives in the work plan. There were ten objectives completed since the last Commission meeting. He also noted there were additional items completed tonight during the meeting that will be reflected in the next work plan update. In addition a suggestion was made to review the work plan to reflect more accurate dates to complete the bike and pedestrian plan. Distad stated he would update the plan to reflect revisions to the dates associated with completing a bike and pedestrian plan. As a result of the presentation tonight and other decisions made, there were additional work plan items completed. Distad will update the 2018 work plan to reflect these accomplishments and will include the updated work plan in the next Commission meeting packet. C. Park Naming Contest McMillen shared he appreciated the feedback from the person who participated in the contest about the disappointment in the park name being selected from a person who lived out of state. As a result he was concerned that prizes from Farmington businesses went to someone who does not live in Farmington and would therefore not be able to use them. Distad shared this matter has been cleared up and that the Mayor reached out to the person and the prizes have been donated to someone who lives in Farmington and is in need of these prizes. Johnson thought it was a good contest and appreciated Suchanek’s efforts to reach out to local businesses and receive over $200 in prizes. While the discussion occurred around whether or not the contest should be only for Farmington residents, Commission members realized it would be difficult to control where the submitted names were received from. No action was taken by the Commission to change the criteria for submitting an entry and it will be discussed again should a park naming contest occur in the future. VII. Commission Roundtable Suchanek: Didn’t have anything to share. McMillen: Asked if there are any plans to build a shelter in Rambling River Park and adjacent to the Veteran’s Memorial. Distad shared this is not in the five year CIP and won’t be built until there are funds to do so and when Rambling River Park is scheduled for the next round of improvements. Ramdhan: Shared he didn’t think he would be able to attend a park and facilities tour if it was held in August. Johnson: Didn’t have anything to share. VIII. Staff Report A. Outdoor Pool Demolition Information was provided about the contractor starting work on demolition of the pool. First areas that are being demolished are the concrete pool decks and concrete pool shell. B. Feely Fields Field #1 Outfield Fence Project Information was shared about the fence project being completed in either mid-August or after October 15. C. Arena Exterior Door Replacement Project Informed was provided about the contractor providing a schedule to have the doors replaced during the turf season in the month of May sometime. D. Basketball Court Surface Improvement Project Shared two bids were received to make surface improvements to the full-court basketball courts in Dakota County Estates Evergreen Knoll Parks. Both bids were under the $10,000.00 budget. Council will be approving a contract. E. Prairie Pines Park Site Improvements Information was provided about park maintenance staff filling, grading and seeding the open play field and it will occur in August and early September. F. Rambling River Center Plaza Information was provided about staff starting to discuss the improvements that would occur over multiple deve lopment phases of the plaza and early discussion about where funding may come from during the phased approach. IX. June 13, 2018 Meeting Agenda Possible Items The following items were identified by Commission members for its June 13, 2018 meeting agenda: 1. 2018 Annual Work Plan review 2. Farmington Youth Baseball Association presentation 3. Park and facilities tour discussion 4. Review meeting with Rambling River Center Advisory Board 5. Schmitz-Maki Arena winter ice season presentation 6. Commission photo X. Adjournment Moved by McMillen and seconded by Ramdhan to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:11 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary