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HomeMy WebLinkAbout10.04.17 Parks and Rec Packet C ity of F armington 430 T hird S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us F armington P arks and Recreation Commission Wednesday, October 4, 2017 7:00 P M City Hall Council Chambers Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove September 13, 2017 Meeting Minutes I V.P r esentations A.F airhill Estate at North C reek Development Park Proposal B.P rograms, F acilities and P arks P resentations V.Business Items A.A pprove Park D edication and Trail R ecommendation Nicolai Addition B.Outdoor P ool V I.Discussion Items A.2017 Annual Work P lan Review B.2018 Annual Work P lan I deas and Topics C.B usiness Partnerships V I I.Commission Roundtable A.C ommission R oundtable F ormat V I I I.S taff Report/Updates A.P rojects and I nf ormational I tems I X .M eeting Agenda Topics A.November 8, 2017 Meeting A genda Topics X .Adjournment "T he Farm ington Parks and R ecreation Advi sory C ommission's m ission i s to advi se and m ake recom m endations to the F armington City Counci l concerning the com prehensi ve pl anning of the City parks, trails, open space, recreation faciliti es and recreation programs." C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Ap p ro ve S ep tember 13, 2017 Meeting Minutes D AT E:O c tober 4, 2017 B AC KG R OUN D Attached are the d raft minutes fro m the S eptemb er 13, 2017 C o mmis s io n meeting. C ommission members are asked to review the minutes and p ro vide at the meeting any c o rrectio ns or ad d itions yo u think sho uld be mad e to the minutes . AT TAC HMENT S : Type Desc rip tion Backup Material Draft September 13, 2017 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the September 13, 2017 Regular Meeting Members Present: John Moore, David McMillen, Laurie Suchanek and Dustin Johnson Members Absent: Hannah Simmons Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of September 13, 2017 Meeting Agenda Moved by McMillen and seconded by Suchanek to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of July 12, 2017 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations None V. Business Items A. Approve 2018 Parks and Recreation Department Fees and Charges Director Distad presented the recommended 2018 fees and charges for the Parks and Recreation Department. He shared the Rambling River Center Advisory Board reviewed and approved a recommendation to the Commission for the Rambling River Center 2018 fees and charges. Commission member Suchanek asked when the fees were last increased. Distad shared the Rambling River Center fees and charges were adjusted last year including revising the membership fees and what is included with the membership fees. Johnson shared there were other park and recreation fees and charges that were increased in 2017. Motion by McMillen and seconded by Suchanek to approve the 2018 park and recreation fees and charges and forward a recommendation to the City Council to adopt the 2018 fees and charges being recommended by the Commission. APIF. Motion carried. B. Fairhill Estate at North Creek Development Park Proposal Director Distad provided information about the development including where public and private parks are located, they types of trails proposed in the development and location of sidewalks. He shared the developer has a vision of creating a rural feel to the development and has included some acreage in the development to allow crop farming to occur . The crops grown are meant to be fruits and/or vegetables, which will allow the crops to go from field to table. Commission members Suchanek shared she was concerned about the residents who live on the west side of the development not having any sidewalks or paved trails to access. Distad shared the developer indicated the residents would be able to walk on either the gravel shoulders or the mowed trails to access the trails and public park. He further shared however the gravel shoulders would also be a place for vehicles to park on, which may cause pedestrians to have to walk in the street to get around parked vehicles. Distad shared the developer was informed about this meeting and expressed an interest in attending to present a proposal to the Commission about the developer’s interest in designing and building the public neighborhood park in the development. The developer would use the park fees the city would normally collect and use these fees to design and build the park. The developer indicated they would like to build the park around a theme, but haven’t worked through yet what the theme may be. Commission members by consensus directed Distad to invite the developer to the next Commission meeting to present their proposal and because there was no proposal given, there was no reason to vote on this item. C. October 4, 2017 Meeting Date Chair Johnson shared that he and Director Distad discussed the possibility of changing the meeting date of the October meeting if the rest of the Commission supported this. By consensus and based on the probable items that will be on the October meeting agenda, it was decided to not change the meeting date. VI. Discussion Items A. Review 2017 Annual Work Plan Chair Johnson reviewed the 2017 Annual Work Plan and identified items completed since the review that occurred at the June meeting. Director Distad shared he would update the document to show which items were completed based on the discussion that occurred and will include the updated document in the next meeting packet. B. Review September 11, 2017 Park Tour with Empire Township Park and Recreation Commission Commission member McMillen thought it was good to see what has been built by Empire Township in its parks and for Empire Township’s Park and Recreation Commission to see what has been built in city parks. Chair Johnson said the discussion during the tour was similar to last year’s meeting, but took on a different feel with being able to see what has been discussed in the past with each other’s park system. There was discussion about if the meeting should occur every year with Empire Township given the size of each entities park system. There seemed to be support for having a meeting with the Empire Township Park and Recreation Commission occur every other year, which means the two groups would not meet in 2018. It was suggested that a tour occur in 2019 as part of the meeting with Empire Township’s Park and Recreation Commission. C. 2018 and 2019 City’s General Fund Preliminary Budget Distad highlighted for Commission members about what was included in the approved Parks and Recreation Department’s 2018 and 2019 preliminary General Fund budget including the preliminary budget showing the outdoor pool being closed. There was considerable discussion about the approved 2018 and 2019 preliminary budgets currently showing the outdoor pool being closed and demolition to occur. The Commission thought Chair Johnson should draft a letter to the City Council about the Commission’s concern with the communication process used to inform them about the outdoor pool closing. The letter would then be presented to the City Council. D. 2040 Dakota County Comprehensive Plan Report Chair Johnson was invited to participate on a task force to talk about Dakota County (County) natural resources and parks. Chair Johnson shared that information gathered from the task force meetings will be used in the updating of the County’s plan. He identified some of the concerns raised about what will occur in the next 20 years included:  loss of more agricultural land  aging population  focus on the County making it a priority to preserve large green spaces for hiking and walking and preserving large water bodies for fishing and boating. E. Business Partnerships Moved by McMillen and seconded by Suchanek to move this item to the October 4, 2017 meeting, since Simmons was not able to attend the meeting. VII. Commission Roundtable Suchanek: Shared she was disappointment about not knowing about the pool being closed in advance of the media coverage. She felt the Commission should have been notified this decision was being considered. Moore: Shared he was also disappointed about the outdoor pool being closed and not knowing about it in advance of the media coverage. He said it was difficult to answer questions from the public about the pool closing because he had no prior knowledge of this. He said he was also disappointed with no long term plan on how to replace this amenity in the community. It will be one less thing that young people and families in the community can do in Farmington. McMillen: Said he agreed with the comments that Moore and Suchanek made. He was disappointed the Commission was not asked for a recommendation about the pool closure, which he felt the Commission should have been able to do per the City Ordinance. He asked if the city will be increasing the park maintenance staff because of the new parks that will be built in the city. H e felt that we can’t keep adding parks and then not add staff to maintain them. Distad shared this would have to be a request of the City Council during the budget process and because these two new parks are not likely to be constructed in the next year, there would be time to make this request. Johnson: Shared he too was concerned about the communication that did not occur with the Commission about the outdoor pool closing after the 2017 season. He was surprised by the media reports. VIII. Staff Report A. Vermillion River Streambank and Habitat Restoration and Trail Project Informed Commission members that progress is being made on the trail construction and the base material has almost entirely being placed. If the weather remains dry, the contractor is planning to pave the trail yet this week and then will complete the restoration work along the edge of the trail, seed this area and then apply an erosion control blanket. If the weather continues to be favorable he thought the trail could be opened up sometime the following week. B. Prairieview Park Informed Commission members the contractor has had to step back from completing the shelter construction because he has had to finish installing playground equipment at several school sites in the metro area. Once he has finished with the playground installations, the contractor will be back to install the metal roof and cupola. This work will hopefully occur by the end of September. C. Upcoming Rambling River Center Fundraising Events Distad shared that a Garage and Jewelry Sale Fundraising event will be held on September 21 and 22. He also shared the annual Waffle Breakfast and Silent Auction fundraising event will occur on Saturday, October 28. IX. October 4, 2017 Meeting Agenda Items The following items were tentatively identified by Commission members for its October, 2017 meeting agenda: 1. Summer ice report 2. Summer programs report 3. Rambling River Center first half report 4. Fairhill Estate at North Creek Park Proposal 5. 2017 Annual Work Plan review 6. Review City Council Presentation 7. Business Partnerships X. Adjournment Moved by Moore and seconded by Suchaneke to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:28 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:F airhill Es tate at North C reek Develo p ment P ark P ro p o s al D AT E:O c tober 4, 2017 B AC KG R OUN D True G ravity Ventures (the Develo p er) is p ropos ing a develo p ment to oc cur in the area s o uthwes t o f the Minnesota Trunk Highway 3 roundabout. T he C ity C ounc il approved a preliminary p lat fo r the d evelopment at its August 17, 2017 meeting. T he C ommiss io n d is cus s ed the d evelopment at its S eptemb er 13, 2017 and provid ed direc tion to staff to invite the Developer to the O cto b er 4, 2017 C o mmis s io n meeting. S taff co ntac ted the Developer ab o ut attending the O c tober 4, 2017 meeting and was info rmed the Developer wo uld attend and make a p res entation ab o ut their p ro p o s al to the C ommis s ion. Includ ed in your pac ket is the preliminary plat of the develo p ment that shows the lo catio ns o f parks , trails , and s id ewalks , whic h the C ommission previous ly received and reviewed at its S eptemb er 13 meeting. At the S ep tember 13 C o mmis s io n meeting d is cus s ion oc curred on private versus p ublic park spac es , trails and s id ewalk c o nnec tions and future street connec tio ns with Emp ire To wns hip. T he develo pment is unique to F armingto n in that it c o ntains a rural feel and look with the way c ertain streets are designed, the amount of o p en s p ace, and an area res erved fo r farming. T he land to b e farmed would b e geared towards c rops that could go potentially from field to tab le such as vegetab les and /or fruits . T he develo per will b e in attend anc e at the meeting to present a proposal for the pub lic neighborho o d park. T he develo per d es ires to design and b uild the p ublic park with a theme. T he develo p er is p ro p o s ing to us e the park fees that wo uld have been c o llected and us ed in the park to design and build the p ark. It wo uld b e staff's recommend ation to appro ve this reques t, but with certain c o nditio ns inc luding: No add itional c ity funds b eyond what would have b een collec ted as p ark fees from the develo p ment s hould b e us ed to build the imp ro vements in the p ark R eq uire a mas ter p lan b e c o mp leted for the pub lic p ark T he C o mmis s io n would be allo wed to provid e inp ut, review and app ro ve the park master plan T he imp ro vements b uilt in the p ark s ho uld meet the Neighborho o d P ark S tand ard s , as much as p o s s ible, the C o mmis s io n id entified and ap p ro ved (a c o p y is attac hed ) All trails in the pub lic p ark area are required to be p aved T he C ommiss io n is being as ked to lis ten to the Develo p er's presentatio n, and as k q uestio ns ab o ut the p ro p o s al pres ented . Becaus e this is a p res entatio n, no ac tion is req uested unles s the C o mmis s io n wishes to make o ne at the meeting. If the C o mmis s io n des ires , it c o uld further d is cus s this reques t at its No vember 8, 2017 meeting and then take ac tion on the reques t b y either approving or not ap p ro ving the reques t. If the p ro p o s al is approved and if there are any c ond itions plac ed on the ap p ro val, then the c o nditio ns would be inc luded in the d evelopment agreement with the Developer that the C ity C ounc il wo uld ap p ro ve at a future d ate. AT TAC HMENT S : Type Desc rip tion Backup Material Park, Trail and Sidewalk Plan Map Backup Material Neighborhood Park Standards Neighborhood Park Standards Vision: Through a public input process, every neighborhood park shall have an approved master plan to guide its development. A neighborhood park should include both passive and active spaces when possible. A neighborhood park is considered the “backbone” of the park system. Size: Minimum 3 acres up to 6 acres Location/Distance from Residents: Serves the population of a neighborhood in a radius up to one half-mile and should be easily accessed. At least one side of the park should have street frontage for visibility purposes. If a major barrier exists to gain safe access to the park, such as crossing a state trunk highway or county state aid highway to access the park, then it may be beneficial to have neighborhood parks located less than a half mile if the facilities and/or amenities cannot be met within a half-mile radius due to a safety barrier. Facilities and/or Amenities : Every neighborhood park should have the following facilities and/or amenities if space allows:  Shelter  Playground Equipment (separate play structures for children ages 2-5 years and 5-12 years)  Sport Court such as basketball, volleyball, and/or tennis  Ballfield  Waste Containers  Grills  Bike Rack  Benches  Open green space/playfield  Trail and/or sidewalk connections  Pet waste station  Trees  Signage  Landscaping C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:P ro grams, F ac ilities and P arks P resentatio ns D AT E:O c tober 4, 2017 B AC KG R OUN D R ecreatio n S up ervis or Missie Ko hlbec k, R ec reatio n S upervis o r Ryan Hayes and P arks and F acilities S upervis o r Jeremy P ire will be in attendance to pres ent informatio n ab o ut p ro grams , fac ilities and p arks. T he order o f p res entations will oc cur as fo llows : R ambling R iver C enter six month review S ummer rec reation programs O utdoo r pool p artic ip ation and operations S ummer ic e participatio n and o p eratio ns Includ ed in the meeting pac ket are s ummary rep o rts fo r eac h o f areas b eing p res ented . C o mmis s io n memb ers are as ked to review the attac hed reports and then after the p res entatio ns are made, ask ques tions they may have ab o ut the informatio n that was provid ed . AT TAC HMENT S : Type Desc rip tion Backup Material Rambling River Center Six Month Membership and Participation Report Backup Material RRC CDBG FSP First Quarter Report Backup Material RRC CDBG FSP Second Quarter Report Backup Material Summer Recreation Program Report Backup Material Outdoor Pool Report Backup Material Summer Ice Report Rambling River center is committed to providing quality programs and services, while encouraging the involvement of adults over age 50 in the community. 2017 Membership Month 2017 Membership Paid by Month 2017 New not Renewal 2016 Membership Paid by Month 2016 New not Renewal January 176 18 162 5 February 36 6 30 5 March 53 10 53 5 April 25 9 37 11 May 14 3 13 1 June 5 3 5 2 Total 309 49 300 29 Current membership count including memberships not yet expired in 2017 June 2017 June 2016 June 2015 Current Membership thru Second Quarter 327 346 387 2017 Participation Numbers Month 2017 2016 2015 January 1058 1101 February 1217 1128 March 1362 1154 April 1829 1202 May 1368 1047 June 1200 1398 Total 8034 7030 7126 Dakota County CDBG Reporting Form (Quarterly) Date: April 17, 2017 Months Covered: January-March 2017 From: City/Township of City of Farmington Activity Name/Fiscal Year(s): Public Service – Senior Center (FY2016) Did you have any progress with this CDBG Activity during this reporting period ____ Yes ____ No 1. Describe progress, completed activities, or reasons for the lack of progress during this period. The Rambling River Center is utilizing the funds for scholarships to be used for membership and program fees. Those over age 62 are not being required to fill out income verification. Those between the ages of 50 and 62 wanting to participate in Rambling River Center programming must indicate income levels. This has allowed people to participate in a wide variety of programming from water aerobics and yoga to social outings to becoming a member of our center. 2. Identify any problems or concerns related to this activity. The following chart is for DIRECT BENENFIT ACTIVITIES (housing or public service activities). Please report the demographic information of those served during the dates of service listed above. If you are reporting a HOUSING activity, please report in number of HOUSEHOLDS. If you are reporting a PUBLIC SERVICE activity, please report in number of PEOPLE. Also include Page 2 if you are using CDBG for a “Senior Public Service” activity. DO NOT COMBINE DATA FROM MORE THAN ONE ACTIVITY OR SERVICE DATES DEMOGRAPHICS Ethnicity Income Level Race Hispanic Non- Hispanic Very Low (0-30%) Low (31-50%) Moderate (51-80%) Over L/M (81% +) White 110 110 Black/African American Black/African American & White Asian Asian & White American Indian or Alaskan Native American Indian/Alaskan & White American Indian/Alaskan & Black Native Hawaiian/Other Pacific Islander Other TOTALS (Ethnicity = Income Level) 110 110 Number of Female-headed Households = 55 Percent as Low/Mod Income = 100% Prepared by: Reviewed by: Missie Kohlbeck Subrecipient Staff CDA Staff Dakota County CDBG Reporting Form (Quarterly) Page 2 of 2 TO BE COMPLETED FOR SENIOR PUBLIC SERVICE ACTIVITIES ONLY Date: April 117.2017 Months Covered: January-March 2017 From: City/Township of Farmington Activity Name: Rambling River Center Financial Support Program CDBG Fiscal Year: (FY 2016) Total number of program participants: 110 Number of people age 62+: 110 Percent: 100% Total number of households participating: 94 Number of households with at least one person age 62+: 94 Percent: 110% Dakota County CDBG Reporting Form (Quarterly) Date: July 18, 2017 Months Covered: April – June 2017 From: City/Township of City of Farmington Activity Name/Fiscal Year(s): Public Service – Senior Center (FY2016) Did you have any progress with this CDBG Activity during this reporting period ____ Yes ____ No 1. Describe progress, completed activities, or reasons for the lack of progress during this period. The Rambling River Center is utilizing the funds for scholarships to be used for membership and program fees. Those over age 62 are not being required to fill out income verification. Those between the ages of 50 and 62 wanting to participate in Rambling River Center programming must indicate income levels. This has allowed people to participate in a wide variety of programming from water aerobics and yoga to social outings to becoming a member of our center. 2. Identify any problems or concerns related to this activity. The following chart is for DIRECT BENENFIT ACTIVITIES (housing or public service activities). Please report the demographic information of those served during the dates of service listed above. If you are reporting a HOUSING activity, please report in number of HOUSEHOLDS. If you are reporting a PUBLIC SERVICE activity, please report in number of PEOPLE. Also include Page 2 if you are using CDBG for a “Senior Public Service” activity. DO NOT COMBINE DATA FROM MORE THAN ONE ACTIVITY OR SERVICE DATES DEMOGRAPHICS Ethnicity Income Level Race Hispanic Non- Hispanic Very Low (0-30%) Low (31-50%) Moderate (51-80%) Over L/M (81% +) White 32 32 Black/African American Black/African American & White Asian Asian & White American Indian or Alaskan Native American Indian/Alaskan & White American Indian/Alaskan & Black Native Hawaiian/Other Pacific Islander Other TOTALS (Ethnicity = Income Level) 32 32 Number of Female-headed Households = 17 Percent as Low/Mod Income = 100% Prepared by: Reviewed by: Missie Kohlbeck Subrecipient Staff CDA Staff Dakota County CDBG Reporting Form (Quarterly) Page 2 of 2 TO BE COMPLETED FOR SENIOR PUBLIC SERVICE ACTIVITIES ONLY Date: July 18, 2017 Months Covered: January-March 2017 From: City/Township of Farmington Activity Name: Rambling River Center Financial Support Program CDBG Fiscal Year: (FY 2016) Total number of program participants: 32 Number of people age 62+: 32 Percent: 100% Total number of households participating: 27 Number of households with at least one person age 62+: 27 Percent: 110% 2015-2017 Summer Recreation Program Attendance Report Program Fee Based Youth, Adult & Family 2017 2016 2015 Comments Footfire Soccer x Youth 155 187 200 Tiger T-ball x Youth 207 214 226 Moved to Fgtn Preserve Golf x Youth 34 68 55 New golf pro in 2015 Amazing Athletes x Youth NA 40 14 Tennis x Youth 42 45 59 Work has begun with new HS coach to improve 2017 Volleyball Camp x Youth 38 47 23 Tiger Sumer BB Camp x Youth 0 37 33 Cancelled due to low registration Flag Football Camp x Youth 26 41 16 Skateboard Camp x Youth 2 3 3 @ Rosemount with Lakeville Little Princess Party x Youth 8 17 0 Summer Park Adventures x Youth 33 Frozen Camp x Youth NA 6 15 Dino Diggers x Youth NA 8 15 Men’s Softball x Adult 16 16 16 Participating in Task Force to maintain/ increase play Mixed Softball x Adult 5 9 9 Puppet Wagon free Youth 1272 787 579 More shows offered with new themes Geocaching Event Empire & Dakota Co. Family 24 families 35 families 28 families Free Dew Days survey gave great info. 2017 Dew Run 1 and 4 mile only x All 301 373 357 Concerts in the Park Business Sponsors Family 175, 90, 100, 200 200, 90,75, 200 200,175, 100, 45 H signs purchased for 2017 season Movies in the Park Business Sponsors Family 90 & 175 450 230 (1 movie) North Creek Park added as a second site instead of Rambling River Park Party on the Knoll free Family 250 250 Men’s Softball Tourney Included in league fee Adult 11 Teams 12 teams 14 teams 16 teams in league no additional costs Flag Football League X Youth 284 238 223 Growth at older age, 7 on 7 2015-2017 Outdoor Pool Attendance Comparison Report Year Paid Admission Punch Card Admissions Subtotal Open Swim Number of Private Rentals Private Rental Total Attendance Group Swim Lessons Private Swim Lessons Event Aqua Zumba Water Aerobics Total Attendance Days Open Days Closed Dates Open Avg. Daily Attendance 2015 4,784 3,140 7,924 14 771 206 20 280 NA 46 9,247 69 6 June 10 - Aug 23 134 2016 5,422 2,110 7,532 9 504 181 17 *242 **17 74 8,567 63 5 June 15 - Aug 21 136 2017 4,412 1,890 6,302 4 200 ***127 9 226 70 92 7,026 61 7 June 14-Aug 20 115 NA = Not Applicable or Not Available * New Elementary Event added beginning in 2016 ** Aqua Zumba Class new in 2016 *** Number of total swim lesson classes offered was reduced by 33% due to lack of certified Water Safety Instructors 2015-2017 Summer Ice Report Estimated Expenses 2015 2016 2017 Aug-16 17-Aug Personnel Services 16,483 14,813 11,361 1,589 2,100 Equipment and Building Supplies 975 187 286 0 131 Electric 9,169 8,859 9,901 5,645 5,514 Natural Gas 1,170 1,174 1,102 879 901 Municipal Services 774 837 501 0 0 Fuel 355 0 0 0 0 Programming Expenses 0 0 303 0 169 Mileage 0 0 0 0 0 Sub-Total Expenses 28,926 25,869 25,471 8,112 8,815 5% Contingency for Repairs 681 1,292 0 Total Expenses 29,607 27,161 25,471 8,112 8,815 Estimated Revenues Ice rental 33,382 25,657 23,495 7,395 8,265 Lessons 2,307 3,048 1,819 0 435 Open Skate 139 215 213 231 0 Skate Rental 31 77 121 7 34 Skate Sharp 160 134 125 42 63 Tape,mouth guards, laces 98 74 35 40 55 Miscellaneous 0 41 110 70 32 Total Revenue 36,117 29,246 25,918 7,785 8,884 Difference 6,510 2,084 447 (327)69 C ity of F arm ington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Ap p ro ve P ark Ded ication and Trail R ecommend ation Nic olai Additio n D AT E:O c tober 4, 2017 B AC KG R OUN D Dave Nicolai has s ub mitted a p reliminary and final p lat fo r the Nicolai Addition develo p ment. T he p ro p os ed d evelopment is lo c ated on the north s id e of 225th S treet West and wes t o f C amb rian Way. T he d evelopment abuts the exis ting Exec utive Es tates d evelopment. A map has b een inc luded in the meeting p acket s howing the loc ation of the develo p ment. T he proposed develo p ment is 2.5 acres in s ize and has a dens ity of 2.4 units per acre. T his means per the fo rmula fo und in the P ark Dedic ation O rd inanc e, the develo p ment wo uld be req uired to d ed icate 11% of the 2.5 acres o r .275 ac res of p ark land. G iven that P rairie P ines P ark is loc ated les s than a half mile in the Exec utive Es tates d evelopment, staff is reco mmending to the C ommission to ac c ep t cash in lieu of land to s atisfy the p ark dedic ation requirement. T he amount of cash rec eived in lieu of land will b e determined by multip lying the .275 ac res of p ark land req uired to be d ed icated by the ap prais ed p er ac re value o f land in the d evelopment. T he d eveloper will need to provid e an appraisal to the c ity showing what the ap p rais ed value is per acre in this d evelopment. T here is als o an attachment sho wing the add ition of a new s hort trail c o nstruc tio n s taff is recommend ing to have the d evelo p er c o mp lete s o an exis ting trail that c urrently terminates wes t of the develo p ment on the north s id e of 225th S treet will connec t to a trail that currently exists on the eas t s ide o f C ambrian Way. T he C ommiss io n is being as ked to recommend ap p ro val o f the p reliminary and final p lat o n the c o ndition that cash in lieu b e given ins tead o f park land in o rd er to satis fy the park ded ic atio n req uirement and trail cons tructio n be c ompleted on the north s ide o f 225th S treet in o rd er to c omplete a gap in a trail c o nnection. AT TAC HMENT S : Type Desc rip tion Backup Material Nicolai Addition Location Map Backup Material Proposed Trail Connection Map Nicolai Addition Location Map Property Information Se pte mber 21, 2017 0 225 450112.5 ft 0 60 12030 m 1:2,400 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:O utdoor P o o l D AT E:O c tober 4, 2017 B AC KG R OUN D C o mmis s io n members s hould c o ntinue to have a d is cus s io n ab o ut the city's O utd o o r P ool. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:2017 Annual Work P lan R eview D AT E:O c tober 4, 2017 B AC KG R OUN D T he 2017 Wo rk P lan is attac hed and has b een up d ated to s how items that have been c o mp leted, or are in the p ro cess o f being c o mp leted s inc e the las t C ommis s ion meeting and are s ho wn in bold red . Items that have b een completed entirely are sho wn in bold blac k. C ommission members s ho uld come to the meeting to review the wo rk p lan, identify any further items c o mp leted and then d is cus s o ther wo rk p lan items it would like to work o n fo r future meetings . AT TAC HMENT S : Type Desc rip tion Backup Material Updated 2017 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2017 WORK PLAN Goal #1: Meet with the City Council at least once in 2017. 1. By April 1, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. The Commission identified August 9, 2017 as a possible date to have a parks and facilities tour with the City Council and the City Council is planning to attend the tour . 2. By June 1, develop and recommend to City Council a long-term funding plan for park improvement fund. Status: Completed. 3. By October 1, the Commission will have had a work session with the City Council and discussed during the workshop the long term funding plan for the park improvement fund and any other agenda topics identified. Status: Completed. The Commission conducted a park and facilities tour with the City Council on August 9, 2017, but did not hold a formal work session during this time to discuss a long term funding plan for the park improvement fund. The City Council has included funding for the park improvement fund in the 2018 preliminary budget. Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects to be completed in 2018. 1. By April 1, the Commission will have discussed and identified a list of 2018 improvement projects to be completed in park, trails and recreational facilities. Status: Completed. The Commission discussed at its April 12 meeting a list of possible projects for the next five years along with a long term financial plan for the Park Improvement Fund. 2. By May 1, the Commission will have discussed and identify possible funding sources for the 2018 improvement projects. Status: Completed. Approved a five year CIP plan for the Park Improvement Fund showing projects to be completed in the next five years if funding in the Park Improvement fund is sufficient to complete the projects. 3. By September 1, the Commission will have met with the City Council to discuss the 2018 improvement projects and how the project(s) may be funded. Status: Completed. During the parks and facilities tour, the Commission and City Council toured Prairie Pines Park and talked about the plan to do grading and site improvements in 2018 and then make some or all of the capital improvements in 2019, if funding allows this to happen. 4. By September 15, at least one of the projects recommended for funding in 2018 will be included in the approved 2018 preliminary budget. Status: Completed. Funding for grading and site improvements in Prairie Pines Park was approved as part of the 2018 preliminary budget being approved by the City Council at its September 5, 2017 meeting. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. Status: Completed. At the April 12 meeting the Commission reviewed and selected two possible dates in September to have a tour of township and city parks, facilities and trails with the ETPRC. Staff will follow up to see if the ETPRC is interested in doing the tour on one of the two dates selected. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. Status: Completed. The ETPRC approved having a parks tour with the Commission on Monday, September 11, 2017 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A tour of parks and facilities has been approved, which will serve as discussion topics during the meeting in September. 4. By October 1, a meeting will have been held with ETPRC. Status: Completed. A park and facilities tour occurred on September 11, 2017 that included touring both Empire Township and city of Farmington parks and facilities. Goal #4: Participate in the process of making improvements in Prairieview Park. 1. By January 11, the Commission will have approved the improvements to be completed. Status: Completed. Improvements identified included adding new playground equipment, constructing a shelter, and constructing a basketball court. 2. By March 1, the RFP specifications for new playground equipment, a new picnic shelter and a basketball court will have been reviewed and approved. Status: Completed. RFP was reviewed and mailed to installation contractors and vendors. 3. By April 15, the Commission will have reviewed playground equipment, picnic shelter and basketball court proposals and made a recommendation to the City Council on the purchase and construction of these improvements. Status: Completed. Commission reviewed and submitted recommendations for playground equipment and park shelter to the City Council. 4. By May 15, the City Council will have approved the purchase and labor for the construction of the improvements. Status: Completed. City Council approved playground equipment and park shelter purchase and labor at its March 20 meeting. 5. By October 30, construction of improvements will be completed and a ribbon cutting will have occurred. Status: Completed. A ribbon cutting for the playground equipment occurred during the September 11, 2017 parks and facilities tour with the Empire Township Park and Recreation Commission. Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. 1. By March 1, the Commission will have received a presentation by professional staff members of the Department’s 2016 Annual Report. Status: Completed. Annual report was presented at the March 8 Commission meeting. Recreation Supervisor Missie Kohlbeck and Park and Recreation Director Randy Distad presented the annual report. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s ice season. Status: Completed. Jeremy Pire presented the report at the May 17, 2017 meeting. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #6: Work with City staff on the city’s 2040 Comprehensive Plan Parks, Recreation and Open Space Systems Plan Update. 1. Develop an outline for the Parks, Recreation and Open Space Chapter in the City’s Comprehensive Plan that can be used as the framework for the city’s 2040 comprehensive plan. Status: Completed. At the April 12 meeting, Commission reviewed the 2030 Comprehensive Plan and provided direction to staff to use the 2030 Comprehensive Plan framework during the process of creating the 2040 Comprehensive Plan. 2. Assess and prioritize outdoor athletic field needs by May 1. 3. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP by June 1. Status: Completed. CIP was approved by the Commission at the May 17, 2017 meeting and will be incorporated into the 2040 Comprehensive Plan. 4. Through the assistance of the Parks and Recreation Department staff create a five year Capital Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1. 5. Analyze and determine possible future dedicated funding sources for parks and trail development or redevelopment by July 1. 6. Analyze and determine future direction for the city’s recreational facilities by October 1. 7. Complete Park, Recreation and Open Space Chapter by December 31. Goal #7: Participate in the master planning process for Marigold and Prairie Pines Parks 1. Work with staff and consultant to provide a public input meeting in order to receive community input on the development of the Prairie Pines park master plan by January 31. Status: Completed. Chair Dustin Johnson attended the public open house held on January 12, 2017 and there were 15 residents who attended and provided input on the initial draft master plan. Additional public input was received at the January 28, 2017 Community Expo. 2. At one of its meetings receive a presentation from staff and consultant on draft master plans for Marigold Park and Prairie Pines Park, allow public input on the draft during the meeting and then forward recommended master plans for both parks to the City Council by February 28. Status: Completed. A presentation was made on the Marigold Park and Prairie Pines Park master plans to the Commission at its February 8, 2017 meeting and a recommendation was forwarded to the City Council to approve the master plans for both parks. 3. City Council will review the recommended master plans, allow additional public input and then approve the master plans by March 31. Status: Completed. A presentation was made to the City Council at its March 6, 2017 meeting. The City Council approved both master plans after the presentations were made and additional input was given by the City Council. Goal #8: Work with Park and Recreation Department staff to explore offering a program and/or event in different parks. 1. By May 1, 2017 solicit Farmington service organizations about their interest in offering a special event and/or program in a city park in order to expand programs and events in the parks. Status: Completed. It was suggested to hold an event in North Creek Park. 2. By June 1, and after discussing possible opportunities and obstacles, determine at least one possible program and/or event that could be held in a different location in 2018 from where it is usually held. Status: Completed. A movie was held in North Creek Park on September 9, 2017, which resulted in two movies being offered in 2017 in two different neighborhood parks. 3. By December 31, staff will develop a plan and review it with the Commission about the program and/or event that will be held in a different location in 2018, so it can be advertised in the City News and Recreation Guide. Goal #9: Initiate a trail wayfinding signage program. 1. Determine and approve initial trail loop locations for signage program by January 31. Status: Completed. Review was completed at the January 11, 2017 meeting and three trail loops were discussed and approved to move forward with completing a trail signage program. 2. Work with company in the design and graphics of a trail sign that can be installed at trail heads by April 30. Status: Completed. Vacker Signs, Inc. and staff have worked through a final design and graphic concepts for the three trails loops. 3. Work with city staff on the installation of the new wayfinding signage in the locations determined in the parks by July 31. Status: Partially completed. Wayfinding signage has been ordered and installation will likely occur in the fall of 2017. 4. Hold a ribbon cutting of new trail signs by September 1. 5. Work with the Heritage Preservation Commission to incorporate wayfinding signage program for historical properties in the city by September 1. Status: Not completed. The HPC is no longer an active city Commission C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:2018 Annual Work P lan Ideas and Topic s D AT E:O c tober 4, 2017 B AC KG R OUN D C o mmis s io n members s hould begin to s tart b rains to rming ideas and topic s to c ons id er for its 2018 wo rk p lan. T his may or may not includ e items in the 2017 work plan that were not able to b e c o mp leted and the C o mmis s io n wo uld like to carry forward to the 2018 work plan. In the p as t, the Dec emb er meeting has been s p ent refining a d raft work plan with final ap p ro val o f the work p lan o cc urring in January. C ommission memb ers are as ked to come to the meeting with p o s s ib le items that could be inc lud ed in the C o mmis s io n’s 2018 work plan. If work plan items are identified at this meeting and at the November 8 meeting, then staff c an begin to p rep are an early draft of the 2018 wo rk p lan fo r the December 13 meeting. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Bus iness P artners hips D AT E:O c tober 4, 2017 B AC KG R OUN D T his item was mo ved fro m the S ep tember 13, 2017 to the O cto b er 4, 2017 C o mmis s io n meeting fo r further d is cus s io n due to wanting all C o mmis s io n members in attendance d uring this d is cus s io n. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:C o mmis s io n R o und tab le F ormat D AT E:O c tober 4, 2017 B AC KG R OUN D T he R oundtable p o rtion of the agenda allo ws C ommis sion members to s hare info rmation, make anno uncements or as k q uestio ns o f staff abo ut items no t o n the agenda. T his item is for informatio nal p urposes o nly and no fo rmal dec is io ns can b e made d uring the C ommissio n's ro und table. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:P ro jects and Informational Items D AT E:O c tober 4, 2017 B AC KG R OUN D S taff will p rovid e info rmation at the meeting to C ommission members ab out the following items : R ambling R iver P ark Vermillio n R iver S tab ilization and Trail P ro ject P rairieview P ark Improvements R ambling R iver C enter R oof R ep lacement P rojec t C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:No vember 8, 2017 Meeting Agenda Topic s D AT E:O c tober 4, 2017 B AC KG R OUN D T he following are pos s ible agend a to p ics for the C ommission to c o nsider for its No vember 8, 2017 meeting: 2017 Work P lan R eview 2018 Wo rk p lan id eas 2040 C o mp rehens ive P lan C o mmis s io n members s hould c o me prepared to identify other items fo r the agenda.