HomeMy WebLinkAbout01.11.17 Parks and Rec Packet
City of Farmington
430 Third S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
Farmington Parks and Recreation Commission
Wednesday, January 11, 2017
7:00 p.m. Farmington City Hall Council Chambers
Agenda
I.Call M eeting to Order
II.Approve M eeting Agenda
III.Approve M eeting M inutes
A.Approve November 9, 2016 Meeting Minutes with Empire Township's Park and
Recreation Commission
B.Approve October 12, 2016 Meeting Minutes
IV.Presentations
A.Recognition of Service to Commission Mike Haley and Rob Carpentier
V.Business Items
A.Approve 2016 Meeting Attendance Report
B.Approve 2016 Annual W ork Plan Completion
C.Prairie Pines Park Master Plan Public Meeting Liaison
D.Prairieview Park I mprovements
VI.Discussion Items
A.Trail Signage Map
B.Trails and Sidewalk Snow Removal Map Revisions
C.Review Meeting with Empire Park and Recreation Commission
D.Draft 2017 Annual Work Plan
VII.Commission Roundtable
A.Commission Roundtable Format
VIII.Staff Report/Updates
A.Staff Updates
IX.M eeting Agenda Topics
A.February 8, 2017 Meeting Agenda Topics
X.Adjournment
"The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake
recom m endations to the Farm ington City Council concerning the com prehensive planning of the City
parks, trails, open space, recreation faciliti es and recreation programs."
City of Farmington
430 T hird Street
Farmingto n, Minnesota
651.280.6800 - Fax 651.280.6899
www.c i.farmington.mn.us
TO:F armington Parks and R ec reatio n Commission Memb ers
FROM:Randy Dis tad, Parks and R ecreatio n Direc tor
SUBJECT:Ap p ro ve Novemb er 9, 2016 Meeting Minutes with Emp ire To wns hip's Park and
Recreatio n Commissio n
DATE:January 11, 2017
BACKGROUND
Attac hed are the draft minutes from the No vemb er 9, 2016 meeting with Empire Township P ark and
Rec reation Commis s ion. Co mmis s io n members are as ked to review the minutes and p ro vide at the meeting
any c o rrections or ad d itions that sho uld b e mad e to the meeting minutes.
ATTACHMENT S:
Type Des criptio n
Exhibit Meeting Minutes
City of Farmington and Empire Township Park and Recreation Commission Meeting Minutes
7:00 P.M. November 9, 2016 at Farmington City Hall
Farmington PRC Attendance: David McMillen, Dustin Johnson, and John Moore
Empire PRC Attendance: Kaye Mortimer, Mike Carey, Duane Snesrud, Joy Bestor and Josh
Lindgren
Staff Attendance: Empire Township Deputy Clerk Treasurer, Denise Williams and Farmington
Parks and Recreation Director Randy Distad
Agenda items discussed included:
1. Recreational Facilities Referendum
• Results of the referendum were shared showing there were 581 more no votes than yes
votes for question #1 resulting in both ballot question failing
• The City Council and Park and Recreation Commission will have to process the results first
before any decision is made about a future recreational facilities referendum being held
again
• The pool and arena will continue to be operated as they have been in the past
2. Swim Bus Program
• Information about the number of Empire Township residents riding the bus to the city’s
outdoor pool from the pick-up locations at Sachs Park, Town Hall Park and Stelzel Field
locations was provided and it was shared that Sachs Park in Empire Township provides the
most riders of all city and township pick up locations this past summer
• Stelzel Field stop was added this year but there were only a few residents who rode the
bus from this stop and this will be offered again as a stop despite the low ridership with a
concentrated effort by both the city and township to promote this stop to township
residents through social media
• The township would like to offer the same three Swim Bus pick up locations in 2017
3. Music and Entertainment in the Parks
• Information was shared about the type of entertainment that is offered
• The city and township will make an effort to coordinate the entertainment, so there isn’t
duplication of providing the same entertainers during the summer
• Most of the performances the township has scheduled have been the same for many years
and they are looking to make some changes in 2017 to provide some new entertainment
acts
4. Stelzel Field Usage
• Farmington Girls Fastpitch Association (FGFA) and Farmington Youth Baseball Association
continue to be the primary users and the fields are heavily scheduled
• FGFA hosts several weekend tournaments during the summer and fall
• Rental fee of $20 per field per day has been implemented
• FGFA pays a per participant fee because they have been paying for and making
investments in the fields
5. Empire Township’s Disc Golf Course
• Was created in collaboration with an avid disc golf course designer who helped Township
staff lay out the course and design and construct the tee boxes at no cost to the Township
• Township purchased the disc golf baskets and did all course construction
• Since the course has opened, it has seen a lot of play
6. Current and Future Program Collaboration/Partnerships
• The township would like to continue to have the city provide the puppet wagon
performances, Swim Bus program and the Summer Playground Adventure (SPA) program in
2017
• The township and the city will continue to look for opportunities to collaborate and
partner on programs that benefit residents from both the township and city
7. Recent Park and Trail Projects
• The city shared information about the Troy Hill playground improvement project being
completed
• The city shared about the trail maintenance that was completed this year and Empire
Township noted that while they haven’t done trail maintenance for a few years, they
have requested to the Board of Supervisors that trail maintenance occur on their trail
system because some trails are in a high need of maintenance work
8. Miscellaneous Items
• Discussion on The Orchards at Fairhill Development concept plan occurred and there were
parks and trails identified in the early concept plan for the development for a proposed
approximate 175 residential homes
• Both Commissions favored having a driving parks tour sometime in late August to early
September 2017, so both Commissions could see some of the parks and trails in the
respective communities and the city would be able to provide a bus and drive for the tour
The meeting adjourned at 7:50 p.m.
Submitted by
Randy Distad
Parks and Recreation Director and Recording Secretary
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Approve Oc tober 12, 2016 Meeting Minutes
DATE:January 11, 2017
BACKGROUND
Attac hed are the draft minutes from the Oc to b er 12, 2016 Commission meeting. Commission members are
as ked to review the minutes and provid e at the meeting any correc tions or additio ns you think s hould be
mad e to the minutes .
ATTACHMENT S:
Type Des criptio n
Exhibit Meeting Minutes
Farmington Parks and Recreation Advisory Commission
Minutes from the October 12, 2016 Regular Meeting
Members Present: David McMillen, Mike Haley, Dustin Johnson, John Moore, and Rob Carpentier
Members Absent:
Other’s Present: Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director, Randy Distad
I. Call Meeting To Order
Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of October 12, 2016 Meeting Agenda
Moved by Commissioner Carpentier and seconded by Commissioner Johnson to approve the meeting agenda. All persons
in favor (APIF). Motion carried.
III. Approval of September 14, 2016 Regular Meeting Minutes
Meeting minutes were approved with no corrections.
IV. Presentations
Following presentation were provided to the Commission:
• Recreation Supervisor Kohlbeck presented information about the summer recreation programs that she facilitated.
• Director Distad presented information about the summer recreation programs that Recreation Supervisor Nicole
Gorman facilitated.
• Director Distad presented information about Schmitz-Maki Arena’s summer ice activities.
• Director Distad presented information about the Outdoor Pool season.
V. Business Items
A. Jim Bell Park and Preserve Map of Trail Loops and Signage
Director Distad shared with Commission members a proposed draft trail signage program he has been working on with
the Dakota County GIS staff and asked for Commission feedback. Following input was given by Commission members:
• Use all of the trails shown in the draft
• Don’t move forward with the trail signage program until after the November election because there may be
additional trails in Jim Bell Park and Preserve that would result in the map needing to be updated
• Don’t use aerial map but instead use the background color map that was created as it is much clearer and more
easily understood
It was determined by Commission consensus that nothing would be done with the trail signage map until after the
November election results were known.
B. Finalize Details for Meeting with Empire Township Park and Recreation Commission
Director Distad shared that he received communication from a member of the Empire Township Park and Recreation
Commission that they were okay with the agenda as proposed. There was some discussion about whether or not to have
any refreshments for the meeting. Director Distad shared he would see if he could provide some refreshments and treats
for the meeting.
VI. Discussion Items
A. Review October 12, 2016 Referendum Public Information Meeting
Director Distad shared there were a total of six people who attended the October 12, 2016 public information meeting that
was held at the Rambling River Center. He provided the following information about comments made and questions
asked during the meeting:
• A concern was raised that not only did residents have to pay for the new facilities, but they were also being asked
to pay increased taxes to cover operational costs that would not be covered from fees and charges to use the
facilities
• There was a question asked if resident and non-resident user fees would be created
• A comment was made about the city needing these facilities
• A question was asked about what happens if the bids come in over the amount provided and what would the city
do to make up this difference or would they limit construction
Distad shared that he felt the meeting was positive and good questions and comments were shared during the public
presentation.
Commission members asked that a quorum notice be provided for the October 19 and 26 public information meetings
because there may be 3 or more members in attendance at both of these meetings.
B. Review October 10, 2016 Work Session Meeting with City Council
Chair McMillen thought the meeting was good. He felt the discussion about funding the park improvement fund was
good. It provided some thought about a possible future funding direction for this fund. He felt the discussion on the
upcoming referendum was also helpful.
Johnson shared he felt it was a good discussion not only on the possible funding plan for future park improvements, but
also what has been completed with available funds. He shared the information provided about what improvements have
not been completed due to lack of funding was an eye opener for him.
C. 2016 Annual Work Plan Review
Chair McMillen reviewed with Commission members the work plan. The work plan was updated to show items that were
completed since the last work plan review occurred.
D. 2017 Annual Work Plan Ideas
Commission members identified the following possible items to be included in the draft 2017 Annual Work Plan
• City Council park tour
• Meeting with Empire Township Park and Recreation Commission
• Long-term funding plan for Park Improvement Fund
• HPC signage program
• Staff presentations
• 2040 Park and Recreation Chapter of the Comprehensive Plan Update
• Explore concerts and movies offered in different locations
• Prairieview Park improvements
• Master planning Marigold and Prairie Pines Park
• Referendum plan
E. Commission Member Terms Expiring
Two Commission member terms are expiring on January 31, 2017. Commission member Mike Haley stated he will not
be applying for reappointment. Commission member Rob Carpentier stated he will be applying for reappointment.
Director Distad shared the city has an application period in December for board and commission appointments. Current
serving members receive notice in the mail that their term is expiring and are notified about the application process to be
reappointed. The city also solicits board and commission applications by advertising in the local papers and on the city’s
website. He shared Commission members should encourage residents who might be good applicants for the Park and
Recreation Commission to submit an application.
VII. Commission Roundtable
Johnson: Didn’t have anything to share.
Carpentier: Didn’t have anything to share.
Moore: Didn’t have anything to share.
Haley: Didn’t have anything to share.
McMillen: Reminded Commission members about the October 22, 2016 Waffle Breakfast/Silent Auction/Bake Sale
fundraiser for the Rambling River Center. Breakfast is from 8:30 a.m. to Noon. Cost is $7.00 for advance ticket purchase
and $9.00 at the door. Children ages 5 and under are free.
VIII. Staff Report
Director Distad provided an update on the following:
1. Schmitz-Maki Arena has started its winter ice portion of operations
2. North Creek Park old hockey rink boards have been removed and staff has installed all of the new boards for the rink.
It is now ready for the outdoor rink season.
3. Made Commission members aware the City Council discussed at its October 10, 2017 work session the 2017 Fees and
Charges for the Parks and Recreation Department that the Commission had reviewed and recommended for approval.
No changes were made to the recommended fees and charges. The City Council will be approving them at their
October 17, 2016 meeting.
IX. December 14, 2016 Meeting Agenda Items
The following item was identified by Commission members for its next meeting agenda:
1. Holiday pot luck
2. Empire Township Park and Recreation Commission meeting review
3. Recreational Facilities Referendum review
4. 2016 Work Plan Review
5. 2017 draft Work Plan
6. Long term financing plan for Park Improvement Fund
7. Policy park dedication cash in lieu use
X. Adjournment
Moved by Commissioner Haley and seconded by Commissioner Moore to adjourn the meeting. APIF. Motion carried.
The meeting was adjourned at 8:37 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
City of Farmington
430 T hird Street
Farmingto n, Minnesota
651.280.6800 - Fax 651.280.6899
www.c i.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Rec o gnition of Service to C o mmis s io n Mike Haley and Rob Carpentier
DATE:January 11, 2017
BACKGROUND
The Commiss io n has a trad ition of recognizing members who serve through the term they were appointed to
s erve. Bo th Commis s ion member Mike Haley and Rob Carpentier have ac c o mp lis hed this , s o rec o gnition is
in o rd er for the two years Co mmis s io n member Carpentier has s erved and for the 7.5 years Co mmis s io n
memb er Haley has s erved .
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Approve 2016 Meeting Attend anc e Rep o rt
DATE:January 11, 2017
BACKGROUND
Inc luded in yo ur p acket is an attend anc e repo rt that is based o n the 2016 approved meeting minutes
id entifying Co mmis s io n memb er attend anc e at mo nthly meetings along with any o ther spec ial meetings that
Commission memb ers attend ed . Co mmis s ion members are being as ked to review the attend anc e report and
then ap p ro ve the rep o rt s o there is doc umentation about attendance in 2016. S taff has alread y s ubmitted an
attendance report for p ayment, so Commissio n memb ers sho uld have rec eived their p ayment fo r attend anc e
at 2016 meetings .
ATTACHMENT S:
Type Des criptio n
Exhibit 2016 Attendance Report
2016 Park and Recreation Commission Attendance Report
Name Jan Feb Mar Apr May June July Aug Sept *Oct Oct **Nov Dec
Rob Carpentier x x x x
x x x x x x
John Moore x x x
x x x x x x
Mike Haley x x x x x x
Dave McMillen x x x x x
x x x x x x x x
Dustin Johnson x x x x
x x x x x x x
*Oct 10 Work Session with City Council
** Meeting with Empire Township Park and Recreation Commission
2016 Park and Recreation Commission Attendance Report
Total Meetings
Attended
10
9
6
13
11
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Approve 2016 Annual Work P lan Completio n
DATE:January 11, 2017
BACKGROUND
Inc luded in yo ur p acket is the final updated 2016 wo rk p lan. It id entifies all items in the work plan
completed this year. Commission members are b eing asked to review and dis c us s the items c o mp leted and
then fo rmally approve the final work plan showing the items completed .
ATTACHMENT S:
Type Des criptio n
Exhibit 2016 Annual Work Plan Items Completed
FARMINGTON PARK AND RECREATION COMMISSION
2016 WORK PLAN
Goal #1: Meet with the City Council at least once in 2016.
Objectives:
1. By April 1st, the Commission will have identified a date to meet with the City Council in a work
session setting and will identify possible agenda topics for discussion during the meeting.
Status: Completed. Commission has identified a June meeting with the City Council.
2. By September 1st, the Commission will have had a work session with the City Council and discussed
during the workshop the agenda topics identified.
Status: Completed. Commission met with the City Council on October 10, 2016
Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects
to be completed in 2017.
Objectives:
1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to
be completed in park, trails and recreational facilities.
Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its
April 26, 2016 meeting
2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017
improvement projects.
Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its
April 26, 2016 meeting and funding will come from park dedication, park development and land rent
fees.
3. By September 1st, the Commission will have met with the City Council to discuss the 2017
improvement projects and how the project(s) may be funded.
Status: Completed. The Commission met with the City Council on October 10, 2016 to discuss park
improvements and funding.
4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in
the approved 2017 preliminary budget.
Status: Completed. Prairiview Park improvements were recommended to be completed in 2017 and
they are currently shown in the approved preliminary 2017 budget
Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC.
Status: Completed. November 9, 2016 is a date that was determined for the meeting.
2. By October 1st, a date will have been set to have a joint meeting with ETPRC.
Status: Completed. ETPRC has approved meeting with the Farmington Park and Recreation
Commission in Farmington on November 9, 2016.
3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
Status: Completed. Final draft agenda was created during the September 14, 2016 meeting and
forwarded to the ETPRC for review and approval.
4. By December 1st, a meeting will have been held with ETPRC.
Status: Completed. A meeting with the ETPRC occurred on November 9, 2016.
Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park.
Objectives:
1. By February 1st, the Commission will have approved RFP specifications for new playground
equipment.
Status: Completed. Commission reviewed the RFP at the January 13, 2016 meeting
2. By March 15th, the Commission will have reviewed playground equipment proposals and made a
recommendation to the City Council on the purchase and construction of new playground equipment.
Status: Completed. Commission recommended to the City Council to purchase Miracle Recreation
Equipment Company playground equipment from Webber Recreational Design, Inc. for Troy Hill
Park at its March 16, 2016 meeting.
3. By April 15th, the City Council will have approved the purchase and construction of new playground
equipment.
Status: Completed. The City Council approved at its April 4, 2016 meeting to purchase Miracle
Recreation Equipment Company playground equipment that is sold by Webber Recreational Design,
Inc. and the installation of the playground equipment by Koolmo Construction, Inc. for Troy Hill
Park.
4. By September 30th, installation of new playground equipment in Troy Hill Park will have occurred.
Status: Completed. Ribbon cutting ceremony will occur on August 17, 2016.
Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff
members about programs, parks, facilities and trails.
Objectives:
1. By March 1st, the Commission will have received a presentation by professional staff members of the
Department’s 2015 Annual Report.
Status: Completed. Report was given by Director and not by all professional staff in the Department.
2. By May 1st, Commission members will have received a presentation from staff on the results of the
Schmitz-Maki Arena’s season.
Status: Completed. Parks and Facilities Supervisor Jeremy Pire presented the results of the ice season
to the Commission at its April 26, 2016 meeting.
3. By August 1st, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
Status: Completed. Presentation occurred during the August 17, 2016 meeting.
4. By October 1st, Commission members will have received a presentation from staff on the results of
the summer programs offered.
Status. Completed. Report was provided during the October 12, 2016 meeting.
5. By October 1st, Commission members will have received a presentation from staff about the outdoor
pool season.
Status. Completed. Report was provided during the October 12, 2016 meeting.
6. By November 1st, Commission members will have received a presentation from staff about the
summer ice season.
Status. Completed. Report was provided during the October 12, 2016 meeting.
7. By November 1st, the Commission will have received a presentation from staff about maintenance and
improvements to parks and trails
Status. Completed. Report was provided during the October 12, 2016 meeting.
Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City
of Farmington.
Objectives:
1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can
be used as the framework for the city’s 2040 comprehensive plan.
Status: Not completed.
2. Assess and prioritize outdoor athletic field needs by May 1st.
Status: Not completed.
3. Analyze and determine possible future dedicated funding sources for parks and trail development or
redevelopment by July 1st.
Status: Not completed.
4. Analyze and determine future direction for the city’s recreational facilities by October 1st.
Status: Not completed.
5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks
that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st.
Status: Not completed.
6. Through the assistance of the Parks and Recreation Department staff create a five year Capital
Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st.
Status: Not completed.
7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold
Parks by December 31st.
Status: Not completed.
Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a
wayfinding signage program in the park system for historical properties.
Objectives:
1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by
January 13th.
Status: Completed. Commission will meet with HPC on Tuesday, March 26 at 7:00 p.m.
2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the
wayfinding signs by March 1st.
Status: Completed. Commission met with the HPC on Tuesday, March 26th.
3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations
of the signage by June 1st.
Status: Not completed.
4. Work with city staff on the installation of the new wayfinding signage in the locations determined in
the parks by December 1st.
Status: Not completed.
Goal #8: Participate in a Recreational Facilities Task Force (Task Force).
Objectives:
1. By February1st, the Commission will have identified one of its members to be involved on the Task
Force.
Status: Completed. Rob Carpentier selected to represent the Commission and Mike Haley was
selected as the back-up attendee.
2. By March1st, the Task Force will have had its first meeting to discuss recreational facilities.
Status: Completed. First meeting occurred on February 24, 2016 and meeting report was given by
Rob Carpentier at the March 16, 2016 Commission meeting.
3. By April 1st the Task Force will have had its second meeting to discuss recreational facilities.
Status: Completed. The Task Force had its second meeting on March 24, 2016.
4. By May 2nd the Task Force will have had a third meeting and made a recommendation to the City
Council about recreational facility needs and identify possible funding sources and which
recreational facilities should be constructed.
Status: Completed. Park and Recreation Commission reviewed Task Force recommendation and
forwarded its own recommendation to the City Council to accept the final recommendation. The City
Council received and accepted the final recommendation at its May 2, 2016 meeting.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Prairie Pines Park Mas ter P lan Pub lic Meeting Liaison
DATE:January 11, 2017
BACKGROUND
The City Counc il ap p ro ved at its Novemb er 21, 2016 meeting to hire Ho is ingto n Koegler Group , Inc . to
d evelop and have mas ter p lans ap p ro ved for Marigold Park and P rairie Pines P ark. In the past when master
p lans have been c reated , o ne Commission memb er has been the liais o n to the p ublic open ho use meeting
that o cc urs to gather inp ut from the pub lic about what kind s of amenities should be inc luded in the park.
The Commiss io n memb er attend s the p ublic o p en hous e to listen to the input res id ents provid e during the
p ublic open hous e. Then when the draft mas ter p lan is presented to the Commis s ion for ap p ro val, the
memb er serving as the liais o n to the meeting is able to s p eak ab o ut the p ublic o p en hous e if q uestio ns are
rais ed by other C o mmis s io n memb ers about the p ublic open ho use. The Commis s ion is b eing asked to firs t
d etermine if it wis hes to continue this past prac tic e and if they do, then formally s elect one of its memb ers to
b e the liais o n to the p ublic open ho use meeting. Commission Member Johns o n has p revious ly expressed an
interes t in b eing the liais on to the p ublic open hous e, which will oc cur on T hurs d ay, January 12, 2017 at the
Rambling River Center fro m 7:00-8:00 p .m. Inc luded in your pac ket is the s c hed ule that will b e followed in
o rd er for b o th p ark mas ter p lans to ultimately b e approved by the City Counc il.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Prairieview Park Impro vements
DATE:January 11, 2017
BACKGROUND
The 2017 Park Improvement F und (PIF) b ud get identified $150,000 being reques ted to make imp ro vements
to Prairieview P ark. However, given the c urrent balance in the P IF, there is not likely enough funds to
complete $150,000 in improvements . The Commis s ion is b eing asked to p rio ritize the improvements that
s hould be comp leted in 2017 with a p ro p o s ed revis ed b udget amo unt o f $100,000 being s p ent on these
imp ro vements .
Staff is recommending the Co mmis s io n cons ider the following improvements to b e c o nstruc ted using the
revised b udget amount of $100,000:
$50,000 for new playground eq uipment to exis ting eq uipment to inc lud e a new play struc ture for 2-5
year olds and enlarge the existing play s truc ture fo r 5-12 year olds
$30,000 fo r c o ns truc tion of a new s helter
$20,000 fo r c o ns truc tion of a new full c o urt paved basketball court
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Trail Signage Map
DATE:January 11, 2017
BACKGROUND
Staff has identified a coup le of o ther loc ations in the c ity that c o uld b e included in a trail signage program.
Inc luded in yo ur meeting p acket are trail map s that are as s o ciated with the Meadowview P ark area and with
the Prairie Waterway o p en s p ace/natural area. Commis sion members are being as ked to review thes e two
map s and then p ro vide d irectio n to s taff about mo ving fo rward to have trail s ign boards mad e and ins talled
fo r these trail loops alo ng with includ ing the Jim Bell Park and P res erve trail s ignage map the Co mmis s io n
reviewed in O c to b er and is als o attac hed.
ATTACHMENT S:
Type Des criptio n
Exhibit Meadowview Park Draft Train Signage Map
Exhibit Prairie Waterway Trail Signage Map
Exhibit Jim Bell Park and Trail Signage Map
MEADOWVIEW
PARK
ORIOLEDR
203RD ST W
ERICKSON PATH
EVEREST PATH
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ERICKSONKNL
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ROBIN LN
200TH ST W
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ESTES PATH
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0 500 1,000250
Feet Map dated December 2016.
Prepared for the
City of Farmington by the
Dakota County Office of GIS./
Meadowview Park Trail Loops
Trail Loops
Other Trails
Park Boundary
Wetland Area
PRAIRIE
WATERWAY
GREENWAY
11TH ST
220TH ST W
13TH ST
ASH
ST
ASPEN
CT
BIRCH
CT
213TH ST W
10TH ST
12TH ST
220TH ST W
HICKORY
ST W
MAPLE ST
SPRUCE ST
12TH ST
SPRUCE ST
ELM ST
LARCH ST
LOCUST ST
10TH ST
TENTH ST
OAK ST
MAPLE ST
WALNUT ST
14TH ST
HICKORY ST W
10
TH ST
0.1mi
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m
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mi
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m
i0.3 mi
0.2 mi
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0.3 mi
0 500 1,000250
Feet Map dated December 2016.
Prepared for the
City of Farmington by the
Dakota County Office of GIS./
Prairie Waterway Greenway Trail Loop
Trail Loops
Other Trails
Wetland Area
Park Boundary
City Boundary
0.1 m i
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JIM BELL
PARK AND
PRESERVE
187TH ST W
E A G L E W O O D T R L
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187TH CT W
E M B R Y A V E
EASTON CT
194TH ST W
ELSMERE CT
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B
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DUNBURY AVE
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C
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193RD ST W
EASTON AVE
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W
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189TH ST W
190TH ST W
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192ND ST W
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191ST ST W
192ND ST W
DYLAN DR
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191ST ST W
DUPONT WAY
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DGE TRL
195TH ST W195TH ST W
0 500 1,000250
Feet Map dated September 2016.
Prepared for the City of Farmington
by the Dakota County Office of GIS./
Jim Bell Park Trail Loop
Ponds Loop
Other Trails
Wetland Area
Park Bounds
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Trails and Sidewalk Snow R emo val Map Revisions
DATE:January 11, 2017
BACKGROUND
Inc luded in yo ur p acket is a map sho wing the s id ewalk and trail in the Vermillio n River Cro s s ing being
elevated to the highes t p rio rity for remo ving s no w. T here was als o one additional s mall trail lo o p reques ted
to have sno w removed from in the Mys tic Mead o ws d evelopment. This reques t has b een ad d ed to the
map . Staff will point o ut at the meeting where this additio nal s mall trail loop is lo cated . S taff has alread y
b egun to implement the revis io ns mad e to the s no w remo val map .
ATTACHMENT S:
Type Des criptio n
Exhibit Trails, Sidewalks and Outdoor Rink Snow Removal Priority Map
FLAGSTAFF AVE
BISCAYNE AVE
225TH ST W
A
K
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N
R
D
212TH ST W
4TH ST
DENMARK AVE
ELM ST
220TH ST W
6T
H ST
7TH ST
3RD ST
SPRUCE ST
1ST ST
5TH ST
197TH ST W
179TH ST W
E
M
B
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R
S
A
V
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1 9 3 R D S T W
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V
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2ND ST
8T
H ST
D
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B
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Y
A
V
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CHIPPENDALE AVE
ENGLISH AVE
PILOT KNOB RD
187TH ST W
180TH ST W
13TH ST
11TH ST
EUCLID PATH
210TH ST W
190TH ST W
200TH ST W
195TH ST W
12TH ST
203RD ST W
UPPER 182ND ST W
14TH ST
MAIN ST
ECHO DR
ESSEX AVE
213TH ST W
208TH ST W
LAKEVILLE BLVD
DOV
ER
DR
189TH ST W
178TH ST W
C A L G A R Y T R L
199TH ST W
BERRING AVE
DYLAN DR
18 3 R D S T W
224TH ST W
185TH ST W
DIAMOND PATH
EATON AVE
191ST ST W
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1 9 8 T H S T W
EVERHILL AVE
DULUTH
ST
ASH ST
DIVISION ST
HICKORY ST W
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FIREBIRD PATH
205TH ST W
10TH ST
CA
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201ST ST W
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UPPER 179TH ST W
223RD ST W
OAK ST
HERITA GE WAY
CH
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207TH ST W
C O U N T R Y V I E W T R L
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KNUT SEN DR
P I N E S T
ESCA
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ADE
WAY
PARK DR
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RY
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FLINT AV
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DE
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H
196TH ST W
EWING ST
DYERS PASS
FOREST ST
209TH ST W
TE
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194TH ST W
COLORADO AVEEAVES W A Y
9
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LINDEN ST
CAMROSE WAY
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CANTON CIR
ESTES PATH
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CATTAIL LN
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177TH ST W
EVENSTON DR
188TH ST W
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211TH ST W
LOWER 182ND ST W
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TIV
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AT
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ROBIN LN
T A M A R A C K T R L
ENIGMA WAY
CALHOUN CT
GLACIER
WAY
2 0 0 T H ST W
LAKEVILLE BLVD
190TH ST W
PI
L
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O
B
R
D
208TH ST W
ELM ST
195T H ST W
PINE ST
220TH ST W
200TH ST W
1 9 8 T H S T W
220TH ST W
PILOT KNOB RD
212T H ST W
BISCAYNE AVE
177T H ST W
9T
H
S
T
203RD ST W
A
K
I
N
R
D
225TH ST W
PINE ST
195T H ST W
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OAK ST
190T H ST W
8T
H ST
210T H ST W
200TH ST W
Trails, Sidewalks and Outdoor Rinks
Snow Removal Plan
0 2,000 4,000
Feet
Map updated December 2016.
Prepared for the City of Farmington
by the Dakota County Office of GIS.
/
Plowing Priorities
1st - Downtown Sidewalks* and 195th St Trail
2nd - Trails Leading to Schools and/or Bus Stops
3rd - Outdoor Rinks
4th - Other Trail Loops
*see Downtown map for details
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Review Meeting with Emp ire P ark and Rec reation Commis s ion
DATE:January 11, 2017
BACKGROUND
Since this is the firs t regular Co mmis s io n meeting after the Novemb er 9, 2016 meeting with ETP RC, and
there were some C o mmis s io n memb ers unab le to attend this meeting, it is important Co mmis s io n memb ers
have an oppo rtunity to d is cus s the meeting with ET PRC.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Draft 2017 Annual Work P lan
DATE:January 11, 2017
BACKGROUND
Inc luded in yo ur p acket is a d raft 2017 wo rk plan that staff generated for the Commis sion to
cons id er. Commis s ion members s hould c o me p rep ared to the meeting to no t o nly dis c uss the draft wo rk
p lan, but als o c ome with o ther possible id eas fo r wo rk p lan items they b elieve the Commission sho uld wo rk
o n in 2017.
ATTACHMENT S:
Type Des criptio n
Exhibit Draft 2017 Park and Recreation Commission Work Plan
DRAFT FARMINGTON PARK AND RECREATION
COMMISSION 2017 WORK PLAN
Goal #1: Meet with the City Council at least once in 2017.
1. By April 1, the Commission will have identified a date to meet with the City Council in a work
session setting and will identify possible agenda topics for discussion during the meeting.
2. By June 1, develop and recommend to City Council a long-term funding plan for park improvement
fund.
3. By October 1, the Commission will have had a work session with the City Council and discussed
during the workshop the long term funding plan for the park improvement fund and any other
agenda topics identified.
Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects
to be completed in 2018.
1. By April 1, the Commission will have discussed and identified a list of 2018 improvement projects to
be completed in park, trails and recreational facilities.
2. By May 1, the Commission will have discussed and identify possible funding sources for the 2018
improvement projects.
3. By September 1, the Commission will have met with the City Council to discuss the 2018
improvement projects and how the project(s) may be funded.
4. By September 15, at least one of the projects recommended for funding in 2018 will be included in
the approved 2018 preliminary budget.
Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
1. By April 1, discuss and determine a date to have a joint meeting with ETPRC.
2. By June 1, a date will have been set to have a joint meeting with ETPRC.
3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
4. By October 1, a meeting will have been held with ETPRC.
Goal #4: Participate in the process of making improvements in Prairieview Park.
1. By January 11, the Commission will have approved the improvements to be completed.
2. By March 1, the RFP specifications for new playground equipment, a new picnic shelter and a
basketball court will have been reviewed and approved.
3. By April 15, the Commission will have reviewed playground equipment, picnic shelter and basketball
court proposals and made a recommendation to the City Council on the purchase and construction of
these improvements.
4. By May 15, the City Council will have approved the purchase and labor for the construction of the
improvements
5. By October 30, construction of improvements will have completed.
Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff
members about programs, parks, facilities and trails.
1. By March 1, the Commission will have received a presentation by professional staff members of the
Department’s 2016 Annual Report.
2. By May 1, Commission members will have received a presentation from staff on the results of the
Schmitz-Maki Arena’s ice season.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1, Commission members will have received a presentation from staff on the results of the
summer programs offered.
5. By October 1, Commission members will have received a presentation from staff about the outdoor
pool season.
6. By November 1, Commission members will have received a presentation from staff about the spring
turf season and summer ice season.
7. By November 1, the Commission will have received a presentation from staff about maintenance and
improvements to parks and trails
Goal #6: Work with City staff on the city’s 2040 Comprehensive Plan Parks, Recreation and Open
Space Systems Plan Update.
1. Develop an outline for the Parks, Recreation and Open Space Chapter in the City’s Comprehensive
Plan that can be used as the framework for the city’s 2040 comprehensive plan.
2. Assess and prioritize outdoor athletic field needs by May 1.
3. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks
that have been recently acquired and to also rotate existing parks into the five year CIP by June 1.
4. Through the assistance of the Parks and Recreation Department staff create a five year Capital
Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1.
5. Analyze and determine possible future dedicated funding sources for parks and trail development or
redevelopment by July 1.
6. Analyze and determine future direction for the city’s recreational facilities by October 1.
7. Complete Park, Recreation and Open Space Chapter by December 31.
Goal #7: Participate in the master planning process for Marigold and Prairie Pines Parks
1. Work with staff and consultant to provide a public input meeting in order to receive community input
on the development of the Prairie Pines park master plan by January 31.
2. At one of its meetings receive a presentation from staff and consultant on draft master plans for
Marigold Park and Prairie Pines Park, allow public input on the draft during the meeting and then
forward recommended master plans for both parks to the City Council by February 28.
3. City Council will review the recommended master plans, allow additional public input and then
approve the master plans by March 31.
Goal #8: Work with Park and Recreation Department staff to explore offering a program and/or
events in different parks.
1. By June 1, and after discussing possible opportunities and obstacles, determine at least one possible
program and/or event that could be held in a different location in 2018 from where it is usually held.
2. By December 31, staff will develop a plan and review it with the Commission about the program
and/or event that will be held in a different location in 2018, so it can be advertised in the City News
and Recreation Guide.
Goal #9: Initiate a trail wayfinding signage program.
1. Determine and approve initial trail loop locations for signage program by January 31.
2. Work with company in the design and graphics of a trail sign that can be installed at trail heads by
April 30.
3. Work with city staff on the installation of the new wayfinding signage in the locations determined in
the parks by July 31.
4. Hold a ribbon cutting of new trail signs by September 1.
5. Work with the Heritage Preservation Commission to incorporate wayfinding signage program for
historical properties in the city by September 1.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Commission Ro und tab le F o rmat
DATE:January 11, 2017
BACKGROUND
The Roundtable p o rtion of the agenda allo ws C o mmis s io n memb ers to share informatio n o r ask ques tions
o f staff about items no t o n the agenda.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Staff Up d ates
DATE:January 11, 2017
BACKGROUND
Staff will provide informatio n at the meeting to Commission members ab out the following items :
2017 Bud get
Outdo o r R inks
Status Rec reation S upervis o r position
Community Expo
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:February 8, 2017 Meeting Agenda Topic s
DATE:January 11, 2017
BACKGROUND
The fo llo wing are p o s s ib le to p ics s taff has identified fo r the Commission to c ons id er includ ing on the
February 8, 2017 meeting agenda:
2017 draft work plan
Prairiview P ark imp ro vement RFP’s
Trail Signage
Approval o f Marigo ld and P rairie Pines P arks Mas ter Plans