HomeMy WebLinkAbout07.12.17 Parks and Rec Packet
C ity of F armington
430 T hird S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
F armington P arks and Recreation Commission
Wednesday, July 12, 2017
7:00 P M City Hall Council Chambers
Agenda
I.Call M eeting to Order
I I.Approve M eeting Agenda
I I I.Approve M eeting M inutes
A.A pprove J une 14, 2017 Meeting Minutes
I V.Business Items
A.S eptember and October Meeting D ates
V.Discussion Items
A.2017 Work P lan R eview
B.2040 Comprehensive P lan Update
C.B usiness Partnerships
D.R eview Schedule of A ugust P arks and Facilities Tour with C ity C ouncil
V I.Commission Roundtable
A.R ound Table F ormat
V I I.S taff Report/Updates
A.P rojects
V I I I.M eeting Agenda Topics
A.A genda I tems for Next Meeting
I X .Adjournment
"T he Farm ington Parks and R ecreation Advi sory C ommission's m ission i s to advi se and m ake
recom m endations to the F armington City Counci l concerning the com prehensi ve pl anning of the City
parks, trails, open space, recreation faciliti es and recreation programs."
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:Ap p ro ve June 14, 2017 Meeting Minutes
D AT E:July 12, 2017
B AC KG R OUN D
Attached are the d raft minutes fro m the June 14, 2017 C ommission meeting. C o mmis s io n memb ers are
as ked to review the minutes and provid e at the meeting any correc tions or additio ns you think s hould be
mad e to the minutes .
AT TAC HMENT S :
Type Desc rip tion
Backup Material Draft June 14, 2017 Meeting Minutes
Farmington Parks and Recreation Advisory Commission
Minutes from the June 14, 2017 Regular Meeting
Members Present: John Moore, Laurie Suchanek and Dustin Johnson
Members Absent: David McMillen and Hannah Simmons
Other’s Present: Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of June 14, 2017 Meeting Agenda
Moved by Suchanek and seconded by Moore to approve the meeting agenda. All persons in favor (APIF). Motion carried.
III. Approval of May 17, 2017 Regular Meeting Minutes
The meeting minutes were approved with no revisions noted.
IV. Presentations
None
V. Business Items
None
VI. Discussion Items
A. Review 2017 Annual Work Plan
Chair Johnson reviewed the 2017 Annual Work Plan and identified items having been completed since the plan was
approved in January. Director Distad shared he would update the document to show which items have been completed
based on the discussion that occurred and will include the updated document in the next meeting packet.
B. 2040 Comprehensive Plan’s Parks, Recreation and Open Space Chapter
Distad reviewed the draft park and recreation questions that could be asked during the public input meetings being held in
2017. He explained the draft questions were based on the discussion occurring during the May 17, 2017 Commission
meeting. Commission members discussed the draft questions and further revised them to the following questions:
How long have you lived in Farmington?
Do you currently use the city’s parks, trails and facility amenities? If you do, what amenities do you
use?
What are the highest priority park, facility and trail improvements the city should focus on in the next 10
years?
What are the highest priority park, facility and trail improvements the city should focus on in the next
10+ years?
Should Farmington invest more in park, facility and trail improvements?
What kinds of park, facility and/or trail improvements should be built in order to retain current residents
and attract future residents?
What kinds of park, facility and/or trail improvements should be built in order to retain current
businesses and attract future businesses?
C. Business Partnerships
By consensus, it was decided to postpone the discussion on this topic until Commission member Simmons could be
present during the discussion.
VII. Commission Roundtable
Johnson: Reminded everyone about the upcoming Dew Days celebration. Shared he attended and handed out certificates
to participants who graduated from the Rambling River Center’s Aging Master Program, which was completed at the end
of May.
Moore: Provide kudos to park maintenance staff for getting turf mowed. He asked when the flag pole was going to be
installed at the Veteran’s Memorial. He was informed the Veteran’s Memorial Committee is in the process of having a
contractor install the flag pole, but that it will be moved to behind the memorial instead of in the middle of the memorial.
Suchanek: Shared the weeds are growing through the boardwalk in Meadowview Park. She was informed city staff will
weed whip the boardwalks this summer.
VIII. Staff Report
A. Prairieview Park
City Council approved hiring a contractor to construct the new full court basketball court.
B. Rambling River Center Plaza
Made Commission members aware the City Council will be receiving a presentation from the consultant at the July 10
City Council work session.
C. City Facilities Maintenance Study
Informed Commission members about a study that was recently completed by Wold Architects that looked at the current
condition of all city buildings. The report was based on a walking tour and is quite thorough. It prioritizes the
maintenance needs of all city buildings while identifying estimated costs to address the current and anticipated future
maintenance issues.
D. Fairhill Estate at North Creek Development
Information was shared about the progress being made on a preliminary plat that was submitted by the developer. Made
the Commission members aware that preliminary plat would be reviewed by the Commission at a future meeting.
IX. July 12, 2017 Meeting Agenda Possible Items
The following items were tentatively identified by Commission members for its July 12, 2017 meeting agenda:
1. 2017 Annual Work Plan review
2. 2040 Comprehensive Plan
3. Business partnerships
4. Fairhill Estate at North Creek Preliminary Plat
5. Rambling River Center presentation
X. Adjournment
Moved by Moore and seconded by Suchanek to adjourn the meeting. APIF. Motion carried. The meeting was adjourned
at 8:00 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:S ep tember and O c tober Meeting Dates
D AT E:July 12, 2017
B AC KG R OUN D
O n Mo nday, S ep tember 11, the C o mmis s ion will be taking a tour of p arks and fac ilities with the Empire
Township P ark and R ecreatio n C o mmis s ion. T he C o mmis s io n would normally meet on S eptemb er 13. A
d is cus s io n s ho uld take plac e about whether o r no t the C ommission wants to meet o n its regular meeting d ate
o f S eptemb er 13 and if it d o es no t, then it should offic ially thro ugh a formal vo te cancel the regular meeting.
T he P arks and R ec reatio n Directo r has a co nflic t with the O cto b er 11, 2017 C o mmis s io n meeting d ate. T he
Directo r will b e at a Minnesota R ec reation and P ark Assoc iation c o nferenc e in Brainerd and would no t be
ab le to attend the meeting. T he C o mmis s ion s ho uld d is cus s the p o s s ib le o p tions for the O cto b er 11
meeting:
cancel the meeting
res chedule the meeting to a different date in O cto b er
hold the meeting without the P ark and R ec reatio n Directo r
A fo rmal vo te s ho uld b e taken on what ac tio n the C ommission desires to take with the O cto b er 11 regular
meeting.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:2017 Wo rk P lan R eview
D AT E:July 12, 2017
B AC KG R OUN D
T he 2017 Wo rk P lan has b een inc luded in the meeting p acket. Items that have been c o mp leted are sho wn in
b o ld blac k. S hown in b o ld red are wo rk p lan items c o mp leted s inc e the las t C ommis sion meeting.
C o mmis s io n members s hould c o me to the meeting to review the wo rk p lan to identify if any other ad d itional
items have been c ompleted and then disc uss other work plan items it wo uld like to wo rk o n at future
meetings.
AT TAC HMENT S :
Type Desc rip tion
Backup Material 2017 Annual Work Plan Update
FARMINGTON PARK AND RECREATION COMMISSION
2017 WORK PLAN
Goal #1: Meet with the City Council at least once in 2017.
1. By April 1, the Commission will have identified a date to meet with the City Council in a work
session setting and will identify possible agenda topics for discussion during the meeting.
Status: Completed. The Commission identified August 9, 2017 as a possible date to have a parks and
facilities tour with the City Council and the City Council is planning to attend the tour .
2. By June 1, develop and recommend to City Council a long-term funding plan for park improvement
fund.
Status: Completed.
3. By October 1, the Commission will have had a work session with the City Council and discussed
during the workshop the long term funding plan for the park improvement fund and any other
agenda topics identified.
Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects
to be completed in 2018.
1. By April 1, the Commission will have discussed and identified a list of 2018 improvement projects to
be completed in park, trails and recreational facilities.
Status: Completed. The Commission discussed at its April 12 meeting a list of possible projects for
the next five years along with a long term financial plan for the Park Improvement Fund.
2. By May 1, the Commission will have discussed and identify possible funding sources for the 2018
improvement projects.
Status: Completed. Approved a five year CIP plan for the Park Improvement Fund showing projects
to be completed in the next five years if funding in the Park Improvement fund is sufficient to
complete the projects.
3. By September 1, the Commission will have met with the City Council to discuss the 2018
improvement projects and how the project(s) may be funded.
4. By September 15, at least one of the projects recommended for funding in 2018 will be included in
the approved 2018 preliminary budget.
Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
1. By April 1, discuss and determine a date to have a joint meeting with ETPRC.
Status: Completed. At the April 12 meeting the Commission reviewed and selected two possible dates
in September to have a tour of township and city parks, facilities and trails with the ETPRC. Staff will
follow up to see if the ETPRC is interested in doing the tour on one of the two dates selected.
2. By June 1, a date will have been set to have a joint meeting with ETPRC.
Status: Completed. The ETPRC approved having a parks tour with the Commission on Monday,
September 11, 2017
3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
Status: Completed. A tour of parks and facilities has been approved, which will serve as discussion
topics during the meeting in September.
4. By October 1, a meeting will have been held with ETPRC.
Goal #4: Participate in the process of making improvements in Prairieview Park.
1. By January 11, the Commission will have approved the improvements to be completed.
Status: Completed. Improvements identified included adding new playground equipment,
constructing a shelter, and constructing a basketball court.
2. By March 1, the RFP specifications for new playground equipment, a new picnic shelter and a
basketball court will have been reviewed and approved.
Status: Completed. RFP was reviewed and mailed to installation contractors and vendors.
3. By April 15, the Commission will have reviewed playground equipment, picnic shelter and basketball
court proposals and made a recommendation to the City Council on the purchase and construction of
these improvements.
Status: Completed. Commission reviewed and submitted recommendations for playground equipment
and park shelter to the City Council.
4. By May 15, the City Council will have approved the purchase and labor for the construction of the
improvements.
Status: Completed. City Council approved playground equipment and park shelter purchase and labor
at its March 20 meeting.
5. By October 30, construction of improvements will be completed and a ribbon cutting will have
occurred.
Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff
members about programs, parks, facilities and trails.
1. By March 1, the Commission will have received a presentation by professional staff members of the
Department’s 2016 Annual Report.
Status: Completed. Annual report was presented at the March 8 Commission meeting. Recreation
Supervisor Missie Kohlbeck and Park and Recreation Director Randy Distad presented the annual
report.
2. By May 1, Commission members will have received a presentation from staff on the results of the
Schmitz-Maki Arena’s ice season.
Status: Completed. Jeremy Pire presented the report at the May 17, 2017 meeting.
3. By August 1, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1, Commission members will have received a presentation from staff on the results of the
summer programs offered.
5. By October 1, Commission members will have received a presentation from staff about the outdoor
pool season.
6. By November 1, Commission members will have received a presentation from staff about the spring
turf season and summer ice season.
7. By November 1, the Commission will have received a presentation from staff about maintenance and
improvements to parks and trails
Goal #6: Work with City staff on the city’s 2040 Comprehensive Plan Parks, Recreation and Open
Space Systems Plan Update.
1. Develop an outline for the Parks, Recreation and Open Space Chapter in the City’s Comprehensive
Plan that can be used as the framework for the city’s 2040 comprehensive plan.
Status: Completed. At the April 12 meeting, Commission reviewed the 2030 Comprehensive Plan and
provided direction to staff to use the 2030 Comprehensive Plan framework during the process of
creating the 2040 Comprehensive Plan.
2. Assess and prioritize outdoor athletic field needs by May 1.
3. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks
that have been recently acquired and to also rotate existing parks into the five year CIP by June 1.
Status: Completed. CIP was approved by the Commission at the May 17, 2017 meeting and will be
incorporated into the 2040 Comprehensive Plan.
4. Through the assistance of the Parks and Recreation Department staff create a five year Capital
Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1.
5. Analyze and determine possible future dedicated funding sources for parks and trail development or
redevelopment by July 1.
6. Analyze and determine future direction for the city’s recreational facilities by October 1.
7. Complete Park, Recreation and Open Space Chapter by December 31.
Goal #7: Participate in the master planning process for Marigold and Prairie Pines Parks
1. Work with staff and consultant to provide a public input meeting in order to receive community input
on the development of the Prairie Pines park master plan by January 31.
Status: Completed. Chair Dustin Johnson attended the public open house held on January 12, 2017
and there were 15 residents who attended and provided input on the initial draft master plan.
Additional public input was received at the January 28, 2017 Community Expo.
2. At one of its meetings receive a presentation from staff and consultant on draft master plans for
Marigold Park and Prairie Pines Park, allow public input on the draft during the meeting and then
forward recommended master plans for both parks to the City Council by February 28.
Status: Completed. A presentation was made on the Marigold Park and Prairie Pines Park master
plans to the Commission at its February 8, 2017 meeting and a recommendation was forwarded to the
City Council to approve the master plans for both parks.
3. City Council will review the recommended master plans, allow additional public input and then
approve the master plans by March 31.
Status: Completed. A presentation was made to the City Council at its March 6, 2017 meeting. The
City Council approved both master plans after the presentations were made and additional input was
given by the City Council.
Goal #8: Work with Park and Recreation Department staff to explore offering a program and/or
events in different parks.
1. By May 1, 2017 solicit Farmington service organizations about their interest in offering a special
event and/or program in a city park in order to expand programs and events in the parks.
2. By June 1, and after discussing possible opportunities and obstacles, determine at least one possible
program and/or event that could be held in a different location in 2018 from where it is usually held.
3. By December 31, staff will develop a plan and review it with the Commission about the program
and/or event that will be held in a different location in 2018, so it can be advertised in the City News
and Recreation Guide.
Goal #9: Initiate a trail wayfinding signage program.
1. Determine and approve initial trail loop locations for signage program by January 31.
Status: Completed. Review was completed at the January 11, 2017 meeting and three trail loops were
discussed and approved to move forward with completing a trail signage program.
2. Work with company in the design and graphics of a trail sign that can be installed at trail heads by
April 30.
Status: Completed. Vacker Signs, Inc. and staff have worked through a final design and graphic
concepts for the three trails loops.
3. Work with city staff on the installation of the new wayfinding signage in the locations determined in
the parks by July 31.
Status: Partially completed. Wayfinding signage has been ordered and installation will likely occur in
the fall of 2017.
4. Hold a ribbon cutting of new trail signs by September 1.
5. Work with the Heritage Preservation Commission to incorporate wayfinding signage program for
historical properties in the city by September 1.
Status: Not completed. The HPC is no longer an active city Commission
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:2040 C omprehensive P lan Up d ate
D AT E:July 12, 2017
B AC KG R OUN D
T he C ommiss io n finalized d raft q uestio ns it wo uld like to have asked during the 2040 C o mp rehens ive
P lan's p ublic input meetings. Attached are the q ues tio ns that were id entified d uring the June 14, 2017
C o mmis s io n meeting.
T he R ambling R iver C enter Advis o ry Board will be meeting o n Mond ay, July 10, 2017 and are b eing asked
to review the ques tions the C o mmis s io n created in o rd er to see if there are any additio nal q uestio ns the
Ad visory Board would like to rec o mmend to the C o mmis s io n related to older ad ult programs and fac ilities .
S taff will s hare any comments and/o r potential new ques tions that arise d uring the Advis o ry Board's
d is cus s io n at its July 10 meeting.
AT TAC HMENT S :
Type Desc rip tion
Backup Material 2040 Comprehensive Plan's Draft Park and Recreation Public Input
Meeting Questions
2040 Comprehensive Plan’s Parks and
Recreation Chapter Public Input Questions
1. How long have you lived in Farmington?
2. Do you currently use the city’s parks, trails and facility amenities? If you do, what amenities
do you use?
3. What are the highest priority park, facility and trail improvements the city should focus on in
the next 10 years?
4. What are the highest priority park, facility and trail improvements the city should focus on in
the next 10+ years?
5. Should Farmington invest more in park, facility and trail improvements?
6. What kinds of park, facility and/or trail improvements should be built in order to retain current
residents and attract future residents?
7. What kinds of park, facility and/or trail improvements should be built in order to retain current
businesses and attract future businesses?
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:Bus iness P artners hips
D AT E:July 12, 2017
B AC KG R OUN D
T his item has b een tabled fo r the p as t few meetings and is b eing brought bac k to the meeting for further
d is cus s io n.
C ity of F arm ington
430 T hird S treet
F armingto n, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:R eview S c hedule of Augus t P arks and F ac ilities Tour with C ity C ounc il
D AT E:July 12, 2017
B AC KG R OUN D
T he C ommiss io n and C ity C ounc il will be jointly taking a to ur o f c ity parks and facilities on Wed nesday,
August 9, 2017 s tarting at 6:00 p.m. T he city bus will be used to d rive around to the different facilities and
p arks d uring the tour. T he to ur will s tart at the R ambling R iver C enter where the city b us is sto red .
Attached is the s c hed ule the C ommission had p revious ly d is cus s ed and ap p ro ved. A final review s hould b e
completed in o rd er to make sure the s ites identified are still appropriate for the tour.
AT TAC HMENT S :
Type Desc rip tion
Exhibit Parks and Facilities Tour Schedule
August 9, 2017 Parks and Facilities Tour
Schedule
Time Location Action
6:00-6:10 p.m. Rambling River
Center
Tour starts;
walk through building and look at
various rooms
6:15-6:25 p.m. Schmitz-Maki Arena Walk through building and look at locker
room exterior building walls condition
and new sound system
6:30-6:35 p.m. Town Square Park Stop and walk undeveloped park
6:40-6:50 p.m. Pine Knoll Park Look at playground equipment, shelter
and basketball court
6:55-7:05 p.m. Fair Hills Park Look at playground equipment and
shelter
7:10-7:15 p.m. Troy Hill Park Look at new playground equipment and
border
7:25-7:30 p.m. Tamarack Park Look at resurfaced basketball court
7:35-7:40 p.m. Marigold Park Stop and walk undeveloped park
7:45-7:55 p.m. Prairie Pines Park Stop and walk undeveloped park
8:00 p.m. Rambling River
Center
Tour ends
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:R o und Tab le F ormat
D AT E:July 12, 2017
B AC KG R OUN D
T he roundtable agend a item allows C ommiss io n memb ers to share info rmatio n o r as k ques tions of s taff
ab o ut items not on the agend a. No fo rmal d ec is ions are mad e during this agenda item.
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:P ro jects
D AT E:July 12, 2017
B AC KG R OUN D
Info rmation will b e s hared during the meeting with C ommission members about the s tatus of the following
p ro jects :
1. Vermillion R iver s treambank and habitat res to ration projec t
2. P rairieview P ark improvements
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers
F R O M:R andy Distad , P arks and R ec reation Direc tor
S UB J E C T:Agend a Items fo r Next Meeting
D AT E:July 12, 2017
B AC KG R OUN D
T he following are pos s ible topic s staff has id entified for the C ommission to c ons id er includ ing on the next
meeting agenda:
2040 C o mp rehens ive P lan
2017 Work P lan R eview
P rairieview P ark rib b o n cutting date
Wayfind ing trail s ignage ribbon c utting date