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Home My WebLink About09.13.17 Parks and Rec Packet C ity of F armington 430 T hird S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us F armington P arks and Recreation Commission Wednesday, September 13, 2017 7:00 P M City Hall Council Chambers Agenda I.Call M eeting to Order I I.Approve M eeting Agenda I I I.Approve M eeting M inutes A.A pprove J uly 12, 2017 Meeting Minutes I V.Business Items A.A pprove 2017-2018 P ark and R ecreation F ees and Charges B.F airhill Estate at North C reek Development Park Proposal C.October 4, 2017 Meeting V.Discussion Items A.2017 Annual Work P lan Review B.R eview of September 11, 2017 Parks Tour with Empire Township P arks and R ecreation C ommission C.2018 and 2019 General F und Approved P reliminary B udget D.D akota County 2040 Comprehensive Plan E .B usiness Partnerships V I.S taff Report/Updates A.P roject and I nf ormational Updates V I I.M eeting Agenda Topics A.October 4, 2017 Meeting A genda I tems V I I I.Adjournment "T he Farm ington Parks and R ecreation Advi sory C ommission's m ission i s to advi se and m ake recom m endations to the F armington City Counci l concerning the com prehensi ve pl anning of the City parks, trails, open space, recreation faciliti es and recreation programs." C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Ap p ro ve July 12, 2017 Meeting Minutes D AT E:S ep tember 13, 2017 B AC KG R OUN D Attached are the d raft minutes fro m the July 12, 2017 C ommission meeting. C o mmis s io n memb ers are as ked to review the minutes and provid e at the meeting any correc tions or additio ns you think s hould be mad e to the minutes . AT TAC HMENT S : Type Desc rip tion Backup Material Draft July 12, 2017 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the July 12, 2017 Regular Meeting Members Present: John Moore, David McMillen and Dustin Johnson Members Absent: Laurie Suchanek and Hannah Simmons Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of July 12, 2017 Meeting Agenda Moved by McMillen and seconded by Moore to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of June 14, 2017 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations None V. Business Items A. September and October Meeting Dates September meeting date was discussed due to the Commission meeting with the Empire Township Park and Recreation Commission on Monday, September 11. Moved by McMillen and seconded by Moore to move the regular September 13, 2017 meeting to September 11, 2017, which is the date of the meeting with the Empire Township Park and Recreation Commission. APIF. Motion carried. Director Distad shared that he will be attending a Minnesota Recreation and Park Association conference from October 11-13, 2017 and it will be held in outstate Minnesota. As a result, he would not be able to attend the regular Commission meeting on October 11. He stated the meeting could be cancelled, moved to a different date, or the Commission could meet without him on October 11. The Commission determined it wanted to change the meeting date. Moved by McMillen and seconded by Moore to move the October 11, 2017 meeting to October 4, 2017 with an alternate meeting date of October 18, 2017 if a quorum could not be achieved on October 4. APIF. Motion carried. VI. Discussion Items A. Review 2017 Annual Work Plan Chair Johnson reviewed the 2017 Annual Work Plan and identified items completed since the review that occurred at the June meeting. Director Distad shared he would update the document to show which items were completed based on the discussion that occurred and will include the updated document in the next meeting packet. B. 2040 Comprehensive Plan’s Parks, Recreation and Open Space Chapter Director Distad shared two questions the Rambling River Center Advisory Board created at its July 10, 2017 meeting. The two questions were about the Rambling River Center facility and programs and how much they are used by the community. Commission members discussed the two draft questions and made revisions to both questions. C. Business Partnerships By consensus, it was decided to postpone the discussion on this topic until Commission member Simmons in attendance to participate in the discussion. D. Review Schedule for August 9, 2017 Park and Facilities Tour with City Council Commission members reviewed the tour schedule. They discussed and agreed that Prairieview Park could be substituted as a stop in the tour if the park improvements are finished and would be willing to remove Tamarack Park and Marigold Park from the tour schedule in order to accommodate the time needed to tour Prairieview Park. It was also agreed there should be a ribbon cutting of the new playground with City Council members. VII. Commission Roundtable Johnson: Didn’t have anything to share. Moore: Noticed the Farmington Industrial Park sign was overgrown with vegetation and requested it to be cleaned up. Distad stated he would work with city park maintenance staff to have the landscaping around the sign trimmed and the weeds removed. McMillen: Didn’t have anything to share. VIII. Staff Report A. Vermillion River Streambank and Habitat Restoration Project Informed Commission members that a preconstruction meeting occurred for the project and work will begin on grubbing and clearing trees later this week that will create access to the site for the contractor. The trail closed signs have been installed and fencing was installed by park maintenance staff that blocks access to the trail. B. Prairieview Park Informed Commission members the contractor has completed construction of the asphalt full court basketball court and park maintenance staff installed new poles, backboards and rims. He also shared the playground installation started this week and should be finished by the end of the week. IX. October 2017 Meeting Agenda Possible Items The following items were tentatively identified by Commission members for its October, 2017 meeting agenda: 1. 2017 Annual Work Plan review 2. 2040 Comprehensive Plan 3. Business partnerships 4. Prairieview Park ribbon cutting 5. Wayfinding trail signs ribbon cutting 6. Summer program, Rambling River Center and summer ice presentations X. Adjournment Moved by Moore and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:33 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Ap p ro ve 2017-2018 P ark and R ecreatio n F ees and C harges D AT E:S ep tember 13, 2017 B AC KG R OUN D Attached is the s taff and R amb ling R iver C enter Ad vis ory Bo ard (R R C AB) rec ommend ed 2018 P ark and R ecreatio n fees and charges fo r C ommission memb ers to review. T he R ambling R iver C enter fees and charges were reviewed and ap p ro val was rec o mmended b y the R R C AB at its Augus t 14, 2017 meeting. T he o nly rec o mmend ed fee revision made b y the R R C AB was to remo ve o ne of the member inc entive p ro grams that rewarded members who rec ruited new members . T his incentive was d iffic ult to trac k and new memb ers would forget to mentio n the name o f the memb er who recruited them to b ecome a new memb er. T he C ommiss io n is being as ked to d is cus s the attac hed 2018 P ark and R ec reatio n fees and c harges , d etermine if it wis hes to revise any fees and c harges and then make a recommendatio n fo r their ap p ro val to the C ity C o unc il. AT TAC HMENT S : Type Desc rip tion Backup Material 2018 Staff and RRCAB Recommended Fees and Charges 1 2018 Parks and Recreation Fees............................................................................ Parkland Contribution Parkland and Trail Fees - All Residential Zones See Parkland Dedication Ordinance Parkland and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance 2017 2018 Park Development Fee – Residential, Commercial/ $22,041.00/acre $22,592.00/acre Industrial Zones (2.5% increase) Municipal Pool Fees (if pool closes, then delete all fees; if pool remains open, the fees remain same) Afternoon Session 12:00-4:00 p.m. $5.00 per person (inc. tax) delete Evening Session 6:00-8:00 p.m. $2.50 per person (inc. tax) delete Punch Cards 10 punches - $45.00 (inc. tax) delete (Unused punches expire at the end of the season and no refunds or credit given for unused punches at the end of the season) 20 punches - $80.00 (inc. tax) delete 50 punches - $187.50 (inc. tax) delete Private Party Rental See Schedule K delete Recreational Program Fees Programs, Lessons, Activities Cover all direct costs same Special Event Minimum or no fee charged same City News & Recreation Guide Advertising Rates (Full Color Advertising) Government Agencies/ Non-Profits* Half Page per Publication Rate: $325.00 same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,040.00/year same Quarter Page per Publication Rate: $225.00 same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $720.00/year same *To qualify for non-profit status a 501c3 tax exempt status is required. Commercial/For Profits: Half Page per Publication Rate: $375.00 same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,200.00/year same Quarter Page per Publication Rate: $250.00 same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $800.00/year same 2 Schmitz-Maki Arena Fees 7/1/17-6/30/18 7/1/18-6/30/19 Winter Ice Time (Sept – Mid-March) Prime Time $220.00/hr + tax Same Saturday and Sunday (7:00 a.m. – 10:00 p.m.) Monday – Friday (2:00 p.m..–10:00 p.m.) Non-Prime Time $160.00/hr + tax Same Saturday and Sunday (10:15 p.m. – 6:45 a.m.) Monday – Friday (10:15 p.m. – 1:45 p.m.) Turf Rental (Mid-March-May) $80.00/hr +tax Same June and July Summer Ice $160.00/hr + tax Same August Ice $150.00/hr + tax Same Dry Floor Rental $500.00/day + tax Same Dry Floor Rental Set Up Tear Down Day $150.00/day + tax Same Open Skating $5.00/person (inc. tax) Same Open Skating Free Style $10.00 (inc. tax) Same Open Hockey $10.00 (inc. tax) Same Open Skating Punch Card 10 punches $45.00 (inc. tax) Same (expires at end of Winter Ice Time each year) Skate Rental $3.00/pair (inc. tax) Same Civic Arena Advertising Rates Full Wall 4 x 8 Sheet One Year $430.00/year (inc. tax) Same Three Years $375.00/year (inc. tax) Same Half Wall 4 x 4 Sheet One Year $270.00/year (inc. tax) Same Three Years $240.00/year (inc. tax) Same Ice Resurfacer One Year $725.00/year (inc. tax) Same Three Years $640.00/year (inc tax) Same Dasher Boards One Year $535.00/year (inc. tax) Same Three Years $480.00/year (inc. tax) Same 3 Rambling River Center ...................................................................................... Rambling River Center Fees 2017 Rate 2018 Rate Annual Membership $35.00/individual Same (to include regular and fitness center membership) (includes tax) Member Incentive Program 30 day money-back Same guarantee (Financial Support Program funded memberships excluded) 10% discount off of Delete a current member’s annual membership for each new member recruited up to a maximum of 50 percent Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit Banquet Room $150.00 Same Rambling River Center Damage Deposit Meeting Rooms $75.00 Same Fitness Room Non-Member One-Time Visitor Pass $6.00 (includes tax) Same Rambling River Center Non-Member User Fee $3.00 (includes tax) Same Rambling River Center Newsletter Advertisement $90.00 (includes tax) Same (2 inch x 1 inch ad space for one year) VCR Rental included with rental Same fee if requested DVD Rental included with rental Same fee if requested Sound System Rental $150.00 (includes tax) Same Park Facilities Rental Fees 2017 2018 Rate Shelter Half-Day (7:00 a.m.-2:45 p.m. or 3:15-11:00 p.m.) $60.00 (includes tax) Same Shelter Full-Day (7:00 a.m. to 11:00 p.m.) $85.00 (includes tax) Same Event Application Fee $55.00 (includes tax) Same Events in Parks (150 or more people) $280.00 (includes tax) Same (requires Insurance Certificate and separate fees for portable toilet and garbage service) Weddings $280.00 (includes tax) Same 4 Warming House Rental Rate Private Skating Party $35.00 (includes tax) Same (8:00 a.m. to Noon only with minimum two hour charge) Outdoor Fields Rental Rates Baseball fields See Schedule H Soccer fields See Schedule H 5 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2017 Rate 2018 Rate Banquet Room $325.00 for four blocks of time, Same (capacity 130 people which includes set up time, clean up and includes use of time, use of up to 12 round tables and Kitchenette) chairs, mandatory cleaning fee for cleaning after rental ends, garbage removal and tear down. If cleaning takes more than 2 hours, then billing for additional cleaning time beyond the two hours will be at a rate of $32 per additional hour $80.00 for each additional hour Same rented beyond the original four hour block Empire Room $75.00 for two hour time block Same (capacity 57 people) $37.00 each additional hour Same Two Small Conference Rooms $20.00 for two hour time block and Same (capacity 15 people) $10.00 each additional hour Arts and Crafts Room $60.00 for two hour time block and Same (capacity 30 people) $30.00 for each additional hour Same Garage $55 per stall or Same $185 entire garage per day Garage Set Up/Tear Down $65 per day Same *Returning regularly scheduled renters receive first priorit y for rental of the room they rented in the previous year. 6 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2017 2018 $4.00 per registered participant (as of the first day of regular practice) Summer Outdoor Use Fee – Groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice $13.00 per participant Same Youth Groups not qualifying or choosing not to pay the Seasonal Use Fee $45 (includes tax) Same Adult Groups $50 (includes tax) Same Tournaments Outdoor Field Use Charges: Baseball and Softball Fields (Fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament) $60 (includes tax) per field per day Same (fee does not include garbage fee) Soccer Fields (Full size soccer fields may be sub-divided into small fields but are only charged per full size field. Any portion of a full size field constitutes use of that full size field.) $60 (includes tax) per field per day Same (fee does not include garbage fee) Other Services and Fees Additional dragging baseball or softball fields $16 (includes tax) per field per Same dragging Soccer field lining $50 (includes tax) per hour Same for labor + tax $25 (includes tax) per hour Same For painting Additional labor or materials requested by group At prevailing rates Same Portable Toilets If use is requested by user group, Same Then entire cost paid by user group. 7 SCHEDULE K OUTDOOR POOL PRIVATE RENTALS (if pool closes, then delete all fees; but if pool doesn’t close, then fees remain the same) Main Pool and Diving Bay Areas Private Rental Rates Number of people includes everyone entering the facility whether using the pool or not. *Fee includes pool staff, amenities and tax Participants 0-50 51-75 76-100 101-125 126-150 151-175 176-200 1 hour 2017 2018 $130 delete 2017 2018 $155 delete 2017 2018 $180 delete 2017 2018 $205 delete 2017 2018 $230 delete 2017 2018 $255 delete 2017 2018 $280 delete 2 hours 2017 2018 $155 delete 2017 2018 $180 delete 2017 2018 $205 delete 2017 2018 $230 delete 2017 2018 $255 delete 2017 2018 $280 delete 2017 2018 $305 delete Wading Pool Rented with Main Pool: Add $55 to above costs delete 8 C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:F airhill Es tate at North C reek Develo p ment P ark P ro p o s al D AT E:S ep tember 13, 2017 B AC KG R OUN D True G ravity Ventures (the Develo p er) is p ropos ing a develo p ment to oc cur in the area s o uthwes t o f the Minnesota Trunk Highway 3 roundabout. T he C ity C ounc il approved a preliminary p lat fo r the d evelopment at its August 17, 2017 meeting. Includ ed in your pac ket is p reliminary plat of the d evelopment that s hows the loc ations of p arks, trails , and s id ewalks . W hile there are many p arks and trails loc ated in the develo p ment, it is imp o rtant to note whic h p arks and trails are p ublic and whic h are private. T here is additio nal o p en s pac e that surro und s the d evelopment. T he p rivate neighb o rhood p arks and open spac e areas will be maintained b y a ho me owners as s o ciatio n. T he develo pment is unique to F armingto n in that it c o ntains a rural feel and look with the way c ertain streets are designed, the amount of o p en s p ace, and an area res erved fo r farming. T he land to b e farmed would b e geared towards c rops that could go from field to table s uc h as vegetab les and fruits . T he develo per will b e in attend anc e at the meeting to present a proposal for the pub lic neighborho o d park. T he develo per d es ires to design and b uild the p ublic park with a theme. T he develo p er is p ro p o s ing to us e the park fees that wo uld have been c o llected and us ed in the park to design and build the p ark. It wo uld b e staff's recommend ation to appro ve this reques t, but with certain c o nditio ns inc luding: No add itional c ity funds b eyond what would have b een collec ted as p ark fees from the develo p ment s hould b e us ed to build the imp ro vements in the p ark R eq uire a mas ter p lan b e c o mp leted for the pub lic p ark T he C o mmis s io n would be allo wed to provid e inp ut, review and app ro ve the park master plan T he imp ro vements b uilt in the p ark s ho uld meet the Neighborho o d P ark S tand ard s , as much as p o s s ible, the C o mmis s io n id entified and ap p ro ved (a c o p y is attac hed ) All trails in the pub lic p ark area are required to be p aved T he C ommiss io n is being as ked to lis ten to the Develo p er's proposal, ask q ues tio ns ab o ut the p ro p o s al, and then either app ro ve o r no t ap p ro ve the propo s al. If the p ro p o s al is ap p roved with c o nditio ns, the cond itio ns would then be inc lud ed in the d evelopment agreement that the C ity C ounc il will ap p ro ve at a future date. AT TAC HMENT S : Type Desc rip tion Exhibit Fairhill Estate at North Creek Development Parks, Trails, and Sidewalks Plan Map Backup Material Neighborhood Park Standards Neighborhood Park Standards Vision: Through a public input process, every neighborhood park shall have an approved master plan to guide its development. A neighborhood park should include both passive and active spaces when possible. A neighborhood park is considered the “backbone” of the park system. Size: Minimum 3 acres up to 6 acres Location/Distance from Residents: Serves the population of a neighborhood in a radius up to one half-mile and should be easily accessed. At least one side of the park should have street frontage for visibility purposes. If a major barrier exists to gain safe access to the park, such as crossing a state trunk highway or county state aid highway to access the park, then it may be beneficial to have neighborhood parks located less than a half mile if the facilities and/or amenities cannot be met within a half-mile radius due to a safety barrier. Facilities and/or Amenities : Every neighborhood park should have the following facilities and/or amenities if space allows:  Shelter  Playground Equipment (separate play structures for children ages 2-5 years and 5-12 years)  Sport Court such as basketball, volleyball, and/or tennis  Ballfield  Waste Containers  Grills  Bike Rack  Benches  Open green space/playfield  Trail and/or sidewalk connections  Pet waste station  Trees  Signage  Landscaping C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:O c tober 4, 2017 Meeting D AT E:S ep tember 13, 2017 B AC KG R OUN D T he C ommiss io n had ap p ro ved mo ving the regular Wed nesday, O cto b er 11, 2017 meeting d ate to Wednes d ay, O c to b er 4, 2017 meeting due to a c o nflic t with the P arks and R ec reatio n Directo r's sc hedule. G iven the C o mmis s io n will now be meeting on Wed nesday, S eptemb er 13, 2017, C hair Jo hns o n and I wanted to revis it this meeting date to see if it s till mad e sens e to meet on this date or d is cus s a p o s s ib le d ifferent date in O c tober to meet. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:2017 Annual Work P lan R eview D AT E:S ep tember 13, 2017 B AC KG R OUN D Attached is an up d ated 2017 Wo rk P lan. Items c ompleted in the work plan s inc e the las t meeting are sho wn in bold red. Items completed overall are s ho wn in bold b lack. C o mmis s ion members are asked to review the upd ated 2017 Wo rk P lan and b e p rep ared to disc uss it d uring the meeting. AT TAC HMENT S : Type Desc rip tion Backup Material Updated 2017 Annual Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2017 WORK PLAN Goal #1: Meet with the City Council at least once in 2017. 1. By April 1, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. The Commission identified August 9, 2017 as a possible date to have a parks and facilities tour with the City Council and the City Council is planning to attend the tour . 2. By June 1, develop and recommend to City Council a long-term funding plan for park improvement fund. Status: Completed. 3. By October 1, the Commission will have had a work session with the City Council and discussed during the workshop the long term funding plan for the park improvement fund and any other agenda topics identified. Status: Partially completed. The Commission conducted a park and facilities tour with the City Council on August 9, 2017, but did not hold a formal work session during this time to discuss a long term funding plan for the park improvement fund. Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects to be completed in 2018. 1. By April 1, the Commission will have discussed and identified a list of 2018 improvement projects to be completed in park, trails and recreational facilities. Status: Completed. The Commission discussed at its April 12 meeting a list of possible projects for the next five years along with a long term financial plan for the Park Improvement Fund. 2. By May 1, the Commission will have discussed and identify possible funding sources for the 2018 improvement projects. Status: Completed. Approved a five year CIP plan for the Park Improvement Fund showing projects to be completed in the next five years if funding in the Park Improvement fund is sufficient to complete the projects. 3. By September 1, the Commission will have met with the City Council to discuss the 2018 improvement projects and how the project(s) may be funded. Status: Completed. During the parks and facilities tour, the Commission and City Council toured Prairie Pines Park and talked about the plan to do grading and site improvements in 2018 and then make some or all of the capital improvements in 2019, if funding allows this to happen. 4. By September 15, at least one of the projects recommended for funding in 2018 will be included in the approved 2018 preliminary budget. Status: Completed. Funding for grading and site improvements in Prairie Pines Park was approved as part of the 2018 preliminary budget being approved by the City Council at its September 5, 2017 meeting. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). 1. By April 1, discuss and determine a date to have a joint meeting with ETPRC. Status: Completed. At the April 12 meeting the Commission reviewed and selected two possible dates in September to have a tour of township and city parks, facilities and trails with the ETPRC. Staff will follow up to see if the ETPRC is interested in doing the tour on one of the two dates selected. 2. By June 1, a date will have been set to have a joint meeting with ETPRC. Status: Completed. The ETPRC approved having a parks tour with the Commission on Monday, September 11, 2017 3. By August 1, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. A tour of parks and facilities has been approved, which will serve as discussion topics during the meeting in September. 4. By October 1, a meeting will have been held with ETPRC. Status: Completed. A park and facilities tour occurred on September 11, 2017 that included touring both Empire Township and city of Farmington parks and facilities. Goal #4: Participate in the process of making improvements in Prairieview Park. 1. By January 11, the Commission will have approved the improvements to be completed. Status: Completed. Improvements identified included adding new playground equipment, constructing a shelter, and constructing a basketball court. 2. By March 1, the RFP specifications for new playground equipment, a new picnic shelter and a basketball court will have been reviewed and approved. Status: Completed. RFP was reviewed and mailed to installation contractors and vendors. 3. By April 15, the Commission will have reviewed playground equipment, picnic shelter and basketball court proposals and made a recommendation to the City Council on the purchase and construction of these improvements. Status: Completed. Commission reviewed and submitted recommendations for playground equipment and park shelter to the City Council. 4. By May 15, the City Council will have approved the purchase and labor for the construction of the improvements. Status: Completed. City Council approved playground equipment and park shelter purchase and labor at its March 20 meeting. 5. By October 30, construction of improvements will be completed and a ribbon cutting will have occurred. Status: Completed. While the park shelter has not been constructed, it is planned to be constructed yet this fall. A ribbon cutting for the playground equipment occurred during the September 11, 2017 parks and facilities tour with the Empire Township Park and Recreation Commission. Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. 1. By March 1, the Commission will have received a presentation by professional staff members of the Department’s 2016 Annual Report. Status: Completed. Annual report was presented at the March 8 Commission meeting. Recreation Supervisor Missie Kohlbeck and Park and Recreation Director Randy Distad presented the annual report. 2. By May 1, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s ice season. Status: Completed. Jeremy Pire presented the report at the May 17, 2017 meeting. 3. By August 1, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1, Commission members will have received a presentation from staff about the spring turf season and summer ice season. 7. By November 1, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #6: Work with City staff on the city’s 2040 Comprehensive Plan Parks, Recreation and Open Space Systems Plan Update. 1. Develop an outline for the Parks, Recreation and Open Space Chapter in the City’s Comprehensive Plan that can be used as the framework for the city’s 2040 comprehensive plan. Status: Completed. At the April 12 meeting, Commission reviewed the 2030 Comprehensive Plan and provided direction to staff to use the 2030 Comprehensive Plan framework during the process of creating the 2040 Comprehensive Plan. 2. Assess and prioritize outdoor athletic field needs by May 1. 3. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP by June 1. Status: Completed. CIP was approved by the Commission at the May 17, 2017 meeting and will be incorporated into the 2040 Comprehensive Plan. 4. Through the assistance of the Parks and Recreation Department staff create a five year Capital Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1. 5. Analyze and determine possible future dedicated funding sources for parks and trail development or redevelopment by July 1. 6. Analyze and determine future direction for the city’s recreational facilities by October 1. 7. Complete Park, Recreation and Open Space Chapter by December 31. Goal #7: Participate in the master planning process for Marigold and Prairie Pines Parks 1. Work with staff and consultant to provide a public input meeting in order to receive community input on the development of the Prairie Pines park master plan by January 31. Status: Completed. Chair Dustin Johnson attended the public open house held on January 12, 2017 and there were 15 residents who attended and provided input on the initial draft master plan. Additional public input was received at the January 28, 2017 Community Expo. 2. At one of its meetings receive a presentation from staff and consultant on draft master plans for Marigold Park and Prairie Pines Park, allow public input on the draft during the meeting and then forward recommended master plans for both parks to the City Council by February 28. Status: Completed. A presentation was made on the Marigold Park and Prairie Pines Park master plans to the Commission at its February 8, 2017 meeting and a recommendation was forwarded to the City Council to approve the master plans for both parks. 3. City Council will review the recommended master plans, allow additional public input and then approve the master plans by March 31. Status: Completed. A presentation was made to the City Council at its March 6, 2017 meeting. The City Council approved both master plans after the presentations were made and additional input was given by the City Council. Goal #8: Work with Park and Recreation Department staff to explore offering a program and/or event in different parks. 1. By May 1, 2017 solicit Farmington service organizations about their interest in offering a special event and/or program in a city park in order to expand programs and events in the parks. Status: Completed. It was suggested to hold an event in North Creek Park. 2. By June 1, and after discussing possible opportunities and obstacles, determine at least one possible program and/or event that could be held in a different location in 2018 from where it is usually held. Status: Completed. A movie was held in North Creek Park on September 9, 2017, which resulted in two movies being offered in 2017 in two different neighborhood parks. 3. By December 31, staff will develop a plan and review it with the Commission about the program and/or event that will be held in a different location in 2018, so it can be advertised in the City News and Recreation Guide. Goal #9: Initiate a trail wayfinding signage program. 1. Determine and approve initial trail loop locations for signage program by January 31. Status: Completed. Review was completed at the January 11, 2017 meeting and three trail loops were discussed and approved to move forward with completing a trail signage program. 2. Work with company in the design and graphics of a trail sign that can be installed at trail heads by April 30. Status: Completed. Vacker Signs, Inc. and staff have worked through a final design and graphic concepts for the three trails loops. 3. Work with city staff on the installation of the new wayfinding signage in the locations determined in the parks by July 31. Status: Partially completed. Wayfinding signage has been ordered and installation will likely occur in the fall of 2017. 4. Hold a ribbon cutting of new trail signs by September 1. 5. Work with the Heritage Preservation Commission to incorporate wayfinding signage program for historical properties in the city by September 1. Status: Not completed. The HPC is no longer an active city Commission C ity of F arm ington 430 T hird S treet F armingto n, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.c i.farmington.mn.us TO:F armingto n P arks and R ec reation C ommission Members F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:R eview o f S eptemb er 11, 2017 P arks Tour with Emp ire To wns hip P arks and R ec reation C ommissio n D AT E:S eptemb er 13, 2017 B AC KG R OUN D S inc e this is the firs t regular C o mmis s io n meeting after the S ep tember 11, 2017 to ur with the Empire Township P ark and R ecreatio n C o mmis s ion (ET P R C ), it s hould still be fres h in members mind ab o ut what o cc urred d uring the tour. T ho s e who p artic ipated in the tour sho uld come prepared to s hare comments with o ther C ommis s io n memb ers about the to ur. I t is important C ommission memb ers take s o me time to disc us s the to ur with ET P R C . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:2018 and 2019 G eneral F und Ap p ro ved P reliminary Bud get D AT E:S ep tember 13, 2017 B AC KG R OUN D Attached is the G eneral F und's p reliminary 2018 and 2019 b udgets that were pres ented to and ap p ro ved b y the C ity C ounc il during its S eptemb er 5, 2017 meeting. S taff will s hare with C ommission members the o utcome o f the approved preliminary 2018 and 2019 G eneral F und bud gets and what this means in terms o f o p eration, maintenanc e and c ap ital imp ro vement projec ts fo r the P arks and R ec reation Department. AT TAC HMENT S : Type Desc rip tion Backup Material Approved 2018 and 2019 Preliminary Budgets C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Dakota C ounty 2040 C o mp rehens ive P lan D AT E:S ep tember 13, 2017 B AC KG R OUN D C hair Jo hns on was invited to participate in a Dako ta C o unty C itizen's Advis ory F oc us G roup . T he p urpose o f this gro up was to fo cus on having an engaging disc ussion about natural resources and p ark needs o ver the next two dec ad es as p art o f the Dako ta C o unty 2040 C o mprehens ive P lan Update. C hair Jo hns o n will s hare info rmation from the foc us gro up meeting he attended. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Bus iness P artners hips D AT E:S ep tember 13, 2017 B AC KG R OUN D T his item has b een tabled fo r the p as t few meetings and is b eing brought bac k to the meeting for further d is cus s io n. C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:P ro ject and Informational Updates D AT E:S ep tember 13, 2017 B AC KG R OUN D S taff will s hare info rmation with C ommission memb ers during the meeting about the following to p ics: 1. Vermillio n R iver R es to ration and Trail R eplac ement P rojec t Up d ate 2. P rairieview P ark Improvements 3. Up coming R R C F und rais ing Events C ity of Farm ington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington P arks and R ec reatio n C o mmis s io n Memb ers F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:O c tober 4, 2017 Meeting Agenda Items D AT E:S ep tember 13, 2017 B AC KG R OUN D As a reminder the regular meeting of O c tober 11, 2017 has been moved to O c tober 4, 2017 d ue to a s ched ule conflic t. T he following are pos s ible items fo r the C ommis s ion's O cto b er 4, 2017 meeting agend a: 1. S ummer Ic e R eport 2. O utd o o r P o o l R eport 3. R ec reation P ro grams R ep o rt 4. 2017 Annual Work P lan review 5. 2018 Annual Work P lan Id eas 6. 2040 C o mprehens ive P lan Update