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HomeMy WebLinkAbout11.08.17 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the November 8, 2017 Regular Meeting Members Present: David McMillen, Laurie Suchanek and Dustin Johnson Members Absent: John Moore and Hannah Simmons Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of November 8, 2017 Meeting Agenda Moved by McMillen and seconded by Suchanek to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of October 4, 2017 Regular Meeting Minutes The meeting minutes were approved with no revisions made. IV. Presentations None V. Business Items A. 2040 Comprehensive Plan Director Distad reviewed the draft executive summary of the parks and recreation chapter. He asked if the Commission favors having both the parks and trails shown on the 2040 Existing and Proposed Parks, Open Space and Trails Plan Map or if they should be separated. The Commission by consensus would like to have a separate map for existing and proposed parks and opens spaces and a separate map for existing and proposed trails because having both on the same map causes some confusion because of all the lines on the maps. Distad asked for additional comments about the draft plan. The following comments were made:  Goal #14, about maximizing the use of existing recreational facilities was an important goal.  Include a reference to the Aquatic Feasibility Study and a new aquatic facility being located in Jim Bell Park and Preserve.  Identify the existing facilities and parks being a valuable asset to the community and include a goal about maintaining this assets.  Include verbiage about people valuing the parks, open space and facilities because the see the positive impact these can have on a community. Distad shared he would update the draft to reflect the comments provided by Commission members. B. Foot Golf Course Director Distad informed the Commission about being contacted by Farmington School District staff to determine the city’s interest in partnering on a Foot Golf Course that would be constructed partially on the school district property by Riverview Elementary School and in Rambling River Park adjacent to the hockey rinks. McMillen asked if the city has made any commitment to partner and build the course. Distad stated that no commitment has been made. He shared the school district was going to design a course and then share with the city if the city was interested in partnering on the course. He informed Commission members that he made the school district staff aware that the city would cover the cost to have its staff construct the holes identified in the design to be on city property. By consensus the Commission agreed to move forward with the design of a course and then at a later meeting review the design when it becomes available. VI. Discussion Items A. Review 2017 Annual Work Plan Chair Johnson reviewed the 2017 Annual Work Plan and identified items completed since the review that occurred at the September meeting. The Commission determined that objectives #3, #4, #5, and #6 in Goal #6 have been completed, so the annual work plan should be updated to reflect this. The Commission determined it would not be able to complete a ribbon cutting this year for the new trails signs, so would like to carry this item over into its 2018 work plan. The Commission determined it would not be able to have a ribbon cutting for the new trails signs yet this year, so would like to carry this item over into its 2018 work plan. Director Distad shared he would update the document to show which items were completed based on the discussion that occurred and will include the updated document in the next meeting packet. B. 2018 Work Plan Possible Ideas and Topics Commission members provided the following possible items and/or topics to consider for the 2018 work plan:  Explore expanding the trail wayfinding signage program and have a ribbon cutting in 2018  Foot golf course partnership with the Farmington School District  Create a Bike Pedestrian Plan  Create names for the neighborhood parks in the Regetta Fields and Fairhill Estates at North Creek developments C. Board and Commission Reception Distad reminded Commission members to RSVP to City Administrator David McKnight about attending the City Council sponsored Board and Commission Appreciation reception that is being held at the Bourbon Butcher on Wednesday, November 29 from 6:30 to 8:00 p.m. VII. Commission Roundtable Suchanek: Didn’t have anything to share. McMillen: Didn’t have anything to share. Johnson: Shared that he learned the mayor will be contacting him to discuss the outdoor pool. VIII. Staff Report A. 2017 Projects Completed Information was given to Commission members about the Prairieview Park improvements and the Vermillion River bank stabilization and habitat restoration projects being completed. He made Commission members aware of the Rambling River Center Roof Replacement Project will start sometime in November and that it is supposed to be completed on or before December 1. B. Farmington Youth Baseball Presentation Information was provided to Commission members about a meeting staff had with youth baseball and they received some requests for field improvements. He shared that youth baseball will be coming to the December Commission meeting to make a presentation to the Commission about these requests. C. Pilot Knob Road Trail Connection Update Distad shared he spoke with the city engineer and learned that Dakota County will be doing a mill and overlay project on Pilot Knob Road in 2018 and as part of the project will be working with the city to construct a trail on the east side of Pilot Knob Road from the Lakeville border to where the trail currently ends in order to complete this missing trail connection. D. 2018 Budget Update Director Distad shared the City Council reviewed the budget for the last time at its October 30, 2017 work session and did not make any revisions to the budget. As a result of this review, the outdoor pool continues to be shown as being closed in the 2018 budget and funds available to complete demolition of the outdoor pool in 2018. E. 2018 Fees and Charges Update Informed Commission members that the City Council discussed and approved the 2018 fees and charges for the Parks and Recreation Department. There were no changes made to the Parks and Recreation Department fees and charges that the Commission recommended to the City Council. F. Bikeable Communities Workshop Shared he will be meeting with a staff member from Dakota County about possibly hosting a workship in Farmington in the future. G. Commission Member Term Expiring Shared Commission member McMillen’s three-year term is expiring at the end of January 2018. IX. December 13, 2017 Meeting Agenda Items The following items were tentatively identified by Commission members for its December 13, 2017 meeting agenda: 1. 2017 Annual Work Plan review 2. Draft 2018 Work Plan 3. 2040 Comprehensive Plan 4. Farmington Youth Baseball Association presentation X. Adjournment Moved by Suchanek and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:54 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary