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HomeMy WebLinkAbout02.08.17 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the February 8, 2017 Regular Meeting Members Present: David McMillen, John Moore and Dustin Johnson Members Absent: None Other’s Present: Council Member Jason Bartholomay; Robert Carpentier; Hoisington Koegler Group Inc. (HKGI) staff members Tim Solomonson and Bryan Harjes; Jacilyn Doyle; Brent Henry; Patti Henry; Megan Sowieja; and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of February 8, 2017 Meeting Agenda Moved by Johnson and seconded by Moore to approve the meeting agenda as written. All persons in favor (APIF). Motion carried. III. Approval of January 11, 2017 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations A. Recognition of Outgoing Commission Member Robert Carpentier Council Member Jason Bartholomay thanked Robert Carpentier for his years of service on the Commission and presented him with plaque in recognition of his service on the Commission. B. Marigold and Prairie Pines Park Master Plans Director Distad presented information about the development of the draft master plan for Marigold Park including a cost estimate for the improvements shown in the master plan. There were no public comments received after the presentation. Moved by Johnson and seconded by Moore to approve the Marigold Park master plan as presented. Tim Tolomonson from HKGI presented information about the development of the draft master plan for Prairie Pines Park including the public input process and a cost estimate to make the improvements to the park. Public comments received after the presentation included the following: Brent Henry, 22224 Cambrian Way, wanted to make sure the flexible field will be flat and usable, but still drain correctly. Director Distad shared there may need to be some fill brought in and then the site graded to make it flat as possible, but still drain to the storm sewer drain located in the middle of the park. Jacilyn Doyle, 3057 224th Street, asked if the turf grass will be same throughout the park and asked when the park will be built. Tolomonson shared the turf grass would be seeded the same throughout the park. Director Distad shared that if there are funds available it is likely the improvements may occur in 2018 because of how quickly the development is now being built out. Megan Sowieja, 22389 Carver Lane, was glad to see there are trail connections included as part of the master plan and wants to make sure these connections are preserved and can be made in the future. Moved by Moore and seconded by Johnson to approve the Prairie Pines Park master plan as presented and to make sure the future trail connection to the east is preserved as part of the plan. APIF. Motion carried. V. Business Items A. Election of Officers Chair McMillen called for nominations to be made for the Chair position. Johnson nominated himself for the Chair position and it was seconded by Moore. Chair McMillen called for more nominations for the Chair position. There were no more nominations made. Moore moved to close nominations for the Chair position and it was seconded by Johnson. APIF. Motion carried. The vote was 3-0 in favor of Johnson for the Chair position. Chair McMillen called for nominations for the Vice-Chair position. Moore nominated McMillen for the Vice-Chair position and it was seconded by Johnson. Chair McMillen called for more nominations for the Vice-Chair position. There were no more nominations made. Moore moved to close nominations for the Vice-Chair position and it was seconded by Johnson. APIF. Motion carried. The vote was 3-0 in favor of McMillen for the Vice-Chair position. B. Approve 2017 Annual Work Plan The work plan was reviewed. Moore asked if staff could solicit service organizations about offering family orientated events in a city park other than at Rambling River Park and Lake Julia Park. He also thought the letter could include identifying some parks that the event could be held at. Distad shared he would see about sending a letter out to service organizations but was hesitant to make a commitment for this to occur this year. Moved by Johnson and seconded by Moore to accept and approve the 2017 Annual Work Plan. APIF. Motion carried. VI. Discussion Items A. Heritage Preservation Commission (HPC) Wayfinding Signage Map McMillen shared the current state of the HPC not being funded in the 2017 budget. He was unsure what this means about the HPC being able to do any work on this project since there won’t be any funds in 2017. He also shared he was not sure the HPC would even meet any longer given the elimination of the budget. He shared he will continue to provide updates as he learns more about the fate of the HPC. VII. Commission Roundtable Johnson: Commended the consultants on the master plans developed especially carrying over the input received during the public meeting on the Prairie Pines Park master plan. He thanked McMillen for chairing the Commission this past year. Moore: Requested that addresses be included when identifying them in the meeting packet. He requested the Existing and Proposed Park, Open Space and Trail Map needs to be updated. Distad shared the update would occur this year during the city’s 2040 Comprehensive Plan Update. He requested the missing trail connection along the North Creek Regional Greenway be completed with a temporary boardwalk. Distad responded that he would have to discuss with Dakota County staff because it is a regional greenway and the county would need to sign off on any temporary boardwalk. McMillen: Congratulated Johnson on his election as the Chair of the Commission. Shared the Rambling River Center Steak Fry fundraiser raised $800.00. Distad thanked McMillen for helping with the clean-up after the Steak Fry as this saved staff time during the clean-up. Attended the Community Expo on January 28, 2017 and there were an estimated 2,500 people who attended this event. VIII. Staff Report A. Community Expo Shared Recreation Supervisor Missie Kohlbeck and he attended and provided information at the Community Expo. He shared there were several Rambling River Center Advisory Board members who assisted with providing information to the public about the Rambling River Center. City Council adopted the 2017 budget and the Parks and Recreation Department received an increase in funding, which primarily went towards increased personnel costs. B. Outdoor Rinks Smores and More Event Shared the event was held even though it was touch and go with the weather. Attendance was up slightly from the year before. C. Prairieview Park Improvement Request for Proposals (RFP) Informed that both the playground equipment and shelter RFP’s were mailed to vendors and the proposals will be reviewed at the March 8, 2016 Commission meeting. D. Trail Signage Update Shared the maps have been finalized and will be emailed to a vendor to have a concept worked up along with a cost estimate. E. Recreation Supervisor Position Status Distad shared interviews have been completed, a person has been picked and the City Council will be asked at its February 21, 2017 meeting to approve hiring a new Recreation Supervisor. F. Comprehensive Plan Update Informed that a RFP for consulting services was mailed out to nine firms and the deadline for proposal submittals will occur shortly. Once staff members have reviewed proposals submitted, then a hiring recommendation will be brought to the City Council for approval. He will continue to bring information to future meetings about this process. G. New Commission Member Appointments Distad shared there were two citizens interviewed for the Commission openings. The City Council will be approving the appointment of Hannah Simmons and Laurie Suchanek to the Commission at its February 21, 2017 meeting. IX. March 8, 2017 Meeting Agenda Items The following items were identified by Commission members for its December 10, 2014 meeting agenda: 1. 2016 Department Annual Report 2. Playground proposals 3. Shelter proposals 4. Introduction of new members 5. Discussion about possible meeting date with City Council, a parks tour date and identify park and facility locations to tour 6. Recognition of outgoing Commission member Mike Haley X. Adjournment Moved by Johnson and seconded by Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:14 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary