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HomeMy WebLinkAbout05.17.17 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the May 17, 2017 Regular Meeting Members Present: Hannah Simmons, David McMillen, John Moore, Laurie Suchanek and Dustin Johnson Members Absent: Other’s Present: Kara Hildreth, Tim Solomonson, Hoisington Koegler Group, Inc., Community Development Director Adam Kienberger, Recreation Supervisor Jeremy Pire and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of May 17, 2017 Meeting Agenda Moved by McMillen and seconded by Simmons to approve the meeting agenda as amended to add Business Item Letter F. Neighborhood Park Standards. All persons in favor (APIF). Motion carried. III. Approval of April 12, 2017 Regular Meeting Minutes The meeting minutes were approved with no revisions noted. IV. Presentations A. Approve Rambling River Center Plaza Preferred Concept Tim Solomonson from Hoisington Koegler Group, Inc. presented information about the preferred concept development of the Rambling River Center Plaza (Plaza). He identified the preferred amenities and facilities that were determined through public input. Public input included:  holding an open house to receive verbal and written comments from the public  providing the two concept boards and comment cards at City Hall  providing concepts on the city’s website for viewing and comments through Survey Monkey He shared the preferred concept was determine after reviewing all comments generated and determining what amenities and facilities received the most comments in support of having in the plaza design. The Commission provided comments in support of the preferred concept. Moved by Simmons and seconded by Suchanek to approve the preferred concept as drawn. APIF. Motion carried. B. 2016-2017 Arena Ice Season Report Parks and Facilities Supervisor Jeremy Pire presented information about participation in events and programs occurring at the arena this past winter ice season. Attendance was up in events and programs over previous years. He reviewed the rental hours of each group who rented ice time this past season and compared it to previous year’s ice time rental. Farmington Youth Hockey Association (FYHA) increased the number of hours of ice they rented based on a new 10 year agreement the city and FYHA approved this past fall. Commission members thanked Mr. Pire for his presentation. V. Business Items A. Tru Value Homes Residential Development Concept Plan Director Distad presented the concept plan and shared that staff and the develop agreed with trail locations, park location and parkland dedication that will be given. He stated the one item the developer wanted the Commission to determine was the location of sidewalks. Director Distad reviewed the three sidewalk options staff had developed for the Commission to consider. He shared that staff was recommending Option #1 be approved because it provided the best sidewalk connections with the least number of street crossings having to be made in order to provide property owners the opportunity to walk to the park without having to walk in the street. Commission members discussed the three options and the pros and cons associated with each of the options. Moved by McMillen and seconded by Suchanek to approve sidewalk Option #1 for the Tru Value Homes residential development. APIF. Motion carried. B. Empire Township Park and Recreation Commission Park and Facilities Tour Schedule Commission members reviewed the draft schedule for the tour. Moved by Suchanek and seconded by Simmons to approve the park and facilities tour schedule with Empire Township’s Park and Recreation Commission. APIF. Motion carried. C. City Council Parks and Facilities Tour Commission members reviewed the draft schedule for the parks and facilities tour with the City Council. Moved by Simmons and seconded by McMillen to approve the parks and facilities tour schedule with the City Council. APIF. Motion carried. D. Approve Trail Map Sign Design Jim Bell Park and Preserve Distad reviewed the trail sign design that would be installed along the trail loop in this park. Commission members provided the following comments on the draft design:  Move graphics more to the edge of the sign to space things out and allow for some of the graphics to be enlarged or shrunk to better fit on the sign  Change the you are here on the sign to a different font and make it all the same color  Reduce the size of the liquor store logo  Increase the size of the legend so people can see it better  Increase the city logo so it is at least the same size as the liquor store or a little larger  Put a period behind the word leash  Add a bullet point to address by city ordinance no glass containers allowed on the trail or in city parks Distad shared he would pass along these recommended revisions to the vendor to see which ones could be incorporated into a final sign design. Moved by Moore and seconded by Suchanek to approve the sign design with the suggested revisions being incorporated as much as possible into the final sign design. APIF. Motion carried. E. 2018-2022 Park Improvement Fund Capital Improvement Plan Distad reviewed the draft plan with the Commission. He informed Commission members the idea was to not make any park improvements in 2018 so the fund balance could be increased. Then in 2019 Prairie Pines and Marigold Park would be constructed if there were sufficient funds in the fund to do so. Commission members felt the grading and site improvements should be completed in 2018 with an amount of $50,000 being spent to make the site improvements in Prairie Pines Park, so the park would be ready to receive the remaining improvements in 2019. They based this on the discussion that occurred during the public open house because neighbors of Prairie Pines Park voiced their support to have the park constructed in 2018. Moved by Simmons and seconded by McMillen to revise the draft plan to show $50,000 being spent in 2018 to make site improvements to Prairie Pines Park and then have both Prairie Pines and Marigold Parks constructed in 2019 if there are enough funds available to do so. F. Neighborhood Park Standards Distad informed Commission members the City Council tabled a decision on hiring a contractor to construct a full court basketball court in Prairieview Park. The City Council wanted the Commission to discuss the number of basketball courts the city should have. Commission members discussed this and in order to address the issue of the number of basketball courts developed neighborhood park standards that identified what types of amenities and facilities should be constructed in all neighborhood parks in order to make the park system equitable. Moved by Moore and seconded by Suchanek to recommend to the City Council to move forward with constructing a full court basketball court at Prairieview Park based on the Neighborhood Park Standards. APIF. Motion carried. VI. Discussion Items A. Business Partnerships By consensus it was decided by Commission members to wait until the June 2017 meeting to discuss this item. B. Review 2017 Annual Work Plan Chair Johnson reviewed the 2017 Annual Work Plan and identified items having been completed since the plan was approved in January. Director Distad shared he would update the document to show which items have been completed based on the discussion that occurred and will include the updated document in the next meeting packet. C. 2040 Comprehensive Plan’s Parks, Recreation and Open Space Chapter Distad shared the city has entered into a contract with Hoisington Koegler Group, Inc.(Consultant) to assist the city with completing its 2040 Comprhensive Plan. Due to a cost estimate of $30,000 to $40,000 to have the Consultant write the Park and Recreation Chapter and no funding available to pay this expense, Park and Recreation staff and the Park and Recreation Commission will write the chapter. Distad briefly reviewed information about the updates that have been drafted for the 2040 Comp Plan. It includes the acknowledgement and demographic sections of the chapter. He also reviewed the proposed future parks and trail locations map that will be updated during the chapter update. He shared there would be two public open houses to gather input on the overall Comp Plan and input on the Parks, Recreation and Open Space Chapter would also be solicited through a questionnaire provided at the meeting. The public open houses were likely to occur in September and October based on a discussion that occurred with staff from HKGI. He asked for input on what kinds of questions should be asked to receive input from the public. Commission members provided comments about the following possible questions to be considered and what should be addressed through the public input process:  Determine what amount of tax increase people might be willing to tolerate for new park and facility improvements  Identify what park and/or facility improvements that would attract or foster new businesses and/or residential growth  Ask what priorities residents see for park and facility improvements  Determine if they would be willing to and at what amount they would be willing pay to use park and/or facilities if property taxes weren’t used to cover the cost to maintain them  Ask people how long they have lived in Farmington  Determine what kinds of parks and/or facilities should be built in order to retain residents and businesses Distad shared he would try to draft a list of questions for the public input meetings based on the Commission’s input tonight and bring these draft questions to a future Commission meeting to review and finalize. VII. Commission Roundtable Johnson: Didn’t have anything to share. Moore: Shared that the trails by North Creek Park and Meadowview Park trail from 195th Street by CVS are getting worse because of the damage that is being caused by willow trees pushing up the trail. McMillen: Didn’t have anything to share. Simmons: Didn’t have anything to share Suchanek: Reported it is likely she will not be at the June meeting VIII. Staff Report A. Prairieview Park Playground Update City Council approved hiring a contractor to construct the concrete playground border. B. Basketball Court Resurfacing Project City Council approved hiring a contractor to repair the basketball courts at Hill Dee and Jim Bell Park and Preserve basketball courts. C. Dew Days Information Informed Commission members about the events Park and Recreation Department will be involved in including the Dew Run and Rambling River Center’s Kiss the Pig and Live Bike Auction Fundraisers. Shared park maintenance staff also supports the Dew Days Committee by transporting picnic tables from the Dakota County Fairgrounds to the big tent prior to Dew Days and then returning the picnic tables to the Dakota County Fairgrounds after the event is over. IX. June 14, 2017 Meeting Agenda Possible Items The following items were identified by Commission members for its June 14, 2017 meeting agenda: 1. 2017 Annual Work Plan review 2. 2040 Comprehensive Plan 3. Business partnerships X. Adjournment Moved by Simmons and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 9:14 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary