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HomeMy WebLinkAbout07.12.17 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the July 12, 2017 Regular Meeting Members Present: John Moore, David McMillen and Dustin Johnson Members Absent: Laurie Suchanek and Hannah Simmons Other’s Present: Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair Johnson called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of July 12, 2017 Meeting Agenda Moved by McMillen and seconded by Moore to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of June 14, 2017 Regular Meeting Minutes The meeting minutes were approved with no revisions identified. IV. Presentations None V. Business Items A. September and October Meeting Dates September meeting date was discussed due to the Commission meeting with the Empire Township Park and Recreation Commission on Monday, September 11. Moved by McMillen and seconded by Moore to move the regular September 13, 2017 meeting to September 11, 2017, which is the date of the meeting with the Empire Township Park and Recreation Commission. APIF. Motion carried. Director Distad shared that he will be attending a Minnesota Recreation and Park Association conference from October 11-13, 2017 and it will be held in outstate Minnesota. As a result, he would not be able to attend the regular Commission meeting on October 11. He stated the meeting could be cancelled, moved to a different date, or the Commission could meet without him on October 11. The Commission determined it wanted to change the meeting date. Moved by McMillen and seconded by Moore to move the October 11, 2017 meeting to October 4, 2017 with an alternate meeting date of October 18, 2017 if a quorum could not be achieved on October 4. APIF. Motion carried. VI. Discussion Items A. Review 2017 Annual Work Plan Chair Johnson reviewed the 2017 Annual Work Plan and identified items completed since the review that occurred at the June meeting. Director Distad shared he would update the document to show which items were completed based on the discussion that occurred and will include the updated document in the next meeting packet. B. 2040 Comprehensive Plan’s Parks, Recreation and Open Space Chapter Director Distad shared two questions the Rambling River Center Advisory Board created at its July 10, 2017 meeting. The two questions were about the Rambling River Center facility and programs and how much they are used by the community. Commission members discussed the two draft questions and made revisions to both questions. C. Business Partnerships By consensus, it was decided to postpone the discussion on this topic until Commission member Simmons in attendance to participate in the discussion. D. Review Schedule for August 9, 2017 Park and Facilities Tour with City Council Commission members reviewed the tour schedule. They discussed and agreed that Prairieview Park could be substituted as a stop in the tour if the park improvements are finished and would be willing to remove Tamarack Park and Marigold Park from the tour schedule in order to accommodate the time needed to tour Prairieview Park. It was also agreed there should be a ribbon cutting of the new playground with City Council members. VII. Commission Roundtable Johnson: Didn’t have anything to share. Moore: Noticed the Farmington Industrial Park sign was overgrown with vegetation and requested it to be cleaned up. Distad stated he would work with city park maintenance staff to have the landscaping around the sign trimmed and the weeds removed. McMillen: Didn’t have anything to share. VIII. Staff Report A. Vermillion River Streambank and Habitat Restoration Project Informed Commission members that a preconstruction meeting occurred for the project and work will begin on grubbing and clearing trees later this week that will create access to the site for the contractor. The trail closed signs have been installed and fencing was installed by park maintenance staff that blocks access to the trail. B. Prairieview Park Informed Commission members the contractor has completed construction of the asphalt full court basketball court and park maintenance staff installed new poles, backboards and rims. He also shared the playground installation started this week and should be finished by the end of the week. IX. October 2017 Meeting Agenda Possible Items The following items were tentatively identified by Commission members for its October, 2017 meeting agenda: 1. 2017 Annual Work Plan review 2. 2040 Comprehensive Plan 3. Business partnerships 4. Prairieview Park ribbon cutting 5. Wayfinding trail signs ribbon cutting 6. Summer program, Rambling River Center and summer ice presentations X. Adjournment Moved by Moore and seconded by McMillen to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:33 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary