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Home My WebLink About10.12.16 Parks and Rec Packet City of Farmington 430 Third S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us Farmington Parks and Recreation Commission Wednesday, October 12, 2016 7:00 PM City Hall Conference Room 170 Agenda I.Call M eeting to Order II.Approve M eeting Agenda III.Approve M eeting M inutes A.Approve September 14, 2016 Meeting Minutes IV.Presentations A.Summer Recreation Programs, Summer I ce and Outdoor Pool Presentations V.Business Items A.Jim Bell Park and Preserve Map of Trail Loops and Signage B.Finalize Details for Meeting with Empire Township Park and Recreation Commission VI.Discussion Items A.Review October 12, 2016 Recreational Facilities Ref erendum Public Meeting B.Review October 10, 2016 Meeting with City Council C.2016 Work Plan Review D.2017 Annual W ork Plan E.Commission Member Terms Expiring VII.Commission Roundtable A.Commission Roundtable Format VIII.Staff Report/Updates A.Update Items IX.M eeting Agenda Topics A.December 14, 2016 Meeting Agenda Topics X.Adjournment "The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation faciliti es and recreation programs." City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Approve S ep tember 14, 2016 Meeting Minutes DATE:Octo b er 12, 2016 BACKGROUND Attac hed are the draft minutes from the Septemb er 14, 2016 Commission meeting. T he Commission is b eing asked to review the minutes and p ro vid e at the meeting any c o rrections or ad d itions yo u think sho uld b e made to the minutes . ATTACHMENT S: Type Des criptio n Exhibit September 14, 2016 Draft Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the September 14, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson, John Moore, and Rob Carpentier Members Absent: Mike Haley Other’s Present: Council Member Douglas Bonar and Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of September 14, 2016 Meeting Agenda Moved by Commissioner Johnson and seconded by Commissioner Moore to approve amended meeting agenda to include adding an item under the discussion part of the agenda as Letter D. The Orchards at Fairhill Schematic Plan. All persons in favor (APIF). Motion carried. III. Approval of August 17, 2016 Regular Meeting Minutes Meeting minutes were approved with no corrections. IV. Presentations None V. Business Items A. Recreational Facilities Referendum Informational Brochure and Public Information Meetings Director Distad reviewed the final draft of brochure. He asked for feedback. Commission members liked the format and the color scheme. They felt it contained the appropriate information and it was ready to be mailed to the public. Director Distad shared the information boards that would be used for the public information meetings and asked for feedback from Commission members. Commission members felt that additional boards should be created for the outdoor covered rink. Director Distad stated he would create this board and include it in the presentation. Commission members also felt that the population census should be shown on the timeline every 10 years to show how the city has grown in relation to the recreational facilities either built or studied. Commission members also discussed attendance at the public information meetings and identified the following members attending the meetings: October 12 - John Moore and Rob Carpentier October 19 - David McMillen, Dustin Johnson and Rob Carpentier October 26 – David McMillen, Dustin Johnson and Rob Carpentier B. Trail Maintenance Program Plan Director Distad reviewed the 2017-2021 Trail Maintenance Plan. He shared the city trail system has been divided into five different sections allowing trails in each section to be fog sealed and crack sealed once every five years, which is similar to how the street seal coating is done. He also shared the long term financial plan for trail maintenance including where the annual funding comes from, the amount of annual funding, estimated annual maintenance costs, actual maintenance costs and the amount of the fund balance that remains after the 2016 trail maintenance work was completed. Commission member Carpentier asked how funding works for trails that are in bad condition and need to be reconstructed. Director Distad shared that reconstruction has been built into the long term financial plan in certain years and assumes that the fund balance is large enough to carry the reconstruction cost. Chair McMillen stated he was glad to see the city has implemented a long term funding plan for trail maintenance because trails are rated as the most used and the most liked facility in the city when resident surveys have been done over the years. C. Marigold Park and Prairie Pines Park Master Plans Director Distad shared the City Council was asked by staff to approve hiring Hoisington Koegler Group, Inc. (the consultant) to develop master plans for the new parks of Marigold Park and Prairie Pines Park along with developing a preliminary design and cost estimate for constructing the plaza adjacent to the Rambling River Center. He informed Commission members the master plans for each park and for the plaza design would include having a public open house to receive input from residents. There would also be a construction cost estimate prepared once the master plan was refined to desired preliminary draft. Then the Commission would review and make a recommendation concerning the approval of the park master plans to the City Council. Additionally, the Rambling River Center Advisory Board and the Commission would both have an opportunity to review and make a recommendation to the City Council concerning the plaza preliminary design. He informed Commission members the decision to approve a contract with the consultant to perform this work was postponed for 60-90 days by the City Council so more discussions could occur with adjacent business owners of the plaza to get input from them before the City Council made a decision on hiring the consultant. He thought the master plans for the two parks should be discussed with the City Council during the work session. Commission members agreed. D. Mystic Meadows Development Trail System Director Distad reviewed the trail system in the Mystic Meadows development and asked Commission members for a formal recommendation on removing one trail that was considered redundant to the trail system. By removing this redundant trail section the city would not have the cost associated with maintaining this trail section long-term, however there would be a cost to remove the trail. Moved by Commission member Moore and seconded by Commission member Carpentier to remove the trail in the Mystic Meadows development that is behind the homes located on Denali Way. APIF. Motion carried. VI. Discussion Items A. Agenda Items for October 10, 2016 City Council Work Session Joint Meeting Distad asked Commission members to finalize agenda topics for the work session with the City Council. The following items were identified to be included on the agenda: • Long term financial plan for park improvements • Master plans for Marigold Park and Prairie Pines Park • Recreational Facilities Referendum public informational meeting involvement discussion It was also suggested that a discussion occur on The Orchard schematic design in the Fairhill development, but it was felt this discussion was premature because this plan is likely to change before it is submitted to the city in the future. Distad shared he would provide the identified agenda topics to the City Administrator for the meeting. B. November 9, 2016 Draft Meeting Agenda with Empire Township Park and Recreation Commission Distad reviewed the draft meeting agenda and asked if there were any other items to include on the agenda. Commission members felt the items on the agenda were sufficient to generate discussion and information sharing during the meeting. Distad informed the Commission he would share the draft agenda with the contact person from the Empire Township Commission and ask them to review and make any revision they would like to the draft agenda and then inform him if there were any changes. He stated the Commission would be made aware at the October meeting if there were any revisions to the meeting agenda. C. 2016 Annual Work Plan Review Chair McMillen reviewed with Commission members the work plan. He identified several items being either in progress of being completed or completed since the August meeting including: • Commission will be meeting with the City Council during the October 10, 2016 work session • A meeting date with Empire Township’s Park and Recreation Commission has been confirmed for November 9, 2016 in Farmington • Draft agenda has been created for the meeting with the Empire Township Park and Recreation Commission and will be sent to them for review D. The Orchards at Fairhill Schematic Plan Director Distad reviewed the schematic design that was presented to the City Council and Planning Commission during the September 12th City Council work session. He shared the design showed a park and many trails and sidewalk connections. He also shared the plan was built on an agricultural theme by having open space designated as crop areas and community gardens. Commission members seemed to be receptive to this type of concept. There seemed to be a number of comments supporting the park area, large amounts of open space and a connected trail and sidewalk system for pedestrians. There seemed to be a consensus that the Commission was looking forward to receiving and seeing the plan after it has further been refined. VII. Commission Roundtable Johnson: Didn’t have anything to share. Carpentier: Shared he was concerned with how much property values are being increased by Dakota County and how this might impact the referendum vote. Moore: Didn’t have anything to share. McMillen: Reminded Commission members about the October 22, 2016 Waffle Breakfast/Silent Auction/Bake Sale fundraiser for the Rambling River Center. Breakfast is from 8:30 a.m. to Noon. Cost is $7.00 for advance ticket purchase and $9.00 at the door. Children ages 5 and under are free. Asked if there was any interest in moving the October 12th meeting to having it after the October 10th work session meeting with the City Council. Feedback was that other Commission members would prefer to have the meeting stay on October 12th. VIII. Staff Report Director Distad provided an update on the following: 1. Farmington Youth Hockey Association agreement was approved by City Council that identifies current and future donations to be received by the city from FYHA until 2028 and requires annually during the winter ice season that FYHA rents at least 700 hours of ice and any hours rented beyond this are discounted at 20% off of the prime time rate 2. Farmington High School game ice rental agreement was approved by the city council and school staff for the upcoming winter ice season and some adjustments were made to the amount the school district will pay per game based on the ice rental rate increase that occurred on July 1, 2016 and adjustments to personnel costs on game nights. 3. North Creek Park old hockey rink boards have been removed and staff has installed the new boards on the sides of the rink and partially on the ends of the rink. The corner boards will take a while longer to finish because of how they have to be constructed to accommodate the corner radius. 4. Meadowview Park buckthorn has started to be removed. It was removed by residents who live adjacent to the park. Dakota County Sentence to Service crews then fed the removed buckthorn into the city’s chipper, so the site where the removed buckthorn was left by the residents has been cleaned up. 5. Downtown bike racks have been installed except for two that have not been shipped yet. When the city receives the final two bike racks staff will install them. IX. October 12, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Finalize meeting details with Empire Township’s Park and Recreation Commission 2. Recreational Facilities Referendum October 12 public information meeting review 3. October 10, 2016 City Council work session review 4. Summer ice presentation by staff 5. Summer recreation program presentation by staff 6. Outdoor pool presentation by staff X. Adjournment Moved by Commissioner Moore and seconded by Commissioner Carpentier to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:35 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:S ummer Rec reation Programs , Summer Ic e and Outd o o r P o o l P res entations DATE:Oc tober 12, 2016 BACKGROUND Rec reation Sup ervis or Mis s ie Ko hlbec k and P arks and Fac ilities Sup erviso r Jeremy Pire will b e in attendanc e to p res ent informatio n ab o ut summer programs and s ummer ice. Inc luded in the meeting p acket are s ummary repo rts ab o ut summer rec reation p ro grams , s ummer ic e rentals and ac tivities at Sc hmitz-Maki Arena and outd o o r pool attendance and activities . Commission members are as ked to review the attached rep o rts and then after the p res entations ask q ues tio ns they may have about this informatio n b eing provid ed. ATTACHMENT S: Type Des criptio n Exhibit Summer Recreation Programs Exhibit Summer Recreation Programs Report Exhibit Summer Ice Report Exhibit Outdoor Pool Report Missie Recreation 2016 Update Program Fee Based Youth/Adult Family 2016 2015 2014 Comments Footfire Soccer x Youth 187 200 160 Tiger T-ball x Youth 214 226 218 Moved to Fgtn Preserve Golf x Youth 68 55 34 New golf pro in 2015 Amazing Athletes x Youth 40 14 29 Tennis x Youth 45 59 85 Work has begun with new HS coach to improve 2017 Volleyball Camp x Youth 47 23 45 Tiger Sumer BB Camp x Youth 37 33 27 Flag Football Camp x Youth 41 16 24 Skateboard Camp x Youth 3 3 10 @ Rosemount with Lakeville Little Princess Party x Youth 17 0 14 Frozen Camp x Youth 6 15 * Dino Diggers x Youth 8 15 0 Men’s Softball x Adult 16 16 16 Participating in Task Force to maintain/ increase play Mixed Softball x Adult 9 9 9 Puppet Wagon CEEF/City Sponsors Youth 787 579 615 New Wagon and format $5,000 from CEEF, city staff built Geocaching Event Empire & Dakota Co. Family 35 families 28 families * Free Dew Days survey gave great info. 2017 Dew Run 1 and 4 mile only x All 373 357 608 Concerts in the Park Business Sponsors Family 200, 90,75, 200 200,175, 100, 45 * H signs purchased for 2017 season Movies in the Park Business Sponsors Family 450 (2 movies) 230 (1 movie) * Lake Julia better attended than Rambling River Park Party on the Knoll Family 250 K-9 flying disk was excellent haven’t been there since 2013 Men’s Softball Tourney Included in league fee Adult 12 teams 14 teams 15 teams 16 teams in league no additional costs Flag Football League X Youth 238 223 138 Growth at older age, 7 on 7 *These program not held before 2015 Portables Current contract with Schlomka’s goes through 2017. RFP’s this time next year. Portables in Farmington are frequently vandalized. Fgtn Police worked with Parks Staff to install camera at Lake Julia on of the worst locations for vandalism. A few ADA portables were removed due to the vandalism being beyond repair. They were replaced with regular units. Portable are placed in each park locations based on programming. Youth Baseball and Farmington Travel Baseball do cost share for units in parks where we have no programming. Farmington Parks and Recreation has 14 units in place. ACTIVE Net ACTIVE Net continues to provide online registration/reservation, and point of sale services for the City of Farmington. Several new roll outs of the software included new communication tools for distributing information to participants, a new interface for mobile devices, and the ability for participants to store a credit card should they wish. ACTIVE Net has encouraged regional meetings for users to share best practices. This has been beneficial. Civic Live As you are probably aware the city of Farmington has a new website. Staff is currently creating fillable forms, calendars, and updating web pages. There are many new exciting possibilities for promotion and partnering of events with this new format. Farmington Parks and Recreation Summer 2016 Playgrounds SPA Held at Lake Julia Park in Farmington and Sachs Park in Empire Township. This program offers supervised games and activities to children between the ages of 5-12 years. Participants: 36 Hip Hops Dance & Cheer Camp This program is held in the warming house at Rambling River Park. Participants learn dance routines and then the routines are performed during the Dew Days parade. Participants: 10 Nature Camp The camp is held in Rambling River Park and participants are immersed in and explore nature during the 2 day camp. Participants: 15 Story times in the Park Free program and is offered through a partnership with the Farmington Branch of the Dakota County Library System. This program was offered twice, once at Lake Julia Park and once at Rambling River Park. Estimated Attendance: 75 2014-2016 Arena Estimated Summer Ice Expense and Revenue Report Expenses 2014 2015 2016 Estimate 2016 Personnel Services 8,969 16,483 14,835 14,813 2016 estimate based on 2015 costs multiplied by 9 weeks Equipment and Building Supplies 269 975 500 187 2016 estimate based on shorter summer ice schedule Electric 4,663 9,169 8,252 8,859 2016 estimate based on 2015 costs multiplied by 9 weeks Natural Gas 961 1,170 1,050 1,174 2016 estimate based on 2015 costs multiplied by 9 weeks Municipal Services 500 774 700 837 2016 estimate based on 2015 costs multiplied by 9 weeks Fuel 144 355 350 0 Programming Expenses 158 0 100 0 Mileage 46 0 50 0 Sub-Total Expenses 15,710 28,926 25,837 25,869 5% Contingency for Repairs 681 1,292 1,292 Total Expenses 29,607 27,129 27,161 Revenues Ice rental 12,737 33,382 22,129 25,657 2016 estimate based on 6 week skating schedule; 2015 had a 7 week skating schedule Lessons 1,710 2,307 2,500 3,048 2016 estimate assumes increase in registrations Open Skate 274 139 150 215 Skate Rental 64 31 50 77 Skate Sharp 92 160 200 134 Tape,mouth guards, laces 73 98 100 74 Miscellaneous 20 0 0 41 Total Revenue 14,970 36,117 25,129 29,246 Difference (740)6,510 (2,000)2,084 2016 estimate shows a need to sell 13 more hours @ $155 hr to break even 4983.75 12654 5647.5 465 480 787.5 640 25657.75 209.51 617.17 1310.7 910.71 3048.09 2014-2016 Outdoor Pool Attendance Comparison Report Year Paid Admission Punch Card Admissions Subtotal Open Swim Number of Private Rentals Private Rental Total Attendance Group Swim Lessons Private Swim Lessons Event Aqua Zumba Water Aerobics Total Attendance Days Open Days Closed Dates Open Avg. Daily Attendance 2014 4,962 3,680 8,642 21 1,009 234 33 *148 NA 52 10,118 72 8 June 6 - Aug 24 141 2015 4,784 3,140 7,924 14 771 206 20 280 NA 46 9,247 69 6 June 10 - Aug 23 134 2016 5,422 2,110 7,532 9 504 181 17 **242 ***17 74 8,567 63 5 June 15 - Aug 21 136 NA = Not Applicable or Not Available *One teen event was cancelled due to inclement weather conditions ** New Elementary Event added beginning in 2016 *** Aqua Zumba Class new in 2016 City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Jim Bell P ark and Preserve Map of Trail Loops and S ignage DATE:Octo b er 12, 2016 BACKGROUND Inc luded in yo ur p acket is a d raft map of s everal trail loops within the Jim Bell Park and P res erve. Staff req uested some funding fro m F armington Liquo r S tore p ro fits to b egin to p ro vide s o me trail signage in c ity p arks and the req ues t was approved . Staff is req ues ting Commission members do the following: review the map and p ro vide feed b ack to s taff ab o ut the way the map is formatted review the map and cons id er possible loc ations along the trail loops where trail s ignage s hould oc cur Onc e a final map d es ign has been c reated and loc ations identified, staff will b egin wo rking with a sign company to have a s ign p anel mad e of this trail lo o p along with an installatio n metho d for the signage that can be completed internally by staff. It is antic ipated that if this signage pro ves s uc cessful, then ad d itional s ignage would b e c reated fo r other trail lo o ps in the c ity. ATTACHMENT S: Type Des criptio n Exhibit Jim Bell Park and Preserve Trail Loop 0.1 m i 0.1 mi 0.1 mi 0.1 m i 0.2mi 0.2 mi 0.2 mi 0.2 m i 0.2 mi 0 . 3 m i 0.3 m i 0.3 mi 0.4 mi 0 .4 m i JIM BELL PARK AND PRESERVE 187TH ST W E A G L E W O O D T R L E M B E R S A V E E M B E R S A V E 187TH CT W E M B R Y A V E EASTON CT 194TH ST W ELSMERE CT E M B R Y L N DUNBURY AVE E C H O L N 193RD ST W EASTON AVE E L M W O O D C I R 189TH ST W 190TH ST W A K I N R D 192ND ST W A K I N R D 191ST ST W 192ND ST W DYLAN DR E L LIN G T O N T R L 191ST ST W DUPONT WAY E M B R Y A V E ELKRI DGE TRL 195TH ST W195TH ST W 0 500 1,000250 Feet Map dated September 2016. Prepared for the City of Farmington by the Dakota County Office of GIS./ Jim Bell Park Trail Loop Ponds Loop Other Trails Wetland Area Park Bounds City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:F inalize Details for Meeting with Emp ire To wns hip Park and Rec reation Co mmis s ion DATE:Oc tober 12, 2016 BACKGROUND A reques t was made o f the Empire Township Park and Recreatio n Commis s io n (ETP RC) to review the draft agend a that was c reated by the Farmingto n P ark and Rec reation Co mmis s ion. The draft agenda created b y the Co mmis s ion and provid ed by staff to the ET PR C is attac hed. Staff has no t yet received c o mmunicatio n/feedbac k fro m the ETP RC about the d raft agend a. Follow up communic atio n was initiated b y s taff ab o ut the draft agenda. S taff will p rovid e an up d ate o n the status of the meeting agenda to the Co mmis s io n at its October 12th meeting. The Commiss io n is being as ked to finalize details for the joint meeting that will be held at 7:00 p .m. on Novemb er 9, 2016 in Conferenc e Ro o m 170 at City Hall. ATTACHMENT S: Type Des criptio n Exhibit Draft November 9, 2016 Meeting Agenda Empire Township Park and Recreation Commission and City of Farmington Parks and Recreation Commission Meeting 7:00 p.m. Wednesday, November 9, 2016 Farmington City Hall DRAFT AGENDA I. Introductions II. Discussion Items A. City of Farmington Recreational Facilities Referendum Results B. Swim Bus Stops in Empire C. Stelzel Field Usage D. Music/Entertainment in Parks Comparison E. Empire Township Disc Golf Course F. Recent Park and Trail Development Project(s) G. Current and Future Program Partnerships/Collaborations H. Miscellaneous Items III. Adjournment City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Review Oc tober 12, 2016 Rec reational F acilities Referend um Pub lic Meeting DATE:Oc tober 12, 2016 BACKGROUND The firs t Rec reatio nal Fac ilities Referend um pub lic informatio n meeting will be held at the Ramb ling River Center o n Wednes d ay, Octo b er 12 at 10:00 a.m. C o mmis s io n memb ers at their S ep tember 14, 2016 meeting id entified to have on this meeting agend a some time to review and d is cus s the firs t pub lic informatio n meeting. Staff will provid e a b rief summary of the pub lic informatio n meeting to C o mmis s io n memb ers . Commission memb ers who attend the Oc tob er 12, 2016 p ublic info rmation meeting are also as ked to p ro vide input about their thoughts o n the meeting. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Review Octo b er 10, 2016 Meeting with City Co uncil DATE:Octo b er 12, 2016 BACKGROUND The Commiss io n will b e meeting with the City C o uncil in a wo rk s es s io n on the ab o ve d ate. Items on the agend a to be dis c us s ed with the City Co uncil C o mmis s io n inc lude the follo wing: · Lo ng term financ ial plan for park improvements · R ec reatio nal Fac ilities Referendum dis c ussion Commission memb ers identified at their Septemb er 14, 2016 meeting to have o n this meeting agenda s o me time to review and d is cus s the Octo b er 10th meeting with the City Co uncil. C o mmis s io n memb ers who are ab le to attend the C ity Co uncil work session are as ked to provid e a s ummary o f the meeting to Commissio n memb ers who are unab le to attend . City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:2016 Work P lan Review DATE:Octo b er 12, 2016 BACKGROUND The 2016 Wo rk Plan is attached and has been updated to sho w items that have b een completed , o r are in the p ro cess o f being c o mp leted s inc e the las t Co mmis s io n meeting and are shown in b o ld red. Commission memb ers should c o me to the meeting to review the wo rk p lan, identify any further items c o mp leted and then d is cus s other wo rk p lan items it would like to work on for future meetings. ATTACHMENT S: Type Des criptio n Exhibit 2016 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2016 WORK PLAN Goal #1: Meet with the City Council at least once in 2016. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. Commission has identified a June meeting with the City Council. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Status: Completed. Commission met with the City Council on October 10, 2016 Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects to be completed in 2017. Objectives: 1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to be completed in park, trails and recreational facilities. Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its April 26, 2016 meeting 2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017 improvement projects. Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its April 26, 2016 meeting and funding will come from park dedication, park development and land rent fees. 3. By September 1st, the Commission will have met with the City Council to discuss the 2017 improvement projects and how the project(s) may be funded. 4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in the approved 2017 preliminary budget. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC. Status: Completed. November 9, 2016 is a date that was determined for the meeting. 2. By October 1st, a date will have been set to have a joint meeting with ETPRC. Status: Completed. ETPRC has approved meeting with the Farmington Park and Recreation Commission in Farmington on November 9, 2016. 3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: Completed. Final draft agenda was created during the September 14, 2016 meeting and forwarded to the ETPRC for review and approval. 4. By December 1st, a meeting will have been held with ETPRC. Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park. Objectives: 1. By February 1st, the Commission will have approved RFP specifications for new playground equipment. Status: Completed. Commission reviewed the RFP at the January 13, 2016 meeting 2. By March 15th, the Commission will have reviewed playground equipment proposals and made a recommendation to the City Council on the purchase and construction of new playground equipment. Status: Completed. Commission recommended to the City Council to purchase Miracle Recreation Equipment Company playground equipment from Webber Recreational Design, Inc. for Troy Hill Park at its March 16, 2016 meeting. 3. By April 15th, the City Council will have approved the purchase and construction of new playground equipment. Status: Completed. The City Council approved at its April 4, 2016 meeting to purchase Miracle Recreation Equipment Company playground equipment that is sold by Webber Recreational Design, Inc. and the installation of the playground equipment by Koolmo Construction, Inc. for Troy Hill Park. 4. By September 30th, installation of new playground equipment in Troy Hill Park will have occurred. Status: Completed. Ribbon cutting ceremony will occur on August 17, 2016. Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1st, the Commission will have received a presentation by professional staff members of the Department’s 2015 Annual Report. Status: Completed. Report was given by Director and not by all professional staff in the Department. 2. By May 1st, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire presented the results of the ice season to the Commission at its April 26, 2016 meeting. 3. By August 1st, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Presentation occurred during the August 17, 2016 meeting. 4. By October 1st, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1st, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1st, Commission members will have received a presentation from staff about the summer ice season. 7. By November 1st, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City of Farmington. Objectives: 1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can be used as the framework for the city’s 2040 comprehensive plan. 2. Assess and prioritize outdoor athletic field needs by May 1st. 3. Analyze and determine possible future dedicated funding sources for parks and trail development or redevelopment by July 1st. 4. Analyze and determine future direction for the city’s recreational facilities by October 1st. 5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st. 6. Through the assistance of the Parks and Recreation Department staff create a five year Capital Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st. 7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold Parks by December 31st. Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a wayfinding signage program in the park system for historical properties. Objectives: 1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by January 13th. Status: Completed. Commission will meet with HPC on Tuesday, March 26 at 7:00 p.m. 2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the wayfinding signs by March 1st. Status: Completed. Commission met with the HPC on Tuesday, March 26th. 3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations of the signage by June 1st. 4. Work with city staff on the installation of the new wayfinding signage in the locations determined in the parks by December 1st. Goal #8: Participate in a Recreational Facilities Task Force (Task Force). Objectives: 1. By February1st, the Commission will have identified one of its members to be involved on the Task Force. Status: Completed. Rob Carpentier selected to represent the Commission and Mike Haley was selected as the back-up attendee. 2. By March1st, the Task Force will have had its first meeting to discuss recreational facilities. Status: Completed. First meeting occurred on February 24, 2016 and meeting report was given by Rob Carpentier at the March 16, 2016 Commission meeting. 3. By April 1st the Task Force will have had its second meeting to discuss recreational facilities. Status: Completed. The Task Force had its second meeting on March 24, 2016. 4. By May 2nd the Task Force will have had a third meeting and made a recommendation to the City Council about recreational facility needs and identify possible funding sources and which recreational facilities should be constructed. Status: Completed. Park and Recreation Commission reviewed Task Force recommendation and forwarded its own recommendation to the City Council to accept the final recommendation. The City Council received and accepted the final recommendation at its May 2, 2016 meeting. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:2017 Annual Work Plan DATE:Octo b er 12, 2016 BACKGROUND Becaus e there will no t b e a regular Co mmis s ion meeting in No vember, Commis s io n memb ers sho uld b egin to s tart brains to rming items to c o nsider to be inc luded in the 2017 work plan. This may or may not include items in the 2016 wo rk p lan not c o mp leted and the Commission wo uld like to c arry fo rward to the 2017 work plan. In the past, the Dec emb er meeting has been s p ent refining a d raft work plan with final ap p ro val o f the work p lan o cc urring in January. Commission memb ers are as ked to come to the meeting with p o s s ib le items that could be inc lud ed in the Commission’s 2017 wo rk p lan. If work plan items are identified at this meeting, then s taff can begin to prepare an early d raft o f the 2017 work plan for the Decemb er meeting. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Commission Member Terms Expiring DATE:Octo b er 12, 2016 BACKGROUND There are two C o mmis s io n s eats expiring on January 31, 2017. Thes e are the s eats currently o cc upied by Mike Haley and Robert Carp entier. Staff would like to find out if both Commis s io n memb ers are either p lanning on reap p lying fo r ano ther term or are letting their term expire and vac ating their s eat allo wing a new memb er to be appointed to the Co mmis s io n by the City Counc il. This reques t is b eing made fo r the fo llo wing reas ons : This info rmation c an b e provid ed to the s taff member who advertises to rec eive ap p licatio ns fo r ap p o intment to city b o ard s and c o mmis s ions The advertis ement can includ e ho w many s eats will b e vacant o n the Commis s ion The City C o uncil can be mad e aware o f ho w many seats are o p en for ap p o intment to the Commiss io n City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Commission Ro und tab le F o rmat DATE:Octo b er 12, 2016 BACKGROUND The Roundtable p o rtion of the agenda allo ws C o mmis s io n memb ers to share informatio n, make anno uncements or as k q uestio ns o f staff abo ut items no t o n the agenda. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Update Items DATE:Octo b er 12, 2016 BACKGROUND Staff will provide informatio n at the meeting to Commission members ab out the following items : · S c hmitz-Maki Arena winter ice s eas on · No rth C reek Park ho ckey rink b o ard s projec t City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Dec emb er 14, 2016 Meeting Agenda Topic s DATE:Octo b er 12, 2016 BACKGROUND The fo llo wing are p o s s ib le agenda topic s for the Commission to c o nsider for its Dec emb er 9, 2016 meeting: Rec reatio nal facilities referend um 2016 Wo rk Plan F inal Review 2017 draft work plan Park imp ro vements lo ng-term financing plan