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Home My WebLink About07.13.16 Parks and Rec Packet City of Farmington 430 Third S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us Farmington Parks and Recreation Commission Wednesday, July 13, 2016 7:00 p.m. City Hall Council Chambers Agenda I.Call M eeting to Order II.Approve M eeting Agenda III.Approve M eeting M inutes A.Approve June 8, 2016 Meeting Minutes IV.Business Items A.Commission Group Photo B.2017 Park and Recreation Department Fees and Charges V.Discussion Items A.2016 Annual W ork Plan Review B.Agenda I tems for Meeting with Empire Township's Park and Recreation Commission C.Recreational Facilities Referendum Information Public Meetings D.Heritage Preservation Commission Signage Update E.Joint Meeting with City Council Update VI.Commission Roundtable A.Commission Roundtable Format VII.Staff Report/Updates A.Projects Update VIII.M eeting Agenda Topics A.August 17, 2016 Meeting Agenda Items IX.Adjournment "The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation faciliti es and recreation programs." City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Approve June 8, 2016 Meeting Minutes DATE:July 13, 2016 BACKGROUND Attac hed are the minutes from the June 8, 2016 meeting. T he Commission is being as ked to review the minutes fo r ad d itions and c o rrectio ns and then approve them. ATTACHMENT S: Type Des criptio n Exhibit June 8, 2016 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the June 8, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson, John Moore, and Rob Carpentier Members Absent: Mike Haley Other’s Present: Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of June 8, 2016 Meeting Agenda Moved by Commissioner Johnson and seconded by Commissioner Carpentier to approve meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of May 11, 2016 Regular Meeting Minutes Moved by Commissioner Johnson and seconded by Commissioner Carpentier to approve the May 11, 2016 regular meeting minutes. Voting in favor: Chair McMillen, Commissioner Johnson and Commissioner Carpentier. Voting against: none. Abstaining from the vote: Commissioner Moore. Motion carried. IV. Presentations None V. Business Items A. Commission Member Group Photo Because Commissioner Haley was unable to attend the meeting, the group photo of the Commission was postponed to the July 2016 meeting by consensus. B. Recreational Facilities Referendum Director Distad shared information about the City Council’s decision to move forward with a recreational facilities referendum during the November 8, 2016 election. The ballot will contain two questions and the second question passing is conditional on the first question passing. If both questions pass, it would mean a little more than $12.3 million in new recreational facilities being constructed. He noted there were three Commission members in attendance during the City Council meeting when the decision was made. Commissioner Johnson shared he would like to have in the public information campaign about the added value recreational facilities bring to the community. Director Distad shared that the city has to be careful about how the information is provided and cannot lead people to vote for or against the referendum in the public information that is provided. He informed Commission members that the city would also provide several public meetings where information would be provided about the recreational facilities that are included in the referendum. C. Schedule Ribbon Cutting Troy Hill Park Playground Equipment Director Distad share the Commission has in the past conducted a ribbon cutting for new playground equipment that is installed in city parks. He requested the Commission identify a primary and a secondary date for the ribbon cutting to be performed at Troy Hill Park. By consensus, the Commission determined it would make the primary date of July 13, 2018 and the secondary date of the August meeting date in case the playground is not installed by July 13th. D. August 2016 Meeting Date Change Director Distad is unable to attend the August 10th regular Commission meeting. He informed Commission members the options to consider included: pick a different date for the August meeting, cancel the August meeting or have the August meeting without him. After some discussion, Commissioner Carpentier moved to have the August 10th Commission meeting re-scheduled for August 17th, which would also be the new back up date of the Troy Hill Park playground ribbon cutting. The motion was seconded by Commissioner Moore. APIF. Motion carried. VI. Discussion Items A. 2016 Work Plan Review Chair McMillen reviewed the work plan and identified the items that were completed since the last Commission meeting. It was noted that progress continues to be made on the work plan B. Roberts Rules of Order Voting on Meeting Minutes Director Distad reviewed the information provided in the meeting packet about voting on meeting minutes when a Commission member did not attend the meeting. He shared that there is nothing in Roberts Rules of Order that would require a Commission member to abstain from voting on the meeting minutes if they had not attended the meeting. He shared that there is also not a requirement that a formal motion, second and vote has to be taken on the minutes. Instead it appears the Chair only has to ask for corrections to the minutes and then based on the corrections can make a statement saying the minutes are approved as corrected. The Commission by consensus decided to not take a formal vote on the minutes if there aren’t any corrections, but would take a formal vote if corrections were made to the minutes. C. 2017 Park and Recreation Department Fees Director Distad shared the fees and charges were included in the packet as a means to introduce them to Commission members especially new Commission members. He informed Commission members there wouldn’t be any formal vote taken on the fees and charges tonight. The Rambling River Center Advisory Board must first make a recommendation about the 2017 fees and charges to the Commission. This will occur at the Advisory Board’s July 11th meeting. Moore asked if the fee for open skate at the Schmitz-Maki Arena could be increased to a $5.00 admission fee, which would make it the same as the afternoon open swim admission fee to the outdoor pool. Distad stated this is something the Commission should discuss at its July 13th meeting before a decision is made. D. Date and Agenda Items for Meeting with Empire Townships Park and Recreation Commission Commission members discussed November 9th as the possible meeting date with Empire Township’s Park and Recreation Commission since it would fall on the Commission’s regularly scheduled meeting date because the meeting was held last year in Empire Township and on the Empire Township Park and Recreation Commission meeting date. Commission members also discussed if they still wanted to have this meeting since it would fall on the day after the November election. At the same time it was felt that this meeting may have some benefit given that it would be the day after the election and the results would be known about the recreational facilities referendum. Commission members by consensus determined it was best to continue to discuss items for the meeting agenda further at its July meeting, but did want to keep the November 9th meeting date and have the meeting scheduled in Farmington. VII. Commission Roundtable Johnson: Didn’t have anything to share. Carpentier: Didn’t have anything to share. Moore: Didn’t have anything to share. McMillen: Thanked Recreation Supervisor Missie Kohlbeck for facilitating the Concert in the Park program. He also asked if the tree that has fallen down in Rambling River Park can be removed. Director Distad shared he would discuss this issue with staff. VIII. Staff Report Director Distad provided an update on the following: 1. Concrete border was poured for the Troy Hill Park playground site. This is different from previous years when the border is installed after the playground is installed. He shared this occurred because the playground installer is behind schedule due to all of the rain, so staff moved ahead and had the border installed in order to keep the project moving forward. 2. Tamarack Park basketball court resurfacing was recently completed and it looks very nice. 3. Pool has been filled and staff is currently working on balancing the water chemistry. The pool is still on schedule to open on June 15th. 4. Flooding is underway at Schmitz-Maki Arena and summer ice will be starting on Monday, June 13th. IX. July 13, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Recreational facilities referendum update 2. Ribbon cutting for new playground equipment in Troy Hill Park 3. Group Commission photo 4. Projects update 5. 2017 Park and Recreation Department fees and charges 6. Agenda items discussion for meeting with Empire Township’s Park and Recreation Commission 7. Update about meeting with City Council X. Adjournment Moved by Commissioner Carpentier and seconded by Commissioner Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:00 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Commission Group Pho to DATE:July 13, 2016 BACKGROUND The Commiss io n tabled its group pho to d uring the June 8, 2016 meeting to the July 2016 meeting due to not all members being in attendance. Assuming everyo ne is able to attend the meeting in July a gro up p hoto will b e taken and p o s ted o n the c ity’s web s ite identifying the Commission memb ers . City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:2017 P ark and Rec reatio n Department F ees and Charges DATE:July 13, 2016 BACKGROUND Attac hed is the s taff rec o mmended 2017 Park and R ecreatio n fees and c harges fo r Co mmis s io n memb ers to review. While the attachment in the p acket c o ntains recommend ed Ramb ling River Center fees and charges , thes e were the fees and charges s taff recommended to the Ramb ling River C enter Advis o ry Bo ard for its July 11, 2016 meeting. Staff will be provid ing at the meeting to Commis s io n memb ers the Rambling R iver Center Ad visory Board recommend ed Rambling River Center 2017 fees and charges that will b e fo rthc oming fro m the July 11, 2016 meeting. Staff will d is cus s in more d etail d uring the meeting the rec o mmend ations it is making and the Rambling River Center Ad visory Board is making to change some o f the fees while leaving some o f the fees the same. The Commiss io n is being as ked to ap p ro ve the 2017 P ark and Rec reation fees and c harges and includ e a recommend atio n fo r approval to the City Co unc il. ATTACHMENT S: Type Des criptio n Exhibit 2017 Staff Recommended 2017 Park and Recreation Department Fees and Charges 1 Parks and Recreation......................................................................................... Parkland Contribution Parkland and Trail Fees - All Residential Zones See Parkland Dedication Ordinance Parkland and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance 2016 2017 Park Development Fee – Residential, Commercial/ $21,609.00/acre $22,041.00/acre Industrial Zones (represents a 2% increase) Municipal Pool Fees Afternoon Session 12:00-4:00 p.m. $5.00 per person Same (includes tax) Evening Session 6:00-8:00 p.m. $2.50 per person Same (includes tax) Punch Cards 10 punches - $45.00 Same (Unused punches expire at the end of the season and (includes tax) no refunds or credit given for unused punches at the end of the season) 20 punches - $80.00 Same (includes tax 50 punches - $187.50 Same (includes tax) Private Party Rental See Schedule K Recreational Program Fees Programs, Lessons, Activities Cover all direct costs Same Special Event Minimum or no fee charged Same City News & Recreation Guide Advertising Rates (Full Color Advertising) Government Agencies/ Non-Profits* Half Page per Publication Rate: $325.00 Same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high Half Page 1-year Rate (4 issues per year): $1,040.00/year Same Quarter Page per Publication Rate: $225.00 Same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $720.00/year Same *To qualify for non-profit status a 501c3 tax exempt status is required. Commercial/For Profits: Half Page per Publication Rate: $375.00 Same (H) 7.5 wide x 4.5 high (V) 3.667 wide x 9.25 high 2 Half Page 1-year Rate (4 issues per year): $1,200.00/year Same Quarter Page per Publication Rate: $250.00 Same 3.667 wide x 4.5 high Quarter Page 1 Year Rate (4 issues per year) $800.00/year Same Schmitz-Maki Arena Fees 7/1/16-6/30/17 7/1/17-6/30/18 Ice Time Prime Time $220.00/hr + tax Same Saturday and Sunday (7:00 a.m. – 10:00 p.m.) Monday – Friday (2:00 p.m..–10:00 p.m.) Non-Prime Time $160.00/hr + tax Same Saturday and Sunday (10:15 p.m. – 6:45 a.m.) Monday – Friday (10:15 p.m. – 1:45 p.m.) June and July Summer Ice $160.00/hr + tax Same August Ice (NEW) $145.00/hr + tax $150.00/hr + tax Dry Floor Rental $500.00/day + tax Same $150.00/day + tax Same Open Skating $4.50/person $5.00 (includes tax) Open Skating Free Style $10.00 (includes tax) Same Open Hockey $10.00 (includes tax) Same Open Skating Punch Card 10 punches $42.00 10 punches $45.00 (expires on April 1 each year) (includes tax) (includes tax) Skate Rental $3.00/pair (includes tax) Same Civic Arena Advertising Rates Full 4 x 8 Sheet One Year $430.00/year Same (includes tax) Three Years $375.00/year Same (includes tax) 4 x 4 Sheet One Year $270.00/year Same (includes tax) Three Years $240.00/year Same (includes tax) Ice Resurfacer One Year $725.00/year Same (includes tax) Three Years $640.00/year Same (includes tax) Dasher Boards One Year $535.00/year Same (includes tax) Three Years $480.00/year Same (includes tax) 3 Rambling River Center ...................................................................................... Rambling River Center Fees 2016 Rate 2017 Rate Annual Membership $27.00/individual $35.00/individual (to include regular and fitness center membership) (includes tax) (includes tax) Member Incentive Programs 30 day money-back Same guarantee (Financial Support Program funded memberships excluded) 10% discount off of a Same current member’s annual membership (either general or fitness) for each new member recruited up to a maximum of 50 percent New fitness center Same members charged regular $27 general membership rate and get additional month of general membership free Rambling River Center Room Rental Rates See Schedule G See Schedule G Rambling River Center Damage Deposit Banquet Room $150.00 Same Rambling River Center Damage Deposit Meeting Rooms $75.00 Same Rambling River Center Fitness Room Membership $60.00/year (includes tax) Eliminate Annual Membership only available to Rambling River Center members who are age 50 and older. No couple’s discount Fitness Room Non-Member One-Time Visitor Pass $5.50 (includes tax) $6.00 (includes tax) Rambling River Center Non-Member User Fee $3.00 (includes tax) Same Rambling River Center Newsletter Advertisement $85.00 (includes tax) $90.00 (includes tax) (2 inch x 1 inch ad space for one year) VCR Rental included with rental Same fee if requested DVD Rental included with rental Same fee if requested Sound System Rental $150.00 (includes tax) Same 4 Park Facilities Rental Fees 2016 2017 Shelter Half-Day $55.00 (includes tax) $60.00 (includes tax) (7:00 a.m. - 2:45 p.m. or 3:15 p.m. - 11:00 p.m.) Shelter Full-Day $80.00 (includes tax) $85.00 (includes tax) Event Application Fee $50.00 (includes tax) $55.00 (includes tax) Events in Parks (150 or more people) $275.00 (includes tax) $280.00 (includes tax) (requires Insurance Certificate and separate fees for portable toilet and garbage service) Weddings $275.00 (includes tax) $280.00 (includes tax) Warming House Rental Rate Private Skating Party $30.00 (includes tax) $35.00 (includes tax) (8:00 a.m. to Noon only with minimum two hour charge) Outdoor Fields Rental Rates Baseball fields See Schedule H Soccer fields See Schedule H 5 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2016 Rate 2017 Rate Banquet Room $300.00 for four blocks of time, $325.00 all other descriptions (capacity 130 people which includes set up time, clean up in 2016 rate will remain the same and includes use of time, use of up to 12 round tables and except cleaning rate for more than Kitchenette) chairs, mandatory cleaning fee for two hours will be billed at a $35.00 cleaning after rental ends, garbage an hour rate removal and tear down. If cleaning takes more than 2 hours, then billing for additional cleaning time beyond the two hours will be at a rate of $32 per additional hour $75.00 for each additional hour $80.00 for each additional hour rented beyond the original four hour rented beyond the original four block hour block Empire Room $70.00 for two hour time block $75.00 for two hour time block (capacity 57 people) $35.00 each additional hour $37.00 each additional hour Two Small Conference Rooms $18.00 for two hour time block and $20.00 for two hour time block (capacity 15 people) $9.00 each additional hour $10.00 each addition hour Arts and Crafts Room $55.00 for two hour time block and $60.00 for two hour time block (capacity 30 people) $27.50 for each additional hour $30.00 each additional hour Garage $55 per stall or Same $185 entire garage per day Garage Set Up/Tear Down $65 per day Same *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 6 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2016 2017 Summer Outdoor Use Fee – Groups primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice $12.00 per participant $13.00 per participant Youth Groups not qualifying or choosing not to pay the Seasonal Use Fee $45 (includes tax) Same Adult Groups $50 (includes tax) Same Tournaments Outdoor Field Use Charges: Baseball and Softball Fields (Fee includes use plus initial dragging, setting of the base path and pitching, and painting of foul and fence lines once each tournament) $60 (includes tax) per field per day Same (fee does not include garbage fee) Soccer Fields (Full size soccer fields may be sub-divided into small fields but are only charged per full size field. Any portion of a full size field constitutes use of that full size field.) $60 (includes tax) per field per day Same (fee does not include garbage fee) Other Services and Fees Additional dragging baseball or softball fields $15 (includes tax) per field per $16 dragging Soccer field lining $50 (includes tax) per hour Same for labor + tax $25 (includes tax) per hour Same For painting Additional labor or materials requested by group At prevailing rates Same Portable Toilets If use is requested by user group, Same Then entire cost paid by user group. 7 SCHEDULE K OUTDOOR POOL PRIVATE RENTALS Main Pool and Diving Bay Areas Private Rental Rates Number of people includes everyone entering the facility whether using the pool or not. *Fee includes pool staff, amenities and tax Participants 0-50 51-75 76-100 101-125 126-150 151-175 176-200 1 hour 2016 2017 $125 $130 2016 2017 $150 $155 2016 2017 $175 $180 2016 2017 $200 $205 2016 2017 $225 $230 2016 2017 $250 $255 2016 2017 $275 $280 2 hours 2016 2017 $150 $155 2016 2017 $175 $180 2016 2017 $200 $205 2016 2017 $225 $230 2016 2017 $250 $255 2016 2017 $275 $280 2016 2017 $300 $305 Wading Pool Rented with Main Pool: Add $55 to above costs 8 City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:2016 Annual Work Plan R eview DATE:July 13, 2016 BACKGROUND The Wo rk Plan it attached . Co mmis s io n members s hould c o me to the meeting to review the wo rk p lan, id entify any further items completed and then d is c us s other work plan items it would like to wo rk o n fo r future meetings . ATTACHMENT S: Type Des criptio n Exhibit 2016 Annual Work Plan FARMINGTON PARK AND RECREATION COMMISSION DRAFT 2016 WORK PLAN Goal #1: Meet with the City Council at least once in 2016. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. Commission has identified a June meeting with the City Council. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects to be completed in 2017. Objectives: 1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to be completed in park, trails and recreational facilities. Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its April 26, 2016 meeting 2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017 improvement projects. Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its April 26, 2016 meeting and funding will come from park dedication, park development and land rent fees. 3. By September 1st, the Commission will have met with the City Council to discuss the 2017 improvement projects and how the project(s) may be funded. 4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in the approved 2017 preliminary budget. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC. 2. By October 1st, a date will have been set to have a joint meeting with ETPRC. 3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1st, a meeting will have been held with ETPRC. Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park. Objectives: 1. By February 1st, the Commission will have approved RFP specifications for new playground equipment. Status: Completed. Commission reviewed the RFP at the January 13, 2016 meeting 2. By March 15th, the Commission will have reviewed playground equipment proposals and made a recommendation to the City Council on the purchase and construction of new playground equipment. Status: Completed. Commission recommended to the City Council to purchase Miracle Recreation Equipment Company playground equipment from Webber Recreational Design, Inc. for Troy Hill Park at its March 16, 2016 meeting. 3. By April 15th, the City Council will have approved the purchase and construction of new playground equipment. Status: Completed. The City Council approved at its April 4, 2016 meeting to purchase Miracle Recreation Equipment Company playground equipment that is sold by Webber Recreational Design, Inc. and the installation of the playground equipment by Koolmo Construction, Inc. for Troy Hill Park. 4. By September 30th, installation of new playground equipment in Troy Hill Park will have occurred. Status: In progress. Existing concrete border and playground equipment removed and grading of site is occurring. Grading of site has occurred and new concrete border has been installed. Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1st, the Commission will have received a presentation by professional staff members of the Department’s 2015 Annual Report. Status: Completed. Report was given by Director and not by all professional staff in the Department. 2. By May 1st, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire presented the results of the ice season to the Commission at its April 26, 2016 meeting. 3. By August 1st, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1st, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1st, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1st, Commission members will have received a presentation from staff about the summer ice season. 7. By November 1st, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City of Farmington. Objectives: 1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can be used as the framework for the city’s 2040 comprehensive plan. 2. Assess and prioritize outdoor athletic field needs by May 1st. 3. Analyze and determine possible future dedicated funding sources for parks and trail development or redevelopment by July 1st. 4. Analyze and determine future direction for the city’s recreational facilities by October 1st. 5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st. 6. Through the assistance of the Parks and Recreation Department staff create a five year Capital Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st. 7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold Parks by December 31st. Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a wayfinding signage program in the park system for historical properties. Objectives: 1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by January 13th. Status: Completed. Commission will meet with HPC on Tuesday, March 26 at 7:00 p.m. 2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the wayfinding signs by March 1st. Status: Completed. Commission met with the HPC on Tuesday, March 26th. 3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations of the signage by June 1st. 4. Work with city staff on the installation of the new wayfinding signage in the locations determined in the parks by December 1st. Goal #8: Participate in a Recreational Facilities Task Force (Task Force). Objectives: 1. By February1st, the Commission will have identified one of its members to be involved on the Task Force. Status: Completed. Rob Carpentier selected to represent the Commission and Mike Haley was selected as the back-up attendee. 2. By March1st, the Task Force will have had its first meeting to discuss recreational facilities. Status: Completed. First meeting occurred on February 24, 2016 and meeting report was given by Rob Carpentier at the March 16, 2016 Commission meeting. 3. By April 1st the Task Force will have had its second meeting to discuss recreational facilities. Status: Completed. The Task Force had its second meeting on March 24, 2016. 4. By May 2nd the Task Force will have had a third meeting and made a recommendation to the City Council about recreational facility needs and identify possible funding sources and which recreational facilities should be constructed. Status: Completed. Park and Recreation Commission reviewed Task Force recommendation and forwarded its own recommendation to the City Council to accept the final recommendation. The City Council received and accepted the final recommendation at its May 2, 2016 meeting. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Agend a Items for Meeting with Emp ire To wns hip's P ark and Rec reation Co mmis s ion DATE:July 13, 2016 BACKGROUND Commission memb ers s ho uld come p rep ared to id entify and d is cus s possib le items to includ e on the agenda fo r this jo int meeting. In the past this meeting has featured d is cus s io ns o n s ummer programs , p ark and trail d evelopment and fac ility improvements . City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Rec reational Facilities Referend um Informatio n Pub lic Meetings DATE:July 13, 2016 BACKGROUND The fo llo wing s c hedule of p ublic meetings has b een id entified to oc cur this fall p rio r to the general elec tion to p ro vide info rmation about the rec reational fac ilities referend um that will be o n the ballot: Date Time Location Octo b er 12 10:00 a.m. Rambling River Center, 325 Oak Street Octo b er 19 7:00 p.m. C ity Hall Co uncil Chamb ers , 430 Third S treet Octo b er 26 7:00 p.m. C entral Maintenanc e Facility, 19650 Munic ip al Drive Staff wo uld like to dis c uss with Commission memb ers about their possible role d uring the pub lic informatio nal meetings . City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Heritage Preservation Commis s ion S ignage Update DATE:July 13, 2016 BACKGROUND Chair Mc Millen and C o mmis s io ner Haley are als o memb ers of the HPC and will b e provid ing an up d ate on the status of the wayfinding and interp retive s igns that were previo usly disc us s ed at a jo int meeting between the HPC and the C o mmis s io n. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Joint Meeting with City C o uncil Update DATE:July 13, 2016 BACKGROUND Chair Mc Millen will provid e an up d ate o n the s tatus o f a p o s s ib le joint meeting of the Co mmis s io n and City Counc il. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Commission Ro und tab le F o rmat DATE:July 13, 2016 BACKGROUND This is an opp o rtunity fo r Co mmis s io n members to s hare informatio n o r as k q ues tio ns ab o ut items no t on the agenda. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Projec ts Update DATE:July 13, 2016 BACKGROUND Informatio n will be s hared b y s taff at the meeting ab o ut the fo llo wing p ro jec ts : · Elec tric ice res urfac er · Arena s o und sys tem · Tro y Hill Park playground City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Augus t 17, 2016 Meeting Agend a Items DATE:July 13, 2016 BACKGROUND The fo llo wing are p o s s ib le agenda topic s for the Commission to c o nsider for its August 17, 2016 meeting: Troy Hill Park playground rib b o n cutting p rio r to the regular meeting Meeting with Emp ire To wns hip Park and Rec reation Co mmis s io n 2017 Budget Update