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Home My WebLink About09.14.16 Parks and Rec Packet City of Farmington 430 Third S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us Farmington Parks and Recreation Commission Wednesday, September 14, 2016 7:00 p.m. City Hall Conference Room 170 Agenda I.Call M eeting to Order II.Approve M eeting Agenda III.Approve M eeting M inutes A.Approve August 17, 2016 Meeting Minutes IV.Business Items A.Recreational Facilities Referendum Informational Brochure and Public Information Meeting Format and Program Content B.Trail Maintenance Program Plan C.Marigold Park and Prairie Pines Master Plans D.Mystic Meadows Development Trail System V.Discussion Items A.Agenda I tems for October 10, 2016 Joint Meeting with City Council Update B.Empire Township Park and Recreation Commission November 9, 2016 Meeting Draft Agenda C.2016 Work Plan Review D.Commission Roundtable Format VI.Staff Report/Updates A.Projects Report VII.M eeting Agenda Topics A.October 12, 2016 Meeting Agenda Items VIII.Adjournment "The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation faciliti es and recreation programs." City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Approve Augus t 17, 2016 Meeting Minutes DATE:Septemb er 14, 2016 BACKGROUND Attac hed are the draft minutes from the Augus t 17, 2016 Commission meeting. T he Commission is b eing as ked to review the minutes and provid e at the meeting any correc tions or additio ns you think s hould be mad e to the minutes . ATTACHMENT S: Type Des criptio n Exhibit August 17, 2016 Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the August 17, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson, John Moore, Mike Haley and Rob Carpentier Members Absent: None Other’s Present: Recreation Supervisor Nicole Gorman and Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of August 17, 2016 Meeting Agenda Moved by Commissioner Haley and seconded by Commissioner Carpentier to approve amended meeting agenda to include recommendation on HyVee development park dedication recommendation. All persons in favor (APIF). Motion carried. III. Approval of June 8, 2016 Regular Meeting Minutes Meeting minutes were approved with no corrections. IV. Presentations A. Rambling River Center Recreation Supervisor Nicole Gorman provided a presentation on how the first six months of operations has went. Highlights of the presentation included: • Participation in programs compared to 2015 was up in the first quarter and down in the second quarter • Memberships were down slightly from 2015 • Financial Support Program funding was renewed and continue to see members accessing this program to assist with membership dues and program registrations Commissioner Johnson asked if there is a budgeted number of memberships. Gorman responded that 400 memberships has been the targeted budget number and staff is working to maintain or exceed this number of memberships sold. Commissioners thanked Gorman for the report! V. Business Items A. Preferred Downtown Public Plaza Plan Adjacent to the Rambling River Center Distad shared the four concept plans that were developed during the Downtown Re-Development Plan. He informed Commission members that staff were soliciting input from the Economic Development Authority, Rambling River Center Advisory Board and Park and Recreation Commission about which of the four options were preferred by each of the groups. The Commission discussed and determined it could not support the concept plans that showed a drive through area that split the space in two. As a result the Commission by a 4-1 vote recommended Concept 2 be their preferred option because of the amount of green space and that the two green spaces were not split into two by a drive through. B. Approve Recommendation HyVee Park Dedication Director Distad reviewed the HyVee preliminary and final plats and conceptual development plans that were presented to the city’s Planning Commission. He shared given there was already a town square park area, staff was recommending to the Commission that cash in lieu of park land be received. Commission members spent time discussing the concept plan and the grocery store building features. Moved by Carpentier and seconded by Johnson to accept cash-in-lieu of park land be accepted from the HyVee Development. APIF. Motion carried. VI. Discussion Items A. Update Joint Meeting with Empire Township Park and Recreation Commission (Township Commission) Distad shared he made contact with a member of the Township Commission about a request to have a joint meeting in Farmington on Wednesday, November 9 at 7:00 p.m. The Township Commission member was going to bring this request to their August 22 meeting and then provide a response to the request. Distad informed Commission members that he will make them aware of the outcome from the Township Commission meeting about having a joint meeting between the two commissions. B. Referendum Public Information Brochure and Public Informational Meetings Distad showed Commission members an updated draft of the informational brochure. He share staff researched brochure printing and mailing costs with Farmington Printing and determined the best method was to print and direct mail brochures to all Farmington households. Mailing is scheduled to occur the week of September 26th. Commission members were generally in agreement with the informational content and graphics shown in the draft brochure. Commission members were also in agreement with direct mailing the brochure to Farmington households. Distad shared he would bring a final draft to the September meeting so the Commission could provide a final review before it is mailed to Farmington households. C. 2016 Annual Work Plan Review Commission members reviewed its work plan and identified the following additional items being completed from the previous review: • Commission has been scheduled to meet with the City Council at the October 10, 2016 work session • Joint meeting with Empire Township’s Park and Recreation Commission has been requested for November9 , 2016 in Farmington • Ribbon cutting of the Troy Hill Park playground occurred prior to the August 17, 2016 meeting • Rambling River Center staff presentation on first six months of operations in 2016 occurred during the August 17, 2016 meeting D. Agenda Items Joint Meeting with City Council Distad shared the joint meeting with the City Council has been rescheduled for October 10, 2016. It appears that more Commission members will be able to attend the meeting on this date rather than the September 12, 2016 meeting date. McMillen reminded Commission members that previously the Commission discussed the following two possible discussion items occur with the City Council: • referendum • long-term funding source for park improvements McMillen asked Commission members to come to the September 14, 2016 meeting to finalize the list of discussion items. E. 2017 and 2018 Requested Budget Update Distad reviewed 2017 and 2018 requested budget information included in the meeting packet. He informed Commission members there a number of different city funds where parks and recreation department budgets are located. He shared most of the department budgets are located in the general fund including: park maintenance, Rambling River Center, department administration, recreational programs and the Outdoor Pool. He shared the general fund is one of the funds where property taxes go to support operations and maintenance. He also provided information about the Schmitz-Maki Arena budget and that for the past several years there has been enough annual revenue generated to cover annual operational and maintenance costs. VII. Commission Roundtable Johnson: Didn’t have anything to share. Carpentier: Didn’t have anything to share. Moore: Provided feedback on the Movie in the Park that occurred in Lake Julia Park. He liked that the movie was shown in this park rather than having everything in Rambling River Park. He was very pleased with the turnout that occurred at Lake Julia Park for the movie. He asked staff if more concerts and movies in the future could be moved around and held in different parks each year. Haley: Didn’t have anything to share. McMillen: Didn’t have anything to share. VIII. Staff Report Director Distad provided an update on the following: 1. Electric Zamboni ice resurfacer is being used at Schmitz-Maki Arena. Staff are very happy with this purchase. There is still Farmington Liquor Store advertising to be installed on the Zamboni because of the $10,000.00 contribution that was made by the liquor store to help purchase the Zamboni. 2. Fire Station #1 concrete apron project was completed and the contractor did a nice job. It is a nice improvement for building access. 3. North Creek Park hockey rink boards are in the process of being replaced and the old plastic boards will be declared surplus so they can be sold. IX. August 17, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Recreational facilities referendum update 2. Trail Maintenance Plan 3. Update about meeting with Empire Township’s Park and Recreation Commission 4. Agenda items for joint meeting with City Council X. Adjournment Moved by Commissioner Johnson and seconded by Commissioner Carpentier to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:21 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary City of Farmington 430 T hird Street Farmingto n, Minnesota 651.280.6800 - Fax 651.280.6899 www.c i.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Recreatio nal Fac ilities R eferendum Info rmational Bro c hure and Pub lic Informatio n Meeting F o rmat and Pro gram Content DATE:S ep tember 14, 2016 BACKGROUND Staff will provide at the meeting a copy of a final d raft o f the Rec reational Fac ilities Referend um p ublic informatio nal broc hure that is currently b eing worked on. S taff is looking fo r feedbac k fro m the Commission o n the lates t version and inp ut o n the further refinement and development o f the informatio nal b ro chure. Additio nally, staff will be p ro viding an outline of the meeting format and p ro gram content it has d rafted and is req ues ting inp ut and feedbac k from Commission members on this informatio n b eing p ro vided. The pub lic informatio nal meetings will be held o n Octo b er 12, 19 and 26. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Trail Maintenance Program Plan DATE:Septemb er 14, 2016 BACKGROUND Inc luded in yo ur meeting p acket is the 2017-2021 Trail Maintenance Program Plan map. T his map sho ws o ver the next five years which trails will rec eive maintenanc e wo rk. The c urrent long-term plan allows for all trails to receive s o me kind o f maintenanc e work at leas t once in a five year time p erio d . Maintenanc e work p erfo rmed und er this p ro gram inc ludes fo g s ealing and crac k s ealing trails . Overlays and rec ons tructio n o f trails is als o p art o f the maintenance p ro gram and depend s on eno ugh fund ing available to p erfo rm this typ e of work. A long term financ ial plan to c o ver the funding of trail maintenance has als o b een inc luded. The financ ial p lan s hows ac tual revenues and expens es fro m 20143-2016 and projec ted revenues and exp enses o ut to 2035. As yo u c an s ee exp enses have no t exc eeded revenues fro m 2014-2016, s o there is a fund balance carried fo rward . As lo ng as annual expens es d o no t exc eed annual revenues , the fund balance s hould continue to gro w. The intent o f gro wing the fund balance is to provid e fund ing in the years when the more costly p ro jects o f trail overlays and recons truc tion projec ts o cc ur. Revenues to c over exp enses is rec eived as an annual trans fer from the General Fund. ATTACHMENT S: Type Des criptio n Exhibit 2017-2021 Trail Maintenance Program Plan Map Exhibit Trail Maintenance Fund Financial Report 2017 - 2021 Trail Maintenance Program 2017 - 2021 Trail Maintenance Program 2017 Trails 2018 Trails 2019 Trails 2020 2021 Parks ³ Exhibit C 2014-2035 Trail Maintenance Fund Revenue and Expense Projections 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Beginning Fund Balance:22,032$ 27,639$ 42,905$ 50,562$ 56,312$ 63,562$ 28,144$ 42,379$ 7,616$ 59,201$ 92,016$ 142,456$ 111,533$ Revenues: Tax Levy 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ Transfers In 30,000$ 50,000$ 30,000$ 50,000$ 50,000$ Total 25,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 60,000$ 80,000$ 60,000$ 80,000$ 30,000$ 80,000$ Expenses: *Estimated Fog Sealing 12,610$ 7,280$ 6,500$ 12,610$ 11,830$ 13,930$ 8,205$ 7,470$ 14,785$ 14,145$ 15,375$ 9,055$ 8,245$ **Estimated Crack Sealing 11,640$ 6,720$ 6,000$ 11,640$ 10,920$ 12,845$ 7,560$ 6,885$ 13,630$ 13,040$ 14,185$ 8,350$ 7,605$ 1 inch Overlay 38,643$ 80,408$ 43,518$ Reconstruction Actual Amount Fog Sealing 10,478$ 8,876$ 17,660$ Actual Amount Crack Sealing 8,915$ 5,858$ 4,683$ Total 19,393$ 14,734$ 22,343$ 24,250$ 22,750$ 65,418$ 15,765$ 94,763$ 28,415$ 27,185$ 29,560$ 60,923$ 15,850$ End of Year Projected Fund Balance 27,639$ 42,905$ 50,562$ 56,312$ 63,562$ 28,144$ 42,379$ 7,616$ 59,201$ 92,016$ 142,456$ 111,533$ 175,683$ *Based on annual inflationary increase of 2% **Based on amount paid in 2012 with 2% annual inflation increase 2027 2028 2029 2030 2031 2032 2033 2034 2035 Beginning Fund Balance:175,683$ 174,323$ 14,303$ 61,673$ 122,453$ 184,953$ 24,651$ 71,516$ 64,502$ Revenues: Tax Levy 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 655,000$ Transfers In 30,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 590,000$ Total 30,000$ 60,000$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ 80,000$ Expenses: *Estimated Fog Sealing 16,315$ 15,615$ 16,975$ 10,000$ 9,105$ 18,015$ 17,235$ 18,740$ 11,040$ 275,080$ **Estimated Crack Sealing 15,045$ 14,400$ 15,655$ 9,220$ 8,395$ 16,620$ 15,900$ 17,285$ 10,180$ 253,720$ 1 inch Overlay 50,988$ 213,557$ Reconstruction 190,005$ 205,667$ 415,128$ End of Year Projected Fund Balance 174,323$ 14,303$ 61,673$ 122,453$ 184,953$ 24,651$ 71,516$ 64,502$ 123,282$ City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Marigold Park and Prairie Pines Master P lans DATE:Septemb er 14, 2016 BACKGROUND Staff reques ted from the City Co uncil an o pportunity to have the Co mmunity Develo p ment and Parks and Rec reation Department c o llab o rate o n the development o f a p referred c o nc ept plan and preliminary d es ign o f the Rambling R iver Center Plaza and mas ter plans for Prairie Pines Park and Marigo ld P ark. The collaboratio n inc lud ed hiring Ho is ington Koegler Group , Inc (HKGI) to lead the proc es s that includ ed o ffering a p ub lic o p en hous e to gather pub lic inp ut on both p lanning items . The City Counc il at its Septemb er 6, 2016 meeting p o s tponed a d ecision to hire HKGI for this wo rk. I have attached the proposal that HKGI provided and would like to disc uss the p ro p o s al and the p ark mas ter p lanning proc es s further with Commission memb ers s ince it has b een a few years s inc e a p ark mas ter p lan has b een d evelo p ed and there are some Commis s io n memb ers who have not been through this p ro cess b efo re. ATTACHMENT S: Type Des criptio n Exhibit HKGI Proposal 123 North Third Street, Suite 100, Minneapolis, MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 Hoisington Koegler Group Inc. August 29, 2016 Adam Kienberger Community Development Director City of Farmington 430 Third Street Farmington, MN 55024 RE: Proposal for Farmington “Rambling River Center Plaza” Concept Development and Two Park Master Plans. Dear Adam: Thank you for the opportunity to present this proposal to prepare a conceptual plan for “Rambling River Center Plaza” as well as concept plans for Marigold and Prairie Pines Park. Based upon our work on the Farmington Downtown Redevelopment Plan, our review of the Proposed Scope of Services Memo (including Attachment A and the corresponding mapping), our understanding is that you would like Hoisington Koegler Group, Inc. (HKGi) to create concept plans and cost estimates for potential improvements to “Rambling River Center Plaza”, Marigold Park, and Prairie Pines Park. HKGi will also conduct a community engagement process to help inform the evolution of the concepts. To accomplish this effort we offer the following scope of professional services: Scope of Services: 1. Conduct Kickoff Meeting with City Staff to: • Discuss goals & objectives • Review schedule, establish meeting dates • Gather background information & base data • Tour each of the three sites 2. Develop base mapping, review background materials, develop precedent boards (one for the downtown plaza, one for the two parks) 3. Conduct Community Open House (Joint meeting for all three sites) • Prepare presentation i. Base mapping ii. Potential precedents and ideas iii. Ask for community input on issues, ideas & priorities • Facilitate meeting i. Likely three stations for individual feedback for each location • Provide City with meeting materials for soliciting on-line input • Collect and distill community input (from meeting and on-line) Creative Solutions for Land Planning and Design 4. Create concepts (1-2) for each location with corresponding budget for construction of the plaza/ parks and proposed elements. The concept plans will identify the following elements for each plaza/ park: Rambling River Center Plaza - Plaza area, flexibility for large and small events, variety of paving types - Site furnishings(seating, waste receptacles, bike racks) - Amenities (fountain, public art, Christmas tree, existing historic bell, etc.) - Circulation (pedestrian, bicycle, vehicle) - Parking space counts (existing vs. proposed) - Landscaping - Lighting - Alleys, surrounding buildings and properties (including the relationship to the Rambling River Center) - Other elements as desired Marigold Park - Small play area (swing set) - Landscaping/ vegetation/ screening/ native plant material selection Prairie Pines Park - Incorporation of existing trail network and general trail connectivity - Playground equipment - Picnic Shelter/ gazebo - Courts - Grass play areas - Landscaping/ vegetation/ screening/ native plant material selection 5. Conduct a review meeting with City Staff on the concepts and cost estimates. If costs exceed $150,000 for the two parks we will provide a phasing strategy for full build out based on community and staff priorities. 6. Develop a preferred concept alternative and corresponding cost estimate for construction for each park/plaza based on City Staff directions. Provide a preferred plan for each plaza/park and cost estimates prior to a Parks and Recreation Commission to be conducted by City Staff (targeting October, 2016). As an optional service, HKGi will develop a 3-Dimensional rendering of the Rambling River Center Plaza preferred concept alternative (see fee breakdown). 7. Refine the preferred concepts based on Parks and Recreation Commission and City Staff direction for staff presentation to the City Council (targeting November, 2016) 8. Attend City Council Meeting to present and discuss Rambling River Center Plaza and Prairie Pines Park design. Deliverables: 1. Meeting presentation materials 2. Summary of community input 3. Concept plan alternatives and cost estimates for Rambling River Center Plaza and Prairie Pines Park 4. Preferred concept plan and cost estimates for Rambling River Center Plaza, Marigold Park and Prairie Pines Park Schedule: It is understood that tasks above should be completed over approximately 2-3 months. We would target a City Council Meeting in November or December for completion of the project. Fees: The following is a breakdown of proposed fees for the three different components of the project: Harjes Hourly Rate $180 Evenson Hourly Rate $75 Total Fee Rambling River Center Plaza Concept Development 16 $2,880 50 $3,750 $6,630 Prairie Pine Park 10 $1,800 42 $3,150 $4,950 Marigold Park 0 0 8 $600 $600 Parks Subtotal 10 $1,800 50 $3,570 $5,550 Expenses $250 Totals 26 100 $12,430 3-Dimensional Rendering of Rambling River Center Plaza (Optional Service) 24 $1,800 $1,800 Invoices will be mailed from HKGi’ s office by the 10th of each month. Invoices are payable within 30 days. Invoicing shall be specific to each task and will describe the completed portion of the work. City Responsibilities: It is expected that the City of Farmington will supply HKGi with general base maps of the sites showing existing site conditions, including land cover, topography, access points, parcel boundaries, and utilities. The City will provide necessary zoning and land use documents, copy of the City’s Comprehensive Plan and access to other relevant planning documents. The City will provide relevant historical information that pertains to City Parks and if needed minutes from past City Council, Planning Commission and Parks & Recreation Commission meetings that involve the discussion of these two parks. The City will provide all notifications related to the public open house either through the media or through mailings. The City will host any necessary on-line notification of the project. If this letter agreement is acceptable to you, please return a signed copy to HKGi and we will begin work immediately. Contact us if you have any questions about this proposal. Sincerely, Bryan Harjes Vice President 612.252.7124 Bryan@hkgi.com AUTHORIZATION TO PROCEED Adam Kienberger Community Development Director City of Farmington, MN Date: __________________________________ Signature: __________________________________ HOISINGTON KOEGLER GROUP INC. 2016 HOURLY RATES Principal .............................................................. $160-215/hr Associate ............................................................. $110-155/hr Senior Professional .............................................. $90–155/hr Professional II ........................................................ $80-100/hr Professional I .......................................................... $50–80/hr Technical ................................................................. $40-60/hr Secretarial .................................................................... $55/hr Litigation Services ...................................................... $190/hr Testimony .................................................................. $275/hr Incidental Expenses: Mileage ........................................... current federal rate/mile Photocopying BW .................................................... 15¢/page Photocopying Color............................................... $1.00/page Outside Printing .................................................... Actual Cost Large Format Scanning ......................................... Actual Cost B/W Bond Plots ...................................................... $5.00 each Color Bond Plots .................................................. $20.00 each Photo Paper Color Plots ....................................... $40.00 each City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Mystic Mead o ws Development Trail Sys tem DATE:Septemb er 14, 2016 BACKGROUND Inc luded in yo ur p acket is a map sho wing the Mys tic Mead o ws Develo p ment trail s ys tem. There several d ifferent c o lored trails . T he lime green colored trails are trails in the development that s how ho w the overall trail s ystem c onnec ts to the red and b lue colo red trails . While the c ity does no t have ownership of all trails yet due to bankruptcy proc eed ings , eventually it will rec eive o wners hip o f all trails in Mys tic Meadows when the outlots that c ontain the various sto rm ponds are deeded to the c ity in the future. Staff wo uld like the Commission to disc uss the red and blue c o lo red trails and make a rec o mmendatio n concerning the removal of the east trail, o r the blue c o lo red trail, b ut retain the red c o lo red trail. The blue colored trail is s o mewhat red und ant to the red c olored trail. While s taff d oes n’t favo r losing trails, in this s ituation, it s eems to make s ense to remo ve the b lue highlighted trail bec aus e of the redundancy and the co s t to maintain a red und ant trail. In ad d ition both the red and blue c o lo red trails have s urface is s ues d ue to willow tree ro o ts . The trails in the Mys tic Mead o ws d evelopment are s ched uled to receive maintenance in 2017 and for timing p urposes it makes s ens e to have a disc ussion and make a rec o mmendatio n before fund s are s p ent on maintenance of b o th the red and blue c o lo red trails . ATTACHMENT S: Type Des criptio n Exhibit Mystic Meadows Development Trail System Mystic Meadow Development Trails Property Information Se pte mber 7, 2016 0 875 1,750437.5 ft 0 270 540135 m 1:9,600 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Agend a Items for October 10, 2016 Jo int Meeting with City Counc il Up d ate DATE:S ep tember 14, 2016 BACKGROUND The Commiss io n is s c heduled to meet with the C ity Co uncil d uring the City Counc il’s Oc tober 10, 2016 work session. At its July Commission meeting, members id entified a few items for d is cus s io n cons id eratio n with the City Counc il. Thes e includ ed : long term funding s o urc e for p ark and fac ility improvements rec reatio n facilities referend um In ad d ition to thes e items , s taff would like to req ues t includ e adding the follo wing ad d itional disc ussion item: Marigo ld P ark and Prairie Pines Park mas ter plans Commission memb ers are b eing asked to c ome to the meeting with any o ther p o s s ib le items to be d is cus s ed with the City Counc il during the jo int meeting. T here is a o ne hour time limit fo r this meeting b ecaus e the City Counc il will b e dis c ussing o ther c ity items d uring the wo rk s es s io n after the jo int meeting with the Commission. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Emp ire To wns hip Park and Rec reation Co mmis s io n No vember 9, 2016 Meeting Draft Agend a DATE:S ep tember 14, 2016 BACKGROUND Empire Towns hip Park and Recreatio n Commis s io n has ap p ro ved meeting with the Farmingto n Park and Rec reation Commis s ion on No vember 9, 2016. T he meeting will b e held in the F armington City Hall starting at 7:00 p .m. I have attached a draft agenda fo r this meeting that was c reated fro m previous C o mmis s io n d is cus s io n and input. Co mmis s ion members s hould c o me p rep ared to disc uss the draft agend a and then identify any o ther p o s s ib le items to inc lude o n the agenda fo r this joint meeting. ATTACHMENT S: Type Des criptio n Exhibit Draft Meeting Agenda Empire Township Park and Recreation Commission and City of Farmington Parks and Recreation Commission Meeting 7:00 p.m. Wednesday, November 9, 2016 Farmington City Hall DRAFT AGENDA I. Introductions II. Discussion Items A. City of Farmington Recreational Facilities Referendum Results B. Swim Bus Stops in Empire C. Stelzel Field Usage D. Music/Entertainment in Parks Comparison E. Empire Township Disc Golf Course F. Recent Park and Trail Development Project(s) G. Current and Future Program Partnerships/Collaborations H. Miscellaneous Items III. Adjournment City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:2016 Work P lan Review DATE:Septemb er 14, 2016 BACKGROUND The 2016 Annual Wo rk Plan is attached and has b een updated to reflec t items that have b een completed s inc e the Augus t 17, 2016 Co mmis s io n meeting. Items c o mp leted s inc e this meeting are id entified in red. Commission memb ers s ho uld come to the meeting to review the work plan, identify any further items completed and then d is cus s other work plan items it would like to wo rk o n for future meetings. ATTACHMENT S: Type Des criptio n Exhibit 2016 Updated Annual Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2016 WORK PLAN Goal #1: Meet with the City Council at least once in 2016. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. Status: Completed. Commission has identified a June meeting with the City Council. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Status: In progress. Commission will be meeting with the City Council on October 10, 2016 Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects to be completed in 2017. Objectives: 1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to be completed in park, trails and recreational facilities. Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its April 26, 2016 meeting 2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017 improvement projects. Status: Completed. Approved a 2017-2021 Park Improvement Fund Capital Improvement Plan at its April 26, 2016 meeting and funding will come from park dedication, park development and land rent fees. 3. By September 1st, the Commission will have met with the City Council to discuss the 2017 improvement projects and how the project(s) may be funded. 4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in the approved 2017 preliminary budget. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC. Status: Completed. November 9, 2016 is a date that was determined for the meeting. 2. By October 1st, a date will have been set to have a joint meeting with ETPRC. Status: Completed. ETPRC has approved meeting with the Farmington Park and Recreation Commission in Farmington on November 9, 2016. 3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. Status: In progress. Preliminary draft agenda was previously formulated and final draft agenda will be created during the September 14, 2016 meeting, so it can be sent to the ETPRC for review and approval. 4. By December 1st, a meeting will have been held with ETPRC. Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park. Objectives: 1. By February 1st, the Commission will have approved RFP specifications for new playground equipment. Status: Completed. Commission reviewed the RFP at the January 13, 2016 meeting 2. By March 15th, the Commission will have reviewed playground equipment proposals and made a recommendation to the City Council on the purchase and construction of new playground equipment. Status: Completed. Commission recommended to the City Council to purchase Miracle Recreation Equipment Company playground equipment from Webber Recreational Design, Inc. for Troy Hill Park at its March 16, 2016 meeting. 3. By April 15th, the City Council will have approved the purchase and construction of new playground equipment. Status: Completed. The City Council approved at its April 4, 2016 meeting to purchase Miracle Recreation Equipment Company playground equipment that is sold by Webber Recreational Design, Inc. and the installation of the playground equipment by Koolmo Construction, Inc. for Troy Hill Park. 4. By September 30th, installation of new playground equipment in Troy Hill Park will have occurred. Status: Completed. Ribbon cutting ceremony will occur on August 17, 2016. Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1st, the Commission will have received a presentation by professional staff members of the Department’s 2015 Annual Report. Status: Completed. Report was given by Director and not by all professional staff in the Department. 2. By May 1st, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s season. Status: Completed. Parks and Facilities Supervisor Jeremy Pire presented the results of the ice season to the Commission at its April 26, 2016 meeting. 3. By August 1st, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. Status: Completed. Presentation occurred during the August 17, 2016 meeting. 4. By October 1st, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1st, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1st, Commission members will have received a presentation from staff about the summer ice season. 7. By November 1st, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City of Farmington. Objectives: 1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can be used as the framework for the city’s 2040 comprehensive plan. 2. Assess and prioritize outdoor athletic field needs by May 1st. 3. Analyze and determine possible future dedicated funding sources for parks and trail development or redevelopment by July 1st. 4. Analyze and determine future direction for the city’s recreational facilities by October 1st. 5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st. 6. Through the assistance of the Parks and Recreation Department staff create a five year Capital Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st. 7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold Parks by December 31st. Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a wayfinding signage program in the park system for historical properties. Objectives: 1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by January 13th. Status: Completed. Commission will meet with HPC on Tuesday, March 26 at 7:00 p.m. 2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the wayfinding signs by March 1st. Status: Completed. Commission met with the HPC on Tuesday, March 26th. 3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations of the signage by June 1st. 4. Work with city staff on the installation of the new wayfinding signage in the locations determined in the parks by December 1st. Goal #8: Participate in a Recreational Facilities Task Force (Task Force). Objectives: 1. By February1st, the Commission will have identified one of its members to be involved on the Task Force. Status: Completed. Rob Carpentier selected to represent the Commission and Mike Haley was selected as the back-up attendee. 2. By March1st, the Task Force will have had its first meeting to discuss recreational facilities. Status: Completed. First meeting occurred on February 24, 2016 and meeting report was given by Rob Carpentier at the March 16, 2016 Commission meeting. 3. By April 1st the Task Force will have had its second meeting to discuss recreational facilities. Status: Completed. The Task Force had its second meeting on March 24, 2016. 4. By May 2nd the Task Force will have had a third meeting and made a recommendation to the City Council about recreational facility needs and identify possible funding sources and which recreational facilities should be constructed. Status: Completed. Park and Recreation Commission reviewed Task Force recommendation and forwarded its own recommendation to the City Council to accept the final recommendation. The City Council received and accepted the final recommendation at its May 2, 2016 meeting. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Commission Ro und tab le F o rmat DATE:Septemb er 14, 2016 BACKGROUND The Roundtable p o rtion of the agenda allo ws C o mmis s io n memb ers an opp o rtunity to s hare informatio n or as k q uestio ns of s taff ab o ut items no t o n the agend a. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Projec ts Report DATE:Septemb er 14, 2016 BACKGROUND Staff will provide informatio n at the meeting to Commission members ab out the following items : · F armington Youth Ho ckey As s oc iation Agreement · F armington High S cho o l Game Ic e R ental Agreement · No rth C reek Park ho ckey rink b o ard s projec t · Meadowview P ark b uc kthorn remo val p ro ject · Do wntown b ike racks City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Octo b er 12, 2016 Meeting Agenda Items DATE:Septemb er 14, 2016 BACKGROUND The fo llo wing are p o s s ib le agenda items fo r the C o mmis s io n to cons id er fo r its Oc tober 12, 2016 meeting: Finalize meeting d etails with Empire To wns hip Park and Recreatio n C o mmis s io n Rec reatio nal Fac ilities Referend um Summer ic e rep o rt Summer rec reatio n p ro gram rep o rt Outd oor p o o l report