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HomeMy WebLinkAbout10.12.16 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the October 12, 2016 Regular Meeting Members Present: David McMillen, Mike Haley, Dustin Johnson, John Moore, and Rob Carpentier Members Absent: Other’s Present: Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of October 12, 2016 Meeting Agenda Moved by Commissioner Carpentier and seconded by Commissioner Johnson to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of September 14, 2016 Regular Meeting Minutes Meeting minutes were approved with no corrections. IV. Presentations Following presentation were provided to the Commission: • Recreation Supervisor Kohlbeck presented information about the summer recreation programs that she facilitated. • Director Distad presented information about the summer recreation programs that Recreation Supervisor Nicole Gorman facilitated. • Director Distad presented information about Schmitz-Maki Arena’s summer ice activities. • Director Distad presented information about the Outdoor Pool season. V. Business Items A. Jim Bell Park and Preserve Map of Trail Loops and Signage Director Distad shared with Commission members a proposed draft trail signage program he has been working on with the Dakota County GIS staff and asked for Commission feedback. Following input was given by Commission members: • Use all of the trails shown in the draft • Don’t move forward with the trail signage program until after the November election because there may be additional trails in Jim Bell Park and Preserve that would result in the map needing to be updated • Don’t use aerial map but instead use the background color map that was created as it is much clearer and more easily understood It was determined by Commission consensus that nothing would be done with the trail signage map until after the November election results were known. B. Finalize Details for Meeting with Empire Township Park and Recreation Commission Director Distad shared that he received communication from a member of the Empire Township Park and Recreation Commission that they were okay with the agenda as proposed. There was some discussion about whether or not to have any refreshments for the meeting. Director Distad shared he would see if he could provide some refreshments and treats for the meeting. VI. Discussion Items A. Review October 12, 2016 Referendum Public Information Meeting Director Distad shared there were a total of six people who attended the October 12, 2016 public information meeting that was held at the Rambling River Center. He provided the following information about comments made and questions asked during the meeting: • A concern was raised that not only did residents have to pay for the new facilities, but they were also being asked to pay increased taxes to cover operational costs that would not be covered from fees and charges to use the facilities • There was a question asked if resident and non-resident user fees would be created • A comment was made about the city needing these facilities • A question was asked about what happens if the bids come in over the amount provided and what would the city do to make up this difference or would they limit construction Distad shared that he felt the meeting was positive and good questions and comments were shared during the public presentation. Commission members asked that a quorum notice be provided for the October 19 and 26 public information meetings because there may be 3 or more members in attendance at both of these meetings. B. Review October 10, 2016 Work Session Meeting with City Council Chair McMillen thought the meeting was good. He felt the discussion about funding the park improvement fund was good. It provided some thought about a possible future funding direction for this fund. He felt the discussion on the upcoming referendum was also helpful. Johnson shared he felt it was a good discussion not only on the possible funding plan for future park improvements, but also what has been completed with available funds. He shared the information provided about what improvements have not been completed due to lack of funding was an eye opener for him. C. 2016 Annual Work Plan Review Chair McMillen reviewed with Commission members the work plan. The work plan was updated to show items that were completed since the last work plan review occurred. D. 2017 Annual Work Plan Ideas Commission members identified the following possible items to be included in the draft 2017 Annual Work Plan • City Council park tour • Meeting with Empire Township Park and Recreation Commission • Long-term funding plan for Park Improvement Fund • HPC signage program • Staff presentations • 2040 Park and Recreation Chapter of the Comprehensive Plan Update • Explore concerts and movies offered in different locations • Prairieview Park improvements • Master planning Marigold and Prairie Pines Park • Referendum plan E. Commission Member Terms Expiring Two Commission member terms are expiring on January 31, 2017. Commission member Mike Haley stated he will not be applying for reappointment. Commission member Rob Carpentier stated he will be applying for reappointment. Director Distad shared the city has an application period in December for board and commission appointments. Current serving members receive notice in the mail that their term is expiring and are notified about the application process to be reappointed. The city also solicits board and commission applications by advertising in the local papers and on the city’s website. He shared Commission members should encourage residents who might be good applicants for the Park and Recreation Commission to submit an application. VII. Commission Roundtable Johnson: Didn’t have anything to share. Carpentier: Didn’t have anything to share. Moore: Didn’t have anything to share. Haley: Didn’t have anything to share. McMillen: Reminded Commission members about the October 22, 2016 Waffle Breakfast/Silent Auction/Bake Sale fundraiser for the Rambling River Center. Breakfast is from 8:30 a.m. to Noon. Cost is $7.00 for advance ticket purchase and $9.00 at the door. Children ages 5 and under are free. VIII. Staff Report Director Distad provided an update on the following: 1. Schmitz-Maki Arena has started its winter ice portion of operations 2. North Creek Park old hockey rink boards have been removed and staff has installed all of the new boards for the rink. It is now ready for the outdoor rink season. 3. Made Commission members aware the City Council discussed at its October 10, 2017 work session the 2017 Fees and Charges for the Parks and Recreation Department that the Commission had reviewed and recommended for approval. No changes were made to the recommended fees and charges. The City Council will be approving them at their October 17, 2016 meeting. IX. December 14, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Holiday pot luck 2. Empire Township Park and Recreation Commission meeting review 3. Recreational Facilities Referendum review 4. 2016 Work Plan Review 5. 2017 draft Work Plan 6. Long term financing plan for Park Improvement Fund 7. Policy park dedication cash in lieu use X. Adjournment Moved by Commissioner Haley and seconded by Commissioner Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:37 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary