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HomeMy WebLinkAbout05.11.16 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the May 11, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson and Rob Carpentier Members Absent: Mike Haley and John Moore Other’s Present: Justin Appleton and Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of May 11, 2016 Meeting Agenda Moved by Commissioner Carpentier and seconded by Commissioner Johnson to approve the amended meeting agenda to include the revisions of adding under V. Business Items, Letter C. Park Dedication Requirements This Little Piggy Development and under VI Discussion Items, Letter D. August 10, 2016 Meeting Date. All persons in favor (APIF). Motion carried. III. Approval of April 26, 2016 Regular Meeting Minutes Moved by Chair McMillen and seconded by Commissioner Johnson to approve the April 26, 2016 regular meeting minutes. Voting in favor: Chair McMillen and Commissioner Johnson. Voting against: none. Abstaining from the vote: Commissioner Carpentier. APIF. Motion carried. IV. Presentations None V. Business Items A. Approval Downtown Bike Rack Design Director Distad provided background information about this item. The item was an outcome of the Downtown Redevelopment Plan approval that the City Council gave at its April 18, 2016 meeting. He reviewed the bike rack designs that were included in the meeting packet and asked Commission members to discuss and then make a formal recommendation on what bike rack design styles it would like to have staff order and be installed in the downtown area. Commission members reviewed the eight different designs. Moved by Commissioner Johnson recommending all eight bike rack designs included in the meeting packet be ordered by staff. There was no second to the motion, so the motion failed due to a lack of a second from another Commission member. Commission members then reviewed more closely the eight designs and narrowed the choices to four different designs and determined two of each design should be ordered by staff. Commissioner Carpentier asked about how colors were going to be chosen. Director Distad shared that staff would pick the colors that represent Farmington. Moved by Commissioner Johnson and seconded by Commissioner Carpentier to purchase two bike racks in each of the four designs picked by Commission members. APIF. Motion carried. B. Commission Member Group Photo Because Commission members Haley and Moore were absent it was moved by Commissioner Carpentier and seconded by Commissioner Johnson to postpone the Commission group photo to the June 2016 meeting. APIF. Motion carried. C. Park Dedication Requirement This Little Piggy Development Director Distad reviewed a map of where the development will be located. Since the development sits on an approximate 2.2 acre site and the land required to be dedicated for a park was approximately .11 acre, staff was recommending cash in lieu of park land be required for this development. Chair McMillen asked how close the nearest park was located from this development. Distad shared it is located just to the east of the proposed development in the Executive Estates development and the park is named Prairie Pines Park. Moved by Commissioner Johnson and seconded by Commission Carpentier to require cash in lieu of park land for the park dedication requirement for the This Little Piggy Development. APIF. Motion carried. VI. Discussion Items A. 2016 Work Plan Review Chair McMillen reviewed the work plan and identified the items that were completed since the last Commission meeting. It was noted that progress continues to be made on the work plan B. City Council Action Recreational Facilities Task Force Recommendation Director Distad informed Commission members of the City Council’s action accepting the Recreational Facilities Task Force recommendation at its May 2nd meeting, but did not approve moving forward yet with a ballot question for this November’s election. He shared the City Council further discussed the recommendation at its May 9, 2016 work session and has directed staff to come bring back to the June 6th Council meeting two ballot questions. One ballot question would be for the initial amount recommended by the Task Force and a second question would be for an additional amount of funds to complete the projects that will not be fully completed in the first ballot question. The second ballot question would be conditional upon the first question passing. C. City Council Joint Meeting Discussion Item(s) Director Distad shared he has not heard anything yet about a joint meeting between the Commission and City Council. Chair McMillen stated he felt there were two items to discuss with the City Council if a meeting was held including: • Discussion on recreational facility referendum • Discussion on long-term funding for park improvements By consensus it was agreed that if a meeting was held with the City Council, then these would be the two topics to discuss during the meeting. VII. Commission Roundtable Johnson: Thanked Commission Member Carpentier and other Recreational Facilities Task Force members for serving on the Task Force. Carpentier: Was curious about why Dunn Bros. coffee shop is closing. McMillen: Shared he heard it closed but will reopen under a different name because the franchise fees were too expensiver. VIII. Staff Report Director Distad provided an update on the following: 1. Grading has started on the Troy Hill Park playground site. Shared he thought the new playground would be installed in late May or early June. 2. Tamarack Park basketball court resurfacing contract was approved by the City Council so this project will be completed this summer. 3. Shared staff has started maintenance work on the pool in preparation of opening for the 45th season. Seasonal staff hiring has been completed and are just waiting for City Council final hiring approval. 4. The previous puppet wagon was taken out of service and a new puppet wagon was constructed using funds that the CEEF group gave to the city. There were new puppets purchased and a new sound system was installed. 5. City Council will be considering how to spend liquor store profits. There are several Park and Recreation Department projects that are being considered for funding. IX. June 8, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Recreational facilities referendum status update 2. Schedule a ribbon cutting for new playground equipment in Troy Hill Park 3. Group Commission photo 4. Discuss 2017 Park and Recreation Department fees and charges 5. August 2016 meeting date change discussion 6. Agenda items discussion for meeting with Empire Township’s Park and Recreation Commission X. Adjournment Moved by Commissioner Carpentier and seconded by Commissioner Johnson to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:54 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary