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HomeMy WebLinkAbout06.08.16 Parks and Rec MinutesFarmington Parks and Recreation Advisory Commission Minutes from the June 8, 2016 Regular Meeting Members Present: David McMillen, Dustin Johnson, John Moore, and Rob Carpentier Members Absent: Mike Haley Other’s Present: Parks and Recreation Director, Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Approval of June 8, 2016 Meeting Agenda Moved by Commissioner Johnson and seconded by Commissioner Carpentier to approve meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of May 11, 2016 Regular Meeting Minutes Moved by Commissioner Johnson and seconded by Commissioner Carpentier to approve the May 11, 2016 regular meeting minutes. Voting in favor: Chair McMillen, Commissioner Johnson and Commissioner Carpentier. Voting against: none. Abstaining from the vote: Commissioner Moore. Motion carried. IV. Presentations None V. Business Items A. Commission Member Group Photo Because Commissioner Haley was unable to attend the meeting, the group photo of the Commission was postponed to the July 2016 meeting by consensus. B. Recreational Facilities Referendum Director Distad shared information about the City Council’s decision to move forward with a recreational facilities referendum during the November 8, 2016 election. The ballot will contain two questions and the second question passing is conditional on the first question passing. If both questions pass, it would mean a little more than $12.3 million in new recreational facilities being constructed. He noted there were three Commission members in attendance during the City Council meeting when the decision was made. Commissioner Johnson shared he would like to have in the public information campaign about the added value recreational facilities bring to the community. Director Distad shared that the city has to be careful about how the information is provided and cannot lead people to vote for or against the referendum in the public information that is provided. He informed Commission members that the city would also provide several public meetings where information would be provided about the recreational facilities that are included in the referendum. C. Schedule Ribbon Cutting Troy Hill Park Playground Equipment Director Distad share the Commission has in the past conducted a ribbon cutting for new playground equipment that is installed in city parks. He requested the Commission identify a primary and a secondary date for the ribbon cutting to be performed at Troy Hill Park. By consensus, the Commission determined it would make the primary date of July 13, 2018 and the secondary date of the August meeting date in case the playground is not installed by July 13th. D. August 2016 Meeting Date Change Director Distad is unable to attend the August 10th regular Commission meeting. He informed Commission members the options to consider included: pick a different date for the August meeting, cancel the August meeting or have the August meeting without him. After some discussion, Commissioner Carpentier moved to have the August 10th Commission meeting re-scheduled for August 17th, which would also be the new back up date of the Troy Hill Park playground ribbon cutting. The motion was seconded by Commissioner Moore. APIF. Motion carried. VI. Discussion Items A. 2016 Work Plan Review Chair McMillen reviewed the work plan and identified the items that were completed since the last Commission meeting. It was noted that progress continues to be made on the work plan B. Roberts Rules of Order Voting on Meeting Minutes Director Distad reviewed the information provided in the meeting packet about voting on meeting minutes when a Commission member did not attend the meeting. He shared that there is nothing in Roberts Rules of Order that would require a Commission member to abstain from voting on the meeting minutes if they had not attended the meeting. He shared that there is also not a requirement that a formal motion, second and vote has to be taken on the minutes. Instead it appears the Chair only has to ask for corrections to the minutes and then based on the corrections can make a statement saying the minutes are approved as corrected. The Commission by consensus decided to not take a formal vote on the minutes if there aren’t any corrections, but would take a formal vote if corrections were made to the minutes. C. 2017 Park and Recreation Department Fees Director Distad shared the fees and charges were included in the packet as a means to introduce them to Commission members especially new Commission members. He informed Commission members there wouldn’t be any formal vote taken on the fees and charges tonight. The Rambling River Center Advisory Board must first make a recommendation about the 2017 fees and charges to the Commission. This will occur at the Advisory Board’s July 11th meeting. Moore asked if the fee for open skate at the Schmitz-Maki Arena could be increased to a $5.00 admission fee, which would make it the same as the afternoon open swim admission fee to the outdoor pool. Distad stated this is something the Commission should discuss at its July 13th meeting before a decision is made. D. Date and Agenda Items for Meeting with Empire Townships Park and Recreation Commission Commission members discussed November 9th as the possible meeting date with Empire Township’s Park and Recreation Commission since it would fall on the Commission’s regularly scheduled meeting date because the meeting was held last year in Empire Township and on the Empire Township Park and Recreation Commission meeting date. Commission members also discussed if they still wanted to have this meeting since it would fall on the day after the November election. At the same time it was felt that this meeting may have some benefit given that it would be the day after the election and the results would be known about the recreational facilities referendum. Commission members by consensus determined it was best to continue to discuss items for the meeting agenda further at its July meeting, but did want to keep the November 9th meeting date and have the meeting scheduled in Farmington. VII. Commission Roundtable Johnson: Didn’t have anything to share. Carpentier: Didn’t have anything to share. Moore: Didn’t have anything to share. McMillen: Thanked Recreation Supervisor Missie Kohlbeck for facilitating the Concert in the Park program. He also asked if the tree that has fallen down in Rambling River Park can be removed. Director Distad shared he would discuss this issue with staff. VIII. Staff Report Director Distad provided an update on the following: 1. Concrete border was poured for the Troy Hill Park playground site. This is different from previous years when the border is installed after the playground is installed. He shared this occurred because the playground installer is behind schedule due to all of the rain, so staff moved ahead and had the border installed in order to keep the project moving forward. 2. Tamarack Park basketball court resurfacing was recently completed and it looks very nice. 3. Pool has been filled and staff is currently working on balancing the water chemistry. The pool is still on schedule to open on June 15th. 4. Flooding is underway at Schmitz-Maki Arena and summer ice will be starting on Monday, June 13th. IX. July 13, 2016 Meeting Agenda Items The following item was identified by Commission members for its next meeting agenda: 1. Recreational facilities referendum update 2. Ribbon cutting for new playground equipment in Troy Hill Park 3. Group Commission photo 4. Projects update 5. 2017 Park and Recreation Department fees and charges 6. Agenda items discussion for meeting with Empire Township’s Park and Recreation Commission 7. Update about meeting with City Council X. Adjournment Moved by Commissioner Carpentier and seconded by Commissioner Moore to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:00 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary